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HomeMy WebLinkAbout01/22/1996 - Regular MeetingROLL CALL ent sed • CITY OF NEWPORT BEACH SPECIAL STUDY SESSION MEETING MINUTE `` C C It Cu b -' L LJ Z 0 N M Q O W 0= W M (n W 0 W M O U aY W > 0 0 F- X PLA E. ounc am ers TIME: 4:00 P.M. DATE: January 22, 1996 INE x x x x x ROLL CALL x Council Member Edwards took his seat at the Council table at 4:35 p.m. 1996 Goals City Manager Murphy said he will briefly highlight the goals that involve multiple components, clarify the goals and answer questions, since a written report was distributed in December. He said staff will take suggestions as to what Council would like added and the suggestions receiving the highest number of votes will be worked out in more detail to be brought back to Council at the meeting of February 12. City Manager Murphy briefly summarized the following goals which have multiple components: FISCAL 1. Review and implementation of the KPMG study including costs, fees, and performance measurements. 2. Consideration of developing a two -year budget document. 3. Consideration of developing a multi -year capital improvement program. POLICE /LAW ENFORCEMENT 1. Plan to implement Problem Oriented Policing (POP). 2. Institution of additional crime prevention activities. 3. Increase of the interdepartmental coordination between the Police Department and the Fire and Marine Department on criminal activities occurring on the beach and waterfront areas. Volume 50 - Page 20 ►EX ROLL CALL • E ITY OF NEWPORT BEACH MINUTES H W Z owra=uox M Cr X C] >- CE: W W W LD M W O W >f- 0 J F- Q January 22, 1996 INE ECONOMIC DEVELOPMENT 1. Work on a certified Land Use Program with the Coastal Commission. 2. Investigation of the feasibility of forming a Redevelopment Agency to further assist and revitalize the older commercial areas of the City. AUTOMATION EXPANSION Expansion of technology to allow residents more on -line access to City documents of all types (i.e., business licenses, water bills, etc.) The Council reviewed the list of goals as presented: 1. DOWNCOAST ANNEXATION Council Member Glover stated that the crux of this matter will be with the County and the last few annexations have not been favorable cost -wise. Council Member O'Neil voiced the need to coordinate this effort with Assemblywoman Brewer and emphasized the need for a cost analysis to make sure that the area can pay its own way. 2. EMS TRANSPORT Mayor Hedges said that the EMS program needs to be evaluated on a stand -alone basis. He said the EMS program should be administered as an Enterprise operation and not receive money from the General Fund since it is a program that serves individuals and not the community at large. Council Member O'Neil questioned whether the goal includes the review of EMS in general or just EMS transport and noted that the KPMG study should assist with this evaluation. 3. FISCAL Council Member Cox stated that there are so many changes taking place in the way public agencies operate that the City needs to be more open to strategic ways of doing things. He questioned how you can look at the future strategically year- to-year and suggested that during the off -year (if a two-year budget process is implemented) the City look at future operations. He emphasized the need to look at all of the City's VoDume 50 - Page 21 EX ROLL CALL • • CITY OF NEWPORT BEACH MINUTES N W Z p ¢¢c9 X g WgSVt93 >- g W w q W X O W >� O J F M January 22, 1996 I operations and departments to see if there are more cost - effective ways of doing business. He said the goal is to look at the way we do business in the future as opposed to the way we do business today. Council Member Edwards pointed out that the KPMG study should give an evaluation of what services are being provided and how cost - effective they are. He said comparisons should be made with the private sector as well as comparisons with past years. He said the City should look at what services are being provided, in what manner, and how efficiently they are provided to determine if the services should be continued. City Manager Murphy reported that a part of the KPMG study involves benchmarking, however the Council may want to consider expanding the scope of the study to provide information on compatibility of services. Council Member Edwards said he would like to include that, however not until the analysis is received from KPMG. Mayor Hedges noted that the arbiter of service levels is the City Council and the Council needs to decide what services are provided, how they are funded, and the level of the service provided. He said the Council needs to give staff clear direction as to what their expectations are regarding service levels (i.e., police response times, number of officers on the street, and number of trash pickups). 4. AIRPORT Mayor Hedges announced that Measure S will be considered by the voters at the March 26 election. 5. FACILITIES MANAGEMENT Mayor Hedges said he does not have a problem with this review if there is sufficient staff to do the work. Council Member O'Neil pointed out that the City also owns and operates a number of other unique properties (Beacon Bay, Marinapark Mobile Home Park, oil wells, etc.) that should be listed as city assets and reviewed to determine lease status, highest and best use, and whether these are areas that are appropriate for the city to be involved in or if they should be divested. Volume 50 - Page 22 NDEX CITY OF NEWPORT BEACH ROLL CALL N Z M p VI Qf Z W M g W 2 U W 0o CJ7 - 3 January 22, 1996 INDEX • Based on questions posed by Council Member Glover, City Manager Murphy stated that there is only a small amount budgeted for General Services facility maintenance and there has never been a comprehensive study conducted on all of the facilities. He noted that everything is done piecemeal since there isn't a master plan and staff would like to get a better handle on this area. Council Member Cox said the facility management plan should be part of a master plan and a determination made on how to re-use facilities in the best economical way. Council Member Glover said that maintenance of property is one thing, however she voiced concerns about facility growth since it would be unwarranted. 6. INFRASTRUCTURE MASTERPLANS Council Member Cox stated that the City is specific about keeping the water, sewer and roadways up to standard, however there are other areas that need to be focused on such as the Intelligent Transportation Systems (ITS) (traveler information systems, signalization). He said this should be part of the master plan goals as it also relates to the automation and telecommunication goals. He said that fiber optics is dependent on this type of infrastructure and noted that the City of Anaheim is managing their fiber optics system as a revenue stream. Council Member Watt stated that another area dealing with infrastructure is land use and the coordination of land needed for infrastructure for parks, recreation and housing needs. She said the City should look at the use of Loral Park funds and CDBG funds for affordable and senior housing and decide if the City wants these things. She said as part of a coordinated effort the City should also review the parking goals and objectives. Mayor Hedges said the City should place Balboa Boulevard in the long range plans since the road is • badly deteriorated. Council Member Cox emphasized the need for public transit on the Peninsula (car pooling, tourist transit pooling, etc.) and pointed out that in the past the clean fuel programs have been discussed and the City needs to recognize the role they play to assist in the development of these programs. Volume 50 - Page 23 ROLL CALL • • CITY OF NEWPORT. BEACH -J W�cr I zAwwo U1 W > q= w 0 U W >� °IM u x January 22, 1996 7. STAFF DEVELOPMENT Mayor Hedges emphasized that he v staff available to implement City Cou City Manager Murphy pointed out train and develop the human infrast organization in order to maximize p explained that on issues of significai spent City -wide for training (not inclu( Mayor Hedges said he is willing tc concept with a caveat that he w, retain the people that the City develi are things that can be done to mil involved. Council Member Glover request( showing what has been spent on trail said she feels the City has been doin in this area. 8. PUBLIC INFORMATION and 12. AUTOMATION EXPANSION Council Member Watt said she v develop human resources to help information category. She noted tl two areas that she would like to see p to assist the staff with: 1) hazardous and coordination of a hazai information base; and 2) Communil Response Training (CERT). Mayor Hedges said he feels this ties #12, Automation Expansion, and e, the development of the Internet ac4 he views the Internet as the key I public access. He pointed out that minutes and agendas are on the Inte in the future he would like to se Beaches and Recreation, Planninc and City Council reports on -line pointed out that the City has a Home has an address on the Internet to rea Council Member Cox reported that California Association of Govemme setting up Geographic Information for all the cities in the greater regio providing more general information. interest in developing a series of ap{ noted that the City of Alhambra has process accessible via the Internet. Volume 50 - Page 24 ants the best icil policies. the need to ucture of the >rsonnel. He ice $30,000 is ling police). support this >uld want to >ps and there !gate the risk �d a report ling since she 3 a good job fould like to n the public iat there are eople trained waste pickup dous waste V Emergency in with Goal pecially with :ess. He said o enhancing currently the net, however e the Parks, Commission as well. He Page and he :ive e-mail. the Southern its (SCAG) is Systems (GIS) i and will be He voiced an ilications and their building MINUTES INDEX CITY O- NEWPORT BEACH MINUTES ROLL CALL -J Z o U" XMQXOr~- w } Q w X° w O X January 22, 1996 INDEX • Council Member Glover spoke in support of a conversion to less hard copy and more computerization. City Manager Murphy explained that this has been identified as a priority with the highest priority being given to the City Clerk's office with funding budgeted for FY 1996 -97. Mayor Hedges requested that staff investigate the feasibility of providing the residents free access to the Intemet. City Manager Murphy reported that staff has met with the Newport Harbor Chamber of Commerce who also has a Home Page on the Internet so that rather than duplicating services, they are coordinated to compliment each other. 9. POLICE /LAW ENFORCEMENT Mayor Hedges requested that the Chief of Police investigate the feasibility of implementing a retired volunteer service program with the volunteers equipped with radios and assigned to patrol duty. • 10. ECONOMIC DEVELOPMENT Council Member Glover said she would like to see a review of the Fashion Island area jthe land between MacArthur Blvd. and Jamboree Road) to determine whether Newport Center and its adjoining areas are being put to their best use. She also questioned where senior housing would be built. Mayor Hedges said he would also like to review the Corona Del Mar Plaza since the owners obviously are not going ahead with the development as approved. City Manager Murphy reported that last year staff met with members of The Irvine Company and the Planning Manager is putting together a draft of the issues in the area, however he suggested that the issues be put together with the goals and objectives for discussion at the Council level before discussions are continued with The Irvine Company. Council Member Glover questioned how a Redevelopment Agency would relate to the Mariners Mall, Pavilion and the Nautical Museum. Volume 50 - Page 25 CITY OF NEWPORT BEACH MINUTES ROLL CALL " W IMWWO owmmuux W ¢ } ¢ w c9 W > °¢ I— January 22, 1996 INDEX • Council Member Edwards noted that some other areas may come into focus when a new director is on board. City Manager Murphy reviewed the timing of the recruitment process and indicated the goal is to have the new director on board by mid - March. Council Member Cox said that in addition to economic development, the other theme is the management of tenant mix. He said the City should have a goal to facilitate a better way to deal with mixed use on properties that aren't malls. Mayor Hedges addressed management and planning issues, and marine services and requested that staff bring the following items back for consideration: 1) adoption of the BPPAC 15 point plan with an estimate of the priorities; and 21 authorization for $30,000 funding for a planning study of the areas identified by the committee. He requested that BPPAC develop visions for these key areas, in coordination with staff, and return within • 90 days. He also requested that the development of a conference center be listed as a priority. 11. CITY CHARTER AND MUNICIPAL CODE Mayor Hedges explained that this goal is self - explanatory. Mayor Hedges opened the meeting for public comment. Bruce Lloyd, Baycrest, voiced concerns about adding EMS transport services and said it should be handled by private enterprise since it will only lead to higher salaries and expenses to purchase ambulances. He said that private enterprise can provide these services cheaper and better. In response to Council Member Edwards, Mr. Lloyd indicated that he does not have a study to validate his remarks, however the staff will have to be qualified so they will want more money. Dolores Otting questioned what a "non -sworn" employee is and also requested that the agenda be modified to make it simpler to follow. • Council Member Glover suggested that the parameters for sending notices be increased so they cover a wider area. Volume 50 - Page 26 CITY OF NEWPORT BEACH MINUTES ROLL CALL ~ Z o M 3p¢gAXOF~-- W } A W M° w O M January 22, 1996 INDEX Meeting adjourned at 5:30 p.m. to a Closed Session (as per Closed Session agenda). The agenda for this meeting was posted on January 17, 1996, at 5:30 p.m., on the City Hail Bulletin Board located outside of the City of Newport Beach Administration Building. Mayor ATTEST: Clerk •City 'Y `l fFWf1 t � p +gyp • Volume 50 - Page 27