HomeMy WebLinkAbout08 - Traffic Signal Rehabilitation Project — Award of Contract No. 7818-1 (20T01)Q �EwPpRT
CITY OF
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z NEWPORT BEACH
<,FORN'P City Council Staff Report
March 24, 2020
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Eric Loke, Senior Civil Engineer,
eloke@newportbeachca.gov
PHONE: 949-644-3336
TITLE: Traffic Signal Rehabilitation Project — Fiscal Year 2019-20 — Award
of Contract No. 7818-1 (20T01)
ABSTRACT:
Staff has received construction bids for the Traffic Signal Rehabilitation Project for Fiscal
Year 2019-20. Staff requests City Council approval to award the construction contract to
Crosstown Electrical & Data, Inc. of Irwindale, California.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 Class 1 (c) (maintenance of existing public facilities
involving negligible or no expansion of use);
b) Approve the project plans and specifications;
c) Award Contract No. 7818-1 to Crosstown Electrical & Data, Inc. for the total bid price
of $893,244.00, and authorize the Mayor and City Clerk to execute the contract;
d) Establish $89,000.00 (approximately 10 percent) contingency amount to cover the
cost of unforeseen work not included in the original contract; and
e) Approve Budget Amendment No. 20-037 appropriating $148,860 in increased
expenditures from the Capital Improvement Fund unappropriated fund balance to the
Traffic Signal Rehabilitation Project (Account No. 01201927-980000-20T01).
FUNDING REQUIREMENTS:
The recommended Budget Amendment appropriates an additional $148,860 from the
Capital Improvement Fund project surplus to the Fiscal Year 2019-20 Traffic Signal
Rehabilitation Project (Account No. 01201927-980000-20T01) to fully fund the project.
8-1
Traffic Signal Rehabilitation Project — Fiscal Year 2019-20 —
Award of Contract No. 7818-1 (20T01)
March 24, 2020
Page 2
The following funds will be expensed:
Account Description
Traffic Signal Rehab
Traffic Signal Rehab
Account Number
Program 01201927-980000-19T01
Program 01201927-980000-20T01
Total:
Proposed uses are as follows:
Vendor
Crosstown Electrical & Data, Inc
Crosstown Electrical & Data, Inc
Various
DISCUSSION:
Purpose
Construction Contract
Construction Contingency
Printing & Incidentals
Total
Amount
$ 40,969.00
$ 944,275.00
$ 985,244.00
Amount
$ 893,244.00
$ 89,000.00
$ 3,000.00
$ 985,244.00
Public Works operates 123 city -owned traffic signals. Annually, a project is developed to
replace and rehabilitate older traffic signals that have reached the end of their useful life.
The work typically consists of replacing aging poles, cabinets, equipment and wiring to
maintain the existing traffic signal operation and increase the reliability of the Traffic
Signal System. For this fiscal year, the project consists of the following locations:
• Irvine Avenue at University Drive
• Superior Avenue at Hospital Road
• San Miguel Drive at Port Ramsey Place
At 10 a.m. on March 9, 2020, the City Clerk opened and read the following bids for this
project:
The low bid amount is 13 percent above the Engineer's Estimate of $790,000.00 and
appears to be related to the construction market's current high demand for specialized
contractors, in addition to higher than anticipated mobilization and traffic control costs.
The low bidder, Crosstown Electrical & Data, Inc., possesses a California State
Contractors License Classification "C-10" as required by the contract documents. The
contractor has successfully completed similar projects within Newport Beach and a check
of the contractor's references indicates satisfactory completion of similar projects for other
public agencies.
8-2
Bidder
Total Bid Amount
Low
Crosstown Electrical & Data, Inc.
$
893,244.00
2nd
Alfaro Communications Construction, Inc.
$
897,040.00
3rd
DBX, Inc.
$
918,539.00
4th
Elecnor Belco Electric, Inc.
$
921,308.00
5th
Select Electric, Inc.
$
934,863.00
6th
California Professional Engineering, Inc.
$
971,995.00
7th
KDC Inc., dba Dynalectric
$
976,569.00
8th
Comet Electric
$
1,183,035.00
The low bid amount is 13 percent above the Engineer's Estimate of $790,000.00 and
appears to be related to the construction market's current high demand for specialized
contractors, in addition to higher than anticipated mobilization and traffic control costs.
The low bidder, Crosstown Electrical & Data, Inc., possesses a California State
Contractors License Classification "C-10" as required by the contract documents. The
contractor has successfully completed similar projects within Newport Beach and a check
of the contractor's references indicates satisfactory completion of similar projects for other
public agencies.
8-2
Traffic Signal Rehabilitation Project — Fiscal Year 2019-20 —
Award of Contract No. 7818-1 (20T01)
March 24, 2020
Page 3
Pursuant to the contract specifications, the contractor will have 100 consecutive working
days to complete the work, excluding the time necessary to manufacture and deliver the
required traffic signal poles.
The project plans and specifications are available for viewing in the Public Works
Department upon request and in the City Council Chambers during the March 24 City
Council Regular Meeting.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Sections 15301 Class 1 (c) (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
8-3
Attachment A
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O IRVINE AVENUE AT UNIVERSITY DRIVE
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O SUPERIOR AVENUE AT HOSPITAL ROAD
O SAN MIGUEL DRIVE AT PORT RAMSEY PLACE
TRAFFIC SIGNAL REHABILITATION PROGRAM
CITY OF NEWPORT BEACH
FY 2019-2020
PUBLIC WORKS DEPARTMENT
C-7818-1
03/24/2020
LOCATION MAP
,�EWpo,,. ATTACHMENT B
City of Newport Beach
K z BUDGET AMENDMENT
2019-20 BA#: 20-037
Department: Public Works
ONETIME: O Yes ❑ No
Requestor: Angela Crespi
Approvals
Prepared by: Walid Har
❑ CITY MANAGER'S APPROVAL ONLY 7 n
Finance Director: Date
El COUNCIL APPROVAL REQUIRED Citv Clerk: J Date
EXPLANATION FOR REQUEST:
To increase expenditure appropriations from unappropriated General Fund Capital Projects fund for traffic signal ❑ from existing budget appropriations
rehabilitation. ❑ from additional estimated revenues
0 from unappropriated fund balance
Fund # Org Object Project Description Increase or (Decrease) $
012 01201927 980000 20T01 Street - CIP Expenditures For GL $148,860.00
Subtotal $148,860.00
Fund # Object Description
012 300000 General Fund Capital Projects - Fund Balance Control
Increase or (Decrease) $
(8'148,860 00)
Subtotal ('8148,860 00)
Fund Balance Change Required
8-5