HomeMy WebLinkAbout(2023, 11/14) - B-8 - AmendedB-8
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BIKE, FOOT RACE AND SURF CONTEST EVENT POLICY
The purpose of this policy regarding the use of City Public Property and beaches for conducting bicycle
events, running events, surf contests and other athletic contests is to minimize the inconvenience to City
residents, and to eliminate any potential City liability for injuries resulting from the event. All bicycle
events, running events, surf contests or events and similar athletic contests/events shall be required to secure
a Special Event Permit, comply with all of the conditions to the permit, and comply with the provisions of
this Policy. Races, running events, walking events and other athletic contests/events using City public
property shall not be conducted during the summer (June 15 through September 15). No more than twelve
12) such events shall be permitted during any calendar year and not more than four (4) in one geographical
area in one year.
The person or entity primarily responsible for administering the event must prove their ability to pay for all
required City safety and maintenance services prior to issuance of any permit. Proof of ability to pay for
these services shall be in the form of a cash deposit, bond, or similar instrument. The permittee shall, prior
to the event, provide the City with evidence of insurance, with the City named as an additionally insured,
with minimum coverage of one (1) million dollars per occurrence unless the City Risk Manager determines
that due to the circumstances surrounding the event, more insurance coverage is necessary.
No permit shall be issued for any race, running event, surf contest or athletic contest/event which is
sponsored or financially supported by a tobacco or alcohol company and no alcohol or tobacco shall be
permitted to be dispensed or available in the event there are participants under the age of 21. Nor will any
signage promoting alcohol or tobacco company be allowed to be displayed at the contest/event.
As stewards of public access to the coast it is the City’s policy to keep the beaches open to the general
public and not permit exclusive use or events unless sponsored or organized by the City. Surf, surf-related
and sandcastle contests are the only events permitted using City beaches and shall not be conducted during
Memorial Day weekend or summer (June 15 - September 15).
Surf Contests and League Competitions
No more than eight (8) surf or surf related commercial events and/or events determined to need a Special
Event Permit shall be permitted on or near the beach during any calendar year and events shall be scheduled
at least three (3) weeks apart. All Surf competitions, no matter what the size, are required to register with
the Recreation & Senior Services Department a minimum of one month prior to the scheduled event in
order to receive approval for use of the requested location and event dates.
Non-commercial, low impact surf contests put on by non-profit groups and/or local schools can apply for
event approval by completing a Surf Contest/Activity Registration Form. There is no fee for registration of
a surf contest, only for the Special Event Permit, if needed. All responsible parties must be able to provide
upon request proof of a valid registration approval during the hours of the surf contest. Only non-profit
groups will be considered.
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Surf contest permits will be granted for specific dates only. No more than one surf contest will be scheduled
per day. Surf contest permits do not allow for the exclusive use of the ocean or contest area and are always
subject to blackball rules and regulations. There can only be a maximum of six (6) commercial contests at
any one location per calendar year. The Fire Department determines acceptable locations for surf contests.
Local surf league competitions are required to submit a Contest/Activity Registration Form a minimum of
one month prior to the scheduled match. Schools are to coordinate and agree to league competition dates
prior to submittal collectively by June 1 each year to be considered for priority. League competitions are
limited up to two (2) pre-season and five (5) league "home" competition events, with one home league
competition per week per school. Up to seven (7) total per school per year.
No more than two surf league competitions per week will be considered, with emphasis placed on
coordinating schedules to hold one per week when possible. If two surf league competitions are scheduled
in the same week, they must be at different locations on the beach. Schools shall make every effort to
coordinate alternating home league competitions to achieve this. League competitions are limited to the
morning hours of 6:30-8:30 a.m. and shall not be conducted during Memorial Day weekend or summer
June 15 -September 15).
History
Adopted I-21 – 2-14-1983
Amended I-21 – 11-14-1983
Amended I-21 – 9-22-1986
Amended I-21 – 1-24-1994 (changed to I-8)
Amended I-8 – 7-25-2000
Amended I-8 – 4-8-2003 (changed to B-8)
Amended B-8 – 4-13-2004
Amended B-8 – 9-13- 2005
Amended B-8 – 9-27-2011
Amended B-8 – 11-14-2023