HomeMy WebLinkAbout(2023, 11/14) - B-7 - AmendedB-7
1
SPECIAL EVENT PERMIT REQUEST PROCESSING
Purpose
To set forth City policy concerning administration and control of special events. Special events include
activities as defined in Chapter 11.03 of Title 11 of the Newport Beach Municipal Code. Requests that
include activities for which the Municipal Code requires a permit to be obtained may be included in the
special event permit process.
Policy
It is the policy of the City Council to ensure that the numerous special event activities permitted by the City
do not negatively affect the community, that requests for permits are efficiently processed by staff, that City
liability is eliminated, that all appropriate insurance requirements are met, and that costs for municipal
services provided are kept at a reasonable level and recovered from the event sponsors. Affected City
departments shall be notified of special event permit requests in accordance with the schedule attached and
provide recommendations on how to conduct the event safely, lawfully and with a minimum negative
impact on the community.
It is the responsibility of the Recreation and Senior Services Director to coordinate the administration of
special events and to be the central contact point for residents or other event sponsors, as well as the various
City Departments having influence or control over aspects of any given event. Requests for special event
permit applications will be received by a special event supervisor in the Recreation and Senior Services
Department and routinely routed to appropriate departments for investigation. Each department will
investigate the proposed event and make a recommendation for approval or denial of the event. If
recommended for approval, recommended conditions for approval will also be presented.
Events that include the following activities or aspects shall be additionally reviewed by the departments
indicated:
Activity Reviewing Department
Fireworks Fire Department
Police Department
City Manager
Tents and Canopies Fire Department
Building Division
Requests on the Harbor Harbor Department
Orange County Sheriff’s Harbor Patrol Bureau
B-7
2
Activity Reviewing Department
Requests on the Balboa Pier Public Works Department
Requests on McFadden Plaza Public Works Department
Requests on the Newport Pier Public Works Department
Requests on Public Beaches Harbor Department
Public Works Department
Fire Department
Requests in a Public Park Recreation and Senior Services Department
Public Works Department
Requests to Deviate from Use Permit Community Development Department
Requests at a Commercial Location Community Development Department
Signs and Banners on Private Property Community Development Department
Signs and Banners on Public Property Public Works Department
Amplified Sound at a Commercial Location Community Development Department
Police Department
Amplified Sound at a Residential Location Police Department
Revenue Division
Temporary Street or Sidewalk Closures Public Works Department
Sidewalk Sales Public Works Department
Community Development Department
Use of Public Property Human Resources Department
Public Food Service Orange County Health Care Agency
Use of Back Bay Drive California Department of Fish and Wildlife
Public Works Department
County of Orange
B-7
3
If each department reviewing a special event permit application recommends approval of issuance of the
permit, a permit will be issued to the applicant listing the conditions provided by each department. The City
Council may authorize approval of any request for special event permit when:
A. Required by Municipal Code.
B. When a Level 3 Special Event Permit has been denied and the applicant chooses to appeal the denial.
Residency Requirements
For purposes of this City Council Policy, there are two types of special event permit applicants: (1) a
business or organization; or (2) a natural person. The determination between the two types of applicants is
determined by who is financially and legally responsible for all components of the event, including
permitting, providing liability insurance, attending meetings, conducting event correspondence with the
City, and paying all event related fees as well as retaining the profits generated by the event. For purposes
of this City Council Policy and for special event permit fees, a “resident” is defined as:
1. A business or organization which owns or leases property within the City and is registered,
incorporated or conducts its business from the owned or leased property within the City; or
2. A person that lives permanently or on a long-term basis in the City.
Post Office Boxes do not qualify a business, organization, or individual for residency status under this City
Council Policy or special event permit fees.
History
Adopted I-7 – 1-24-1994
Amended I-7 – 2-24-1997
Amended I-7 – 5-8-2001
Amended I-7 – 4-8-2003 (changed to B-7)
Amended B-7 – 4-13-2004
Amended B-7 – 9-13-2005
Amended B-7 – 8-11-2009
Amended B-7 – 5-12-2015
Amended B-7 – 8-8-2017
Amended B-7 – 11-14-2023