HomeMy WebLinkAboutC-2661 - 15th Street Improvement, Newport Boulevard to Irvine Avenue, rehabilitation & storm drainMay 16,1997
! sk
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
Gillespie Construction
245 Fischer Ave., Suite B -3
Costa Mesa, CA 92626
(714) 6443005
Subject: Contract No. 2661 -15th Street Rehabilitation, Storm Drain
and Water Main Construction from Old Newport Boulevard to
Irvine Avenue
On February 10, 1997, the City Council of Newport Beach accepted the work of
the subject project and authorized the City Clerk to file a Notice of Completion
and to release the bonds 35 days after the Notice of Completion has been
recorded in accordance with applicable portions of the Civil Code.
The Notice of Completion was recorded by the Orange County Recorder on
February 21, 1997, Reference No. 19970079195. The Surety for the contract is
United Pacific Insurance Company, and the bond number is U1857645.
Sincerely,
LaVonne M. Harkless, CMC /AAE
City Clerk
LH:lm
cc: Public Works Department
3300 Newport Boulevard, Newport Beach
RECORDING REQUEST BY ANLRecorcaed in the county o,�anye. California
WHEN RECORDED RET TO: p110!I!IIIIIIII!I�Illlll! 11111111! �IhI1111111111;1'1111.111111erK RNO Feer
19910079195 11:17am 02/21/97
City Clerk 005 25002337 25 15
Cit ofwpe -port Beach N12 1 7.00 0.00 0.00 0.00 0.00 0.00
Newport Beach, CAe92663
n
"Exempt from recording fees pursuant
to Government Code Section 6103"
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the City of Newport Beach, 3300 Newport
Boulevard, Newport Beach, California, 92663, as Owner, and
Gillespie Construction, Inc. as
Contractor, entered into a Contract on May 8, 1996
Said Contract set forth certain improvements, as follows:
15th Street Rehabilitation, Storm Drain and Water Main
Construction from Old Newport Boulevard to Irvine Avenue
Contract No. 2661
Work on said Contract was completed on October 17, 1996
and was found to be acceptable on February 10, 1997
by the City Council. Title to said property is vested in the
Owner, and the Surety for said Contract is United Pacific Insurance
City of Newport Beach
VERIFICATION
I certify, under penalty of perjury, that the foregoing is true and
correct to the best of my knowledge.
Executed on /� /�),V j , at
Newport Beach, California.
City Clerk
1.;
IT
I(2
rr .
FOR GOOD AND VALUABLE CONSIDERATION, receipt of which Is hereby acknowledged, the undersigned,
does hereby: release from the effect of that certain Stop Notice or Notice to Withhold filed In the Office of the
City of Newport Beach
on March 11, 1997
against Gillespie Construction C -
as General Contractor. on job known as 15th Street Rehabilitation From Old
Newport Blvd. to Irvine Avenue
in the amount of$ 58,243.03
DATED: May 15, 1997
ow
o c4 F a IA )
"f ) SS.
COUNTY OF Orange )
FIRM R.F. Paulu ,
BY
BY Jas Paulus
CONTRACTORS LICENSE NO. A443106
On May 15, 1997 before me, Angelina A. Materon
personally .appeared Jason Paulus
personally known to
me (or proved to me on the basis of satisfactory evidence) to be the person(sj whose
name(s) Is /are subscribed to the within Instrument and acknowledged to me that he/she/
they executed the same in his /her /their authorized capacity(les), and that by his /herltheir
signature(s) on the instrument the person(s), or the entity upon behalf of which the person($)
acted, executed the Instrument.
WITNESS my hand and official seal.
Y.� COMM #1029541 a
NOTAM PUBIIC - CALIFOINA
OAANOECOUNTY
' My Oo ml. ELm. Jmro 12,10
Form provided WHEATLEY SCOTT OSAKI 8 JOVANOVICH 2000 E. Nutwood Ave., Sulte 101, Fullerton, CA 92931
courro.,y of., Construction Law 1414- 992.63(K or l -900. 422.2090
MAY 1 5 19197 '
0
0 0
Linda
From:
Hlawaty, Horst
Sent:
Friday, March 28, 1997 3:12 PM
To:
Dalton, Lloyd; Martinez, Linda
Subject:
RE: Gillespie Construction C -2661
I am a )petting a release on the stop notice. Please do not release bond until I let you know.re: receipt of release.
From: Dalton, Lloyd
To: Hlawaty, Horst
Cc: Berger, Gary
Subject: FW: Gillespie Construction C -2661
Date: Friday, March 28, 1997 1:58PM
please follow uo w/ Linda
From: Martinez, Linda
To: Dalton, Lloyd
Subject: Gillespie Construction C -2661
Date: Fri, Mar 28, 1997 11:43AM
Re: C -2661, Gillespie Construction, 15th Street Rehabilitation.
There is a stop notice in this file from R.F. Paulus for $58,243.33. Will you let me know when the bonds can be
released on this contract? I was ready to send the letter today. Thanks for your help.
Page 1
9
Martinez, Linda
From:
Martinez, Linda
Sent:
Friday, March 28, 1997 11:43 AM
To:
Dalton, Lloyd
Subject:
Gillespie Construction C -2661
Re: C -2661, Gillespie Construction, 15th Street Rehabilitation.
0
There is a stop notice in this file from R.F. Paulus for $58,243.33. Will you let me know when the bonds can be
released on this contract? I was ready to send the letter today. Thanks for your help.
Page 1
Date
M
O Mayor
STOP NOTICE
❑ CouncH Member
O Manager LEGAL NOTICE TO WITHHOLD CONSTRUCTION
I0'kitorney (Public or Private Work)
_AT ? C C«. I \ y (Per California Civil Code Section 3103)
Ccc: t�Ql��
O
To:� "'-- �'r--"=-"wPort Beach
(Name of owne, public oody or CUnspuChon Fund holder,
3300 Newport Blvd.
(Address, ll directed to a bank or savings and loan assn. use address of blanch holding fund)
Newport Beach, CA 92659 -1768
cat, slate and bpi
TAKE NOTICE THAT R.F. Paulus, Inc.
whose address is
Project:
55pp A ?7
Via � lit
CITY_ (_irx
1�
15th Street Rehabilitation
INan el
from Old Newport Blvd.
(Address)
to Irvine Avenue
(City, slate and i,a)
of the person or Into clalminy The slop noble licensed contactors must as, the one Under much conlractbr s license r5 issued,
2871 E. Coronado St. Anaheim, CA 92806
(Address of person or pun ctannrng stop noticed
has performed labor and furnished materials for a work of improvement described as follows:
15th Street Rehabilitation from Old Newport Blvd. to Irvine Avenue
IName ono IOCui In of the Finite wl+ere work or maleuals wee lnmrihedI
The labor and materials furnished by claimant are of the following general kind:
Water main and storm drain construction
IKrnd of labor . services. epmVlrlenl or maleuals Furnished or agreed Or be banished by clanaand
Total value of the whole amount of labor and materials agreed to be furnished is
The value of the labor and materials furnished to date is:
Claimant has been paid the sum of: ....................
and there is due, owing and unpaid the sum of:..
$ 582,430.2
$ 582,430.28
e, 524,187.25
58,243.33
You are required to set aside sufficient funds to satisfy this claim with interest. court costs and reasonable costs of litigalion, as provided by law.
You are also notified that claimant claims an equitable lien against any construction funds for this project which are in your hands.
FIRM NAME:
R.F. Paulus, Inc.
IFinn, at Sbp
By: i
tOwner An agent ul slop} I¢e Omr
VERIFICATION✓
Innst syn here and vend, oeldwl
I, the undersigned, say: lam the Jason Paulus — Vice — President of R.F. Paulus, Inc
1Pu111"U{U Av.e+,,nl nwR4d A"rit"t 'KC
the claimant named In the foregoing Stop Notice: I have read said Stop Notice and know the contents thereol: the same is true of my own
knowledge.
I declare under penalty of perjury under the laws of the State of California that the loregoing is true and correct.
Executed on March 11 1997 at Anaheim California.
ntle IF'S d +1lYl +rein Was Siglledl {n.11+IP or ,fly v:1, SIa S {1 r
i
d'¢+san9 o' ldrr ndr.Naar wna+5 "'A"", Na111 +e
r clPnls at SfUV rmirce die llael
REQUEST FOR NOTICE OF ELECTION
(Private Works Only)
(Per California Civil Code Section 3159. 3161, or 3162)
If an election is made not to withhold funds pursuant to this slop notice by reason of a payment bond having been rerorded in accordance with
Sections 3235 or 3162, please send notice of such election and a copy of the bond within 30 days of such election in the enclosed
preaddressed stamped envelope. This information must be provided by you under Civil Code Sections 3159, 3161. or 3162.
Signed:
IOemraut must encluse sell addressed sldngretl Pnveropq
See reverse side for additional information.
WOLCOTTS FORM 894 —STOP NOTICE — Rev 590 (puce class 3) OPlule you use m's hour o,rdd fill U. all bti and make Whatever changes de appropriate and .less., to your radii
c 1990 WOLCOTTS. INC Transaction Cansuld A p"er d you doubt Me Total s bhless Mr your purpose and use VAlcoui makes no represenlalron or
warranty, e,"Ess a, +'robed. vr4h respeel to the melchanhadddy 61 Unless of UMS Farm for an Intended USE of purpose
•
n
U
0 0
�IL i
�i
FEB 1 01997
APPROVED
February 10, 1997
CITY COUNCIL AGENDA
ITEM NO. 13
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: COMPLETION AND ACCEPTANCE OF 15TH STREET
REHABILITATION, STORM DRAIN AND WATER MAIN
CONSTRUCTION FROM OLD NEWPORT BOULEVARD TO
IRVINE AVENUE. CONTRACT NO. 2661
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the bonds 35 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil
Code.
DISCUSSION:
The contract, a cooperative project with the City of Costa Mesa, provided for 1)
construction of a 42 -Inch storm drain in 15th Street; 2) complete reconstruction of
pavement on 15th Street between Irvine Avenue and 250 feet westerly of Riverside
Street; 3) pavement repair work and slurry coating 15th Street westerly to Old Newport
Boulevard; 4) reconstruction of certain concrete improvements to meet ADA
accessibility standards, and; 5) the construction of certain water system improvements
in 15th Street at Santa Ana and Irvine Avenue, and at Dover Drive /Cliff Drive for the
City's groundwater project. The construction of the project has been completed to the
satisfaction of the Public Works Department. The contractor was Gillespie
Construction, Inc. of Costa Mesa, CA.
The bid price was $1,028,797.00
The amount of unit items constructed 1,017,427.80
Amount of change orders 77,740.66
Total contract cost $1,095,168.46
SUBJECT: COMPLETIOWD ACCEPTANCE OF 15TH STREET REHASTATION, STORM DRAIN AND
WATER MAIN CONSTRUCTION FROM OLD NEWPORT BOULEVARD TO IRVINE AVENUE,
CONTRACT NO. 2661
February 10, 1997
Page 2 •
Ten (10) change orders were issued to complete the project. The majority of change
orders dealt with water system facilities modifications due to unknown conditions, a
delay beyond the contractor's control; and the replacement of unsuitable street
subgrade material for proper roadway construction. Change orders in excess of $1,000
were as follows:
1. A change order in the amount of $23,768.30 provided for the relocation of
interfering water /sewer lines, upsizing water lines and modifying water line
connections at several locations within the project limits.
2. A change order in the amount of $10,571.41 provided for the construction of a
12 -inch water line siphon over a storm drain at 15th Street and Irvine Avenue.
3. A change order in the amount of $2,944.49 provided for over - excavation and
removal of unsuitable material in the roadway and the removal of portions of
deteriorated curb and gutter on 15th Street.
4. A change order in the amount of $32,714.40 provided for compensation,
pursuant to the contract specifications, for stand -by equipment time due to the
delay of the construction of the 42 -inch storm drain so that work would not begin
until Newport Heights Elementary School and Newport Harbor High School
closed for summer vacation. The construction of the 42 -inch storm drain was a
critical item and would have resulted in the closure of 15th Street during school
session causing extensive traffic congestion in the surrounding area.
5. A change order in the amount of $5,000.00 provided for the replacement of wet
unacceptable backfill material, and importation of acceptable material in the 24-
inch water line trench at Dover Drive and Cliff Drive.
Funds for the project were budgeted in the following accounts:
Description
Account Number
Amount
16th Street Water Transmission Main
7504- C5500096
$355,097.00
15th Street Rehab (City drainage portion)
7012- C5100276
135,000.00
15th Street Rehab (City street portion)
7013- C5100276
311,000.00
15th Street Rehab (Costa Mesa's share)
7251- C5100276
210.000.00
15th Street Rehab (SLTPP's portion`)
7253- C5100276
67.700.00
TOTAL
$1,078,797.00
State /Local Transportation Partnership Program
•
SUBJECT: COMPLETION AVACCEPTANCE OF 15TH STREET REHABILITATIOSTORM DRAIN AND WATER
MAIN CONSTRUCTION FROM OLD NEWPORT BOULEVARD TO IRVINE AVENUE, CONTRACT NO. 2661
February 10, 1997
Page 3
Additional funds are needed to supplement the budgeted amount, and staff is
processing a transfer of funds as follows:
From:
Storm Drain Improvement Program- Account No. 7012- C5100008 $19,089.81
To:
15th Street Rehabilitation Account No.- 7012- C5100276 $16,371.46
15th Street Rehabilitation Account No.- 7013- C5100276 $ 2,718.35
The scheduled completion date was August 23, 1996. Due to suspension of critical
work ordered by the City so as not to impact the neighborhood before the schools
closed, time extensions were granted until October 17,1996. The critical 15th Street
roadway construction was completed on September 9, 1996, prior to the school
opening on September 10, 1996. The overall project was completed on October 17,
1996.
Respectfully submitted,
• PUBLICEPARTMENT
Don Webb, Director
by
Horst Hlawaty
Construction Engineer
Attachment: Location Map
•
r
•
TO:
FROM:
SUBJECT:
•
Mayor and Members of the City Council
Public Works Department
15TH STREET REHABILITATION AND
MAIN CONSTRUCTION FROM OLD NEWPORT BOULEVARD TO IRVINE
AVENUE - CONTRACT NO. 2661
40 April 22, 1996
CITY COUNCIL AGENDA
ITEM NO. 5
RECOMMENDATIONS:
1. Award Contract No. 2661 to Gillespie Construction, Inc., for the Total Bid Price of
$1,028,797.00 and authorize the Mayor and the City Clerk to execute the contract.
2. Provide a construction contingency amount of $50,000.00
DISCUSSION:
At 11:00 A.M. on April 10, 1996, the City Clerk opened and read the following bids for this
project:
Bidder
Total Bid Price
Low
Gillespie Construction, Inc.
$1,028,797.00
2
Los Angeles Engineering, Inc.
1,068,595.00'
3
R. J. Noble Company
1,153,562.00
4
Clayton Engineering, Inc.
1,163,379.00
5
Fleming Engineering, Inc.
1,197,675.00
6
Griffith Company
1,358,299.00
" Corrected Total Bid Price is $1,068,695.00
The low total bid price is 3% below the engineer's estimate of $1,060,000. The low
bidder, Gillespie Construction, Inc., is a well - qualified general engineering contractor who
possesses a Class A contractors license and who has satisfactorily performed previous
contracts of similar nature for the City.
This is a cooperative project with the City of Costa Mesa to: 1) rehabilitate 15th Street
from Old Newport Boulevard to Irvine Avenue, and 2) extend a storm drain in 15th Street
from Irvine Avenue to 250 feet westerly of Riverside Avenue (see attached exhibit). The
project includes constructing the storm drain; removing a dip that was installed at the
intersection of 15th Street and Riverside Avenue approximately 25 years ago to relieve
flooding that occurred along Costa Mesa's side of 15th Street; reprofiling and
reconstructing 15th Street pavement between Irvine Avenue and 250 feet westerly of
Riverside Avenue; repairing and slurrying 15th Street westerly to Old Newport Boulevard;
SUBJECT: 15TH STREET REHABILITATION AND STORM DRAIN AND WATER MAIN
CONSTRUCTION FROM OLD NEWPORT BOULEVARD TO IRVINE AVENUE
CONTRACT NO. 2661
April 22, 1996 •
Page 2 -
replacing defective concrete improvements within the work limits; and reconstructing
certain concrete improvements to meet the accessibility standards of the Americans with
Disability Act of 1990.
The project also includes constructing certain water system improvements that were
added to the project as the result of rejecting bids for Reach 4 - Phase 2 of the
Groundwater Development Project. The work will be performed mainly at the Irvine
Avenue and Santa Ana Avenue intersections at 15th Street and near the Dover Drive /Cliff
Drive intersection.
Funds for award are proposed from the following accounts:
Description
Account No.
Amount
16th Street Water Transmission Main
7504- C5500096
$355,097.00
15th Street Rehabilitation (City drainage portion)
7012- C5100276
135,000.00
15th Street Rehabilitation (City street portion)
7013- C5100276
311,000.00
15th Street Rehabilitation (Costa Mesa's share)
7251- C5100276
210,000.00
15th Street Rehabilitation (SLTPP's portion*)
7253- C5100276
67.700.00
Total
$1,078,797.00
Less award amount
(1.028.797.00) •
Contingency amount
$ 50,000.00
The project is partially funded by Cycle 6 of the State /Local Transportation
Partnership Program. SLTPP reimburses 5.88% of street and drainage costs.
Under the terms of our agreement with the City of Costa Mesa, we will act as project
manager and Costa Mesa will remit its estimated share of construction costs to the City
upon award. Upon completion of the contract work, the cities will make payment
adjustments as needed for each to pay for its respective final costs. City staff will arrange
for testing, inspection, and construction engineering. The costs will be prorated according
to each city's proportionate cost of construction.
The contract stipulates that all work shall be completed by August 23, 1996. Liquidated
damages are $1000 per day.
Respectfully submitted,
cn�,' Pfublic Works Department
Don Webb, Director
by by
fyd Dalton, P.E. Michael J. Sinacori, P.E.
gn Engineer Utilities Engineer
0
0
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92659 -1768
Griffith Company
2020 Yale Street
Santa Ana, CA 92704 -3974
Gentlemen:
(714) 644 -3005
May 28,1996
Thank you for your courtesy in recently submitting a bid for the 15th Street
Rehabilitation and Storm Drain and Water Main Construction project in the City of
Newport Beach.
Enclosed is the Bid Bond which accompanied your proposal for the above mentioned
project. Your cooperation in working with us on this matter is greatly appreciated, and
we hope that you will accept future opportunities to bid on projects of a similiar nature.
Enclosure
Sincerely,
LaVonne M. Harkless, CMC /AAE
City Clerk
By ancy C. Lacey C
Acting City Clerk
3300 Newport Boulevard, Newport Beach
0 0
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92659 -1768
Fleming Engineering Inc.
13829 Artesia Blvd.
Cerritos, CA 90703
Gentlemen:
(714) 644 -3005
May 28,1996
Thank you for your courtesy in recently submitting a bid for the 15th Street
Rehabilitation and Storm Drain and Water Main Construction project in the City of
Newport Beach.
Enclosed is the Bid Bond which accompanied your proposal for the above mentioned
project. Your cooperation in working with us on this matter is greatly appreciated, and
we hope that you will accept future opportunities to bid on projects of a similiar nature.
Enclosure
Sincerely,
LaVonne M. Harkless, CMC /AAE
City Clerk
By C. Lacey,d
Acting City Clerk
3300 Newport Boulevard, Newport Beach
E
r
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92659 -1768
Clayton Engineering, Inc.
3661 Spruce Street
Newport Beach, CA 92660
Gentlemen:
(714) 6443005
May 28,1996
Thank you for your courtesy in recently submitting a bid for the 15th Street
Rehabilitation and Storm Drain and Water Main Construction project in the City of
Newport Beach.
Enclosed is the Bid Bond which accompanied your proposal for the above mentioned
project. Your cooperation in working with us on this matter is greatly appreciated, and
we hope that you will accept future opportunities to bid on projects of a similiar nature.
Enclosure
Sincerely,
LaVonne M. Harkless, CMC /AAE
City Clerk
z By Ndi6cy C. Lacey, C:7"
Acting City Clerk
3300 Newport Boulevard, Newport Beach
0 0
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92659 -1768
R.J. Noble Company
15505 E. Lincoln Ave.
P.O. Box 620
Orange, CA 92666
Gentlemen:
(714) 644 -3005
May 28, 1996
Thank you for your courtesy in recently submitting a bid for the 15th Street
Rehabilitation and Storm Drain and Water Main Construction project in the City of
Newport Beach.
Enclosed is the Bid Bond which accompanied your proposal for the above mentioned
project Your cooperation in working with us on this matter is greatly appreciated, and
we hope that you will accept future opportunities to bid on projects of a similiar nature.
Enclosure
Sincerely,
LaVonne M. Harkless, CMC /AAE
City Clerk
By N cy C. Lacey,
Acting City Clerk
3300 Newport Boulevard, Newport Beach
•
s
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92659 -1768
Los Angeles Engineering, Inc.
4134 Temple City Blvd.
Rosemead, CA 91770
Gentlemen:
(714) 644 -3005
May 28,1996
Thank you for your courtesy in recently submitting a bid for the 15th Street
Rehabilitation and Storm Drain and Water Main Construction project in the City of
Newport Beach.
Enclosed is the Bid Bond which accompanied your proposal for the above mentioned
project Your cooperation in working with us on this matter is greatly appreciated, and
we hope that you will accept future opportunities to bid on projects of a similiar nature.
Enclosure
Sincerely,
LaVonne M. Harkless, CMC /AAE
City Clerk
La?eyZ� y cyC.
Acting City Clerk
3300 Newport Boulevard, Newport Beach
• CITY CLERK COPY
NOTICE INVITING BIDS
4.4
Sealed bids may be recef -at the office of the City Clerk,
3300 Newport Boulevard, P. O. BAj1768, Newport Beach, CA 92659 -1768
until 11:00 A.M. on the 10th day of April ,1996.
at which time such bids will be opened and read for:
15th Street Rehabilitation and Storm Drain and Water Main Construction
from Old Newport Boulevard to Irvine Avenue
Title of Project
2661
Contract No.
$1,060,000
Engineer's Estimate
/OTC
��`
\�IFOR�/
a
Approved by the City Council
this 25th day of March ,1996
LaVonne Harkless
City Clerk
Prospective bidders may obtain one set of bid documents at no cost at the office of the
Public Works Department, 3300 Newport Boulevard, Newport Beach, CA 92659 -1768.
For further information, please contact Lloyd Dalton at (714) 644 -3328
Project Manager
J io •
r
is
0
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
ADDENDUM NO.1
15th Street Rehabilitation and Storm Drain and Water Main
Construction from Old Newport Boulevard to Irvine Avenue
CONTRACT NO. 2661
Bid Documents Addenda No. 1:
Bidders shall propose to complete Contract No. C -2661 in accord with the
"PROPOSAL" as modified by this addenda.
This is the first addenda to this contract. It consists of four (4) pages; this page and
three (3) others pages. This bid addenda is provided as substitutions, additions,
revisions, deletions and clarifications to the plans and specifications.
Bidders are required to include this page and the three (3) other pages when
submitting their bid proposal.
Bids will be opened by the City Clerk of the City of Newport Beach in the Clerk's
Office at 3300 Newport Boulevard at 11:00 a.m. Wednesday, April 10, 1996.
Warning! Bids submitted without all pages of this addenda signed, dated and
attached to the bid proposal may be rejected as "non- responsive ".
LIoVd D.
Project Manager
MJS: dsg
Addendum received by:
Bidder: Gillespie Construction, Inc. Date: 4 -9 -96
Signature: S /Floyd Bennett, Secretary /Treasurer
Page 1 of 4 for Addenda Number 1 (Sent April 5,1996)
0 •
The following changes, additions, revisions, deletions or clarifications shall be made to
the contract documents; all other conditions shall remain the same.
Special Provisions:
Add the following section:
YY. Construction Sequencing for installation of Water Mains
The following is a recommended water main shutdown and construction schedule:
Stage 1: 15th Street and Santa Ana Avenue
The City will shut down all valves on the existing 12 -inch ACP water line (CNB) in 15th
Street between Westminster Avenue and San Bernardino Avenue. Because of this
shutdown, Newport Heights Elementary School will be without water. The City will
provide temporary bypass water for the School.
At 15th Street and Santa Ana Avenue
1.) Install 12 -inch PVC piping for MCWD intertie.
At 15th Street and San Bernardino Avenue
1.) Remove existing 8 -inch ACP piping at the 12" x 8" cross on the south side of 15th
Street.
2.) Install 12 -inch PVC piping for 8 -inch pressure reducing station discharge line.
The City will then open up all valves in 15th Street between Westminster Avenue and
San Bernardino Avenue on the 12 -inch ACP water line (CNB). The valves connecting to
the existing 30 -inch water main will be kept closed.
Stage 2: 15th Street and Irvine Avenue
The City will shut down all valves between San Bernardino Avenue and Irvine Avenue
to the existing 12 -inch ACP water line (CNB).
At 15th Street and Irvine Avenue
1.) Remove 12 -inch ACP piping and plug tee on the south side of 15th Street.
The City will open all valves between San Bernardino Avenue and Irvine Avenue on
the existing 12 -inch ACP water line (CNB). All valves connecting to the existing 30 -inch
water main will be kept closed.
Addendum received by:
Bidder: Gillespie Construction, Inc. Date: 4 -9 -96
Signature: S /Floyd Bennett, Secretary /Treasurer
Page 2 of 4 for Addenda Number 1 (Sent April 5,1996)
A
Stage 3: 15th Street and Santa Ana Avenue
The City and /or MCWD will shut down all valves to the existing 12 -inch and 16 -inch
ACP water lines (MCWD) at the existing intertie connection easterly of 15th Street and
Santa Ana Avenue.
At 15th Street and Santa Ana Avenue
1.) Construct 16 -inch piping for MCWD intertie.
2.) Construct intertie meter vault.
3.) Install a blind flange on the existing 12" x 12" tee.
The City or MCWD will open up all valves to the existing 12 -inch and 16 -inch ACP
water lines (MCWD) at the existing intertie connection easterly of 15th Street and Santa
Ana Avenue.
Stage 4: Dover Drive and Cliff Drive
The City will shut down all valves on the existing 30 -inch steel water line (CNB) on the
easterly side of Newport Bay.
The City will also shut down the valves for the 24 -inch steel water line (CNB) on Dover
Drive near Cliff Drive.
At Dover Drive and Cliff Drive
1.) Construct 12 -inch ductile iron pipe bypass line between the 30 -inch and 24 -inch lines
on Dover Drive.
2.) Construct new 24 -inch ductile iron pipe on Dover Drive.
The City will open all valves on the existing 30 -inch steel water line (CNB) on the
easterly side of Newport Bay and the valves for the 24 -inch steel water line (CNB) on
Dover Drive near Cliff Drive.
Stage 5: 15th Street and Santa Ana Avenue
The City will shut down all valves connecting to the 30 -inch steel water line (CNB) on
15th Street between Dover Drive and Santa Ana Avenue.
At 15th Street and Santa Ana Avenue
1.) Construct new 30 -inch butterfly valve.
2.) Remove 8 -inch gate valve and install blind flange on 30" x 8" tee.
3.) Remove 12 -inch gate valve and install blind flange on 30" x 12" tee at MCWD
intertie.
Addendum received by:
Bidder:Gillespie Construction, Inc. Date: 4-9-96
Signature: S/Floyd Bennett, Secretary /Treasurer
Page 3 of 4 for Addenda Number 1 (Sent April 5, 1996)
At 15th Street and San Bernardino Avenue
1.) Construct 8 -inch Pressure Reducing Station and hot tap of 30 -inch steel water line
(CNB).
At 15th Street and Irvine Avenue
1.) Construct the 30 -inch (DIP or Steel) water line.
2.) Construct the 8 -inch Pressure Reducing Station.
The City will open up all the valves connecting to the 30 -inch steel water line (CNB) on
15th Street between Dover Drive and Santa Ana Avenue.
Stage 6: Dover Drive and Cliff Drive
At Dover Drive and Cliff Drive
1.) Abandon 12 -inch ductile iron pipe bypass.
2.) Construct 12 -inch pressure reducing station.
3.) Construct fire hydrant on Dover Drive
CONSTRUCTION PLANS:
15th Street Water Main Replacement Project
Sheet No. 13 of 16 - Revisions to 12 -inch Pressure Reducing Station Elevation
Table:
Revision - Revise the 12 -inch Pressure Reducing Station Elevation Table to the
following:
Top EL. "A"
21.00
Pipe CL E L. 'B"
11.37
Floor EL. "C
9.37
Addendum received by:
Bidder: Gillespie Construction, Inc. Date: 4 -9 -96
Signature: S/Floyd Bennett, Secretary /Treasurer
Page 4 of 4 for Addenda Number 1 (Sent April 5, 1996)
9
9
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
PROPOSAL
15TH STREET REHABILITATION AND
STORM DRAIN AND WATER MAIN CONSTRUCTION
FROM OLD NEWPORT AVENUE TO IRVINE AVENUE
CONTRACT NO. 2661
To the Honorable City Council
City of Newport Beach
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, CA 92659 -1768
Gentlemen:
The undersigned declares that he has carefully examined the location of the work, that he has
examined the Plans and Special Provisions, and hereby proposes to furnish all materials and do
all work required to complete this Contract No. 2661 in accordance with the Plans and Special
Provisions, and that he will take in full payment therefore the following unit price for the completed
item of work, to wit:
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
Lump Traffic Control and Mobilization
Sum Twenty -Two Thousand
@Four Hundred Sixteen Dollars
and
No Cents $22 416.00
Per Lump Sum
2. 7,000 Remove existing street section, prepare
Tons subgrade and replace with 12 inch thick
A.C. deeplift section over compacted
subgrade
@Thirty -Four Dollars
and
Sixty Cents $34.60 $242 200.00
Per Ton
•
Page 1.2
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
3. 1,870 Remove existing P.C.C. curb and gutter
L.F.
@One Dollars
and
Fifty Cents $1.50 $2,805.00
Per Linear Foot
4. 765 Remove existing P.C.C. cross gutter
S.F.
@One Dollars
and
No Cents $1.00 $765.00
Per Square Foot
5. 600 Remove existing P.C.C. sidewalk
S.F.
@No Dollars
and
Fifty Cents $50 $300.00
Per Square Foot
6. 80 Remove existing parking lot section,
Tons prepare subgrade and replace with 6 inch
thick A.C. deeplift section over compacted
subgrade
@Fifty-Two Dollars
and
No Cents $52.00 $4.160.00
Per Ton
7. 550 Remove existing alley section and
S.F. construct new alley section per City of
Newport Beach STD -140 -L
@One Dollars
and
Fifty Cents $1.50 $825.00
Per Square Foot
N
0 0
Page 1.3
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
8. 1,020 Remove existing A.C. sidewalk
S.F.
@No Dollars
and
Fifty Cents $.50 $510.00
Per Square Foot
9. 330 Construct "Type A" curb and gutter per
L.F. City of Newport Beach STD -182 -L
@Thirte n Dollars
and
No Cents $13.00 $4.290.00
Per Linear Foot
10. 770 Construct "Type C -6" curb and gutter and
L.F. CMB per City of Costa Mesa Std. Dwg. No. 312
@Fourteen Dollars
and
No Cents $14.00 $10 780.00
Per Linear Foot
11. 830 Construct Modified Type A Curb and
L.F. Gutter (12" Gutter Plate) per detail 3/3
@Eleven Dollars
and
No Cents $11.00 $9.130.00
Per Linear Foot
12. 10 Construct 10' Curb and Gutter Transition
L.F. from 18" to 12" Gutter Plate
@Nine Hundred Dollars
and
No Cents $900.00 $9.000.00
Per Linear Foot
• •
Page 1.4
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
13. 1,325 Construct 4" P.C.C. sidewalk and CMB per
S.F. City of Newport Beach STD -180 -L
@Three Dollars
and
No Cents $3.00 $3.975.00
Per Square Foot
14. 2,650 Construct 4" P.C.C. sidewalk and CMB per
S.F. City of Costa Mesa Std. Dwg. No. 412
@Two Dollars
and
Fifty Cents $2.50 $6 625.00
Per Square Foot
15. 300 Construct access ramp case C and CMB
S.F. per City of Costa Mesa Std. Dwg. No. 416
@Four Dollars
and
No Cents $4.00 $1.200.00
Per Square Foot
16. 100 Construct access ramp case H per City of
S.F. Newport Beach STD - 181 -L -A
@Five Dollars
and
No Cents $5.00 $500.00
Per Square Foot
17. 180 Construct access ramp case E per City of
S.F. Newport Beach STD - 181 -L -A
@Five Dollars
and
No Cents $5.00 $900.00
Per Square Foot
Page 1.5
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
18. 770 Construct access ramp case C per City of
S.F. Newport Beach STD- 181 -L -A
@Five Dollars
and
No Cents $5.00 $3,850.00
Per Square Foot
19. 440 Construct residential driveway approach
S.F. Type II per City of Costa Mesa Std. Dwg.
No. 514
@Four Dollars
and
No Cents $4.00 $1,760.00
Per Square Foot
20. 965 Construct cross gutter per detail 4/3
S.F.
@Six Dollars
and
No Cents $6.00 $5,790.00
Per Square Foot
21. 75 Construct depressed alley approach per
S.F. detail 2/3
@Five Dollars
and
No Cents $5.00 $375.00
Per Square Foot
22. 50 Place slurry seal over existing A.C.
ELT pavement
@Two Hundred Dollars
and
No Cents $200.00 $10.000.00
Per Extra Long Ton
Page 1.6
ITEM
QUANTITY
ITEM DESCRIPTION
UNIT
TOTAL
NO.
AND UNIT
UNIT PRICE WRITTEN IN WORDS
PRICE
PRICE
23.
16
Adjust manhole to grade per City of
Each
Newport Beach STD- 111 -L
@Three Hundred Seventy -Five
Dollars
and
No
Cents
$375.00
$6,000.00
Per Each
24.
25
Adjust valve to grade
Each
@Two Hundred Fifty
Dollars
and
No
Cents
$250.00
$6 250.00
Per Each
25.
1
Adjust survey monument to grade
Each
Two Hundred Fifty
Dollars
and
No
Cents
$250.00
Per Each
26.
6
Relocate existing sign
Each
One Hundred Twenty -Five
Dollars
and
No
Cents
$125.00
$750.00
Per Each
27.
1
Relocate existing mailbox
Each
@One Hundred Ninety
Dollars
and
No
Cents
$19100
Per Each
28.
1
Relocate existing fire hydrant
Each
@Five Thousand Five Hundred
Dollars
and
No
Cents
$5.500.00
Per Each
Page 1.7
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
29. 3 Adjust water meter box to grade
Each
(a)Two Hundred Fifty Dollars
and
No Cents $250.00 $750.00
Per Each
30. 80 Provide and place 18" RCP per City of
L.F. Newport Beach STD -106 -L
@Forty -Five Dollars
and
No Cents $45.00 $3 600.00
Per Linear Foot
31. 1,880 Provide and place 42" RCP per City of
L. F. Newport Beach STD -106 -L
@Nlnety -Nine Dollars
and
Twenty Cents $99.20 $186.496.00
Per Linear Foot
32. 1 Construct catch basin type OL -A per City of
Each Newport Beach STD - 305 -L. Length (L)
as shown on plan.
@Five Thousand Dollars
and
No Cents $5.000.00
Per Each
33. 2 Construct modified catch basin type OL -A
Each with 2 manholes, per City of Newport Beach
STD - 305 -L. Length (L) shown on plan
@Four Thousand Eight Hundred Dollars
and
No Cents $4.800.00 $9.600.00
Per Each
0 0
Page 1.8
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
34. 1 Construct local depression per City of
Each Newport Beach STD -304 -L
@Five Hundred Dollars
and
No Cents $50100
Per Each
35. 3 Construct manhold No. 2 per City of
Each Newport Beach STD -307 -L
@Two Thousand Seven Hundred Dollars
and
No Cents $2.700.00 $8.100.00
Per Each
36. 2 Construct modified local depression and
Each CMB per City of Costa Mesa per detail Sheet 413
@Four Hundred Seventy Dollars
and
No Cents $470.00 $940.00
Per Each
37. 2 Construct local depression and CMD per
Each City of Costa Mesa Std. Dwg. No. 315
@One Thousand One Hundred Dollars
and
No Cents $1.100.00 $2.200.00
Per Each
38. 3 Construct junction structure No. 1 per City of
Each Newport Beach STD -310 -L
Two Thousand Seven Hundred Dollars
and
No Cents $2,700.00 $8,100.00
00.00
Per Each
0
0
Page 1.9
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
39. 1 Remove and dispose interfering portions of
Each existing 42" RCP and construct manhole
No. 4 per City of Newport Beach STD -308 -L
@Three Thousand Three Hundred Dollars
and
No Cents $3100.00
Per Each
40. Lump Striping and Pavement Markings
Sum
@Thirteen Thousand Dollars
and
No Cents $13 000.00
Per Lump Sum
41. 1 Provide and Place Brick and Mortar Plug
Each
@Seven Hundred Fifth Dollars
and
No Cents $750.00
Per Each
42. 50 Root prune and install tree root barrier per
L.F. detail 113
@Forty -Five Dollars
and
No Cents $45.00 $2 250.00
Per Linear Foot
43. 25 Remove and replace wood planter
L.F.
@Seventy -Five Dollars
and
No Cents $75.00 $1.875.00
Per Linear Foot
Page 1.10
ITEM
QUANTITY
ITEM DESCRIPTION
UNIT TOTAL
NO.
AND UNIT
UNIT PRICE WRITTEN IN WORDS
PRICE
PRICE
44.
100
Remove and replace brick lawn edging
L.F.
Twenty -Five Dollars
and
No Cents
$25.00
$2,500.00 _
Per Linear Foot
45.
300
Construct residential driveway approach
S.F.
per City of Newport Beach STD -163 -L
@Two Dollars
and
Fifty Cents
$2.50
$750.00
Per Square Foot
46.
4
Furnish and install 16 -inch Class 150
Each
butterly valve
@Three Thousand Three Hundred Dollars
and
No Cents
$1300.00
$13 200.00
Per Each
47.
9
Furnish and install 12 -inch Class 150
Each
butterly valve
@Seven Hundred Eighty Dollars
and
No Cents
$780.00
$7,020.00
Per Each
48.
2
Furnish and install electrolysis test stations
Each
per detail on Sheet 14
@Five Hundred Fifty Dollars
and
No Cents
$550.00
$1.100.00
Per Each
Page 1. 11
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
49. 2 Construct 8 -inch pressure reducing stations
Each at San Bernardino Avenue and Irvine Avenue
per detail on Sheet 12
(Wwenty-Five Thousand Dollars
and
No Cents $25.000.00 $50.000.00
Per Each
50. Lump Furnish and install 30 -inch butterfly valve and
Sum tie -in at 15th Street and Santa Ana Avenue
including, but not limited to removal of existing
30 -inch steel pipe, 2 -inch air release and vacuum
valve and appurtenances per detail 1 on Sheet 4
@Nineteen Thousand Dollars
and
No Cents $19.000.00
Per Lump Sum
51. 137 Furnish and install 12 -inch and 16 -inch CNB /MCWD
L. F. emergency intertie piping at Santa Ana Avenue
including, but not limited to piping, fittings and
appurtenances per detail 2 on Sheet 4
@Two Hundred Five Dollars
and
No Cents $205.00 $28.085.00
Per Linear Foot
52. 1 Construct 12 -inch CNB /MCWD intertie
Each metering facility per detail 2 on Sheet 13
@Twelve Thousand Dollars
and
No Cents $12.000.00
Per Each
0
Page 1. 12
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
53. Lump Remove existing 30 -inch and 12 -inch
Sum waterline connection at alley east of
Santa Ana Avenue, including but not limited to
removals, fittings, blind flanges and appurtenances
per details 3 and 5 on Sheet 6
@Three Thousand Five Hundred Dollars
and
No Cents $1500.00
Per Lump Sum
54. Lump Abandon existing CNB /MCWD intertie west of
Sum 15th Street and San Bernardino Avenue including,
but not limited to removals, fittings, blind flanges
and appurtenances per detail 4 on Sheet 6
(d)Two Thousand Two Hundred Dollars
and
No Cents $2.200.00
Per Lump Sum
55. 136 Furnish and install 12 -inch San Bernardino Avenue
L. F. pressure reducing station lateral including removals,
fittings, hot tapping and valve and appurtenances
per Sheet 5
@One Hundred Eighty Dollars
and
Cents $180.00 $24 480.00
Per Linear Foot
56. Lump Remove existing 30 -inch and 12 -inch waterline
Sum connection at alley west of Irvine Avenue including,
but not limited to removals, fittings, blind flanges
and appurtenances per detail 2 on Sheet 8
@Two Thousand Seven Hundred Dollars
and
No Cents $2.700.00
Per Lump Sum
0
Page 1. 13
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
57. 104 Furnish and install 12 -inch Irvine Avenue
L.F. pressure reducing station lateral including,
but not limited to removals, fittings, piping
and appurtenances per Sheet 7
@Two Hundred Twenty Dollars
and
No Cents $220.00 $22,880.00
Per Linear Foot
58. 100 Furnish and install 30 -inch waterline at
L. F. 15th Street and Irvine Avenue including
pipe, fittings and appurtenances
@Seven Hundred Dollars
and
No Cents $700.00 $70 000.00
Per Linear Foot
59. 1 Remove and replace existing 18 -inch Class
Each 150 butterfly valve, including removal and
replacement of piping and coupling per
detail 3 on Sheet 8
( 5mg Thousand Dollars
and
No Cents $5.000.00
Per Each
60. Lump Install Dover Drive bypass pipeling including,
Sum but not limited to hot tap and valve, installation
and removal of 12 -inch ductile iron pipe bypass,
installation of 24 -inch and 16 -inch ductile iron pipe,
fittings and appurtenances per Sheets 9 and 10
@EightySix Thousand Dollars
and
No Cents $86.000.00
Per Lump Sum
Page 1.14
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
61. 1 Install 12 -inch Dover Drive pressure reducing
Each station including, but not limited to 16 -inch and
12 -inch pipe, fittings, pressurereducing station and
appurtenances per Sheets 10 and 13
@Thirty -Four Thousand Dollars
and
No Cents $34.000.00
Per Each
62. 2,975 Remove and replace pavement in Dover Drive
S.F. at Cliff Drive including, but not limited to traffic
control and restriping per Sheet 20
@Seven Dollars
and
No Cents $7.00 $20 825.00
Per Each
63. 20 Pothole existing utilities and connections
Each
@EEi ht Hundred Dollars
and
No Cents $800.00 $16,000.00
Per Each
One Million Twenty-Eight Thousand
Seventy Hundred Ninety-Seven Dollars
and
No Cents $1028.797.00
TOTAL BID PRICE (WRITTEN IN WORDS) TOTAL BID PRICE
(FIGURES)
Date
714 - 957 -0233
Bidder's Telephone No.
447025 A
Bidder's License
No. & Classification
Gillespie Construction. Inc.
Bidder
S /Floyd Bennett Secretary/Treasurer
Authorized Signature/Title
245 Fischer Ave. B -3
Costa Mesa CA 92626
Bidder's Address
9
INSTRUCTIONS TO BIDDERS
0
Page 2
The following documents shall be completed, executed and received by the City Clerk in
accordance with NOTICE INVITING BIDS:
PROPOSAL (Page 1)
INSTRUCTIONS TO BIDDERS (Page 2)
DESIGNATION OF SUBCONTRACTORS (Page 3)
BIDDER'S BOND (Page 4)
NON - COLLUSION AFFIDAVIT (Page 5)
TECHNICAL ABILITY AND EXPERIENCE REFERENCES (Page 6)
except that cash, certified check or cashier's check (sum not less than 10% of the total bid price)
may be received in lieu of the BIDDER'S BOND. The title of the project and the words "Sealed
Bid" shall be clearly marked on the outside of the envelope containing the documents.
The City of Newport Beach will not permit a substitute format for the documents listed
above. Bidders are advised to review their content with bonding and legal agents prior to
submission of bid.
BIDDER'S BOND shall be issued by an insurance organization or surety (1) currently
authorized by the Insurance Commissioner to transact business of insurance in the State of
California, and (2) listed as an acceptable surety in the latest revision of the Federal Register
Circular 570.
The estimated quantities indicated in the PROPOSAL are approximate, and are given
solely to allow the comparison of total bid prices.
Bids are to be computed upon the estimated quantities indicated in the PROPOSAL
multiplied by unit price submitted by the bidder. In the event of discrepancy between wording and
figures, bid wording shall prevail over bid figures. In the event of error in the multiplication of
estimated quantity by unit price, the correct multiplication will be computed and the bids will be
compared with correctly multiplied totals. The City shall not be held responsible for bidder errors
and omissions in the PROPOSAL.
The City of Newport Beach reserves the right to reject any or all bids and to waive any
minor irregularity or informality in such bids. Pursuant to Public Contract Code Section 22300, at
the request and expense of the Contractor, securities shall be permitted in substitution of money
withheld by the City to ensure performance under the contract. The securities shall be deposited
in a state or federal chartered bank in California, as the escrow agent.
In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial
Relations has ascertained the general prevailing rate of per diem wages in the locality in which the
work is to be performed for each craft, classification, or type of workman or mechanic needed to
execute the contract. A copy of said determination is available in the office of the City Clerk. All
parties to the contract shall be governed by all provisions of the California Labor Code relating to
prevailing wage rates (Sections 1770 -7981 inclusive).
5/93
• •
Page 2A
The Contractor shall be responsible for insuring compliance with provisions of Section
1777.5 of the Labor Code Apprenticeship requirements and Section 4100 et seq. of the Public
Contracts Code, "Subletting and Subcontracting Fair Practices Act."
All documents shall bear signatures and titles of persons authorized to sign on behalf of
the bidder. For corporations, the signatures shall be of a corporate officer or an individual
authorized by the corporation. For partnerships, the signatures shall be of a general partner. For
sole ownership, the signature shall be of the owner.
447025 A
Contractor's License No. & Classification
Gillespie Construction Inc.
Bidder
4 -1 -96
Date
5/93
SlFloyd Bennet Secretary(freasurer
Authorized Signature/Title
• •
Page 3
DESIGNATION OF SUBCONTRACTOR(S)
State law requires the listing of all subcontractors who will perform work in an amount in
excess of one -half of one percent of the Contractor's total bid. If a subcontractor is not listed, the
Contractor will be responsible for performing that portion of the work. Substitution of
subcontractors shall be made only in accordance with State law and /or the Standard
Specifications for Public Works Construction, as applicable.
The Bidder, by signing this designation, certifies that bids from the following
subcontractors have been used in formulating the bid for the project and that these subcontractors
will be used subject to the approval of the Engineer and in accordance with State law. No
changes may be made in these subcontractors except with prior approval of the City of Newport
Beach.
Subcontract Work
Subcontractor
Address
1. Concrete Structures Bob Wetzel Santa Ana
2. Storm Drain R F Paulus Inc Anaheim
3. Concrete Flatwork E.B.S.. Inc. Tustin
4. Striping Works Striping & Marking Baldwin Park
5.
6.
7.
8.
9.
10.
11.
12.
Gillespie Construction Inc.
Bidder
5191
S /Floyd Bennett, S@cretary/Tressurer
Authorized Signaturerritle
0 0
Page 4
KNOW ALL MEN BY THESE PRESENTS,
That we, Gillespie Construction. Inc.. as bidder, and United Pacific Insurance
Company, as Surety, are held and firmly bound unto the City of Newport Beach, California, in the
sum of Ten Percent of the Amount Bid Dollars ($10% of Bid),lawful money of the United States
for the payment of which sum well and truly to be made, we bind ourselves, jointly and severally,
firmly by these presents.
THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH,
That if the proposal of the above bounden bidder for the construction of 15th Street
Rehabilitation and Storm Drain and Water Main Construction from Old Newport Boulevard
to Irvine Avenue C -2661 (Title of Project and Contract No.) in the City of Newport Beach, is
accepted by the City Council of said City, and if the above bounden bidder shall duly enter into
and execute a contract for such construction and shall execute and deliver to said City the
"Payment' and "Faithful Performance" contract bonds described in the Specifications within ten
(10) days (not including Saturday, Sunday, and Federal holidays) after the date of the mailing
Notice of Award to the above bounden bidder by and from said City, then this obligation shall
become null and void; otherwise it shall be forfeited to the said City.
In the event that any bidder above named executed this bond as an individual, it is agreed
that the death of any such bidder shall not exonerate the Surety from its obligation under this
bond.
IN WITNESS WHEREOF, we hereunto set our hands and seals this :1st day of April,
1996,
Gillespie Construction Inc. S /Floyd Bennett. Secretary/Treasurer
Bidder Authorized Signature/Title
Margaret Mary Ford
Notary Public
Commission Expires: 11-22-96
5/91
SURETY
United Pacific Insurance Company
By:Michael A. Stong, Attorney -In -Fact
(Attach Acknowledgment
of Attorney-In-Fact)
•
State of California
NON - COLLUSION AFFIDAVIT
) ss.
County of Orange
0
Page 5
Floyd Bennett, being first duly sworn, deposes and says that he or she is Secretarylrreasurer
of Gillespie Contruction Inc., the party making the foregoing bid; that the bid is not made in the
interest of, or on behalf of, any undisclosed person, partnership, company, association,
organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has
not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has
not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner,
directly or indirectly, south by agreement, communication, or conference with anyone to fix the bid
price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid
price, or of that of any other bidder, or to secure any advantage against the public body awarding
the contract of anyone interested in the proposed contract; that all statements contained in the bid
are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or
any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or
paid, and will not pay, any fee to any corporation, partnership, company association, organization,
bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
I declare under penalty of perjury that the foregoing is true and correct.
Gillespie Construction, Inc. S /Floyd Bennett Secretary/Treasurer
Bidder Authorized Signature/Title
Subscribed and sworn to before me this 1st day of April, 1996.
[SEAL]
Margaret Mary Ford
Notary Public
My Commission Expires: 11-22-96
5(91
0
•
Page 6
TECHNICAL ABILITY AND EXPERIENCE REFERENCES
The undersigned submits herewith a statement of the work of similar character to that
proposed herein which he has performed and successfully completed.
Year For Whom Person
Completed Performed (Detail) To Contact
Gillespie Construction Inc.
Bidder
5/91
PLEASE SEE ATTACHED JOB LIST
Telephone
Number
S /Floyd Bennett. Secretary/Treasurer
Authorized Signature/Title
Page 7
X94 "1
The following contract documents shall be executed and delivered to the Engineer within
ten (10) days (not including Saturday, Sunday and Federal holidays) after the date of mailing
Notice of Award to the successful bidder:
PAYMENT BOND (Page 8)
FAITHFUL PERFORMANCE BOND (Page 9)
CERTIFICATE OF INSURANCE (Page 10)
GENERAL LIABILITY INSURANCE ENDORSEMENT (Page 11)
AUTOMOBILE LIABILITY INSURANCE ENDORSEMENT (Page 12)
WORKERS' COMPENSATION INSURANCE CERTIFICATION (Page 13)
CONTRACT (Page 14)
The City of Newport Beach will not permit a substitute format for these contract
documents. Bidders are advised to review their content with bonding, insuring and legal agents
prior to submission of bid.
Payment and faithful performance bonds shall be issued by an insurance organization or
surety (1) currently authorized by the Insurance Commissioner to transact business of insurance
in the State of California, and (2) listed as an acceptable surety in the latest revision of the Federal
Register Circular 570.
Insurance companies affording coverage shall be (1) currently authorized by the Insurance
Commissioner to transact business of insurance in the State of California, and (2) assigned
Policyholders' Rating A (or higher) and Financial Size Category Class VIII (or larger) in
accordance with the latest edition of Best's Key Rating Guide: Prope*- Casualty. Coverages
shall be provided as specified in the Standard Specifications for Public Works Construction,
except as modified by the Special Provisions
The Workers' Compensation Insurance Certification shall be executed and delivered to the
Engineer along with a Certificate Of Insurance for workers' compensation prior to City's execution
of the Contract.
5/91
• BOND NUMBER U18576
PREMIUM INCLUDED IN RFORMANCE BOND
EXECUTED IN FOUR COUNTERPARTS
Page 8
lummI4010 :•
KNOW ALL MEN BY THESE PRESENTS, that
WHEREAS, the City Council of the City of Newport Beach, State of California, by motion
adopted April 22. 1996. has awarded to Gillespie Construction. Inc. hereinafter designated as
the "Principal ", a contract for 15th Street Rehabilitation and Storm Drain and Water Main
Construction from Old Newport Boulevard to Irvine Avenue C -2661 (Contract No. 26611 in
the City of Newport Beach, in strict conformity with the Drawings and Specifications and other
contract documents in the office of the City Clerk of the City of Newport Beach, and all of which
are incorporated herein by this reference;
WHEREAS, said Principal has executed or is about to execute Contract No. 2661 and the
terms thereof require the furnishing of a bond, providing that if Principal or any of Principal's
subcontractors, shall fail to pay for any materials, provisions, or other supplies used in, upon, for,
or about the performance of the work agreed to be done, or for any work or labor done thereon of
any kind, the Surety on this bond will pay the same to the extent hereinafter set forth:
NOW, THEREFORE, We, GILLESPIE CONSTRUCTION, INC. as
Principal, and UNITED PACIFIC INSURANCE COMPANY as Surety, are held
firmly bound unto the City of Newport Beach, in the sum of ONE MILLION TWENTY - EIGHTY THOUSAND SEVEN
Dollars ($ 1,028,797.00), said sum being equal to 100% of the estimated amount payable byHUNDRED
the City of Newport Beach under the terms of the contract; for which payment well and truly made NINETY -
we bind ourselves, our heirs, executors and administrators, successors, or assigns, jointly andSEVEN N01100
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounden Principal or
his /her subcontractors, fail to pay for any materials, provisions, or other supplies, used in, upon,
for, or about the performance of the work contracted to be done, or for any other work or labor
thereon of any kind or for amounts due under the Unemployment Insurance Code with respect to
such work or labor, or for any amounts required to be deducted, withheld and paid over to the
Employment Development Department from the wages of employees of the Principal and
subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to
such work and labor, that the Surety or Sureties will pay for the same, in an amount not exceeding
the sum specified in the bond, and also, in case suit is brought upon the bond, a reasonable
attorney's fee, to be fixed by the Court as required by the provisions of Section 3250 of the Civil
Code of the State of California.
The bond shall inure to the benefit of any and all persons, companies, and corporations
entitled to file claims under Section 3181 of the California Civil Code so as to give a right to them
or their assigns in any suit brought upon this bond, as required by and in accordance with the
provisions of Sections 3247 et. seq. of the Civil Code of the State of California.
5/91
STATE OF CALIFORNIA
SS.
COLIN'I'Y OF RIVERSIDE
on APR 18 1996 ,before me, ROSEMARY STANDLEY
PERSONALLY APPEARED
MICHAEL D. STONG
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s)
is /are subscribed to the within instrument and acknowl-
edged to me that he /she /they executed the same in his/
her /their authorized capacity(ies), and that by his /her/
their signature(s) on the instrument the person(s), or the
entity upon behalf of which the person(s) acted, executed
the instrument.
WITNESS my hand and official seal.
Signature
OPTIONAL
4
o Y �
ROSEMARY TAND EY. r
CCIA ON $967459
Vtc • C4nNay
C R'YERSIOE OUNTY
Ca7 E*e*
JUNE . I 6
This area for Official Notarial Seal
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL
ATTORNEY-IN -FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER:
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(IES)
DESCRIPTION OF ATTACHED DOCUMENT
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
ID-081 Rev. 6/94 ALL - PURPOSE ACKNOWLEDGEMENT
0
Page 8A
And said Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alterations or additions to the terms of the contract or to the work to be
performed thereunder or the specifications accompanying the same shall in any wise affect its
obligations on this bond, and it does hereby waive notice of any such change, extension of time,
alterations or additions to the terms of the contract or to the work or to the specifications.
In the event that any principal above named executed this bond as an individual, it is
agreed that the death of any such principal shall not exonerate the Surety from its obligations
under this bond.
IN WITNESS WHEREOF, this instrument has been duly executed by the above named
Principal and Surety, on the 18th day of APRIL 19 96
Gillespie Construction, Inc.
Name of Contractor (Principal)
UNITED PACIFIC INSURANCE COMPANY
Name of Surety
505 N. BRAND BLVD., STE 770
Address of Surety
GLENDALE, CA 91209
��dfi a
Aut z d SignaturerT I
C�enne7��
horized t ignature
MIC AEL D. STONG
ATTORNEY -IN• -FACT
(818) 240 -6960
Telephone
NOTARY ACKNOWLEDGMENTS OF CONTRACTOR AND SURETY MUST BE ATTACHED
5/91
0
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of / , �� C-d�
County of h
On 7/-c>? y / G� before me, _
DATE
personally appeared
personally known to me - OR -
pitFN-IA L SE
l'i,` "VIM ✓5� Lr?.., p n ��. -:.
Pe
NAME(S) OF
E.G.. "JANE DOEADTARY PUBLIC"
proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is /are
subscribed to the within instrument and ac-
knowledged to me that he /she /they executed
the same in his /her /their authorized
capacity(ies), and that by his /her /their
signature(s) on the instrument the person(s),
or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
SIGNATURE OF NOTARY
OPTIONAL
No. 5907
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
DIVIDUAL
CORPORATE OFFICER
5,,- cr�&-z�1reasvrek
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL
❑ ATTORNEY -IN -FACT
❑ TRUSTEE(S)
❑ GUARDIAN /CONSERVATOR
❑ OTHER:
SIGNER IS REPRESENTING:
NA OFPE ON(S)ORENTITY(IES)
�� %i e ��ns�r
DESCRIPTION OF ATTACHED DOCUMENT
/a
f4AE OR TYRE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
01993 NATIONAL NOTARY ASSOCIATION • 8236 Remmet Ave., P.O. Box 7184 • Canoga Park, CA 91309 -7184
• BOND RIIMBER U1857645
PREMIUM: $13,788.00
EXECUTED IN FOUR COUNTERPARTS
Page 9
FAITHFUL PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS, That
WHEREAS, the City Council of the City of Newport Beach, State of California, by motion
adopted April 22. 1996, has awarded to Gillespie Construction. Inc.. hereinafter designated as
the 'Principal ", a contract for 15th Street Rehabilitation and Storrs Drain and Water Main
Construction from Old Newport Boulevard to Irvine Avenue (Contract No 2661) in the City
of Newport Beach, in strict conformity with the Contract, Drawings and Specifications and other
contract documents in the office of the City Clerk of the City of Newport Beach, all of which are
incorporated herein by this reference;
WHEREAS, Principal has executed or is about to execute Contract No. 2661 and the
terms thereof require the furnishing of a bond for the faithful performance of the Contract;
NOW, THEREFORE, we, CILLESPIE CONSTRUCTION, INC. as
Principal, and UNITED PACIFIC INSURANCE COMPANY as Surety, are held
firmly bound unto the City of Newport Beach, in the sum of ONE MILLION TWENTY -EIGHT THOUSAND SEVEN
Dollars ($1, 028 , 797 Y%aid sum being equal to 100% of the estimated amount of the contract, to HUNDRED
be paid to the City or its certain attorney, its successors, and assigns; for which payment well and NINETY -
truly made, we bind ourselves, our heirs, executors and administrators, successors, or assigns, SEVEN N011
jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounden Principal,
its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide
by, and well keep truly and perform the covenants, conditions, and agreements in the Contract
and any alteration thereof made as therein provided on its part, to be kept and performed at the
time and in the manner therein specified, and in all respects according to its true intent and
meaning, and shall indemnify and save harmless the City of Newport Beach, its officers,
employees and agents, as therein stipulated, then this obligation shall become null and void;
otherwise it shall remain in full force and effect.
As a part of the obligation secured hereby, and in addition to the fact amount specified in
this Performance Bond, there shall be included costs and reasonable expenses and fees,
including reasonable attorneys fees, incurred by the City, in the event it is required by bringing any
action in law or equity to enforce the obligations of this Bond.
Surety, for value received, stipulates and agrees that no change, extension of time,
alterations or additions to the terms of the contract or to the work to be performed thereunder or to
the specifications accompanying the same shall in any wise affect its obligations on this bond, and
it does hereby waive notice of any such change, extension of time, alterations or additions of the
contract or to the work or to the specifications.
This Faithful Performance Bond shall be extended and maintained by the Principal in full
force and effect for six (6) months following the date of formal acceptance of the Project by the
City.
5/91
STATE OF
COUNTY OF
On
CALIFORNIA
RIVERSIDE
APR 18 1996
PERSONALLY APPEARED
I SS.
, before me, ROSEMARY STANDLEY
MICHAEL D. STONG
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s)
is /are subscribed to the within instrument and acknowl-
edged to me that he /she /they executed the same in his/
her /their authorized capacity(ies), and that by his /her/
their signature(s) on the instrument the person(s), or the
entity upon behalf of which the person(s) acted, executed
the instrument.
WITNESS my hand and official seal.
Signatur
OPTIONAL
•`M4'•;,,� R4S£ARAF?YSTANOLEY K
p � .5z C(XdAV$ ^utON l63�7d'a9 �-
� �.:�t! iG� harry PuY�lc - Cm:lcmu �
x � .° P.ra�as!oE c:x:wry o
�� w 1.°.f CoCmiisabn Elpt�a '�
This area for Official Notarial Seal
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TnIE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL
❑ ATTORNEY -IN -FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER:
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTHN(IES)
DESCRIPTION OF ATTACHED DOCUMENT
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
ID -081 Rev. 6/94 ALL - PURPOSE ACKNOWLEDGEMENT
Page 9A
In the event that the principal executed this bond as an individual, it is agreed that the
death of any such principal shall not exonerate the Surety from its obligations under this bond.
IN WITNESS WHEREOF, this instrument has been duly executed by the Principal and
Surety above named, on the 18th day of APRIL 11996
Gillespie Construction, Inc.
Name of Contractor (Principal)
UNITED PACIFIC INSURANCE COMPANY
Name of Surety
Authors ed Signature/Ttle /p l)lle if
505 N. BRAND BLVD., STE 770 (818) 240 -6966 PT�OitNE
Address of Surety Telephone V
GLENDALE, CA 91209
NOTARY ACKNOWLEDGMENTS OF CONTRACTOR AND SURETY MUST BE ATTACHED
5/91
D. STONG
-IN -FACT
RELIANCE SURETY COMPANY
INSURANCE COMPANY
UNITED PACIFIC INSURANCE COMPANY RELIANCE NATIONAL INDEMNITY COMPANY
ADMINISTRATIVE OFFICE, PHILADELPHIA, PENNSYLVANIA
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, that RELIANCE SURETY COMPANY is a corporation duly organized under the laws of the State of Del-
aware, and that RELIANCE INSURANCE COMPANY and UNITED PACIFIC INSURANCE COMPANY, are corporations duly organized under the laws
of the Commonwealth of Pennsylvania and that RELIANCE NATIONAL INDEMNITY COMPANY is a corporation duly organized under the laws of
the State of Wisconsin (herein collectively called "the Companies ") and that the Companies by virtue of signature and seals do hereby make,
constitute and appoint Michael D. Stong, of Riverside, California their true and lawful Attorneyls) -in -Fact, to make, execute, seal and deliver for
and on their behalf, and as their act and deed any and all bonds and undertakings of suretyship and to bind the Companies thereby as fully and to
the same extent as if such bonds and undertakings and other writings obligatory in the nature thereof were signed by an Executive Officer of the
Companies and sealed and attested by one other of such officers, and hereby ratifies and confirms all that their said Attorney(s) -in -Fact may do in
pursuance hereof.
This Power of Attorney is granted under and by the authority of Article VII of the By -Laws of RELIANCE SURETY COMPANY,
RELIANCE INSURANCE COMPANY, UNITED PACIFIC INSURANCE COMPANY, and RELIANCE NATIONAL INDEMNITY COMPANY which
provisions are now in full force and effect, reading as follows:
ARTICLE VII - EXECUTION OF BONDS AND UNDERTAKINGS
1. The Board of Directors, the President, the Chairman of the Board, any Senior Vice President. airy Vice President or Assistant Vice President or other officer designated by the Board of
Directors shall have power and authority to lei appoint Attorneyls) -in -Fact and to authorize them to execute on behalf of the Company, bona and undMakings, recognizences, contracts of indemnity
an other writings obligatory in the nature thereof, an (b) to remove any such Attorneyls) -in -Fact at any time and revoke the power an authority given to them.
2. Attomev(s)-m -Fact shall have power and authority, subject to the terms and limitations of the Power of Attorney issued to them, to execute deliver on behalf of the Company, bonds
and undertakings, recopnizances, contracts of indemnity and other writings obligatory in the nature thereof. The corporate seal is not necessary for the validity of any bona antl undertakings.
recognizancea, contracts of indemnity and other writings obllgamry in the nature thereof.
3. Attorney(s) -in -Fact shall have power and authority to execute affidavits required to be attached to bonds, recognizances, contracts of indemnity or other conditional or obligatory
undertakings and they shall also have power and authority to certify the financial statement of the Company and to copes of the Bylaws of the Company or any article or section thereof.
This Power of Attorney is signed and sealed by facsimile under and by authority of the following resolution adopted by the Executive an Finance Committees of the Boards of Directors of Reliance
Insurance Company, United Pacific Insurance Company and Rersnce National Indemnity Company by Unanimous Consent dated as of February 28, 1994 and by the Executive and Financial
Committee of the Board of Directors of Reliance Surety Company by Unaimous Consent dated as of March 31, 1994.
- Resolved that the signatures of such directors an officers and the seal of the Company may be affixed to any such Power of Attorney or any certificates relating thereto by
facsimile,and any such Power of Attorney or certificate beading such facsimile signatures or facsimile seal shall be valid and binding upon Me Company and any such Power so
executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the Company. In the future with respect to any bond or undertaking to which it is
attachnd'
IN WITNESS WHEREOF, the Companies have caused these presents to be signed and their corporate seals to be hereto affixed, this October 30,
1995.
RELIANCE SURETY COMPANY
RELIANCE INSURANCE COMPANY
SILAL
�O UNI7BD PACIFIC INSURANCE COMPANY
no � RELL4NCE NATIONAL INDEMNITY COMPANY
STATE OF Washington }
COUNTY OF King } as.
On this, October 30, 1995, before me, Janet Blankley, personally appeared Lawrence W. Cadstrom, who acknowledged himself to be the Senior
Vice President of the Reliance Surety Company, and the Vice President of Reliance Insurance Company, United Pacific Insurance Company, and
Reliance National Indemnity Company and that as such, being authorized to do so, executed the foregoing instrument for the purpose therein
contained by signing the name of the corporation by himself as its duly authorized officer.
In witness whereof, I hereunto set my hand and official seal,
Notilry Public in and for the State of Washingt
Residing at Puyallup
1, Robyn Layng, Assistant Secretary of RELIANCE SURETY COMPANY, DANCE INSURANCE COMPANY, UNITED PACIFIC INSURANCE COMP -
ANY, and RELIANCE NATIONAL INDEMNITY COMPANY do hereby certify that the above and foregoing is a true and correct copy of the Power
of Attorney executed by said Companies, which is still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seals of said Companies this ID' f�'�L- day of 19�.
Assistant Secretary
,a„ nsi
CALIFORNIA ALL- PURPOSACKNOWLEDGMENT
State of C. nIZ; — /-) ��-
County of
On
DATE
before
l J
TITLE OF OFFICER - E.G., "JANE DOE, NOTARY PUBLIC"
personally appeared /CJ ,
/ NAME(S) OF SIGNER(S)
� personally known to me - OR - ❑ proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is /are
subscribed to the within instrument and ac-
knowledged to me that he /she /they executed
the same in his /her /their authorized
capacity(ies), and that by his /her /their
signature(s) on the instrument the person(s),
r� or the entity upon behalf of which the
vlat:P.1 person(s) acted, executed the instrument.
:i!is+R+vC 6`4UP1 i� 4'
�;C- 1A. Exp. Nov, 22, a 990
- . ;rw- :- we±v� :cam
WITNESS my hand and official seal.
SIGNATURE OF NOTARY
OPTIONAL
No. 5907
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑ DIVIDUAL
CORPORATE OFFICER
�P,cr��cv- U�ea�s✓//�e r
LE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL
❑ ATTORNEY -IN -FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER:
SIGNER IS REPRESENTING:
NAMW PF�ON(S) OR ENTITY(IES)
DESCRIPTION OF ATTACHED DOCUMENT
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
01993 NATIONAL NOTARY ASSOCIATION • 8236 Rommel Ave., P.O. Box 7184 • Canoga Park, CA 91309 -7184
CONTRACT
0
Page 14
THIS AGREEMENT, entered into this $tL day of 19f ,, by and
between the CITY OF NEWPORT BEACH, hereinafter "City," and 0-6wie Construction, Inc.,
hereinafter "Contractor," is made with reference to the following facts:
A. City has heretofore advertised for bids for the following described public work:
15th Street Rehabilitation and
Storm Drain and Water Main Construction
from Old Newport Boulevard to Irvine Avenue C -2661
Project Title and Contract No.
B. Contractor has been determined by City to be the lowest responsible bidder on
said public work, and Contractor's bid, and the compensation set forth in this
contract, is based upon a careful examination of all plans and specifications by
Contractor,
NOW, THEREFORE, the parties hereto agree as follows:
Contractor shall furnish all materials and perform all of the work for the
construction of the following described public work:
15th Street Rehabilitation and
Storrs Drain and Water Main Construction
from Old Newport Boulevard to Irvine Avenue C -2661
Project Title and Contract No.
which project is more fully described in the contract documents. Contractor shall perform and
complete this work in a good and workmanlike manner, and in accordance with all of the contract
documents.
2. As full compensation for the performance and completion of this work as
prescribed above, City shall pay to Contractor the sum of One Million Twenty
Eight Thousand Seven Hundred Ninety -Seven Dollars and No Cents
($1.028.797.00). This compensation includes:
(a) Any loss or damage arising from the nature of the work,
(b) Any loss or damage arising from any unforeseen difficulties or obstructions
in the performance of the work,
(c) Any expense incurred as a result of any suspension or discontinuance of
the work, but excludes any loss resulting from earthquakes of a magnitude
in excess of 3.5 on the Richter Scale and tidal waves, and which loss or
expense occurs prior to acceptance of the work by City.
5/91
3.
Page 14A
All of the respective rights and obligations of City and Contractor are set forth in
the contract documents. The contract documents are incorporated herein by
reference as though set out in full and include the following:
(a) Notice Inviting Bids
(b) Instructions to Bidders and documents referenced therein
(c) Payment Bond
(d) Faithful Performance Bond
(e) Certificate of Insurance and Endorsement(s)
(f) Plans and Special Provisions for 15th Street Rehabilitation and
Storm Drain and Water Main Construction
from Old Newport Boulevard to Irvine Avenue C -2661
Project Title and Contract No.
(g) This Contract
(h) Standard Specifications of Public Works Construction (current Edition) and
all supplements
4. Contractor shall assume the defense of, pay all expenses of defense and hold
harmless, City and its officers, employees and representatives from all claims, loss
or damage, injury and liability of every kind, nature and description by reason of or
arising out of the negligent or willful conduct of the Contractor, his/her employees,
agents and subcontractors in the performance of the Project, except such loss or
damage caused solely by the active negligence of City or its officers, employees
and representatives.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the
day and year first written above.
ATTEST:
I
5/91
CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Mayor
Gillespie Construction, Inc.
Name of Contractor
Auth6rized Signature and Tlit]
s e r� A4 ry / -epscll?�01-
CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT No. 5907
State of
County of �J/Ya/ /-/ -e
On "l 0�� -9(� before me, l/ //a v /?��f
DATE WAMETITLE OFOFFICER- E.G.. -JANE
personally appeared i
LJ personally known to me - OR - ❑
-
'1U1
NAME(S) OF SIGNER {S)
ad to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is /are
subscribed to the within instrument and ac-
knowledged to me that he /she /they executed
the same in his /her /their authorized
capacity(ies), and that by his /her /their
signature(s) on the instrument the person(s),
or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
SIGNATURE OF NOTARY
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
DESCRIPTION OF ATTACHED DOCUMENT
VIDUAL �COR �
C // t11 TITLE OR TYPE OF DOCUMENT
J TITL )
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL
❑ ATTORNEY -IN -FACT NUMBER OF PAGES
❑ TRUSTEE(S)
❑ GUARDIAN /CONSERVATOR
❑ OTHER:
SIGNER IS REPRESENTING:
NA�M .OFPER N(S)ORENTITY(I�Ey Z--
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
01993 NATIONAL NOTARY ASSOCIATION - 8236 Remmet Ave., P.O. Box 7184 - Canoga Park, CA 91309 -7184
• Page 10
PRODUCER
COMPANIES AFFORDING COVERAGE
Bryan D. Seltzer Insurance ServiCeS
COMPANY
LETTER National Casualty Company
2922 E. Chapman Avenue, Ste #107
Orange, CA 92669
COMPANY YB
(714) 289 -7676
LETTER Cal Comp
INSURED
COMPANY
C
Gillespie Construction, Inc-
LETTER
COMPANY D
245 Fischer Avenue, Suite B -3
Costa Mesa, CA 92626
COMPANY
E
LETTER
THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES AND IS NOT AMENDED, EXTENDED OR ALTERED BY THIS CERTIFICATE.
CIO
in
TYPE OF INSURANCE
POLICY
NUMBER
EFFECTIVE
DATE
EXPIRATION
DATE
ALL LIMITS IN THOUSANDS
GENERAL LIABILITY
(OCCURENCE BASIS ONLY)
GENERAL AGGREGATE
s2,000,000
A
I COMMERCIAL
COMPREHENSIVE
CLS270604
4/1/96
4/1/97
PRODUCTSICOMPLETED
$2,000,000
OPERATIONS AGGREGATE -
OWNERS & CONTRACTORS
PROTECTIVE
CONTRACTUAL FOR SPECIFIC
PERSONAL INJURY
$1,000,000
X CONTRACT
X PRODUCTS /COMPLETED OPERATION
EACH OCCURENCE
$1,000,QOQ
X XCU HAZARDS
BROAD FORM PROPERTY DAMAGE
SEVERABILITY OF INTEREST CLAUSE
FIRE DAMAGE
$ 50,000
P. I. WITH EMPLOYEE EXCLUSION
(ANYONE FIRE)
MEDICAL EXPENSES
$ 5,000
REMOVED
MARINE
(ANY ONE PERSON)
AUTOMOBILE LIABILITY
SINGLE LIMIT $
ANY AUTO
BODILY INJURY $
A
ALL OWNED AUTOS
LS270604
4/1/96
4/l/97
(PER PERSON),,, III
BODILY INJURY $
SCHEDULED AUTOS
HIRED AUTOS
(PER ACCIDENT)
NON -OWNED AUTOS
PROPERTY
$
GARAGE LIABILITY
DAMAGE
EXCESS LIABILITY
AGGREGATE
CE
UMBRELLA FORM
11111V��E�AHM
OTHER THAN UMBRELLA FORM
$
STATifTORY
WORKERS' COMPENSATION
$1,000,00 EACH ACCIDENT
&
B
W9511045
9/1/95
9/1/96
EMPLOYERS'LIABILITY
$1,000,00 DISEASE - POLICY LIMIT
$1,000,00 1 DISEASE -EACH EMPLOYEE
OTHER
DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES/RESTRICTIONS /SPECIAL ITEMS: ALL OPERATIONS PERFORMED FOR THE CITY OF
NEWPORT BEACH BY OR ON BEHALF OF THE NAMED INSURED IN CONNECTION WITH, BUT NOT LIMITED TO THE FOLLOWING CONTRACT:
15th Street Rehabilitation« Storm Drain and Water Main Construction from Old NeYprt Blvd
AN��gg�jTmyAN-D�5ftk
NUMBER
.xsF`- -
ADDTTIONALLY INSURED
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE NON- RENEWED, CANCELLED OR
CITY OF NEWPORT BEACH
COVERAGE REDUCED BEFORE THE EXPIRATION DATE THE COMPANY AFFORDING
P.O. BOX 1768
COVERAGE SHALL PROVIDE 30 DAYS MINIMUM ADVANCE NOTICE TO THE CITY OF
3300 NEWPORT BOULEVARD
NEWPORT BEACH BY FIRST CLASS MA
NEWPORT BEACH, CALIFORNIA -8915
.�92658
ATTENTION: I l oyd Dal ton
AUTHORINI REPRESENTATIVE I'SSU9 DATE
GENERAL LIABILITY INSURANCE ENDORSEMENT
It is agreed that:
Page 11
1. With respect to such insurance as is afforded by the policy for General Liability, the City of
Newport Beach, its officers and employees are additional insureds, but only with respect to
liability arising out of operations performed by or on behalf of the named insureds in
connection with the contract designated below or acts and omissions of the additional
insureds in connection with its general supervision of such operations. The insurance
afforded said additional insured(s) shall apply as primary insurance and no other insurance
maintained by the City of Newport Beach shall be called upon to contribute with insurance
provided by this policy.
2. The policy includes the following provision:
"The insurance afforded by the policy applies separately to each
insured against whom claim is made or suit is brought, except with
respect to the limits of liability of the company affording coverage.
3. The insurance afforded by the policy for Contractual Liability Insurance (subject to the
terms, conditions and exclusions applicable to such insurance) includes liability assumed
by the named insured under the indemnification or hold harmless provision contained in
the written contract designated below, between the named insured and the City of
Newport Beach.
4. With respect to such insurance as is afforded by this policy, the exclusions, if any,
pertaining to the explosion hazard, collapse hazard and underground property hazard
(commonly referred to as "XCU" hazards) are deleted.
5. The limits of liability under this endorsement for the additional insured(s) named in
Paragraph 1 of this endorsement shall be the limits indicated below written on an
"Occurrence" basis:
() Commercial () Comprehensive
General Liability $ 1,000,000 each occurrence
$ 2,nnn,nnn aggregate
The applicable limit of Contractual Liability for the company affording coverage shall be
reduced by any amount paid as damages under this endorsement in behalf of the
additional insured(s).
The limits of liability as stated in this endorsement shall not increase the total liability of the
company affording coverage for all damages as the result of any one occurrence in
excess of the limits of liability stated in the policy as applicable to General Liability
Insurance.
s /9i
9
Page 11A
6. Should the policy be non - renewed, canceled or coverage reduced before the expiration
date thereof, the Issuing Company shall provide 30 days' advance notice to the City of
Newport Beach by registered mail, Attention: Public Works Department.
7. Designated Contract: 15th Street Rehabilitation and
Storm Drain and Water Main Construction
from Old Newport Boulevard to Irvine Avenue C -2661
Project Title and Contract No.
This endorsement is effective 4/20/96 at 12:01 a.m. and forms a part of Policy
No. CLS270604of Nation—aT Casualty (Company Affording Coverage).
Insured: Gillespie Construction Endorsement No.:
161-111HT[M I1001M,
By: /? #a 461
Authorized resentati
5/91
AUTOMOBILE LIABILITY INSURANCE ENDORSEMENT
It is agreed that:
Page 12
With respect to such insurance as is afforded by the policy for Automobile Liability, the City
of Newport Beach, its officers and employees are additional insureds, but only with respect
to liability for damages arising out of the ownership, maintenance or use of automobiles (or
autos) used by or on behalf of the named insured in connection with the contract
designated below. The insurance extended by this endorsement to said additional insured
does not apply to bodily injury or property damage arising out of automobiles (1) owned by
or registered in the name of an additional insured, or (2) leased or rented by an additional
insured, or (3) operated by an additional insured. The insurance afforded said additional
insured(s) shall apply as primary insurance and no other insurance maintained by the City
of Newport Beach shall be called upon to contribute with insurance provided by this policy.
2. The policy includes the following provision:
"The insurance afforded by the policy applies separately to each
insured who is seeking coverage or against whom a claim is made
or suit is brought, except with respect to the limits of liability of the
company affording coverage."
3. The limits of liability under this endorsement for the additional insureds named in
Paragraph 1. of this endorsement shall be the limits indicated below for either Multiple
Limits or Single Limit:
5/91
() Multiple limits
Bodily Injury Liability
Bodily Injury Liability
Property Damage Liability
(3 Combined Single Limit
Bodily Injury Liability &
Property Damage Liability
per person
$ per accident
$1,000,000
The limits of liability as stated in this endorsement shall not increase the total liability of the
company affording coverage for all damages as the result of any one accident or
occurrence in excess of the limits of liability stated in the policy as applicable to Automobile
Liability Insurance.
Page 12A
4. Should the policy be non - renewed, canceled or coverage reduced before the expiration
date thereof, the Issuing Company shall provide 30 days' advance notice to the City of
Newport Beach by registered mail, Attention: Public Works Department.
5. Designated Contract: 15th Street Rehabilitation and
Storrs Drain and Water Main Construction
from Old NomMort Boulevard to Irvine Avenue C -2661
Project Title and Contract No.
This endorsement is effective 4/20/96 at 12:01 a.m. and forms a part of Policy
NOCLS270604 ofNational Casualty (Company Affording Coverage).
Insured: Gillespie Construction Endorsement No.:
ISSUING COMPANY
By: O.VP. J'
Authorized Kepresentative
5/91
a A
•• 91 & FIIABa MIJ V e]rl
Page 13
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to
be insured against liability for workers' compensation or to undertake self - insurance in accordance
with the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract."
4/20/96 Gillespie Construction, Inc.
Date Name of Contractor (Principal)
D
C -2661
Contract Number Aui6oriz9W91nature and Title
Terry . G,%/erje /�i�Siol�nf
15th Street Rehabilitation and
Storm Drain and Water Main Construction
from Old Newport Boulevard to Irvine Avenue
Project Title
5/91
BY THE
March 25, 1996
MAR 25
CITY COUNCIL AGENDA
ITEM NO. 17
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: 15TH STREET REHABILITATION AND STORM DRAIN AND WATER
MAIN CONSTRUCTION FROM OLD NEWPORT BOULEVARD TO IRVINE
AVENUE - CONTRACT NO. 2661
RECOMMENDATIONS:
1. Affirm the Categorical Exemption.
2. Approve the plans and specifications.
3. Authorize Staff to advertise for bids.
DISCUSSION:
• The current budget contains appropriations for a cooperative project with the City of
Costa Mesa to rehabilitate 15th Street from Old Newport Boulevard to Irvine Avenue and
to extend a storm drain in 15th Street from Irvine Avenue to 250 feet westerly of Riverside
Avenue (see attached exhibit). The project includes constructing a storm drain to
intercept flow from the drainage area shown on the exhibit; removing the dip that was
installed at the intersection of 15th Street and Riverside Avenue approximately 25 years
ago to relieve flooding that occured along Costa Mesa's side of 15th Street;
reconstructing 15th street pavement between Irvine Avenue and 250 feet westerly of
Riverside Avenue; repairing and slurrying 15th Street westerly to Old Newport Boulevard;
replacing defective concrete improvements within the work limits; and reconstructing
concrete improvements to meet accessibility standards mandated by the Americans with
Disability Act.
During the design process a sidewalk along the Newport Beach side of 15th Street was
considered as part of the project. To get input from the community, a nighttime meeting
was held at Newport Heights Elementary School. Notices describing the sidewalk
proposal were sent to the District, to various community groups, and to all owners of
property adjacent to the proposed sidewalk (see attached notice).
Of those who attended the nighttime meeting, three were supportive, three were neutral,
and ten were opposed to the idea of a Newport Beach sidewalk. The major concerns
• against the sidewalk were loss of trees, cost, loss of ambience and privacy, noise,
parking, etc. Upon consultation with Council Member Glover, this option has been
deleted from the project.
0 0
SUBJECT: 15TH STREET REHABILITATION AND STORM DRAIN AND WATER MAIN CONSTRUCTION •
FROM OLD NEWPORT BOULEVARD TO IRVINE AVENUE - CONTRACT NO. 2661
March 25, 1996
Page 2
Certain water main work has recently been added to the project as the result of having to
reject bids for constructing Reach 4 of the Groundwater Development Project. The water
work is estimated at $400,000. It will be performed mainly at the Irvine Avenue and
Santa Ana Avenue intersections with 15th Street, and near the Dover Drive /Cliff Drive
intersection.
The work will affect pedestrian, bicycle, and vehicular movement along 15th Street, and
Staff has been working with the Newport-Mesa Unified School District ( NMUSD) to
determine how to minimize the impact on their schools. Since most of the work can be
completed during the summer months, the contract has been structured so that the
disruptive work will be done during the summer recess (June 18th to September 2nd). In
a further effort to minimize the exposure of students to the project, NMUSD has
determined to not hold summer sessions at either Newport Heights Elementary School or
Newport Harbor High School.
The estimated cost of the work is $1,060,000. Of this amount, approximately $220,000 is
the City of Costa Mesa's share of the cost. Adequate funds are budgeted to award a •
contract of this amount.
The street and storm drain portion of the work has been accepted for funding in Cycle 6
of the State /Local Transportation Partnership Program (SLTPP). This year, 5.88% of
those costs (approximately $38,000) will be financed by the State. The City's contract
must be awarded by June 30th, or the project (and it's funding) will be dropped from the
SLTPP.
The cities of Newport Beach and Costa Mesa previously executed a cooperative
agreement for the design of the project. City of Costa Mesa staff has acted as design
manager, thus coordinating plan and specification preparation with LIMA Engineering,
Inc., of Irvine. Storm drain design costs were split 50/50, and street design costs were
prorated according to the proportions of the street within each city.
A second agreement has been executed for the construction portion of the project. Under
the terms of the agreement, the City of Newport Beach will act as project manager, and
the City of Costa Mesa will remit it's estimated share of construction costs to us upon
award. After completion, the cities will make reimbursements as needed for each to pay
for its respective final costs. The City of Newport Beach staff will arrange for testing,
inspection, and construction engineering, the costs of which will be prorated according to
each city's proportionate costs of construction.
r�
SUBJECT: 15TH STREET REHABILITATION AND STORM DRAIN AND WATER MAIN CONSTRUCTION
FROM OLD NEWPORT BOULEVARD TO IRVINE AVENUE - CONTRACT NO. 2661
March 25, 1996
Page 3
The Environmental Affairs Committee has determined that the project is categorically
exempt from the provisions of California Environmental Quality Act. Upon affirmation by
the City Council, a Class 3 Notice of Exemption for the project will be filed with the County
Clerk.
The contract stipulates that all work shall be completed by August 29, 1996. Liquidated
damages are $1,000 per day.
Respectively submitted,
n /)�. e1C iu
Public Works Department
Don Webb, Director
Lloyd D ,# Design .
Attachments
•
by ' l vw�
Mike 7inacori, Utilities Engineer
Ll
0
CITY OF NEWPORT BEACH
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
September 5, 1995
Subject: PUBLIC MEETING NOTICE
15th Street Rehabilitation and Storm Drain Construction
from Old Newport Boulevard to Irvine Avenue (C -2661)
Dear Resident,
Next May, the Newport Beach City Council will consider awarding a
joint contract with the City of Costa Mesa to rehabilitate 15th
Street pavement and to construct a storm drain system in certain
portions of 15th Street as shown on the opposite side of this
letter. The improvements should improve the appearance and ride
quality of 15th Street and eliminate most of the the flooding and
nuisance water ponding that occurs along 15th Street.
Associated with the proposed street and drainage improvements
project is the question of whether to construct a walkway along
the southerly (Newport Beach) side of 15th Street. There are a
few locations where a walkway already exists, but for the most
part, Newport Beach residents and students must cross over and
use the narrow sidewalk along the northerly side of the street.
Certain Newport Beach and Costa Mesa staff and council members
will meet with residents and school representatives on Wednesday
September 27th to respond to questions concerning the project,
the walkway, and "the tre'e's and landscaping that must be removed
if the walkway is to be built. The meeting will be held at 7:00
p.m. in the multipurpose room of Newport Heights Elementary
School, 300 E. 15th Street at Santa Ana Avenue.
You are encouraged to attend the meeting. If you cannot attend,
but have questions or comments concerning the issues, please feel
free to contact me at 644 -3328 or in Newport Beach City Hall.
Very truly yours,
Ll�bydGDalton, P.E.
Project Manager
3300 Newport Boulevard, Newport Beach
0
•
•
n
u
0
•
CITY OF NEWPORT BEACH
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
PUBLIC MEETING September 27, 1995
15th Street Rehabilitation and Storm Drain Construction from
Old Newport Boulevard to Irvine Avenue (C -2661)
Next May, the Newport Beach City Council will consider awarding a joint contract with
the City of Costa Mesa to rehabilitate 15th Street pavement, to construct a storm drain
system in certain portions of 15th Street as shown on the opposite side of this letter, and
to possibly construct a sidewalk along the southerly (Newport Beach) side of 15th Street.
These improvements should improve the appearance and ride quality of 15th Street,
eliminate most of the flooding and nuisance water ponding that frequently occurs, and
provide safe, accessible walkway for everyone's use.
We anticipate that many issues and questions will be discussed at tonight's public
meeting. The City wants to know how the majority of you feel about the items that are
discussed. Accordingly, at the end of the discussions please write your comments below
and return the bottom portion of this sheet to me before you leave the meeting.
Thanks for attending and for sharing your thoughts.
Lloyd Dalton P.E.
Y >
Project Manager
(714) 644 -3328
......... ............................... ...........................tear off here and return bottom portion................................... ...............................
For the following reasons, I feel that the City of Newport Beach should _should not
construct a sidewalk along the southerly (Newport Beach) side of 15th Street:
Attendee
40 Home Address
Telephone No. (day)
evening)
3300 Newport Boulevard, Newport Beach
\ o
H L/ _
rX
r O (J
Z Z LLJ C7
/ A,,
IME z
w
LL, w
z M ; \ \'
4j6" \
i
CE C7-
u o �v o v b
4s Ito
ac
La z
m �
� A
LAJ
1
Z: O
C H
J
b �
Cif
Z z
C
H
O
E+
z=
0 0
E
F
A
2-s ��
�' Farr
U
0
L
TO: Mayor and Members of the City Council
FROM: Public Works Department
40
March 11, 1996
CITY COUNCIL AGENDA
ITEM NO. .11
SUBJECT: 15TH STREET REHABILITATION AND STORM DRAIN CONSTRUCTION -
OLD NEWPORT BOULEVARD TO IRVINE AVENUE - CONTRACT NO. 2661
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute an agreement between the City of Newport
Beach and the City of Costa Mesa for participation in construction of the 15th Street
Rehabilitation and Storm Drain Project.
DISCUSSION:
• The City of Newport Beach and City of Costa Mesa desire to reconstruct and rehabilitate
pavement on 15th Street. Toward that end, Newport Beach and Costa Mesa propose to
provide concurrent construction of portions of 15th Street within both cities and to provide
for payment of each city's proportionate share of the project costs. Newport Beach is
serving as the 'lead agency' on the project.
The street to be improved lies partly within the corporate limits of both Newport Beach and
Costa Mesa. The project includes: 1) Installation of a storm drain in 15th Street from Irvine
Avenue to 250 feet westerly of Riverside Avenue; and 2) Rehabilitation or reconstruction of
street improvements between Irvine Avenue and Old Newport Boulevard.
Funds for the project in the amount of $727,700 are included in the FY 1995 -96 Capital
Improvement Program. Additionally, each city will receive a reimbursement of
approximately 10% from Cycle 6 of the Caltrans State /Local Transportation Partnership
Program for constructing eligible contract items and change orders.
On February 20, 1996, the City Council of the City of Costa Mesa approved execution of
the agreement. The agreement includes provisions for: 1) Review and approval of plans
and specifications; 2) Bid advertising; 3) Review and tabulation of bids; 4) Contract award;
5) Contract administration; and 6) Financial commitments of each city.
SUBJECT: 15th Street Rehabilitation and Storm Drain Construction - Old Newport Boulevard to Irvine Avenue
March 11
Page 2
On March 25, 1996, staff will request approval of plans and specifications and authorization
to advertise for bids. Execution of this agreement will facilitate proceeding with the project.
Respectfully submitted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By: u Cam- �11k 1
Luci Romero
Administrative Manager
Attachment: Agreement For 15th Street Rehabilitation and Storm Drain Construction - Old
Newport Boulevard to Irvine Avenue •
•
AGREEMENT FOR 15TH STREET REHABILITATION AND STORM DRAIN
CONSTRUCTION - OLD NEWPORT BOULEVARD TO IRVINE AVENUE
THIS AGREEMENT is made and entered into this YOi' day of
lTp,r�h 1996, by the City of Newport Beach
(hereinafter referred to as "NEWPORT BEACH" and the City of Costa
Mesa (hereinafter referred to as "COSTA MESA ").
RECITALS
A. NEWPORT BEACH and COSTA MESA desire to reconstruct and
rehabilitate pavement on 15th Street from Old Newport Boulevard to
Irvine Avenue, and construct a storm drain in portions of 15th
Street between Riverside Avenue and Irvine Avenue (hereinafter
referred to as "the PROJECT ") in accordance with engineering
studies which indicate the need for such reconstruction, surfacing,
and storm drain construction; and
B. The street to be improved lies partly within the
corporate limits of NEWPORT BEACH and partly within the corporate
limits of COSTA MESA;
C. NEWPORT BEACH and COSTA MESA have entered into a contract
with UMA Engineering, Inc., to prepare plans and specifications for
the PROJECT; and
D. NEWPORT BEACH and COSTA MESA desire to provide for the
concurrent construction of portions of 15th Street within both
Cities and to provide for payment of each City's proportionate
share of costs of the PROJECT;
NOW THEREFORE, NEWPORT BEACH and COSTA MESA agree as follows:
1. COSTA MESA and NEWPORT BEACH shall review and approve the
1
0
0
1. COSTA MESA and NEWPORT BEACH shall review and approve the
plans and specifications for the PROJECT prepared by UMA
Engineering, Inc. Once approved by both NEWPORT BEACH and COSTA
MESA, the plans and specifications will be incorporated into the
NEWPORT BEACH Public Works' contract documents for which bids are
solicited by NEWPORT BEACH. The Engineer's estimated cost for the
PROJECT is $660,000.
2. NEWPORT BEACH shall advertise and award the construction
contract for the PROJECT in accordance with the approved plans for
the PROJECT, applicable State law and the Newport Beach Municipal
Code.
3. NEWPORT BEACH shall provide contract administration,
engineering and inspection services for the PROJECT.
4. (a) COSTA MESA shall financially participate in the
PROJECT by paying for all portions of the work that will take place
within the boundaries of COSTA MESA as shown on the approved
construction plans, except that costs related to construction of
the storm drain shall be shared 50/50 with NEWPORT BEACH.
(b) After NEWPORT BEACH opens bids for the PROJECT,
NEWPORT BEACH shall transmit tabulation of bids to COSTA MESA's
City Engineer for review. COSTA MESA shall, within ten (10) days
after receipt of the tabulation of bids, notify NEWPORT BEACH of
its approval or disapproval of bid results. NEWPORT BEACH shall,
in its sole discretion, thereafter, award the contract, or reject
all bids.
2
0 0
(c) The bids shall separately tabulate each City's
portion of the PROJECT. The cost estimate for COSTA MESA's portion
of the PROJECT is $220,213 and shall not exceed $242,235. If, upon
opening of bids, the lowest responsible bid for COSTA MESA's
portion exceeds $242,235, NEWPORT BEACH shall agree in writing with
COSTA MESA to either reduce the scope of work or COSTA MESA, at its
sole discretion, may budget additional funds.
5. Upon award of a construction contract to the successful
bidder, NEWPORT BEACH will forward to COSTA MESA an invoice for
COSTA MESA's estimated share of construction costs. COSTA MESA's
share will be calculated using the bid amounts of the contractor to
whom the contract is awarded. COSTA MESA will forward its share of
costs to NEWPORT BEACH within thirty (30) days of the invoice date.
6. During construction, NEWPORT BEACH shall furnish a staff
engineer to administer the construction contract. COSTA MESA may
also, but is not obligated to furnish their own staff engineer.
COSTA MESA and NEWPORT BEACH shall cooperate and consult with each
other, but directives of NEWPORT BEACH's staff engineer shall be
final.
7. Any change orders deemed necessary or advisable by
NEWPORT BEACH may be executed by NEWPORT BEACH, except that any
change orders which may affect the construction within COSTA MESA
shall first be approved, in writing, by COSTA MESA. Any changes
requested by COSTA MESA may, likewise, be processed and included.
COSTA MESA shall be responsible to pay COSTA MESA's share of all
change orders which affect COSTA MESA's portion of the PROJECT.
i
forward to COSTA MESA an itemized invoice with a final accounting
of the contract costs for COSTA MESA's portion of the PROJECT.
Costs shall include the total amount paid to the contractor,
including applicable change orders, plus COSTA MESA's proportionate
share of construction engineering costs based upon actual charges.
COSTA MESA shall forward COSTA MESA's share of the final costs
within thirty (30) days of the invoice date.
9. COSTA MESA shall have the right to review all invoices,
change orders, warrants and other related documents used in
preparing the final accounting.
10. Upon recordation of the Notice of Completion, each party
shall be responsible to repair and maintain all improvements which
are located within its respective corporate limits.
11. COSTA MESA and NEWPORT BEACH shall cooperate to the
fullest extent possible in seeing the PROJECT to completion.
12. Mutual Indemnity Provision
(a) NEWPORT BEACH shall hold harmless, indemnify and
defend COSTA MESA and its officers, employees and agents from and
against all claims and liabilities for injury to person or property
arising out of any negligent or wrongful act, error or omission of
NEWPORT BEACH or its officers, employees or agents in the
performance of this Agreement.
(b) NEWPORT BEACH agrees to require the contractor to
include COSTA MESA as an additional insured in it's insurance
coverage, but in no event shall said coverage be less than the
minimum required by COSTA MESA. It shall be COSTA MESA's
4
0 0
minimum required
by COSTA
MESA.
It shall
be COSTA MESA's
responsibility to
review the
contract
documents
for adequacy of
insurance coverage.
(c) COSTA MESA shall hold harmless, indemnify and defend
NEWPORT BEACH and its officers, employees or agents from and
against all claims and liabilities for injury to person or property
arising out of any negligent or wrongful act, error or omission of
COSTA MESA or its officers, employees or agents in the performance
of this Agreement.
13. This Agreement represents the full and complete
understanding between NEWPORT BEACH and COSTA MESA, and all
preliminary negotiations and agreements are merged in this
Agreement. No verbal agreement or implied covenant may be held to
vary the provisions of the Agreement. This Agreement may be
modified only by written amendment signed by representatives of
NEWPORT BEACH and COSTA MESA.
IN WITNESS WHEREOF, the parties have executed this Agreement
on the day and year first above written.
CITY OF NEWPORT BEACH
BY:
Mayor
City Clerk
i
y
SCI FOR
CITY OF COSTA MESA
BY: ,
M r
City C rk
a
APPROVED AS TO FORM:
CITY OF,,�EWPORT BEACH
i
BY:
t Attorney
RECOMMENDED FOR APPROVAL:
CITY OF NEWPORT BEACH
BY: a 0
Director of
Public Works
de /drazn.aat
2 -12 -96
0
0
CITY OF COSTA MESA
BY: 14� �-I3-IC
City Attorney
CITY OF COSTA MESA
BY:
Director f
Public Sarvices
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O, BOX 1768, NEWPORT BEACH, CA 92658 -8915
(714) 644 -3005
T0: FINANCE DIRECTOR 3
FROM: CITY CLERK
DATE: March 2, 1994
SUBJECT: Contract No. C -2661
Description of Contract Rehabilitation of 15th Street from
Newport Boulevard to Irvine Avenue
Effective date of Contract February 22, 1994
Authorized by Minute Action, approved on February 14, 1994
Contract with City of Costa Mesa
Address P.O. Box 1200
Costa Mesa, CA 92628 -1200
Amount of Contract (See Agreement)
Wanda E. Raggio
City Clerk
WER:pm
Attachment
3300 Newport Boulevard, Newport Beach
• 0
February 14, 1994
`,... CITY COUNCIL AGENDA
rr ITEM NO. 15
•0`12 ED
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: 15TH STREET REHABILITATION BETWEEN IRVINE AVENUE AND
NEWPORT BOULEVARD (C -2661)
RECOMMENDATION:
Authorize the Mayor and the City Clerk to execute a
cooperative design agreement with the City of Costa Mesa
DISCUSSION:
That portion of 15th Street between Irvine Avenue and
Newport Boulevard is a 2 -lane local street designated by City
ordinance as a "significant link ". The right of way is 70% within
the City of Newport Beach and 30% within the City of Costa Mesa.
• Street maintenance departments from both cities desire to
improve the street surface; however, at many locations the street
drains. water poorly, contains a very excessive crown, and needs
curb, gutter and sidewalk construction or reconstruction to
eliminate deficiencies.
Consequently, engineering staffs from both cities desire
to prepare plans and specifications for a rehabilitation project
for the street. The proposed project would correct all of the
deficiencies mentioned above, plus provide a structurally adequate
new roadbed.
Plans and specifications for the project would be
prepared by a consulting engineering firm. The consultant would
also provide a preliminary cost estimate and design for walkway
construction that may meander along the southerly (Newport Beach)
side of 15th Street where none presently exists. To date,
discussions within the community have not concluded with a
consensus opinion of the southerly walkway issue.
• The City of Costa Mesa has agreed to act as lead agency
for the project. (The City of Newport Beach acted as lead agency
for the previous cooperative street rehabilitation project on
Irvine Avenue with the City of Costa Mesa.) Costa Mesa's staff has
requested design qualifications from 6 firms, held interviews with
representatives of the top 3 firms, and negotiated an acceptable
proposal from the firm considered most desirable to do the work.
That firm is known as UMA Engineering, Inc.
0 •
SUBJECT: 15TH STREET REHABILITATION BETWEEN IRVINE AVENUE AND
NEWPORT BOULEVARD (C -2661)
February 14, 1994
Page 2
UMA's proposal provides for records research; pavement •
and geotechnical testing; topographical surveying; utility
coordination; preparing a drainage study; preparing preliminary and
final plans, specifications and cost estimates (PS &E); attending
meetings with city staffs; and reproduction. UMA's total fee is
not to exceed $43,500, of which the City of Newport Beach would pay
70 %, or $30,450. Adequate funds are available in the Street and
Alley Resurfacing and Reconstruction Program appropriation to pay
for the City's portion of the design fee. UMA's fee schedule is
attached for reference.
During the review of preliminary PS &E, the City of
Newport Beach will have the opportunity to approve or delete the
construction of the southerly walkway from the contract. Upon
approval of the preliminary PS &E by both cities, UMA will prepare
final PS &E, including traffic control, signing, and striping plans.
Barring unforseen circumstances, all final PS &E should be completed
by the end of summer.
The project's construction cost is anticipated to total
approximately $500,000. Each City's portion will be computed
directly from construction quantities. The City's anticipated cost •
of construction, including the optional walkway, will be
approximately $350,000. A request for appropriation of $350,000
has been submitted for the FY 1994 -95 budget.
Staff from both cities recommend submitting the project
for State -Local Transportation Partnership Program funds. SLTPP
contributions have varied from 21 -30% through the 4 cycles of the
program. Staff estimates that the SLTPP would return approximately
$70,000 to City coffers upon completion of construction.
Benjamin B. Nolan
Public Works Director
LD:so
•
Typists, Word Processors .. ............................... $ 30.00/$x.
Technician ........... ............................... $ 40.00/Hr.
Drafter .............. ............................... $ 46.00/Hr.
CAD Operator ......... ............................... $ 55.00/Hr.
Design Drafter ......... ............................... S 58.00/Hr.
Design Engineers ....... ............................... $ 62.00/Hr.
Project Engineers ....... ............................... S 70.00/Hr.
Senior Project Engineers ... ............................... S 78.00/Hr.
Project Managers ....... ............................... S 85.00/Hr.
Senior Project Managers ... ............................... $ 90.00/Hr.
Engineering Manager ..... ............................... $100.00/$1.
Branch Manager ........ ............................... $115.00/Hr.
FIELD PERSONNEL:
• Two-Man Survey Party, including Truck and
Equipment .......................... I ............... 5135.00/Hr.
Three ,fan Survey Party, including Truck and
Equipment ........... ............................... 5170.001Hr.
C.A.D.D. Work Station/Plotter .............................. S 25.00/Hr.
Computer Time ........ ............................... S 16.00/Hr.
Telefax ................... I ........................ S 2.00/Pg.
Electronic Distance Measuring Equipment (E.D.M.) ................. S 55.00/Hr.
Survey Trucks ......... ............................... $ 0.50/Mile
Other Vehicles ......... ............................... S 0.30/Mile
• Outside services and consultants are billed at direct casts plus 15%. Blueprints, reproduction,
messenger service, subsistence, travel and other expenses are billed at direct cost plus 10 %.
Terms are net 30 days with 1 I % per month interest charges. The above schedule is for straight
time hours.
AGREEMENT FOR ENGINEERING DESIGN
FOR REHABILITATION OF 15TH STREET
FROM NEWPORT BOULEVARD TO IRVINE
AVENUE.
� his Agreement is made and entered into this
1994, by and between the
MESA, a munici 1 corporation, ( "Costa Mesa ") and
NEWPORT BEACH, a municipal corporation ( "Newport
WITNESSETH:
as "-&- day of
CITY OF COSTA
the CITY OF
Beach ").
WHEREAS, the cities of Costa Mesa and Newport Beach desire
to enter into an agreement to hire a consultant engineer to
prepare plans and specifications, conduct site surveys and
perform materials testing (the Engineering Contract) for the
rehabilitation of 15th Street between Newport Boulevard and
Irvine Avenue, (the "PROJECT ") in accordance with field review
from both cities which indicate the need to maintain the street's
integrity and correct deficiencies in structural sections,
pavement, crown, drainage, curbs and gutters, sidewalks; and
WHEREAS, the right -of -way for street to be improved lies
thirty percent (30 %) within the corporate boundaries of Costa
Mesa and seventy percent (70 %) within the corporate boundaries of
Newport Beach; and
WHEREAS, the parties hereto desire to provide for the
ultimate concurrent construction of 15th Street within each
city's corporate jurisdiction and the payment of each city's
proportionate share of the costs of engineering fees;
NOW, THEREFORE, the parties agree as follows:
1. Costa Mesa shall be the lead agency for design of the
PROJECT and is authorized to confer with the consulting engineer
relative to the plans, specifications, materials testing, site
survey and estimate for the total PROJECT in accordance with
standard engineering practices. Newport Beach shall have the
right of approval of all plans, specifications and cost estimate
prepared by consultant engineer for that portion of the PROJECT
within Newport Beach.
2. Costa Mesa shall award the Engineering Contract for the
PROJECT in accordance with State and local laws.
3. Costa Mesa shall administer the Engineering Contract
and shall supervise all work performed.
4. Mutual Indemnity Provision:
(a) Costa Mesa shall hold harmless, protect, indemnify
and defend Newport Beach and its officers, agents and employees
from and against all claims, expenses and liabilities for injury
to person or property arising out of any negligent or wrongful
act, error or omission of Newport Beach or its officers, agents,
and employees in the performance of this Agreement.
(b) Newport Beach shall hold harmless, protect,
indemnify and defend Costa Mesa and its officers, agents and
employees from and against all claims, expenses and liabilities
for injury to person or property arising out of any negligent or
wrongful act, error or omission of Costa Mesa or its officers,
agents, and employees in the performance of this Agreement.
5. Newport Beach and Costa Mesa do hereby waive all claims
and demands against each other for any loss, damage or injury of
any kind or character to any person or property, arising out of
the design of the PROJECT,or from any act or omission of either
city's agents, officers or employees, except to the extent
occasioned by the sole negligence or willful misconduct of the
parties or any agent or employee thereof.
6. The Engineering Contract fees for the PROJECT shall be
borne and paid for by the parties hereto in proportion to the
amount of right -of -way area within the PROJECT limits for each
city. The proportionate shares of the Engineering Contract fees
are estimated to be as follows: Costa Mesa, thirty percent (30 %)
and Newport Beach, seventy percent (70 %).
7. Upon award of contract to the most qualified consultant
engineer, Costa Mesa will forward a copy of the agreement to
Newport Beach, together with an invoice for Newport Beach's
estimated costs for the design engineering services to be
performed as set forth in paragraph 1. Payment shall be made by
Newport Beach to Costa Mesa within thirty (30) days of invoice
date.
a. In the event of changes to the engineering contract
resulting in additional costs to the parties, Costa Mesa shall
forward documentation of such changes and the estimated charges
for same to Newport Beach for prior written approval of its
share.
9. Upon completion of the PROJECT, Costa Mesa will forward
to Newport Beach an itemized invoice setting forth the allocation
of costs for PROJECT design due from Newport Beach. Appropriate
final cost adjustments will be made within thirty (30) days after
date of invoice.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the day and year first above written.
CITY OF COSTA MESA
By:
Mayor of the City of
Costa Mesa
By:l �-�
City CT of the
City o Costa Mesa
APPROVED AS TO FORM:
CITY OF NEWPORT BEACH
By(j
Mayor offhe City of
New each
By: (L,:,
City Clerk of t
City of Newport
FORM:
CI
City Attorney of the Crty Attorney of the
City of Costa Mesa City of New0brt Beach
r_
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the day and year first above written.
CITY OF COSTA MESA
By:
Mayor of the City of
Costa Mesa
By:l �-�
City CT of the
City o Costa Mesa
APPROVED AS TO FORM:
CITY OF NEWPORT BEACH
By(j
Mayor offhe City of
New each
By: (L,:,
City Clerk of t
City of Newport
FORM:
CI
City Attorney of the Crty Attorney of the
City of Costa Mesa City of New0brt Beach
CITY OF COSTA MESK
CALIFORNIA 92626 -1200 P.O. BOX 1200
FROM THE OFFICE OF THE CITY CLERK
February 24, 1994
City of Newport Beach
Public Works Department
3300 Newport Boulevard
Newport Beach, CA 92663
Gentlemen:
Enclosed is a fully executed copy of the agreement between you and the
City of Costa Mesa for design services for the rehabilitation of 15th Street
between Newport Boulevard and Irvine Avenue.
The agreement was approved at the City Council meeting held on
February 22, 1994.
Very truly yours,
MARY T. ELLIOTT C
Deputy City Clerk
MTE /cr
cc: Public Services
Engineering Division
�. IV L)
77 FAIR DRIVE • (714) 7545223