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Home My WebLink About09/14/1987 Item #F-9b! • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department TO: Mayor and City Council FROM: Parks, Beaches and Recreation Director September 14, 1987 CITY COUNCIL AGENDA ITEM NO. r-7(6 ) BY THE CITY COl11Cll Cm OF NEWW 6ElICF+ SUBJECT: 660,SEP 141987 2e�u-Q- Recommendation: Renew the existing Lease Agreement between the Girl Scout Council and the City for use of the Girl Scout House for a period of thirteen (13) years, terminating on March 15, 2000 subject to the following modifications: Modify Paragraph 3, Insurance Requirements, increasing General and Automotive Liability Insurance or Bo ily Injury and Property Damage to $1,000,000. Add a provision for use of the premises and building by the Parks, Beaches and Recreation Department for recreation activity and instructional purposes; and for use by local community and civic related organizations in accordance with reasonable rules, regula- tions, fees and scheduling to be established by the Leasee with the approval of the City Manager. Add a provision requiring compensation to the City. Background: The renewal of the subject Lease was approved by the Parks, Beaches and Recreation Commission at their meeting of September 1 with the listed modifications. The established term ending date of March 15, 2000 is consistent with the termination of Lease Agreements with American Legion Post #291 and Marinapark residents. The current agreement for use of the Newport Nautical Museum is renewed annually by the Museum and Balboa Power Squadron. The simultaneous termination of all facility lease agreements provides the City with future development and planning options. II � 1 COUNCIL AQNDA NO F-4(e) IpAd GIRL SCOUTS �.: Girl Scout Council of Orange County IBM Adams Avenue July 23, 1987 Costa Mesa. CA 926264998 (714) 97479W P.O. Box 3739 Costa Mesa, CA 9282&3739 The Honorable John C. Cox, Jr., Mayor ' Members of the City Council City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Dear Mayor Cox and City Council Members: On behalf of the Girl Scout Council of Orange County and especially the Newport Harbor Community Association, we are writing in regard to an extension of our lease for the Girl Scout house located at 1700 West Balboa Boulevard, which expires November 30, 1987. We respectfully request favorable consideration of an extension to correspond with the current terms of the Marina Mobilehome Park and the American Legion leases. The Newport Beach Scout House has been a major part of Girl Scouting in the Newport Harbor area since first leased from the City of Newport Beach in 1947. We believe the records will show we have been exceptionally fine tenants both as to responsible maintenance of the property and maximum usage of the facility by many hundreds of Girl Scouts every year. Enclosed is a summary of the consistently scheduled usage. Please contact us if you require any additional information. We will appreciate your favorable consideration of this matter. (Siinn_ce�rrell y-, Bernice K. Hird President BKH/wb cc: Robert L. Wynn, City Manager Sterling Wolfe, Chairman, Parks, Beaches & Recreation Comnissio 9 '` Helen Shull, Service Unit Chairman Dee Reeves, Service Unit Chairman S. Lorna Cordrey, Service Unit Chairman RECEIVED Neva Thomas, Scout House Chairman Michelle Granier, Field Director b; JUL 231987' -^� C MaeeHer . i, ,\� City of WewPo� 8wh ;� GIRL SCOUTS Gid Scout Council of Orange County 1820 Adams Avenue Costa Mesa, CA 928264988 (714) 9797900 P.O. Box 3739 NEWPORT BEACH SCOUT HOUSE Costa Mesa, CA 9282&3739 SUMMARY OF USE AND NEEDS ANALYSIS Use of the facilities is regulated by reservation requests through the Girl Scout Council of Orange County and is extended to Girl Scout troops and other non-profit organizations. The Girl Scout usage includes: ..Over 800 girls and 350 adults within the Newport Beach area store Girl equipment; e.g., tables, chairs, troop equipment and program supplies as well as camping equipment to provide for some 58 troops. ..Over 100 girls and 40 adults gather weekday afternoons and evenings during the school year to conduct troop meetings. ..Periodically adult volunteers meet for planning, training and workshops for the Girl Scout program. ..Over 2200 Girl Scouts are accommodated during the year for troop overnight stays 51 of 52 weekends a year, and nearly every day of school holidays and vacation periods. Other non-profit organizations have used the Girl Scout house for meetings, dinners and workshops upon appropriate requests to the Girl Scout Council of Orange County. The above would indicate that maximum utilization is being made of the Newport Beach Scout House except for weekday mornings during the school year, and these times are reserved several days a month for janitorial service and general maintenance and upkeep. The Newport Beach Girl Scout House and lands surrounding it are designated for educational, civic, recreational and community purposes. The Girl Scout program is an informal educational and recreational program carried out in small groups (troops) with adult leaders. It provides a wide . range of activities developed around the interests and needs of the girls. The Newport Beach Scout House, together with the other Scout Houses in Orange County, provides the special ingredients necessary to stimulate an interesting and challenging girl program. )21/87 I A United way Ageney al, LEASE RENEWAL AGREEMENT (GIRL SCOUT BUILDING) THIS LEASE RENEWAL AGREEMENT is made and entered into this � day. of 1977, by and between the CITY OF NEWPORT BEACH, a chartered municipal corporation,hereinafter referred to as "City", and THE GIRL SCOUT COUNCIL OF ORANGE COUNTY, a California corporation, successor in interest to the Girl Scout Association of Newport Harbor and Newport Harbor Girl Scout Council, herein- after referred to as "Council"; RECITALS: A. City and the Girl Scout Association of Newport Harbor, predecessor in interest to Council, previously entered into a lease effective December 1, 1947, of the following described real property: Lots 3, 4, 5 and 6 in Block 117, Section "B", of Newport Beach, as shown on Miscellaneous Maps, Book 4, Page 27, Records of Orange County, California, for a period of ten years commencing on December 1, 1947, and ending on November 30, 1957. The parties subsequently entered into an agreement entitled Renewal of Lease dated October 14, 1957, whereby it was agreed that the original term of said lease would be extended for an additional term of ten years, commencing on December 1, 1957, and ending on November 30, 1967 Said lease was again extended for an additional term of ten years commencing on December 1, 1967, and ending November 30, 1977. B. The parties mutually desire to extend the term of said lease for an additional period of ten years. w 46 4b NOW, THEREFORE, in consideration of their mutual promises and of the covenants and conditions to be kept by each as set out in said above-mentioned original lease, it is agreed as follows: 1. &f- this lease renewal shall be famba-Veried°of ten (10) years commencing on December 1, 1977, and,ending on November 30, 1987. 2. It is expressly understood and agreed between the parties hereto that the improvements and buildings situated on the above-described real property are owned by the City of Newport Beach. 3. Council agrees that it will continuously maintain in full force and effect throughout the term of this lease renewal an insurance policy or policies which will insure and indemnify City against liability or financial loss resulting from injury occurring to persons within the premises herein leased and occupied by Council, the liability under such insurance to be not less than $250,000 for any one person injured, or $500,000 for any one accident. Council agrees that it will pay to and reimburse City its cost of maintaining adequate fire insurance on the buildings and improvements situated on said real property. The amount of said fire insurance to be carried on the buildings and improvements shall be determined by City. 4. City and Council further agree that either party shall have the unconditional right to terminate this lease at any time during the above-mentioned ten-year renewal period by giving the other party twelve (12) months' prior written notice of termination. The above-described right of termination shall be in addition to any and all rights of termination contained in the original lease. 5. Council further agrees that it will obtain the prior written approval of the City Manager before constructing -2- 4 any new improvements or making any changes or alterations in the buildings and improvements existing on the property as of the date stated in the introduction of this agreement. 6. Except as hereinabove expressly modified or amended in this lease renewal agreement, all of the terms and conditions of said .original lease are hereby incorporated herein as though set out in full, and the parties hereto agree to be bound by.all of the terms and conditions of said original lease. IN WITNESS WHEREOF, the parties hereto have executed this lease renewal agreement as of the day,and year first above written. CITY OF NEWPORT BEACH, A Municipal Corporation ATTEST: ity Clerk THE GIRL SCOUT COUNCIL OF ORANGE COUNTY, A California Corporation B President By Executive Director APPROVED AS TO FORM: City Attorney DDO/bc 6/20/77