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HomeMy WebLinkAboutC-8844-1 - License Agreement for Use of the Riverside County Ben Clark Public Safety Training CenterLICENSE LICENSE AGREEMENT FOR USE OF THE RIVERSIDE COUNTY BEN CLARK PUBLIC SAFETY TRAINING CENTER This Agreement made and entered into this 1st day of September, 2020, by and between the COUNTY OF RIVERSIDE, on behalf of its Sheriffs Department, a political subdivision of the State of California, hereinafter referred to as "COUNTY", and CITY OF NEWPORT BEACH, a California municipal corporation, referred to as "LICENSEE". WHEREAS, COUNTY owns and maintains certain training facilities on its property known as the Ben Clark Public Safety Training Center, located at 16791 Davis Avenue, Riverside, CA 92518, in the County of Riverside, State of California; WHEREAS, LICENSEE desires permission for use of the Ben Clark Public Safety Training Center ("Training Center" or "BCTC"); WHEREAS, COUNTY is agreeable to said use of its Training Center and hereby grants permission for said use upon the following terms and conditions; NOW, THEREFORE, in consideration of the use of these facilities it is mutually agreed as follows: I. DESCRIPTION OF PROPERTY: The property subject to this Agreement is that property located in Riverside County commonly known as the Ben Clark Public Safety Training Center. 2. PURPOSE: LICENSEE is hereby given temporary use of the facility identified below for training purposes only. L I J Classroom Conference Room EJ Fire Drill Grounds n Equestrian Facility 1-1 Office Space Mat Room Lodging Scenario Village Storage M Gas House Training Props V Firing Range Page 1 of 10 3. TERM OF AGREEMENT: The term of this Agreement shall commence upon the 1st day of September 2020 and shall terminate on the 31st day of August 31, 2023, unless cancelled by either party. 4. TERMINATION OF LICENSE AGREEMENT: (A) COUNTY shall have the right to terminate the Agreement in the event the LICENSEE fails to perform any of its duties or obligations hereunder. (B) Either party may terminate this Agreement by giving ten (10) days written notice to the other party. 5. RESERVATIONS FOR THE BEN CLARK TRAINING CENTER: LICENSEE shall request in writing specific days and specific times for the use of the Training Center at least ten (10) days prior to the date of requested use. Requests can be made to the following: Riverside County Sheriff Sheriff BCTC Classroom Reservations: Email BCTCuse riversidesheriff.oru Phone: (951) 486-2934 Sheriff BCTC Range Reservations: Email: BCTCranpe@riversidesheriff._oro Phone: (951) 443-4350 Riverside County Fire Fire Classroom Reservations: (951) 486-5097 Email: RRUTrainingreceptionist�f, ire.ca.oru Fire Dorm Reservations: (951) 486-5242 Email: RRUDormreservation.(a�fire.ca.oru After a reservation has been made, a confirmation will be sent. It is understood that other parties contracting with the COUNTY may have reserved the facility and reasonable accommodation of all such parties is the desired objective. If a specific day is scheduled and LICENSEE needs to cancel, LICENSEE shall notify COUNTY within three days of the day Page 2 of 10 scheduled. Failure to notify of a cancellation may result in a minimum charge of one day of use. 6. LIMITATION: (A) COUNTY reserves the right to close the Training Center during times of emergency or when needed by the Sheriff or Fire Departments for their activities. (B) COUNTY reserves the right to use the BCTC at all times, and may terminate its use by notice to LICENSEE'S designated representative below: NAME: Grace K. Leung ADDRESS: 870 Santa Barbara Drive, Newport Beach, CA 92660 TELEPHONE NUMBER: (949) 644-3759 Should the above information change during the term of this Agreement, LICENSEE shall so notify COUNTY in writing within five (5) working days. (C) The use of the BCTC facility is subject to the understanding it is made available on an "as is" basis. (D) All range firing will be under direct supervision of Range Safety Officers who have completed a POST approved firearms instructor's certification course or satisfactorily completed the Training Center's prescribed Range Safety Officer's course. A copy of all Range Safety Officer certifications must be on file with the Riverside County Sheriff's Department prior to the use of the firing ranges. LICENSEE shall comply with all "Facility Use Rules." (E) Utilities (water and electric) will be supplied without charges and the repair and maintenance of same will be the responsibility of the COUNTY. (F) Any improvements installed or provided by LICENSEE shall be submitted to the COUNTY in writing and are to be approved by the Facilities Management Department prior to installation. Fixtures shalt remain following termination or expiration of this Agreement. (G) HOLD HARMLESSaNDEMNIFICATION: LICENSEE represents that it has inspected the Training Center, accepts the condition thereof and fully assumes any and all Page 3 of 10 risks incidental to the use thereof by LICENSEE. COUNTY shall not be liable to LICENSEE, its officers, agents, employees, subcontractors or independent contractors for any personal injury or property damage suffered by them which may result from hidden, latent or other dangerous conditions that are not caused by the sole negligence of COUNTY, its officers, agents or employees. LICENSEE shall indemnify and hold COUNTY, its officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of LICENSEE, its officers, agents, employees, volunteers, subcontractors, or independent contractors, for property damage, bodily injury or death, or any other element of damage of any kind or nature relating to or in any way connected with or arising from its use and responsibilities in connection therewith of the Training Center or the condition thereof, to the extent that such liability is imposed on COUNTY by the provisions of California Government Code Section 895.2 or other applicable law, and LICENSEE shall defend at its expense, including, without limitation, attorney fees, expert fees and investigation expenses, COUNTY, its officers, agents, employees and independent contractors in any legal action based upon such alleged acts or omissions. The obligations to indemnify and hold COUNTY free and harmless herein shall survive until any claim, action or case of action with respect to any such alleged acts or omissions are fully and finally barred by the applicable statute of limitations (H) INSURANCE: Without limiting or diminishing the LICENSEE'S obligation to indemnify or hold the COUNTY harmless, LICENSEE shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverages during the term of this License Agreement. As respects to the insurance section only, the "COUNTY" herein refers to the County of Riverside, its Agencies, Districts, Special Districts, and Departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents or representatives as Additional Insureds, 1 Workers' Compensation: If the LICENSEE has employees as defined by the State of California, the LICENSEE shall maintain statutory Workers' Page 4 of 10 Compensation Insurance (Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers' (Coverage B) including Occupational Disease with limits not less than $1,000,000 per accident. The policy shall be endorsed to waive subrogation in favor of the County of Riverside ii. Commercial General Liability: Commercial General Liability insurance coverage, including but not limited to, premises liability, unmodified contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of Licensees performance of its obligation hereunder. Policy shall name the COUNTY as additional insured. Policy's limit of liability shall not be less than $2,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two (2) times the occurrence limit. iii. Vehicle Liability: If vehicles or mobile equipment are used in the performance of the obligations under this Agreement, the LICENSEE shall maintain liability insurance for all owned, non -owned or hired vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit. Policy shall name the COUNTY as Additional Insureds. IV. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an AM BEST rating of not less than A: V111 (A:8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. V. The LICENSEE must declare its insurance self-insurance retention for each coverage required herein. If any such self-insurance retention exceeds $500,000 per occurrence each such retention shall have the prior written consent of the County Risk Manager before commencement of operations under this License Agreement. Upon notification of self-insured retention unacceptable to the COUNTY, and at the election of the County's Risk Manager, LICENSEE shall cause LICENSEE's insurance carrier(s) shall either: Page 5 of 10 1) reduce or eliminate such self-insured retention as respects to this License Agreement with COUNTY, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses. V1. LICENSEE shall cause LICENSEE's insurance carriers) to furnish the County of Riverside with either 1) a properly executed original Certificate(s) of insurance and certified original copies of Endorsements effecting coverage as required herein, or 2) if requested to do so orally or in writing by the County Risk Manager, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that a minimum of thirty (30) days written notice shall be given to the COUNTY prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. If LICENSEE insurance carrier($) policies does not meet the minimum notice requirement found herein, LICENSEE shall cause LICENSEE's insurance carrier(s) to furnish a 30 day Notice of Cancellation Endorsement. vii, In the event of a material modification, cancellation, expiration, or reduction in coverage, this License Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage's set forth herein and the insurance required herein is in full force and effect. LICENSEE shall not commence operations until the COUNTY has been furnished original Certificate(s) of Insurance and certified original copies of endorsements and if requested, certified original policies of 1 insurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. viii. It is understood and agreed to by the parties hereto that the LICENSEE's insurance shall be construed as primary insurance, and the COUNTY's Page 6of10 insurance and/or deductibles and/or self-insured retentions or self-insured programs shall not be construed as contributory. ix. If, during the term of this License Agreement or any extension thereof, there is a material change in the scope of services or use of the Training Center; or, there is a material change in the equipment to be used in the performance of the scope of work; or, the term of this License Agreement, including any extensions thereof, exceeds five (5) years; the COUNTY reserves the right to adjust the types of insurance and the monetary limits of liability required under this License Agreement, if the County Risk Management's reasonable judgment, the amount or type of insurance carried by the LICENSEE has become inadequate. X. LICENSEE shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this License Agreement. xi. The insurance requirements contained in this License Agreement may be met with a program(s) of self-insurance acceptable to the COUNTY. xii. LICENSEE agrees to notify COUNTY of any claim by a third party or any incident or event that may give rise to a claim arising from the performance of this License Agreement. X111. The specified insurance limits herein shall in no way limit or circumscribe obligations to indemnify and hold COUNTY free and harmless herein. 7. CONFORMITY WITH LAW AND SAFETY: (A) LICENSEE shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal and local governing bodies, having jurisdiction over the subject matter hereof, including all provisions of the Occupational Safety and Health Act of 1979 and all amendments thereto, and all applicable federal, state, municipal and local safety regulations. (B) ACCIDENTS: If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Agreement or use of the Training Center, LICENSEE shall immediately notify the Training Center staff or Riverside County Sheriff Dispatch department. LICENSEE shall promptly submit to COUNTY a written report, in Page 7 of 10 such form as may be required by COUNTY of all accidents that occur in connection with this Agreement. This report must include the following information: 1. Name and address of the injured or deceased person(s), 2. Name and address of LICENSEE'S liability insurance carrier. 3. A detailed description of accident and whether any of COUNTY'S equipment, tools, material or staff was involved. S. COUNTY PROPERTY: LICENSEE shall promptly pay for or restore any damage to COUNTY property caused by LICENSEE and arising out of the performance of this Agreement, upon receipt of a written notice or invoice. LICENSEE shall not use the Training Center or COUNTY facilities, premises, property (including equipment, instruments and supplies) or personnel for any purpose other than in the performance of his or her obligations under this Agreement. 9. DRUG-FREE WORKPLACE: LICENSEE and LICENSEE's employees shall comply with the COUNTY's policy of maintaining a drug-free workplace. LICENSEE's employees shall not unlawfully manufacture, distribute, dispense, possess or use controlled substances, as defined in 21 U.S. Code, Section 812, including marijuana, heroin, cocaine and amphetamines at any COUNTY facility, including the training facilities. If any employee of LICENSEE is convicted or pleads nolo contendere to any criminal drug statute violation occurring at any COUNTY facility or work site, the LICENSEE within five (5) days thereafter, shall notify the Sheriff. Violation of this provision shall constitute a material breach of this Agreement. 10. NON-DISCRIMINATION: LICENSEE agrees that it will comply with Title VII of the Civil Rights Act of 1964, the Civil Rights Act of 1990, the American's With Disabilities Act of 1990, and that no person shall, on the grounds of race, creed, color, disability, sex, national origin, age, religion, sexual orientation, Vietnam era Veteran's status, political affiliation or any other non -merit factor to be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination under this Agreement. Page 8 of 10 11. ASSIGNMENT OF AGREEMENT: Nothing contained in this Agreement shall be construed to permit assignment or transfer by LICENSEE of any rights under this Agreement and such assignment or transfer is expressly prohibited and void. 12. FEE SCHEDULE: LICENSEE agrees to pay to COUNTY use fees according to the Fee Schedule approved by the Riverside County Board of Supervisors as Board Policy H- 30 as set forth in Exhibit "A" attached hereto and incorporated herein by reference. COUNTY reserves the right to periodically revise the Fee Schedule rates. County's compensation in accordance with this Agreement, including any and all reimbursable items, costs, or fees, shall not exceed seven thousand five hundred Dollars and 00/100 ($7,500.00), without prior written authorization from Licensee. Any and all changes to the rates set forth on Exhibit A shall only be effective thirty (30) days after written notice from County to Licensee of any such changes. 13. SEVERABILITY: If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect. 14. JURISDICTION AND VENUE: This Agreement shall be construed under the laws of the State of California. In the event any action or proceeding is filed to interpret, enforce, challenge, or invalidate any term of this Agreement, venue shall lie only in the state or federal courts in or nearest to Riverside County 15. GOVERNING AUTHORITY OF THIS AGREEMENT: There shall be no alteration, change or amendment to this Agreement, except in writing executed by the parties hereto. If this Agreement is referenced or attached in any way to another agreement, this Agreement will govern if any discrepancies are found between the agreements. [SIGNATURES ON FOLLOWING PAGE] Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized agents effective the date first written above. COUNTY: COUNTY OF RIVERSIDE, a political subdivision of the State of California Date: By. lRosSalgado, Dire for of F c"li 'es Management LICENSEE: CITY OF NEWPORT BEACH, a municipal corporation Date: By- Na yNa e: race K. Leung Its: B _ Cha Janco, Riverside County Sheriff Or Bill Weiser, Riverside County Fire Chief APPROVED AS TO FORM: My ATTORNEY'S OFFICE Data,. U • Iz - Lfl Name: _c By. Ar) APPROVED AS TO FORM: on Hasp, City Attorney Gregory P. PripYios County Counsel By: _. dor S is N3. un .el Attest: Chief rty ur y Counsel Leilani I. Brown, NIMC, City Clerk Mar(11042020/Newport Police Department/30.162 Date: Page 10 of 10 EXHIBIT "A" H-30 POLICY DAILY RATES, FEE SCHEDULES, MAP COUNTY OF RIVERSIDE, CALIFORNIA BOARD OF SUPERVISORS POLICY Policy Subject: Number Page BEN CLARK PUBLIC SAFETY H-30 1 of 1 TRAINING CENTER FACILITY USE PURPOSE This policy provides guidelines for the use of the Ben Clark Public Safety Training Center. FACILITY DESCRIPTION The Ben Clark Public Safety Training Center is located in Riverside County and jointly operated by the Riverside County Sheriff's and Riverside County Fire Departments. The center offers a variety of training facilities and venues for public safety personnel. CONDITIONS OF USE Use of the facility is on a space available basis. The Riverside County Sheriff and Fire departments have priority usage. 2. Use of the facility is restricted and available only to agencies that provide a nexus to local and state public safety training. Any request for use outside public safety training operations must be addressed to Riverside County Facilities Management. 3. Reservations for facility use can be made by contacting either the Riverside County Sheriff or Riverside County Fire at the Ben Clark Public Safety Training Center. 4. Non -county entities will be required to complete an "Agreement for Use of the Ben Clark Public Safety Training Center" at least two weeks prior to the requested use date. The user agrees to pay the County the facility use fees approved by the Board of Supervisors. The Board reserves the right to periodically revise these rates. 5. Displays of art and the distribution of information or other media must be reviewed and approved in advance by either the Riverside County Sheriff or Fire Department Ben Clark Public Safety Training Center commander. 6. All buildings at the training center are non-smoking. Smoking on the grounds is only permitted in identified designated areas. 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