HomeMy WebLinkAbout10 - Marguerite Avenue and Hospital Road Pavement Rehabilitation - Notice of CompletionTO:
FROM
CITY OF
NEWPORT BEACH
City Council Staff Report
November 27, 2018
Agenda Item No. 10
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
acastanon@newportbeachca.gov
PHONE: 949-644-3314
TITLE: Marguerite Avenue and Hospital Road Pavement Rehabilitation —
Notice of Completion for Contract No. 7188-1 (18R24)
ABSTRACT:
On July 24, 2018, City Council awarded Contract No. 7188-1 for the Marguerite Avenue
and Hospital Road Pavement Rehabilitation project to Excel Paving Company. The work
is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project. On July 24, 2018, City Council found this project exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15301(c);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description
Gas Tax
Measure M Fair Share
Contributions (Grant Funds)
Water Enterprise
Wastewater Enterprise
Account Number
Amount
12101-980000-18R24
$
198,452.49
12201-980000-18R24
$
613,659.16
13501-980000-19R02
$
23,085.00
70101-980000-19R09
$
13,770.00
71101-980000-18R09
$
9,100.00
Total:
$
858,066.65
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Marguerite Avenue and Hospital Road Pavement Rehabilitation —
Notice of Completion for Contract No. 7188-1 (18R24)
November 27, 2018
Page 2
The City was successful in obtaining grant funding to pay for a portion of the paving
material under the CalRecycle Rubberized Pavement Grant Program (Program). This
Program promotes the use of rubberized asphalt concrete made from recycled waste tires
generated in California. The Program aims to decrease the adverse environmental
impacts created by disposing and stockpiling of waste tires. Through the CalRecycle
Program, the City will be reimbursed $10/ton of rubberized asphalt concrete used on this
project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$887,788.00
$858,066.65
10% or less
-3.3%
-3.3%
n/a
Allowed Contract Time +
60
Actual Time
-18
Approved Extensions (days) =
Under (-) or Over (+)
The work necessary to complete this contract included replacing existing sidewalk, curb
and gutter, and curb access ramps; removing the existing pavement; and repaving with
new rubberized asphalt concrete on Marguerite Avenue from Fifth Avenue to San Joaquin
Hills Road, and on Hospital Road from Superior Avenue to Placentia Avenue. Also
included in this contract was street reconstruction at the intersection of Irvine Avenue and
Cliff Drive.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original bid amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$887,788.00
$864,714.65
($6,648.00)
$858,066.65
The actual cost of bid items constructed was $23,073.36 less than the original bid amount
because of less asphalt paving tonnage placed than originally planned. There were also
three change orders totaling ($6,648.00) approved with this contract. The change orders
included costs for additional excavation and export of unsuitable base material at the
intersection of Cliff Drive and Irvine Avenue, additional striping, traffic signal detector loop
repair work, and a deductive change order for $11,050, representing the contractor's
failure to provide the required number of street sweepers during grinding and paving
operations. With these adjustments, the final contract cost was approximately 3.3 percent
below the original bid amount.
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Marguerite Avenue and Hospital Road Pavement Rehabilitation —
Notice of Completion for Contract No. 7188-1 (18R24)
November 27, 2018
Page 3
The project was substantially completed as of October 10, 2018. A summary of the project
schedule is as follows:
Estimated Start of Construction per Annual Baseline Schedule August 6, 2018
Actual Start of Construction Per Notice to Proceed August 13, 2018
Contract Completion Date Including Approved Time Extensions November 7, 2018
Actual Substantial Construction Completion Date October 10, 2018
ENVIRONMENTAL REVIEW:
On July 24, 2018, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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6-4
MARGUERITE AVENUE
15TH �TREET
d,
J>°
HOSPITAL ROAD
® LIMITS OF WORK
ATTACHMENT A
\J ( SAN JOAQUIN HILLS �2D
M
d
IRVINE AVENUE / CLIFF DRIVE
MARGUERITE AVENUE AND HOSPITAL CITY OF NEWPORT BEACH
ROAD PAVEMENT REHABILITATION PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7188-1 18R24 11/27/18
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