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HomeMy WebLinkAbout09/08/2009 - Study SessionCITY OF NEWPORT BEACH City Council Minutes City Council Study Session September 8, 2009 — 3:00 p.m. I. ROLL CALL Present: Council Member Henn, Mayor Pro Tem Curry, Mayor Selich, Council Member Webb, Council Member Gardner, Council Member Daigle Excused: Council Member Rosansky II. CURRENT BUSINESS 1. CLARIFICATION OF ITEMS ON THE CONSENT CALENDAR. Council Member Daigle indicated that she will be pulling Item 14 (RBF Consulting for Traffic Engineering Services) and suggested sharing City plans with residents. Council Member Gardner requested and received clarification on Item 4 (Obstruction on Public Beaches) relative to whether canopies can be grouped together. In response to her question regarding Item 5 (Film Ordinance Amendments), Revenue Manager Everroad clarified that zoning codes are already in effect for filming on commercial properties. Regarding Item 19 (Revision of Two - Hour Parking Limit), Public Works Director Badum noted that opting out of the two - hour parking limit is discouraged; however, the property on Snug Harbor Road is located at the end of the street. Regarding Item 14 (Traffic Engineering Services), Council Member Henn requested more information relative to the separated median through the intersection. 2. SYNTHETIC TURF PRESENTATION. James Perryman, CMX Director, utilized a PowerPoint presentation to discuss their project approach and the existing conditions, selection criteria, proposed field layouts, and engineer's cost estimates. He also explained the ranking matrix, the benefits of using synthetic turf, water and labor cost savings, and possible environmental issues. In response to Council questions, CMX Director Perryman clarified that the field material looks like authentic tufts of grass, a grooming machine would be included in the purchase of the field, and the Recreation and Senior Services Department would be responsible for maintaining the field. He reported on field temperatures and color options, the ranking system, and the eight year warranty. Being that the recommended initial project would cost approximately $1.1 million, City Manager Bludau recommended taking no action on this for a few months. 8. REVIEW OF MEMORANDUM OF AGREEMENT REGARDING ORANGE Voluum 69 — Page 261 City of Newport Beach City Council Study Session September 8, 2009 COAST RIVER PARK. Council Member Gardner requested direction, recommended combining the vision, and asked if the project should be staff directed or Council directed. She also discussed the need for a more formal governing structure for the park and suggested inviting the County to participate in the partnership. Council Member Daigle suggested a discussion led by staff that would include the County. Mayor Pro Tem Curry agreed that the park deserves a high level of attention and noted that he will raise the issue with the County as to their involvement since he is a member of the Orange County Parks Commission. Council Member Webb suggested inviting the Banning Ranch group to the discussion. In response to Council Member Henn 's question, Council Member Gardner stated that approximately 20% of the park (200 acres) is owned by the County. It was the consensus of Council that this be a staff driven process, with Council member Gardner's continuing involvement on the Board. 4. PAVEMENT MANAGEMENT PROGRAM UPDATE. Project Engineer Tran and Peter Bucknam, Bucknam & Associates Contractor, utilized a PowerPoint presentation to discuss the different types of pavement, factors that affect pavement life, tools needed to manage pavement, the Pavement Management Programs (PMP), the 2008 -09 Newport Beach PMP, and the Pavement Condition Index (PCI). They displayed maps of the City street network and current street and alley pavement conditions. They also reported on the PCI compared to other cities, the asphalt pavement life cycle, common pavement rehabilitation strategies, the next steps, anticipated funding for street maintenance, projected PCIs for arterials/collectors, findings and recommendations, the concrete pavement street replacement program, and recommendations for Portland Cement Concrete (PCC) streets and alley rehabilitation. In response to Council questions, Project Engineer Tran stated that slurry sealing is not done on concrete streets, discussed plans for Ocean Boulevard, and discussed how to fully utilize the budget. Deputy Public Works Director Webb noted that $3.7 million is put into the pavement system each year, and that a 46 -year cycle of maintenance for concrete streets would cost approximately $327,000 annually to overlay the concrete streets and $245,000 annually to replace the streets, and that concrete has a life span of approximately 80 years. He stated that the program allows slurry sealing to be done once every seven years on each City street, and that a slurry seal will not be done if a street is due for an overlay. He also discussed options if the State were to cut gas tax funds. Council Member Henn recommended adding a PCC component to the PMP. Mayor Selich recommended taking a hybrid approach to replacing the concrete streets. Council Member Gardner suggested discussing the item further during the strategic Volume 69 — Page 262 City of Newport Beach City Council Study Session September 8, 2009 meeting in January. 5. WATER MASTER PLAN - EXECUTIVE SUMMARY AND UPDATED RECOMMENDED CAPITAL IMPROVEMENT PROGRAM. Assistant City Engineer Sinacori utilized a PowerPoint presentation to discuss the major water facilities built in the 1920s and 1950s, the existing water system, the 1999 Master Plan objectives, fire protection and flow requirements, what has been accomplished since 1999, the program pipeline schedule changes, the Industrial Way Improvement Project, the 2009 Water Master Plan update, what may happen in the next ten years, and recommendations. In response to Council questions, Assistant City Engineer Sinacori discussed funding for the program and stated that improvements are coordinated to avoid tearing up the street more than once. City Manager Bludau noted that since this is a component of water rates, the study was done to help establish those rates. III. PUBLIC COMMENTS - None IV. ADJOURNMENT - 4:54 p.m. The agenda for the Study Session was posted on September 3, 2009 at 7:45 a.m. on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building. "1 P City Clerk Mayor Volume 69 - Page 268