HomeMy WebLinkAbout05 - Traffic Signal Rehabilitation Project — FY 2018-19: Notice of Completion for Contract No. 7576-1 (19T01)Q �EwPpRT
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<,FORN'P City Council Staff Report
March 10, 2020
Agenda Item No. 5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Eric Loke, Senior Civil Engineer
eloke@newportbeachca.gov
PHONE: 949-644-3336
TITLE: Traffic Signal Rehabilitation Project — FY 2018-19: Notice of
Completion for Contract No. 7576-1 (19T01)
ABSTRACT:
On March 12, 2019, City Council awarded Contract No. 7576-1 for the Fiscal Year 2019-
20 Traffic Signal Rehabilitation Project to Elecnor Belco Electric, Inc. The work is
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code; and
c) Release Faithful Performance Bond one (1) year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description
Traffic Signal Rehab. Program
Traffic Signal Rehab. Program
Professional Services
Streetlight Replacement
Account Number
e ... .
01201927-980000-18T01 $116,540.00
01201927-980000-19T01 $654,530.28
0108012-811008 $ 74,500.00
01201927-980000-17V02 $ 30,000.00
Total: $875,570.28
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Traffic Signal Rehabilitation Project — FY 2018-19: Notice of Completion for
Contract No. 7576-1 (19T01)
March 10, 2020
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$826,040.00
$875,570.28
10% or less
6.0%
5.2%
0.8%
Allowed Contract Time +
Actual Time
Approved Extensions (days)
234*
I
I Under (-) or Over (+)
0
*Includes suspension of contract days due to critical equipment delay as detailed below.
The Notice to Proceed was issued to the contractor to commence work on April 8, 2019
at the following locations:
• Jamboree Road at University Drive/Eastbluff Drive
• University Drive at La Vida/Baypointe Drive
• Newport Center Drive at Civic Center Drive/Granville Drive
• East Bay Avenue from 15th Street to Palm Street
• West Balboa Blvd at 14th Street/13th Street
The first three locations above consisted of traffic signal rehabilitation. Work included the
replacement of signal poles and equipment, cabinets, controllers, electrical services,
street name signs, access ramps, and all associated traffic signal system equipment and
wiring.
In addition, fiber optic communication cables were installed on East Bay Avenue between
15th Street and Palm Street to close an important missing gap within the communication
network on the Balboa Peninsula. Lastly, as a continuation of peninsula crosswalk
improvements, flashing pedestrian warning signs were installed to further enhance
adjacent crosswalks to Newport Elementary School on West Balboa Boulevard at 14th
Street and 13th Street.
The contract has now been completed to the satisfaction of the Public Works Department
with a summary of the contract cost as follows:
Original Bid Amount:
$826,040.00
Actual Cost of Bid Items Constructed:
$826,040.00
Total Change Orders:
$49,530.28
Final Contract Cost:
$875,570.28
As construction was progressing, another contractor working on a separate City utility
undergrounding project damaged an unmarked City streetlight conduit in multiple
locations in West Newport, which then required an emergency repair. Since this work
was within the Contractor's capabilities, and he provided the lowest repair cost estimate,
the City authorized Elecnor Belco to perform the work to expedite the streetlight system
repair. A change order was issued that totaled $30,000.00, and represented a 3.6 percent
increase over the original contract amount.
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Traffic Signal Rehabilitation Project — FY 2018-19: Notice of Completion for
Contract No. 7576-1 (19T01)
March 10, 2020
Page 3
Also, in an effort to address a reliability concern at the MacArthur Boulevard and
San Joaquin Hills Road intersection traffic signal, a second change order was issued to
replace underground traffic signal wiring at a total cost of $13,311.28, representing a
1.6 percent increase over the original contract amount.
The project was substantially complete on February 14, 2020. A summary of the project
schedule is as follows:
Estimated Completion Date per 2019 Baseline Schedule October 31, 2019
Project Award for Construction: March 12, 2019
Contract Completion Date with Approved Extensions February 14, 2020
Actual Substantial Construction Completion Date February 14, 2020
The loss of a primary traffic signal pole manufacturer a couple of years ago, combined
with a very busy construction economy, has left the remaining two manufacturers
inundated with pole orders that has resulted in extremely long lead times for traffic pole
fabrication and subsequent delivery. This materials delay resulted in the City granting the
Contractor a suspension of progression for 134 contract working days. Upon delivery of
the signal poles, the contract suspension was lifted and the Contractor completed the
project as originally planned.
ENVIRONMENTAL REVIEW:
On March 12, 2019, City Council found this project to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (c) (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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■ ■FIBER OPTIC TRAFFIC SIGNAL INTERCONNECT
TRAFFIC SIGNAL REHABILITATION PROGRAM CITY OF NEWPORT BEACH
FY 2018-19 PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7576-1 1 03/10/2020
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