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Home My WebLink About11 - Storm Drain Operations Fiscal Year 2018/19 Budget AmendmentP0 @ CITY OF i NEWPORT BEACH City Council Staff Report April 23, 2019 Agenda Item No. 11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Mark Vukojevic, Utilities Director - 949-644-3011, mvukojevic@newportbeachca.gov PREPARED BY: Jim Auger, Utilities Manager 0auger newportbeachca.gov PHONE: 949-644-3011 TITLE: Storm Drain Operations Fiscal Year 2018/19 Budget Amendment ABSTRACT: The Utilities Department is requesting a Budget Amendment in response to the current heavy rain season which required many emergency repairs to the Storm Drain system and storm pumping during rain events. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve Budget Amendment No. 19BA-041 appropriating $550,000 from FY 2018/19 General Fund unappropriated fund balance to the Storm Drain Program. FUNDING REQUIREMENTS: The Budget Amendment appropriates $550,000 in increased expenditure appropriations from the FY 2018/19 General Fund unappropriated fund balance to the General Fund Storm Drain and Street Sweeping Program within the Utilities Department. DISCUSSION: The current rain season has produced above average rainfall in the area. According to the Orange County Water District, which tracks county rainfall for groundwater purposes, the County received over 21 inches of rain, significantly above the average of approximately 13 inches. At times, the rainfall intensity has been significant and noticeable in the community. The rain necessitated additional resources by the Storm Drain Division of the Utilities Department. Among other items, this Division is responsible for operating, maintaining, and repairing the City's Storm Drain and Tide Valve System. Storm Drain Operations Fiscal Year 2018/19 Budget Amendment April 23, 2019 Page 2 The Tide Valve system consists of 89 tide valves which prevent tide water from backing up into streets and cause flooding. Using tide charts, historical information, and experience, Utilities Department crews plan and carry out near daily operations to open and close tide valves. While some valves use electric motors, most are manually operated. Even electric and automated tide valves require staff intervention if debris blocks the valve or there is a power failure. High tides coupled with a forecasted rain event requires staff to prepare a deployment of up to 34 pumps and personnel to pump water from the various streets on the Peninsula and Balboa Island. This season had dozens of forecasted rain events that were coupled with morning high tides, including many holidays and weekends. Staff from the Utilities Department, Public Works and even the Recreation Department were scheduled for these early morning hours or weekends to deploy and operate pumps. Many of these pumping efforts resulted in overtime and require a budget amendment of $105,000 to balance the Storm Drain Program budget. In addition, the rain storms caused and exposed damage to several underground storm drains pipes and systems requiring emergency repairs, imminent repairs, or urgent preventative repairs. These items were beyond the budgeted repairs in the Storm Drain Program Budget and beyond the programmed repairs in the Capital Improvement Program. Coupled with some planned street sweeping savings this fiscal year, a budget amendment of $445,000 is required to complete this work and balance the Storm Drain Program budget. The Storm Drain repairs included: 1. $165,000 emergency repair, Mariners Mile, (completed) 2. $30,000 preventative repair, Mariners Mile (scheduled) 3. $50,000 emergency repair, Jamboree at San Diego Creek (completed) 4. $75,000 preventative repair, Jamboree at San Diego Creek (scheduled) 5. $50,000 imminent repair, San Joaquin Hills Road at Back Bay Drive (underway) 6. $95,000 imminent repair, upper Buck Gully (underway) 7. $30,000 preventative repairs throughout the City (scheduled) ENVIRONMENTAL REVIEW Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Budget Amendment 11-2 ATTACHMENT City of Newport Beach BUDGET AMENDMENT 2018-19 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues X from unappropriated fund balance EXPLANATION: NO. BA- 19BA-041 AMOUNT:j $550,000.00 This budget amendment is requested to provide for the following: To increase expenditure appropriations from General Fund unappropriated fund balance to increase overtime, Medicare, and maintenance and repair funding for emergency repairs related to the heavy rains earlier this year. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Obiect 010 300000 REVENUE ESTIMATES Org Object Project EXPENDITURE APPROPRIATIONS Description General Fund - Unappropriated Fund Balance Description Org Object Project Description 0109062 713001 Storm Drains/Street Sweeping - Overtime Misc 0109062 Storm Drains/Street Sweeping - Medicare 0109062 851037 Storm Drains/Street Sweeping - Maint & Repair Signed: Financial Approval: Finance Signed City Council Approval: City Clerk Amount Debit Credit $550,000.00 * Automatic $103,477.50 $1,522.50 $445,000.00 Li Date Date 11-3 Increase in Budgetary Fund Balance ANDX Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance ONE-TIME? FXI Yes No This budget amendment is requested to provide for the following: To increase expenditure appropriations from General Fund unappropriated fund balance to increase overtime, Medicare, and maintenance and repair funding for emergency repairs related to the heavy rains earlier this year. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Obiect 010 300000 REVENUE ESTIMATES Org Object Project EXPENDITURE APPROPRIATIONS Description General Fund - Unappropriated Fund Balance Description Org Object Project Description 0109062 713001 Storm Drains/Street Sweeping - Overtime Misc 0109062 Storm Drains/Street Sweeping - Medicare 0109062 851037 Storm Drains/Street Sweeping - Maint & Repair Signed: Financial Approval: Finance Signed City Council Approval: City Clerk Amount Debit Credit $550,000.00 * Automatic $103,477.50 $1,522.50 $445,000.00 Li Date Date 11-3