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Home My WebLink About09/13/2011 - Study Session� F � � i11 City Council Minutes City Council Study Session September 13, 2011 — 3:30 p.m. I. ROLL CALL Present: Council Member Hill, Mayor Pro Tem. Gardner, Mayor Henn, Council Member Selich, Council Member Curry, Council Member Daigle Excused: Council Member Rosansky Council Member Rosansky arrived at 3:50 p.m. II. CURRENT BUSINESS 1. CLARIFICATION OF ITEMS ON THE CONSENT CALENDAR. In response to Council Member Daigle's question regarding Item 8 (Services Agreement with Valley Soil, Inc.), Public Works Director Badum described the State - mandated, quality -based selection process used by the City for providers of professional services. Council Member Hill acknowledged that he lives within 500 feet of the subject property involved in Item 21 (Balboa Bay Club Ground Lease), and will be abstaining from voting. Mayor Pro Tern Gardner commented on Item 6 (Energy Leadership Partnership Agreement), urging the City to strive to achieve the Silver, Gold and Platinum levels of participation. City Manager Riff noted that Southern California Edison (SCE) representatives are in attendance and briefly discussed the additional administrative burdens associated with the Energy Leadership Partnership Agreement. In response to Mayor Henn's question, SCE representatives stated that the Solar Panels for the new Civic Center would not qualify for funding under the Energy Leadership Partnership Agreement. City Attorney Harp commented on Item 16 (Balboa Theater Potential Lease Amendments), noting that the City Attorney's Office has made two proposed amendments. 2. BALBOA THEATER PROJECT UPDATE (C- 3248). [381100 -20.111 Marian Bergeson, Balboa Performing Arts Theater Foundation, provided a PowerPoint presentation and pointed out the Foundation members in attendance. In response to Council questions, Craig Smith of the Foundation discussed the strategy for making the venue completely self - supporting, the construction schedule, and the construction financing shortfall of $4,000,000. Volume 60 - Page 236 City of Newport Beach City Council Study Session September 13, 2011 In response to Council Member Daigle's concern, Mr. Smith stated that the Foundation's official annual financial report will probably not be available until later this year. Council Member Daigle and City Attorney Harp discussed the option to purchase the City -owned building by the Balboa Performing Arts Theater Foundation. ' Council Member Curry briefly spoke in support of a public - private partnership to develop the Theater. Mayor Henn thanked the Foundation's Board of Directors for their efforts. He believed that the development of the Theater would add to the revitalization of Balboa Village and stated that it is a very significant cultural asset for the City. 3. NEWPORT BANNING RANCH DRAFT ENVIRONMENTAL IMPACT REPORT REVIEW PROCESS. [100 -20111 City Manager Kiff emphasized that this item is a discussion of the process for the review of the Draft Environmental Impact Report (DEIR) by the public and not a discussion of the DEIR itself. Community Development Director Brandt provided a PowerPoint presentation and discussed the steps to be taken in 2012 after Council approval. Jim Mosher read a statement pointing out alleged errors in the staff report and commented on the delayed availability of the DEIR for public review. He also commented on Item 11 (Sunset Ridge Park and Marina Park Project), noting a cost overrun and believed that the Banning Ranch Conservancy is a legitimate group expressing sincere concerns. Mayor Henn and Mayor Pro Tern Gardner discussed how the Environmental Quality Affairs Citizens Advisory Committee (EQAC) processes public input and comments. Steve Ray, Executive Director of the Banning Ranch Conservancy, echoed Mr. Mosher's concern regarding the delayed availability of the DEIR for public review and requested that it be made available for an additional five days. In response to Mr. Ray's request regarding EQAC, Mayor Pro Tem Gardner confirmed that EQAC's next meeting is on September 19. Mayor Henn responded to Mr. Ray's concerns and directed staff to ensure that the current membership and EQAC meeting dates are available on the City's website. Council reached a consensus that the time currently allocated for public review of the DEIR is adequate, and should not be extended by five days as requested by Mr. Ray. 4. WEST NEWPORT FACILITIES. [731100 -2011] Public Works Director Badum provided a PowerPoint presentation and highlighted the proposed site at the current City Corporate Yard, which would be redeveloped to include a parking structure, the new Police Department, a maintenance facility, and a community center. Council Member Selich and Public Works Director Badum discussed the location of Volume 60 - Page 237 City of Newport Beach City Council Study Session September 13, 2011 fleet maintenance relative to the Police Department. Council Member Rosansky complimented staff for the plan's creativity, significant civic presence, and robust community center; however, expressed concern regarding the location of the proposed maintenance facility. Council Member Hill echoed Council Member Rosansky's comments and suggested that access on Newport Boulevard be moved further south to potentially share an entrance with Hoag Memorial Hospital. Council Member Selich suggested that the Police Department's vehicle maintenance be integrated with the parking structure. Council Member Selich and Public Works Director Badum discussed the long -term use and location of the fuel island. Mayor Pro Tem Gardner and Public Works Director Badum discussed the potential uses for the proposed green space, both by employees and the public. Mayor Henn stated that he would rather see vehicle maintenance located in the Utilities Yard and supports the idea of a shared entrance with Hoag Memorial Hospital. In response to Mayor Henn's question, Municipal Operations Director Harmon discussed the issues related to moving the material transfer station. Council and Recreation and Senior Services Director Detweiler discussed the programming vision necessary to fully utilize both the Marina Park Community Center and the new community center. Following discussion, Council reached a consensus that the West Newport Facilities project should move forward rapidly, such that it is moving ahead promptly on the heels of the completion of the new Civic Center Project. In addition, Council reached a consensus that no public building is needed as a component of the re -use plan for the new Civic Center. Mayor Henn also suggested that an economic value analysis be brought back at a Study Session that focuses on the released facilities. Jim Mosher believed that the Utilities Yard would be a better location for the proposed community center. 5. HARBOR SPEED LIMIT - PROPOSED CHANGES. [100 -20111 Harbor Resources Manager Miller provided a PowerPoint presentation. He discussed the cost of the required regatta insurance which is approximately $300 to $5001boat per year. Council Member Curry spoke in support of the proposal. In response to Council Member Selich's question, Orange County Harbor Patrol Lieutenant Slayton stated that the County Code would not need to be revised; however, he did request that the ordinance include the basic speed law. Council Member Hill and Harbor Resources Manager Miller discussed the cost of the program and discussed exceptions to the ordinance. Volume 60 - Page 238 City of Newport Beach City Council Study Session September 13, 2011 E. D. Rose spoke in opposition to the inclusion of a basic speed law in the ordinance. III. PUBLIC COMMENTS - None IV. ADJOURNMENT - 5:25 p.m. The agenda for the Study Session was posted on September 8, 2011, at 4:00 p.m. on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building. City Clerk Recording Secretary / v I V-4e,� Mayor Volume 60 - Page 239