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Home My WebLink About06 - 2019-2020 Tidegate Improvement Project — Award of Contract No. 7464-1 (19D03)Q �EwPpRT CITY OF O � z NEWPORT BEACH <,FORN'P City Council Staff Report March 10, 2020 Agenda Item No. 6 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Peter Tauscher, Civil Engineer, ptauscher@newportbeachca.gov PHONE: 949-644-3316 TITLE: 2019-2020 Tidegate Improvement Project — Award of Contract No. 7464-1 (19D03) ABSTRACT: Staff has received construction bids for the 2019-2020 Tidegate Improvement Project and is requesting City Council approval to award the construction contract to T.E. Roberts Inc. of Anaheim, California. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (c) Class 2 (Replacement or Reconstruction) of the CEQA Guidelines, because this project results in negligible or no expansion of existing capacity; b) Approve the project drawings and specifications; c) Award Contract No. 7464-1 to T.E. Roberts Inc. for the total base bid amount of $197,601.00, and authorize the Mayor and City Clerk to execute the associated construction contract; and d) Establish a $19,399.00 (approximately 10 percent) contingency to cover unforeseen conditions, extra work and/or material quantities. FUNDING REQUIREMENTS: Sufficient funding is available in the Capital Improvement Program budget for the award of this contract. The following funds will be expensed: Account Description Account Number Amount Tidelands Capital 10101-980000-19D03 $ 200,000.00 Tidelands Maintenance 10001-980000-19D03 $ 20,000.00 Total: $ 220,000.00 6-1 2019-2020 Tidegate Improvement Project — Award of Contract No. 7464-1 (19D03) March 10, 2020 Page 2 Proposed expenditures are as follows: Vendor T.E. Roberts, Inc. T.E. Roberts, Inc. Various DISCUSSION: Purpose Construction Contract Construction Contingency Printing & Incidentals Total: Amount $ 197,601.00 $ 19,399.00 $ 3,000.00 $ 220,000.00 The City operates and maintains a large number of drainage tidegates in various conditions throughout the City. Some have surpassed their service life, requiring additional maintenance or parts that are no longer manufactured. The 2019-2020 Tidegate Improvement Project will address three locations (4411 Street and Channel Place Park, 19th Street, and 32nd Street, Attachment A) through replacement of existing valves. At 10 a.m. on February 13, 2020, the City Clerk opened and read the following bids for this project: The low bid amount is 11.2 percent below the Engineer's Estimate of $222,500. The low bidder, T.E. Roberts, Inc., possesses a California state contractor's license classification "A" as required by the project specifications. The contractor is registered with the California Department of Industrial Relations as required by California law to work and bid on public contracts. A check of the contractor's references indicates satisfactory completion of similar projects for the City and other local public agencies. The work necessary for the completion of this contract consists of mobilization and providing traffic control; distributing construction notices to affected residents and businesses; removing and disposing of the existing tidegates and Checkmate check valve, motors, and controls; relocating pump valve at 19th Street; and furnishing and installing new tidegates, actuators, and controls; and connecting to existing electrical facilities. The project plans and specifications are available for viewing in the Public Works Department upon request and in the City Council Chambers during the March 10 City Council Regular Meeting. Pursuant to the Contract Specifications, the Contractor will have 90 consecutive working days to complete the work. Up to 60 consecutive working days shall be granted for tide valve manufacturing and delivery process. 6-2 Bidder Total Bid Amount Low T.E. Roberts, Inc. $ 197,601.00 2nd Bellingham Marine Industries, Inc. $ 260,580.99 3rd GRFCO, Inc. $ 291,000.00 4th GCI Construction, Inc. $ 448,000.00 The low bid amount is 11.2 percent below the Engineer's Estimate of $222,500. The low bidder, T.E. Roberts, Inc., possesses a California state contractor's license classification "A" as required by the project specifications. The contractor is registered with the California Department of Industrial Relations as required by California law to work and bid on public contracts. A check of the contractor's references indicates satisfactory completion of similar projects for the City and other local public agencies. The work necessary for the completion of this contract consists of mobilization and providing traffic control; distributing construction notices to affected residents and businesses; removing and disposing of the existing tidegates and Checkmate check valve, motors, and controls; relocating pump valve at 19th Street; and furnishing and installing new tidegates, actuators, and controls; and connecting to existing electrical facilities. The project plans and specifications are available for viewing in the Public Works Department upon request and in the City Council Chambers during the March 10 City Council Regular Meeting. Pursuant to the Contract Specifications, the Contractor will have 90 consecutive working days to complete the work. Up to 60 consecutive working days shall be granted for tide valve manufacturing and delivery process. 6-2 2019-2020 Tidegate Improvement Project — Award of Contract No. 7464-1 (19D03) March 10, 2020 Page 3 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (" CEQA") pursuant to Section 15302(c) Class 2 Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because the replacement or reconstruction of existing structures and facilities will have substantially the same purpose and capacity as the structure replaced. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Location Map 6-3 Attachment A 4 JOHN WAYNE AIRPORT NOT TO SCALE -a lop CITY OF COSTA PSP ITY IRVINEOF MESA �P UPPE �F o -- p. NEWPORT UNIVERSITY o 'S 17T VE 15TH S � pR 0 S� F FR f fwq y �� IE NE P OR N CE E OA. c� RALBOA' HILL �0 o � - Oce4 v Fq PROJECT LOCATIONS CITY OF NEWPORT BEACH 2019-2020 TIDEGATE PUBLIC WORKS DEPARTMENT IMPROVEMENT PROJECT LOCATION MAP 191D03 03/10/20