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Home My WebLink About12 - Concrete Replacement Program - Award of ContractPORT CITY OF O � _ i NEWPORT BEACH City Council Staff Report <i FO RN November 27, 2018 Agenda Item No. 12 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Ben Davis, Associate Civil Engineer, bdavis newportbeachca.gov PHONE: 949-644-3317 TITLE: Concrete Replacement Program — Award of Contract No. 7434-1 (19R06) ABSTRACT - Construction bids have been received for this year's annual Concrete Replacement Program project, which will address concrete replacement work on sidewalks, driveways and curb and gutters in the Eastbluff, Santa Ana Heights and Airport area communities. Staff requests City Council's approval to award the construction contract to Golden Phoenix Construction Co., Inc. of Pasadena, California. RECOMMENDATIONS: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2, (reconstruction of existing facility involving negligible or no expansion of capacity) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve the project specifications; c) Award Contract No. 7434-1 to Golden Phoenix Construction Co., Inc. for the total bid amount of $762,083.29, and authorize the Mayor and City Clerk to execute the contract; d) Establish a contingency of $76,000.00 (approximately 10% of Total Bid) to cover the cost of unforeseen work not included in the original contract; and e) Approve Budget Amendment No 19BA-021 transferring $150,000.00 from the Jasmine Creek Maintenance Road Reconstruction project (Account No. 01201929- 980000-19P13) to Account No. 01201927-980000-19R06 for FY 2019 Concrete Replacement Program. 12-1 Concrete Replacement Program — Award of Contract No. 7434-1 (19R06) November 27, 2018 Page 2 FUNDING REQUIREMENTS: Upon approval of the proposed budget amendment, which has no impact on fund balance, sufficient funding is available from the current Capital Improvement Program budget for the award of this contract. The following fund will be expensed: Account Descriation Account Number ITOMB@ General Fund 01201927-980000-19R06 $ 850,000.00 Total: $ 850,000.00 Staff recommends establishing approximately ten (10) percent of the construction contract for contingency purposes for unforeseen conditions associated with construction. Proposed fund uses are as follows: LVO i TOO Golden Phoenix Construction, Inc Golden Phoenix Construction, Inc Group Delta, Inc. Various DISCUSSION: Purpose BIDDER Amount Construction Contract $ 762,083.29 Construction Contingency $ 76,000.00 Materials Testing $ 9,401.00 Printing & Incidentals $ 2,515.71 Total: $ 850,000.00 The Concrete Replacement Program is an annual project that rotates throughout the entire City over a seven-year period to address concrete replacement work on sidewalks, curbs and gutters and driveways. After this project is complete, the annual street pavement slurry seal project will follow as a separate project. The scope of work includes replacement of damaged and deteriorated concrete in the Eastbluff, Santa Ana Heights and Airport area communities. The project also addresses damaged roadways at Jasmine Creek maintenance road, Balboa Pier sidewalk, and Bayside Park driveways. The scope includes replacement of ADA surface mounted domes at the Newport Beach Central Library. During design, Jasmine Creek maintenance road replacement was identified as work that was originally planned to be performed as its own concrete project; however, staff determined that adding the maintenance road and library work into this Concrete Replacement Program would reduce costs and overhead by creating one larger project. At 10 a.m. on November 7, 2018, the City Clerk opened and read the following electronic bid for this project: 12-2 BIDDER TOTAL BID AMOUNT Low Golden Phoenix Construction Co., Inc. $ 762,083.29 2nd United GLI $ 813,340.00 3rd LC Paving & Sealing, Inc. $ 861,088.00 4th EBS General Engineering, Inc. $ 864,800.00 5th Horizons Construction Company Intl Inc. $ 877,000.00 12-2 Concrete Replacement Program — Award of Contract No. 7434-1 (19R06) November 27, 2018 Page 3 6th S & H Civilworks $ 878,800.00 7th Aramexx Construction $ 886,400.00 8th Nobest, Inc. $ 897,000.00 9th CT&T Concrete Paving, Inc. $ 905,000.00 10th Alfaro Communications Construct. Inc. $1,007,040.00 11th Calpromax Engineering, Inc. $1,059,440.00 12th Gentry General Engineering, Inc. $1,126,720.00 The City received multiple bids for this project and the low bid is 7 percent below the Engineer's Estimate of $820,000.00. The low bidder, Golden Phoenix Construction Co., Inc., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. Pursuant to the contract documents, the Contractor will have 90 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2, (reconstruction of existing facility involving negligible or no expansion of capacity) of the CEQA Guidelines, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 12-3 ATTACHMENT A � P CITY OF COSTA PSP MESA JOHN WAYNE AIRPORT "F*1 R UPPER' NEWPORT D PROJECT LOCATIONS �cE�N so CIT OF I VINE P� UNI RSI PROJECT LOCATIONS HIL VICINITY MAP NOT TO SCALE CONCRETE REPLACEMENT PROGRAM LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-7434-1 1 11/27/18 12-4 ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2018-19 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations X Transfer Budget Appropriations SOURCE: X from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: NO. BA- 19BA-021 AMOUNT:j $150,000.00 This budget amendment is requested to provide for the following: To transfer expenditure appropriations from the Jasmine Creek Maintenance Road Reconstruction Project to the Concrete Replacement Program. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Obmect Description Amount Debit Credit REVENUE ESTIMATES Org Obiect Proiect Description EXPENDITURE APPROPRIATIONS Org Object Project Description 01201929 980000 19P13 Parks - CIP Expenditures 19P13 -Unassigned -012 -Unassigned $150,000.00 01201927 980000 19R06 Street - CIP Expenditures 19R06 -Construct -012 -Unassigned $150,000.00 Automatic Signed: Fin Signed: Adi Signed: ance ve Approval: City Manager City Council Approval: City Clerk I- r&�r$ Date Date Date 12-5 Increase in Budgetary Fund Balance AND Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance ONE-TIME? P1 Yes No This budget amendment is requested to provide for the following: To transfer expenditure appropriations from the Jasmine Creek Maintenance Road Reconstruction Project to the Concrete Replacement Program. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Obmect Description Amount Debit Credit REVENUE ESTIMATES Org Obiect Proiect Description EXPENDITURE APPROPRIATIONS Org Object Project Description 01201929 980000 19P13 Parks - CIP Expenditures 19P13 -Unassigned -012 -Unassigned $150,000.00 01201927 980000 19R06 Street - CIP Expenditures 19R06 -Construct -012 -Unassigned $150,000.00 Automatic Signed: Fin Signed: Adi Signed: ance ve Approval: City Manager City Council Approval: City Clerk I- r&�r$ Date Date Date 12-5