HomeMy WebLinkAbout13 - Accept a Check from the California State Library for Literacy Services (CLLS)Q �EwPpRT
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z NEWPORT BEACH
<,FORN'P City Council Staff Report
March 24, 2020
Agenda Item No. 13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Tim Hetherton, Library Services Director - 949-717-3801,
thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator,
mhartson@newportbeachca.gov
PHONE: 949-717-3823
TITLE: Budget Amendment to Accept a Check from the California State
Library for Literacy Services (CLLS) and Appropriate Funds to the
Library's FY 2019-20 Maintenance and Operation Budget
ABSTRACT:
The Library's Literacy Program is funded by the City's General Fund, grants, donations
and the fundraising efforts of Newport/Mesa ProLiteracy. One of the major funding
resources is through the California State Library Literacy Services annual grant program.
Staff requests approval of a budget amendment to accept a check from the California
State Library for Literacy Services (CLLS) to support the Literacy Program at the Newport
Beach Public Library.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Accept a check in the amount of $23,874 from the California State Library for Literacy
Services (CLLS) and approve Budget Amendment No. 20-038 to increase
expenditures by the same amount in the Literacy account.
FUNDING REQUIREMENTS:
The Budget Amendment increases revenue estimates by $23,874 from CLLS and
$23,874 in increased expenditure appropriations. The revenue will be posted to the
California Literacy Campaign account in the Library Services Department, 01060005-
431070, and the purchase will be expensed to the following Literacy Services Department
account:
Salaries P/T 01060604-711003 $23,874
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Budget Amendment to Accept a Check from the California State Library for
Literacy Services (CLLS) and Appropriate Funds to the
Library's FY 2019-20 Maintenance and Operation Budget
March 24, 2020
Page 2
DISCUSSION:
The Library Literacy Program has been offering one-on-one tutoring and small group
classes to patrons with low literacy skills for more than 30 years. These services are
currently supporting over 100 learner/tutor pairs and are making a significant difference
in the lives of the participants, both learners and volunteers. One of the goals of the
program is to assist the participants in becoming more engaged citizens and active
members in their community.
The grant funds will be used towards staffing to ensure that the high-quality program that
the community has come to expect continues.
The Fiscal Year 2019-20 Operating Budget for the Literacy program is $ 39,613.60.
These funds are augmented by the CLLS annual grant program, and through private
donations and other grants. The CLLS grant funds Literacy programs on an annual basis
based on an application submitted in August. Each California literacy program (there are
currently 105) receives a base grant amount of $18,000, usually in November. This
$18,000 grant represents the first of two CLLS awards for FY 2019-20. The balance of
funds given to each program in a second payment are determined by the application pool
as follows:
• number of learners/tutors/teachers that the program serves annually;
• amount of local support which includes funds from the local jurisdiction, volunteer
hours, community donations and grants;
• participation in Library Literacy regional networks.
Based on the above measures, the Library Literacy Program has received $23,874 for
the second CLLS award for FY 2019-20.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Copy of Check
Attachment B — Budget Amendment
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ATTACHMENT A
QH
THE TREASURER OF THE STATE WILL PAY OUT OF THE g 0 8 7O. FUND NAME
IDENTIFICATION NO. FISCAL CbNSbL,IpATED PI"iT.
MO. : DAY ; YR.
00000141541 0000 � 90-134211211 s
02:13:2020 63617655
TO: 617655
--- NEWPORT BEACH PUBLIC LIBRARY
100.0 AVOCADO AVE
NEWPORT BEACH CA 92660-7915
h 2 � L 134 231. 636 i 76556!I'
s�
kTTY . "
CALIFORNIA STATE CONTROLLER: �
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PARTm
City of Newportort Bea
ch
. k BUDGET AMENDMENT
C��rF00.N�2019-20
Department: Library
Requestor: Tim Netherton
❑ CITY MANAGER'S APPROVAL ONLY
El COUNCIL APPROVAL REQUIRED
ONE TIME: 17 Yes ❑ No
Walid
BA#: 20-038
Approvals
ATTACHMENT B
Finance Director. c Date
City Clerk: Date
EXPLANATION FOR REQUEST:
To increase revenue estimates and expenditure appropriations and accept funding from the California State Library ❑ from existing budget appropriations
for Literacy Services (CLLS) annual grant program. EI from additional estimated revenues
❑ from unappropriated fund balance
EXPENDITURES
Fund # Org Object Project Description Increase or (Decrease) $
010 01060604711003 Literacy Services - Salaries Part Time $23,874.00
Subtotal $23,874.00
FUND BALANCE
Fund # Object Description
Subtotal
Increase or (Decrease) $
No Change In Fund Balance
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