HomeMy WebLinkAbout05 - 2017-2018 Streetlight Improvement Project — Notice of Completion for Contract No. 6269 (17V02)PORT CITY OF
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City Council Staff Report
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October 8, 2019
Agenda Item No. 5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Kathryne Cho, Civil Engineer, kcho@newportbeachca.gov
PHONE: 949-644-3014
TITLE: 2017-2018 Streetlight Improvement Project — Notice of Completion
for Contract No. 6269 (17V02)
ABSTRACT:
On July 10, 2018, the City Council awarded Contract No. 6269, 2017-2018 Streetlight
Improvement Project, to Elecnor Belco Electric, Inc. (Belco) of Chino Hills, California for
City streetlight work in the Eastbluff neighborhood. The work is now complete and staff
requests City Council acceptance and closeout of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after Notice
of Completion has been recorded in accordance with applicable portions of the Civil
Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
The adopted budget included sufficient funding for this project. The construction contract
was expensed from the following account within the budget:
Account Description Account Number Amount
General Fund 01201927-980000-17V02 $ 475,304.03
$ 475,304.03
DISCUSSION:
Award
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Chane
Chane
Change
$ 478,015.00
$475,304.03
10% or less
-0.6%
-8.0%
7.4%
Allowed Contract Time (days)
97
Actual Time
0
Under (-) or Over (+)
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2017-18 Streetlight Improvement Project — Notice of Completion for
Contract No. 6269 (17V02)
October 8, 2019
Page 2
The contract included replacing three high-voltage series circuits located along Vista Del
Oro between Vista Del Sol and Eastbluff Drive, Vista Del Sol, Mar Vista Drive, Domingo
Drive, Amigos Way and Eastbluff Drive between Cacao Street and Jamboree Road. The
work necessary for the completion of this contract consisted of replacing old conduits,
wiring, pull boxes and streetlight luminaires (with new energy-efficient LED luminaires).
Additionally, the contract called for installation of new pull boxes at each streetlight
location and three (3) new electrical service cabinets.
The 2017-2018 Streetlight Improvement Project was awarded to Belco on July 10, 2018
with a Notice to Proceed date of January 22, 2019. The contract has been completed to
the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original Bid Amount:
$
478,015.00
Actual Cost of Bid Items Constructed:
$
440,015.00
Total Change Orders:
$
35,289.03
Final Contract Cost:
$
475,304.03
Four change orders were issued and the final construction cost was approximately 0.6
percent under the original contract amount. The change orders included work for
upgrading one of the luminaires to a more energy-efficient model; relocating two service
cabinets per direction of Southern California Edison (SCE); adding additional working
days and purchasing additional equipment needed for project completion.
The reduction in the original bid amount is due to a reduced number of utility potholing
needed for project completion. Staff included a $50,000.00 allowance for potholing work
in the roadways and parkways. Only nine potholes were required in the pavement and
16 potholes in the parkway, resulting in a total of $34,000.00 in unspent funds.
A summary of the project construction schedule is as follows:
Estimated Completion Date per 2019 Baseline Schedule:
July 12, 2019
Project Award for Construction:
July 10, 2018
Contract Completion Date with Approved Extensions:
June 18, 2019
Actual Substantial Construction Completion Date:
June 18, 2019
ENVIRONMENTAL REVIEW:
On July 10, 2018, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) (replacement of existing
facilities involving negligible expansion of capacity) of the CEQA Guidelines, because this
action will not result in a physical change to the environment, directly or indirectly.
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2017-18 Streetlight Improvement Project — Notice of Completion for
Contract No. 6269 (17V02)
October 8, 2019
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). In addition, the City Clerk will
be filing a Notice of Completion for the project as a result of this action.
ATTACHMENT:
Attachment A — Project Location Map
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PROJECT LOCATION
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VICINITY MAP
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FY 2017-2018 STREETLIGHT
IMPROVEMENT PROJECT
LOCATION MAP
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Attachment
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6269 1 10/08/19
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