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HomeMy WebLinkAbout08 - Water Transmission Main Valves Replacement — Phase 2 & Alta Vista Regulating Station Relocation ProjectTO: FROM CITY OF NEWPORT BEACH City Council Staff Report September 24, 2019 Agenda Item No. 8 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Alfred Castanon, Associate Civil Engineer, acastanon@newportbeachca.gov PHONE: 949-644-3314 TITLE: Water Transmission Main Valves Replacement — Phase 2 & Alta Vista Regulating Station Relocation Project (18W12 & 19W13), Approval of Professional Services Agreement with Psomas Engineering, Inc. (C-7539-2) ABSTRACT: The Water Transmission Main Valves Replacement — Phase 2 project replaces large diameter water transmission main valves that were installed in the 1960's. The Alta Vista Regulating Station Relocation project relocates an existing water regulating station to a more suitable site for maintenance and operation. Staff requests City Council's approval to enter into a Professional Services Agreement with Psomas Engineering, Inc. to prepare necessary design and construction documents. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve a Professional Services Agreement with Psomas Engineering, Inc. of Santa Ana, California, for the Water Transmission Main Valves Replacement — Phase 2 and Alta Vista Regulating Station Relocation project at a not -to -exceed amount of $182,020.00, and authorize the Mayor and City Clerk to execute the Agreement. FUNDING REQUIREMENTS: The current adopted CIP budget includes sufficient funding for this service. It will be expensed to account No. 70201931-980000-18W12 (Water Capital Distribution and Piping) and account No. 70201932-98000-19W13 (Water Capital NMP). F.'s Water Transmission Main Valves Replacement — Phase 2 & Alta Vista Regulating Station Relocation Project (18W12 & 19W13), Approval of Professional Services Agreement with Psomas Engineering, Inc. (C-7539-2) September 24, 2019 Page 2 DISCUSSION: The Water Transmission Main Valves Replacement — Phase 2 project replaces large diameter water transmission main valves identified in the Water Master Plan. These are older deteriorated valves located on large diameter transmission mains (12 -inch through 30 -inch) that were installed in the 1960's and used to isolate sections of the water system for maintenance and operations. These valves have outlived their design life and are now due to be replaced. This project will replace fourteen valves located along Jamboree Road, Newport Boulevard, East Coast Highway and at the Big Canyon Reservoir. The Alta Vista Regulating Station Relocation project relocates an existing water regulating station located on Jamboree Road in the median close to Ford Road. The current location gets flooded by irrigation and needs to be moved to an improved location closer to the area it serves and away from high traffic. The relocation will lower maintenance costs and improve access for operations. Staff recently requested proposals from consulting firms to provide professional design engineering services for the Newport Pier Area Water Replacement project (20W1 1). As the design scope of work for the Water Transmission Main Valves Replacement Phase 2 and Alta Vista Regulating Station Relocation project is very similar to the previously mentioned project, staff is using that design consultant selection process to fulfill the consultant needs for this project as well. Psomas Engineering, Inc. was one of three proposals received and reviewed by a three-person technical panel. Although Psomas was not awarded the design contract for the Newport Pier Area Water Main Replacement project, they rated very high and demonstrated the expertise and experience needed to complete construction documents for this water valve replacement and water regulating station relocation project. They have successfully completed similar water projects for other local agencies, as well as last year's Water Transmission Main Valve Replacement Phase I project, currently in construction for the City of Newport Beach. Staff recommends entering into a Professional Services Agreement with Psomas Engineering, Inc. to provide professional design engineering services needed for the Water Transmission Main Valves Replacement Phase 2 and Alta Vista Regulating Station Relocation project. The proposed Scope of Work includes research and data collection, utility coordination, topographic survey, preparation of final construction plans, specifications and construction cost estimates, and construction support services. Construction is tentatively planned for Fall of 2020. Water Transmission Main Valves Replacement — Phase 2 & Alta Vista Regulating Station Relocation Project (18W12 & 19W13), Approval of Professional Services Agreement with Psomas Engineering, Inc. (C-7539-2) September 24, 2019 Page 3 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Professional Services Agreement W* CITY OF COSTA MESA V# SIZE LOCATION COMMENTS 1 30" JAMBOREE ROAD NORTH OF SANTA BARBARA DRIVE (NB) 2 20" JAMBOREE ROAD NORTH OF SANTA BARBARA DRIVE (NB) 3 18" JAMBOREE ROAD NORTH OF FORD ROAD (NB) 4 18" JAMBOREE ROAD NORTH OF UNIVERSITY DRIVE (MEDIAN AREA) 5 18" JAMBOREE ROAD SOUTH OF BAYVIEW WAY (MEDIAN AREA) 6 24" NEWPORT BOULEVARD SOUTH OF 28TH STREET 7 18" E. COAST HWY AT HAZEL DRIVE 8 18" E. COAST HWY AT JAMBOREE ROAD INTERSECTION 9 30" E. COAST HWY AT JAMBOREE ROAD INTERSECTION 10 20" BOATYARD PARKING LOT ADJACENTTO PCH/DOVER BRIDGE 11 16" ZONE 3 PUMP STATION AT BIG CANYON RESERVOIR 12 16" ZONE 3 PUMP STATION AT BIG CANYON RESERVOIR 13 12" ZONE 3 PUMP STATION AT BIG CANYON RESERVOIR 14 12" ZONE 3 PUMP STATION AT BIG CANYON RESERVOIR ATTACHMENT A UNIVERSITY AVE Noo\O N/LL ` wor 4, Iwo ♦sem .,z . - LEGEND: • VALVE REPLACEMENT LOCATIONS • ALTA VISTA REGULATOR WATER TRANSMISSION MAIN VALVE CITY OF NEWPORT BEACH REPLACEMENT - PHASE 2 & ALTA VISTA PUBLIC WORKS DEPARTMENT REGULATOR RELOCATION LOCATION MAP C-7539-3 18W12 & 19W13 9/24/19 9 ATTACHMENT B PROFESSIONAL SERVICES AGREEMENT WITH PSOMAS FOR ENGINEERING DESIGN SERVICES FOR THE WATER MAIN TRANSMISSION MAIN VALVE REPLACEMENT - PHASE 2 & ALTA VISTA REGULATOR RELOCATION PROJECT THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into as of this 24th day of September, 2019 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and PSOMAS, a California corporation ("Consultant"), whose address is 3 Hutton Centre Drive, Suite 200, Santa Ana, CA 92707, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide professional engineering design services for the Transmission Main Valve Replacement — Phase 2 and Alta Vista Regulator Relocation Project ("Project"). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on December 31, 2021, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). City may elect to delete certain Services within the Scope of Services at its sole discretion. RN 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed One Hundred Eighty Two Thousand Twenty Dollars and 00/100 ($182,020.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement or specifically approved in writing in advance by City. PSOMAS Page 2 8-6 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Nancy Baker to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. City's Public Works Director or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with community professional standards and with the ordinary degree of skill and care that would be used by other reasonably PSOMAS Page 3 8-7 competent practitioners of the same discipline under similar circumstances. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and legally recognized professional standards. 8.2 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. ANNE 110.61"1 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, employees, and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this (collectively, the "Indemnified Parties), from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), and which relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them. 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. PSOMAS Page 4 s -s 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. PSOMAS Page 5 8-9 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced, including but not limited to, websites, blogs, social media accounts and applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Additionally, all material posted in cyberspace by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents, including all logins and password information to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes PSOMAS Page 6 s-10 full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 CADD data delivered to City shall include the professional stamp of the engineer or architect in charge of or responsible for the Work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data, (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other Project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All original drawings shall be submitted to City in the version of AutoCAD used by the City in .dwg file format, on a CD, and should comply with the City's digital submission requirements for improvement plans available from the City's Public Works Department. The City will provide Consultant with City title sheets as AutoCAD file(s) in .dwg file format. All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. 17.4 All improvement and/or construction plans shall be prepared with indelible waterproof ink or electrostatically plotted on standard twenty-four inch (24") by thirty-six inch (36") Mylar with a minimum thickness of three (3) mils. Consultant shall provide to City 'As -Built' drawings and a copy of digital Computer Aided Design and Drafting ("CADD") and Tagged Image File Format (.tiff) files of all final sheets within ninety (90) days after finalization of the Project. For more detailed requirements, a copy of the City of Newport Beach Standard Design Requirements is available from the City's Public Works Department. 18. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents the Consultant's judgment as a design professional and is supplied for the general guidance of City. Since Consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to Consultant or contractor bids or actual cost to City. 19. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. PSOMAS Page 7 8-11 20. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. 21. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 22. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 23. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 24. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. PSOMAS Page 8 s-12 25. CONFLICTS OF INTEREST 25.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et seg., which (1) require such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibit such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 25.2 If subject to the Act and/or Government Code §§ 1090 et seq., Consultant shall conform to all requirements therein. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 26. NOTICES 26.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 26.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Public Works Director Public Works Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 26.3 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attn: Joseph L. Boyle, Vice President PSOMAS 3 Hutton Centre Drive, Suite 200 Santa Ana, CA 92707 PSOMAS Page 9 8-13 27. CLAIMS 27.1 Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 27.2 To the extent that Consultant's claim is a "Claim" as defined in Public Contract Code section 9204 or any successor statute thereto, the Parties agree to follow the dispute resolution process set forth therein. Any part of such "Claim" remaining in dispute after completion of the dispute resolution process provided for in Public Contract Code section 9204 or any successor statute thereto shall be subject to the Government Claims Act requirements requiring Consultant to file a claim in strict conformance with the Government Claims Act. To the extent that Contractor/Consultant's claim is not a "Claim" as defined in Public Contract Code section 9204 or any successor statute thereto, Consultant shall be required to file such claim with the City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 28. TERMINATION 28.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 28.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. PSOMAS Page 10 8-14 29. PREVAILING WAGES 29.1 Pursuant to the applicable provisions of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages including legal holidays and overtime Work for each craft or type of workman needed to execute the Work contemplated under the Agreement shall be paid to all workmen employed on the Work to be done according to the Agreement by the Consultant and any subcontractor. In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages in the locality in which the Work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the Agreement. A copy of said determination is available by calling the prevailing wage hotline number (415) 703-4774, and requesting one from the Department of Industrial Relations. The Consultant is required to obtain the wage determinations from the Department of Industrial Relations and post at the job site the prevailing rate or per diem wages. It shall be the obligation of the Consultant or any subcontractor under him/her to comply with all State of California labor laws, rules and regulations and the parties agree that the City shall not be liable for any violation thereof. 29.2 Unless otherwise exempt by law, Consultant warrants that no contractor or subcontractor was listed on the bid proposal for the Services that it is not currently registered and qualified to perform public work. Consultant further warrants that it is currently registered and qualified to perform "public work" pursuant to California Labor Code section 1725.5 or any successor statute thereto and that no contractor or subcontractor will engage in the performance of the Services unless currently registered and qualified to perform public work. 30. STANDARD PROVISIONS 30.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 30.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 30.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 30.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. PSOMAS Page 11 8-15 30.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 30.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 30.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 30.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 30.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 30.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 30.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 30.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] PSOMAS Page 12 8-16 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: By: / Kron C. Har dcrv� aai�Zy1'1 City Attorney ATTEST: Date: in Leiiani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Diane B Mayor Dixon CONSULTANT: corporation Date: in PSOMAS, a California Joseph L. Boyle Vice President [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements PSOMAS Page 13 8-17 EXHIBIT A SCOPE OF SERVICES The City desires to replace existing transmission main valves and other water facilities including repair of a leaking pipe at BCR Z3 PS, as follows - Valve ID 1;l 07S Valve Dia/Typea 30' BFB% Dia/Type 30 MCCSP Jamboree Rd -1. of Santa Barbara Dr N-10080 20- BFV 10-- NILC'CSP Jamboree Rd— N. of Santa Barbara Dr P11-03-- 1S" BFB" 16-- RCSCP Jamboree Rd — --N-. of Ford Rd S12 006 15-- BFB- 15--14�LC'CSPJamboree Rd — . if pini? Dr T1 1 0)_14 19" BFB' 1S-, I�MCCSP Jamboree Rd— S. ofBa;-•ie.,v yVwr �Iv6 01S 2.1- BFB" 34.- DL -IP ale xort B1. -d— S. Of 0' Street I1 lv 1S-- BFB" l s_-11ECCSP E. Coast H-. y— at Hazel Dr is-- Bim' ii,' RCSCP E. Coast H-%-,-: — at Janl'gar2e Rd 1001 „ 30" BF\' 30.. RCSCP E. Coast H-, ­: — ar Jamboree Rd 31OS Oo9 '4"' BF[ 0-- GS Ba --side Village Nlariva L13 161 16• BFB 16-- Steel Zone 3 PS ar Bi? Can%°on Reser; oir L13 16' 16" BF[ 15-- Steel Zone 3 PS at Bi- Can': on Reser, oir L13 163 1 BF- 1'-- Steel !011e 3 PS at 31?C'ann'on Reser: oir L13 1ii-4 12-- BFi- 12-- Steel Zone 3 PS at Bi? C w3 , on Reser: air Z) Pipe Repair*"� 1 A -13-- ,4-- Sree1 Zone 3 PS at 31z C awm:on ReSer,-oir PR Valve" 6- C'la-Val 6- AC Alta Vista PRS - Jamboree at Aider P1 E_�tiaz v'ah-2> and associated pipeline (1 S-- 30.- diam) to be replaced Mthin inrer5ectioa of )_. Coast F± sr ,- and Jamboree Rd_ Pressure reducing--a1:•e in vault on Jamboree is to be replaced and relocared from center median to -esterlV parka"an*- Repair leak in Big Cw on Reser:oir drain linevalve vault located ar Z3 PS. Consultant shall provide the following engineering design services for the subject project. All scope items listed below are included in the project fee, except where noted. Task 1 Project Management and Meetings Consultant's project manager and project engineer will conduct a kick-off meeting with City staff. Consultant will review the scope of work and obtain any additional plans, record maps and drawings, or utility information not already obtained. Consultant's Project Manager will prepare the meeting agenda and provide meeting minutes and action items, following the meeting. This task also includes attendance at two additional comment review meetings. Consultant anticipates meeting after the 90% and 100% Submittals. PSOMAS Page A-1 8-18 Task 2 Utility Records Research Consultant will request record utility information from utility owners listed on the Dig Alert website. Existing water, sewer and storm drain plans will be obtained through the City's GIS. Task 3 Preparation of 90% PS&E Task 3.1 Preparation of Base Maps A base map will be compiled using record drawings and through site visits to confirm existing facilities and configurations of the existing valves and components. Consultant will reconcile any discrepancies noted to finalize the base maps for each valve location. For a majority of the project locations, a topographic survey is not included in our scope of services, and as such, the accuracy of the drawings will be commensurate with the availability and accuracy of existing record drawings. However, scope of services does include performing topographic surveys of the following valve sites due to the complexity of the design or the lack of availability of accurate as -built plans for the proposed construction limits: • Valves M09 121 and M09 122 in East Coast Highway at Jamboree Road: In addition to replacement of two butterfly valves, this location includes replacement/relocation of the existing 30 -inch and 18 -inch transmission mains within the intersection. It is the Consultant's understanding the existing transmission mains are over 60 years old and in poor condition (recent main breaks have occurred), and therefore require replacement. Consultant recommends that the entire intersection be surveyed so that plans will accurately depict location of all utilities, valves, manholes, lane lines, signal loops, etc. Accurate topo mapping will allow us to prepare profiles for the proposed transmission main relocation. This will also allow the City's traffic control consultant to prepare accurate traffic control plans for the proposed construction. • Valve M08 069 in Bayside Village Marina (near E. Coast Hwy Bridge): The existing butterfly valve is located inside a vault on the edge of the shoreline at Bayside Village Marina. Consultant will provide topographic mapping to accurately depict existing improvements including vault demolition, landscaped planter, parking lot paving and parking spaces. Consultant assumes that the pipeline is located within an easement in this area. Consultant has not included time to verify the actual recorded easement location, but Consultant will show approximate location in relation to the pipeline. • Alta Vista Pressure Reducing Valve in Jamboree Road near Alder Place: The existing 6 -inch pressure reducing valve and vault are to be relocated from the center median to Basswood Street. A topo survey will provide accurate base mapping demolition of the existing vault. A site visit to the proposed location of the Alta Vista PRV to field measure existing improvements in area of proposed vault location. PSOMAS Page A-2 8-19 Task 3.2 Prepare Altemative Alignments for Transmission Main and Valve Replacements in East Coast Highway at Jamboree Road Prior to submittal of 90% plans for replacement of the 30"/18" transmission main and valves M09_121 and M09_122 in East Coast Highway at Jamboree Road, Consultant will prepare two alternative alignments (horizontal only, no profile) for review and acceptance by the City. As discussed at the meeting on July 25, 2019, one alternative to be analyzed includes relocation of the 30"/18" transmission main to the westerly side of the intersection. An existing 8" gas line runs north/south on the west side of the intersection, so adequate separation will need to be maintained from this utility. One of the key goals will be to select an alignment that minimizes impacts to traffic and minimizes system shutdown time. The old concrete highway section is located in the east bound lanes, so the selected alignment should minimize pipeline trenching through this area. Deliverables: A PDF of the alternative alignments Task 3.3 Preparation of 90% Plans Consultant's project team will prepare detailed civil and mechanical drawings in the latest version of AutoCAD and in accordance with City drafting standards. Each plan sheet will be on 24" x 36" sheets. Deliverables: A PDF of the 24"06" drawings A listing of anticipated construction drawings is on the next page. PSOMAS Page A-3 8-20 LIST OF ANTICIPATED CONSTRUCTION DRAWINGS Plan Sheet Description 1 Title Sheet General Notes. Sheet Index. Vicinir: INIap &r Sheet Index - Ia Val.: es N10 078&N10 084 — Jamboree Road_ North of Santa Barbara Dr — Site Demolition Plan and Sections 4 Valve Nlo_075— Jamboree Road_ North. of Santa Barbara Dr -- Relocation Plan and Section Valve P 11_033 — Jamboree Road, North of Ford Road - Demolition -Replacement Site Play and Sections 6 Valve S12_006— Jamboree Road North ofUnis:ersit:-Dr - DemolitioznReplacement Site Plan and Sections 7 Valve T1') 024 — jamboree Road_ South of - Demolition Replacement Site PIan and Sections 3 Valve M06_018 —Newport Blvd_ South of 28� Street Demolition.—Replacement Site Plan and Sections Valve I12_1 --;,7 — E_ Coast H t-, at Hazel Drive - Demolition Replacement Site Plait and Sections 10 Valve MOP 121 & hI09_12 2 - E. Coast at Jamboree Rd - Demolition Site Plan Valve MOP 121 �1�i09_122 - E. Coast Hc% at Jimboree Rd - 11 R lacement Site Plan 'k Profile 1 } Valve MOP -121 & N109_122 - E. Coat Hwy ar Jaiaboret Rd - Connections c- Valve Derails 13 Valve M08_069 — Bat side Village -Marina - DemolltionReplacement Site Plan and Sections Valves L13_161_ L13_16', L13 163 and L13_164 — Big Canyon 14 Reservoir - Demolition—Replacement Site Plan 13 Valves L13_161. L13_162, L13_163 and L13_164—Big Canyon Reservoir - DeniolitionRe lacement Section, and Details 16 Pressure Reducinz '�'ah.-e — kunboree Road ar Alder Place — Demolition Site Plan and Sections 1- Pressure Reducinz Valve — ?.imboree Road at -Iden Place — Proposed PR Station Sections and Details 18 BCR Z3 Drain Line - Pipeline Demo. Replacemeur Plan Sections. and Derails la Steel Pipe Joint Details Miscellaneous Details PSOMAS Page A-4 8-21 Task 3.4 Preparation of 90% Contract Documents Prepare 90% complete contract documents, including bid proposal, front-end documents and technical specifications. City will provide any updated front-end documents required to compile the contract documents. Deliverables: A PDF of the 90% contract documents Task 3.5 Preparation of 90% Engineer's Opinion of Probable Cost Consultant will prepare an itemized engineer's opinion of probable construction costs in the form of the bid schedule at the 90% design completion level. Deliverables: One copy of the 90% Engineer's Opinion of Probable Cost Task 4 Preparation 100% PS&E Task 4.1 Preparation of 100% Construction Plans Consultant will address City's 90% design review comments and prepare the 100% construction plans. Deliverables: A PDF of 24"x36" drawings Task 4.2 Preparation of 100% Contract Documents Consultant will address City's 90% design review comments and prepare the 100% bid proposal, contract documents and technical specifications. Deliverables: A PDF of the 100% Contract Documents Task 4.3 Preparation of 100% Engineers Opinion of Probable Cost Consultant will prepare an itemized engineer's opinion of probable construction costs in the form of the bid schedule at the 100% design completion level. Deliverables: One copy of the 100% Engineer's Opinion of Probable Cost Task 5 Preparation of Final PS&E Task 5.1 Preparation of Final Plans Consultant will address City's 100% design review comments and prepare final signed plans. Deliverables: PDF of the Final 24"x36" drawings and signed title sheet on mylar PSOMAS Page A-5 8-22 Task 5.2 Preparation of Final Contract Documents Consultant will address City's design review comments and prepare a final set of reproducible Contract Documents. Deliverables: Electronic version of contract documents in MS Word Task 5.3 Preparation of Final Engineer's Opinion of Probable Cost Consultant will address City's design review comments and prepare the Final Engineer's Opinion of Probable Cost. Deliverables: PDF of the Final Engineer's Opinion of Probable Cost Task 6 - Bidding Phase Services Consultant will provide the following bidding phase services for the project: Task 6.1 Attend Pre -Bid Meeting Consultant will attend the Pre -Bid Meeting for this project. Task 6.2 Addendum Consultant will prepare up to one addendum for the project. Exclusions The following items are excluded from our scope of services, but can be provided upon request: - Traffic Control Plans - Permitting — it is assumed that all project limits are within City right-of-way and therefore all permits will be coordinated by City staff - Geotechnical investigation -Electrical design for PRS - Utility relocation design -Pothole investigation • Boundary or Right-of-way survey • Legal descriptions • Cathodic protection design • Construction phase services Nancy Baker, PE will serve as the project manager, Ben Halbach, PE as project engineer and ,doe Boyle will provide overall QA/QC reviews. Resumes for each of these key staff members can be furnished upon request. PSOMAS Page A-6 $_23 *AA 001 SCHEDULE OF BILLING RATES Consultant shall provide engineering services to complete the Work a on an hourly basis with the total fee not to exceed $182,020.00 as summarized in the table below. PM - Project Manager (Nancy Baker, PE) QC - Quality Control (Joe Boyle, PE) PE - Project Engineer (Ben Halbach, PE) CADD - CAD Designer PA - Proiect Assistant PSOMAS Page B-1 8-24 EXHIBIT C INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this PSOMAS Page C-1 8-25 Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and two million dollars ($2,000,000) in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its City Council, boards and commissions, officers, agents, volunteers, employees, and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. B. Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City, its City Council, boards and commissions, officers, agents, volunteers, employees, and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement shall be included as insureds under such policies. C. Primary and Non Contributory_. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self-insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days' notice of cancellation (except for nonpayment for which ten (10) calendar days' notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: PSOMAS Page C-2 8-26 A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant sixty (60) calendar days' advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. D. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. E. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. F. City Remedies for Non -Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. PSOMAS Page C-3 8.27 G. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. H. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. PSOMAS Page C-4 8-28