HomeMy WebLinkAbout06 - Playground Improvements NOC�tiwaoRr = CITY OF --
NEWPORT BEACH
NCIF00.N`P City Council Staff Report
Agenda Item No. 6
May 14, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb pnewportbeachca.gov
PREPARED BY: Peter Tauscher, Associate Civil Engineer
949 - 644 -3316, ptauscher(a newportbeachca.gov
APPROVED:~ -.
TITLE: Playground Improvements Project - Notice of Completion for
Contract No. 5392
ABSTRACT:
The required work on the Playground Improvements Project is now complete. Staff requests
City Council to accept the work as complete and close out the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice
of Completion has been recorded in accordance with the applicable portions of the Civil
Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Building Excise Tax 7271- C4001000 $52,493.00
Total: $52,493.00
DISCUSSION:
On December 20, 2012, four informal bid requests were mailed to contractors who specialize
in playground safety and improvements for the Playground Improvement Project. On January
10, 2013, three bids were received and opened; the low bidder was ECE Construction
Services, Inc. (ECE). On March 11, 2013, construction began on Contract No. 5392
(Playground Improvements Project) for a total contract cost of $49,697.50.
Playground Improvements Project - Notice of Completion for Contract No. 5392
May 14, 2013
Page 2
The contract provided for the replacement or re- topping of resilient play surfaces at three City
parks: Mariners Park, Bolsa Park, and West Newport. In addition, three new pieces of
playground equipment were installed at the West Newport Park.
The contract has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
Overall Contract Cost/Time Summary
$49,697.50
$49,697.50
$2,795.50
$52,493.00
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$49,697.50
$52,493.00
N/A
. +5.6%
+4.2%
+1.4%
Allowed Contract Time (days)
20
Actual Time
-10
Under ( -) or Over ( +)
There was one change order totaling $700 for additional playground hardware and
remobilization to install playground equipment at the West Newport Park. Due to low bid
pricing, the additive bid item to resurface the play surface wear course at the Bolsa Park was
added to the contract. This added work at the Bolsa Park totaled $2,095.50. These changes to
the contract accounted for an approximate six percent increase to the final contract cost.
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ")
pursuant to Section 15301(c). This exemption covers the minor alteration of existing public
facilities with negligible expansion of the facilities in areas that are not environmentally
sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). In addition, the City Clerk will be filing a
Notice of Completion for the project as a result of this action.
Submitted y n l
David A. Webb
Public Works Director
Attachment: Location Map
ATVACHMEN'T A
NOT TO SCALE
PLAYGROUND MPROVEMENTS
PROJECT
CONTRACT NO. 5392
p
MARINERS
PARK �
LOCATION I: WEST NEWPORT PARK- LUGONIA STREET LOCATION 2: BOLSA PARK -BOLSA AVENUE LOCATION 3: MARINERS PARK
LOCATION MAP
PLAYGROUND LOCA110N 0 t