HomeMy WebLinkAboutF-9a - Human Services BudgetCouncil Agenda
Item No. F-9(a)
CITY OF NEWPORT BEACH
OFFICE OF THE CITY MANAGER
July 28, 1986
TO: MAYOR AND CITY COUNCIL
FROM: Executive Assistant
SUBJECT: HUMAN SERVICES BUDGET
ACTION: If desired, approve grant of $10,000 to
Harbor Area Adult Day Care Center.
BY THE CiTa' COUNCIL
CITY OF NEB' PORT REACH
JUL 28 1986
BACKGROUND: Council Policy F-22 establishes a reserve fund
of $25,000 for grants to human service organizations. The
Harbor Area Adult Day Care Center has applied for a grant of
$13,301. (See attached.) Last year, the City granted this
organization $6,777.
This is the first group to apply for funds this year,
but more are expected to apply later in the year.
RECOMMENDATION: Considering the amount of last year's grant
to this group and anticipating more requests from other groups,
staff recommends a grant of $10,000. This amount represents
a 50% increase for this group and preserves $15,000 from the
reserve fund for other groups.
1
KJD:ets KENNETH J. gi,DELINO
Attachment
South Coast Institute For Applied Gerontology
HARBOR AREA ADULT DAY CARE CENTER
661 W. Hamilton Street
Costa Mesa, Ca. 92627
Q14)548-9331
Q14)548-3515
February 26, 1986
4 h. '
Mr. Kenneth J. Delino,
Executive Assistant
City of Newport Beach
A�� 9
City Hall
3300 Newport Blvd. car,,
Newport Beach, Ca. 92663 IN.
Dear Mr. Delino,
Enclosed is our application to the City of Newport Beach for
assistance in 1986 with our day care program.
The cost to us for providing services to Newport Beach residents
on an ability -to -pay basis in 1985 were $13 , 301. We anticipate
a similar level of service in 1986.
Based on figures from 1985, we are requesting $13,301 to offset
the deficit incurred in 1985, and to partially offset a similar
situation anticipated in 1986.
Sincerely,
ban Sands, Ph.D.
Executive Director
DS:kb
CITY OF NEWPORT BEACH
HUMAN SERVICES ORGANIZATION ASSISTANCE REQUEST
Name of Organization South Coast Institute for Applied Gerontology
Location of Headquarters/Main Facility Harbor Area Adult Day Care Center
661 W. Hamilton - Costa Mesa, Ca. 92627
Services offered to Newport Beach Residents:
To provide and support the care of persons suffering from Alzheimer's
disease and related disorders by providing a therapeutic day program
for victims and respite for caregivers . Services are offered on an
ability -to -pay basis.
Cost of services to recipients: $ 2 3.0 0
- Persons are admitted on an ability -to -pay basis.
Number of Newport Beach residents receiving services within past year.
(Specify numbers by type of service.)
31 families received services. The total number of days
of respite service were 1 ,413. days . (See attached breakdown
of services.)
Estimated cost of services to Newport Beach residents:
$30,714 - $17,413 was paid in direct fee, leaving a balance
of '$13 , 301 in scholarship funds. .
Percent.of all services devoted to Newport Beach residents:
12%
Amounts of service costs waived for Newport Beach residents during
past year:
$ 13, 301
Names of all donors/funding sources with amounts contributed for past year.
( City of Costa Mesa-$15 ,000) City of Newport Beach ($ 6, 777.00)
( Harry G . S tee.le-$ 20 , 000 ) Wood -Kalb � 10 , 000 )
((McDonnell-Douglas-$7,000) County of Orange ($5,000)
h ackiRcopy of$mo's 7Acent annual accounting reportOrrila (15,625)
Attach any additional information which will enable the City Council to
evaluate this request.
Name of contact person: Dan Sands, Ph.D. - Executive Director
Name of person completing application:
Dan Sands, Ph.D. Tele one Numbbee 548-9331
Completed Application Received
(Signature
FXeC,lltjva T)irartnr 2/26/86
Ti a Date
N
1985 BREAKDOWN OF SERVICES:
ATTENDANCE, LIVING SITUATION, FEE, LOCATION AND SEX
COMBINED REPORT
Huntington Beach
Costa Mesa Newport Beach Irvine Fountain Valley All Other
48 31 17 60 15
* Report on Individual Cities Available by Request
Living with Spouse
Client
Number
Days
Fee
Scholarship
Percent Paid
Women
17
1,066
23,648
4,193
82
Men
43
2,104
45,497
11,143
76
60
3,170
69,145
15,336
78
Living with Children
Women
58
3,538
76,942
19,456
75
Men
7
797
17,555
10,667
39
65
4,335
94,497
30,123
68
Board and Care
Women
31
2,134
47,312
21,638
54
Men
3
542
12,040
0
100
34
2,676
59,352
21,638
64
All Other
Women
10
917
19,876
14,589
27
Men
2
13
169
0
100
12
930
20,045
14,589
27
Total
Women
116
7,655
167,778
59,876
64
Men
55
3,456
75,261
21,810
71
171
11,111
243,039
81,686
66
1985 Breakdown: Attendance, Living
Situation, Fee, Location and Sex
NEWPORT BEACH
I wing with Souse
Client
Number
Days Fee
Scholarship
Percent
Women
0
0 0
0
0
Men
7
148 2.,952
0
100
7
148 2,952
0
100
Living with Child
Women
8
467 10,174
1,636
84
Men
3
217 4,757
3,112
;T1
11
684 14,931
4,748
68
Board and Care
Women
9
507 11,250
8,057
28
Men
0
0 0
0
0_
9
507 11,250
8,057
28
All Other *
Women
4
74 1,591
496
69
Men
0
0 0
0
0
4
74 1,591
496
69
Total
Women 21 1,048 23,005 10,189 56
Men 10 365 7,709 3 , 112 60
31 1,413 30,714 13,301 57
* 2 Women (Alz.) with attendant, 1 woman (chronic s
1 woman (CVA) with attendant.
�5,-
South Coast Institute For Applied Gerontology
HARBOR AREA ADULT DAY CARE CENTER CHAADCC)
HUNTINGTON VALLEY ADULT DAY CARE CENTER (HVADCC)
(HAADC C) CHVADCC)
661 W. Hamilton Street 18685 Santa Ynez
Costa Mesa, Ca. 92627 Fountain Valley, Ca. 92708
714 - 548-9331 714 - 54 8- 933 1
n
ANNUAL REPORT , RECEIVED
1984 - MAR 3 198G,
E+kraCy'e'k
Crrq.d'Mer:Artt�hren /'.
ti
SOUTH COAST INSTITUTE FOR APPLIED GERONTOLOGY
Annual Refloat - 1984
Board of Directors
William Robert Parry
Chairman
Brien Bloss
Vice Chairman
Jane Schinzinger
Secretary
Carolyn Thousand
Treasurer
Charles Clark
Sarah Kerr
Ruth Manifold
Donald McGillis , M.D.
Stanley Miller
Connie Mumford
Margaret Peterson, M.D.
Marion Pickens
Donna Tate
Pat Wood
Advisors
Marilyn Dana, Community Relations
Ann Melfi, Legal
Administration
Dan' Sand¢ , M . Div . , Ph.D.
gxecutive Director
' {rector, Harbor Area Adult Day Care Center
Director, Huntington Valley Adult Day Care Center
J
South Coast Institute for Applied Gerontology
THE YEAR IN REVIEW
Three major developments stand out in 1984.
1. Harbor Area Adult Day Care Center operated above our initial projected
capacity of 35 clients per day throughout the year. This allowed us
to explore several alternatives in diversifying our program. The Work
Activity Center continues to be an important aspect of our program,
allowing several of the clients to have jobs which result in payment
for their efforts. Our Therapeutic Activity Program has also branched
out offering alternative activities simultaneously to small groups.
Another important addition to the program was provided by the van
donated by Ruth Manifold. This has allowed us to take 8-9 clients
on outings 3-5 times per week.
2. We added nursing service to our overall program. In Tune we hired
Charlene Trujillo, BSN, PHN, to our staff. Charlene has upgraded
our skills in providing and expanding our ability to provide service
to incontinent clients. She has proved invaluable in screening and
referring clients for general medical conditions, and she has
initiated public health programs such as administering flu shots to
clients and family members.
3. We laid the ground work for opening a second center. Huntington
Valley Adult Day Care Center will open in March, 1985, 5 years
after opening Harbor Area Adult Day Care Center.
We extend our thanks to the many individuals and organizations
that have joined in on efforts over the years, and particularly to
the families that have opened their lives to us.
Dan Sands, Ph.D.
SOUTH COAST INSTITUTE FOR APPLIED GERONTOLOGY
DECEMBER 31, 1984
During the past year, the percent of income generated by patient fees
has increased from 52.5% to 64.3% of our entire budget. Our
dependence on private government has decreased from 20% to 12.8%. In
light of recent proposed budget cuts we feel this is a positive
direction in which to move. We hope to increase our donations from
private foundations and individuals in the coming year to help balance
any cuts from the government sector.
Fund raising is a topic of maior concern with the Board of Directors,
especially since we will be opening our second center sometime in
March. We will need to concentrate our efforts in several directions
in order to minimize our vulnerability to "cuts" as well as to take
advantage of the many potential sources of contributions.
We are investigating the use of a computer to provide us with
bookkeeping services as well as record keeping and research
capabilities. This will also enable us to provide more sophisticated
financial reports.
016C4- ", I au6t4
r
NAADCC-
ASSETS
Cash
Furniture i Equipnent
Vehicles
Reserve for Depreciation
LIABILITIES
Payroll Taxes Payable
Notes Payable
SOUTH CV-` INSTITUTE FOR APPLIED GERONTOLOGY
(A Ci. ornis Non -Profit Corporation)
Balance Sheet
December 31, 1984
FUND BALANCES
Harbor Area Adult Day Care Center
Work Center Activity
Research
TOTAL LIABILITIES AND FUND BALANCES
20,445.30
(10,902.85)
4,402.42
49723.61
6,630.20
(1,105.58)
$17,854.31
129248.23
$30,102.54
szxzzzzztzmz
$109607.98
5,551.69
16,159.67
$13,944.87
$30,104.54
SOUTH COAST INSTITUTE FOR APPLIED GERONTOLOGY
(A Califia Non -Profit Corporation)
Income Statement
For the twelve months ending December 31,
1984
WORK ACTIVITY
INCOME
HAADCCD
CENTER
RESEARCH
TOTAL
Client Fees
$130,068.60
130,068.60
Local Government
25,872.00
6,190.00
$5,010.00
25,872.00
11,200.00
Private Foundations
Individual Donations
40674.54
61931.51
11,606.05
Private Charitable Org.
15,126.75
15,126.75
4,000.00
Corporations
4,000.00
750.00
750.00
Consulting
Fund Raisers
1,499.56
11499.56
Interest
986.70
986'70
1,300.00
Ran t
1,300.00
$190,468.15
$6,931.51
$5,010.00
$202,409.66
EXPENSES
Payroll and related
$138,954.85
$15,651."
$5,836.05
160,442.88
Facilities Related
8,470.00
847000
Rent
Utilities i Maintenance
2,196.96
2,.
,19960.6 9
2,578.43
Telephone
2,579.43
11422.58
1,422.56
Repairs & Improvements
41343.00
4,343.00
Insurance
= Office Supplies
908.84
53.70
%2'54
Printing
1,446.67
1,446.67
Postage
1,027.83
1,027.83
927.50
Taxes, licenses, Dues, Permits 927.50
405.25
Publicity
405.25
115.47
115.47
Interest Expense
Outside Services
1,934.25
1,934.25_
25,776.76
53.70
0.00
25,830.48
Patient Related
Food
13,691.95
13,691.95
Wages
2,108.04
2,108.04
Crafts
96.54
96.54
948.04
Training Expense
948.04
510.00
510.00
Fund Raising
Patient Care/Outings
2,426.81
2,426.81
4,611.75
Transportation - Irvine
4,611.75
1,867.27
1,987.27
Transportation - Other
206.14
206.14
Center Supplies
44.80
44.808
Family Support
71.22
877.22
Miscellaneous
25,300.52
2,108.04
0.00
27,408.56
TOTAL EXPENSES
$190,032.15
$17,813.72
$5,836.05
$213,681.92
NET INCOME
$436.00
(10,882.21)
(826.05)
(11,272.26)
FUND BALANCE, December 31, 1983 209009.30
(20.64)
5,229.47
25,217.13
/ FIND BALANCE, December 31, 1904 20,445.30 (10,902.95) 4,402.42 13,944.87
SLlf11NC
SOUTH COAST INSTITUTE FOR APPLIED 6ERWTOLOGY
(A California Non -Profit Corporation)
SLWARY OF INCOME 1980 - 1984
1980
1981
1982
1983
1984
Client Fees
14396.00
40.7%
30520.00
49.8%
51609.00
45.5%
sn02.00
52.54
130069.00
64.3%
Local Government
0.00
0.0%
7896.00
12.9%
22820.00
20.1%
33216.00
20.0%
25872.00
12.V,,
Private Foundations
5000.00
14.1%
7700.00
12.6%
7884.00
7.0%
20350.00
12.3%
11200.00
5.5%
Individual Donations
3606.00
10.74
999.00
1.6%
18600.00
16.4%
13180.00
7.9%
11606.00
5.7%
Private Charitable Org
8595.00
24.3%
7924.00
12.9%
7832.00
6.9'/,
6925.00
4.2%
15127.00
7.9Y,
Corporations
70.00
0.2%
2500.00
4.1%
2750.00
2.4%
3500.00
2.1%
4000.00
2.0%
Consulting
0.00
0.0%
0.00
0.0%
0.00
0.0%
0.00
0.0%
750.00
0.4'/,
Fund Raisers
3679.00
10.4%
3457.00
5.6%
1080.00
1.0%
321.00
0.2%
' 1500.00
0.7%
Interest
0.00
0.0%
253.00
0.4%
856.00
0.8%
1327.00
0.8%
987.00
0.5%
Rent
0.00
0.0%
0.00
0.0%
0.00
0.04
0.00
0.0%
1300.00
0.6%
$ 35346.00 100.0% $61249,00 100.0% $113431.00 100.0% $165821.00 100.0% $202411.00 100.0%
a.
CHAIRMANS' REPORT
Clients continue to be the primary support for our program. Of a
total expense of $213,000, $130,000 was received in client fees.
We wish to extend thanks on behalf of the clients,•their families,
the staff and ourselves, to all the individuals and organizations who
have made it possible to continue this program on an ability -to -pay
basis.
We are particularly grateful to the City of Costa Mesa, Ralph M.
Parsons Foundation, McDonnell Douglas -West, Fluor Corporation,
Costa Mesa Medical Auxiliary, Irvine AARP, National Charity League,
Tuesday Club, Ebell Club of Newport Beach, Lido Isle Women's Club,
St. Andrews Presbyterian Church, St. Mark Presbyterian Church,
St. Michael and All Angels Episcopal Church, Irvine Active Seniors,
City of Huntington Beach, Dr. Newton Copp, Ruth Manifold, and the
Newport -Balboa Rotary Foundation for their help. Many other in-
dividuals and organizations have given assistance of funds, materials
or time. We feel the whole community has reason to be proud of the
care given to elderly persons here.
On behalf of the Board of Directors, I would also like to express
a genuine word of appreciation to the members of our staff, under
the direction of Dr. Dan Sands , for their dedication and sens itivity,
and for the many ways in which they relate to each other and to our
clients with love, understanding, warmth and patience. You are
each important for the unique strengths you bring to the total atmos-
phere of caring here at the Center.
Finally, a special "Thank you" goes to all the members of our
Board for their faithful and wise guidance during this past year.
t
Bob Parry, Chairma
V
1-5
South Coast Institute For Applied Gerontology
HARBOR AREA ADULT DAY CARE CENTER
661 W. Hamilton Street (714) 548-9331
Costa Mesa, Ca. 92627 (714)548-3515
February 19, 1986ID
w.
Mr. Ken Delino
City of Newport Beach FHB 20 198
City Hall 6, !0
3300 Newport Blvd.a�'8
Newport Beach, Ca. 92663 '� f
Dear Mr. Delino,
Please send us your Human Services Organization Assistance
Request form.
We would like to request financial assistance from the City
of Newport Beach. We appreciate the support you have given
us in the past.
Sincerely,
Dan Sands, Ph o D .
Executive Director
DS:kb