HomeMy WebLinkAbout07 - 2018-2019 Facilities Painting Project — Notice of CompletionPORT CITY OF
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_ i NEWPORT BEACH
City Council Staff Report
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November 5, 2019
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Kathryne Cho, Civil Engineer, kcho@newportbeachca.gov
PHONE: 949-644-3014
TITLE: 2018-2019 Facilities Painting Project — Notice of Completion for
Contract No. 7499-1 (18F02)
ARSTPArT-
On March 26, 2019, the City Council awarded Contract No. 7499-1, 2018-2019 Facilities
Painting Project, to Tony Painting (Tony) of Garden Grove, California. The work has now
been completed and staff requests City Council acceptance and closeout of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after Notice
of Completion has been recorded in accordance with applicable portions of the Civil
Code; and
c) Release the Faithful Performance Bond two years after acceptance by the City
Council.
FUNDING REQUIREMENTS:
The adopted budget included sufficient funding for this project. The construction contract
was expensed from the following account within the budget:
Account Description Account Number Amount
Facilities Maintenance 57101-980000-18F02 $ 428,955.00
$ 428,955.00
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2018-2019 Facilities Painting Project — Notice of Completion for
Contract No. 7499-1 (18F02)
November 5, 2019
Page 2
DISCUSSION:
Award
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Chane
Change
$ 398,700.00
$428,955.00
15% or less
7.6%
7.6%
0%
Allowed Contract Time (days)
120
Actual Time
25
Under (-) or Over (+)
The work necessary for the completion of this contract consisted of removing rust,
refinishing wood surfaces, cleaning, preparing, and painting interior and exterior surfaces
at 15 locations. A majority of the work included the rehabilitation of Utilities Department
pump stations, recreational facilities, and the Central Library. The City received a 2 -year
warranty that covers peeling, blistering or chipping paint resulting from defective
workmanship.
The 2018-2019 Facilities Painting Project was awarded to Tony on March 26, 2019 with
a Notice to Proceed date of May 6, 2019. The contract has been completed to the
satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original Bid Amount:
$
398,700.00
Actual Cost of Bid Items Constructed:
$
395,830.00
Total Change Orders:
$
30,255.00
Final Contract Cost:
$
428,955.00
Staff issued three change orders and the final construction cost was 7.6 percent over the
original contract amount. The additional cost covered requested painting needs for the
Marina Park event room and restrooms, seven Oasis Senior Center classrooms, and
some Big Canyon Reservoir piping. Based on positive feedback from City staff on the
quality of completed scheduled work, staff included these additional locations after the
project started.
Estimated Completion Date per 2019 Baseline Schedule:
January 31, 2020
Project Award for Construction:
March 26, 2019
Contract Completion Date with Approved Extensions:
October 20, 2019
Actual Substantial Construction Completion Date:
September 13, 2019
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2018-2019 Facilities Painting Project — Notice of Completion for
Contract No. 7499-1 (18F02)
November 5, 2019
Page 3
ENVIRONMENTAL REVIEW:
On March 26, 2019, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of
existing facilities involving no expansion of an existing use) of the CEQA Guidelines,
because this action will not result in a physical change to the environment, directly or
indirectly;
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). In addition, the City Clerk will
be filing a Notice of Completion for the project as a result of this action.
ATTACHMENT:
Attachment A — Location Map
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PROJECT LOCATIONS
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VICINITY MAP
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2018-2019 FACILITIES PAINTING
PROJECT
LOCATION MAP
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Attachment A
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7499-1 1 11/05/19
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