HomeMy WebLinkAbout07 - Central Library HVACCITY OF
'CRy COuncu6 Staff Report
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Agenda Item No. 7
May 14, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A.Webb, Public Works Director
949- 644 -3311, dawebbonewportbeachca.gov
PREPARED BY: Peter Tauscher, Associate Civil Engineer
949 - 6443316, ptaucher(a)newportbeachca.gov
APPROVED: I( P,
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TITLE: Central Library HVAC System Upgrades — Award of Contract No. 5277
ABSTRACT:
Staff received construction bids for the Central Library HVAC System Upgrades project and is
requesting City Council's approval to award the contract to Western Allied Corporation.
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Award Contract No. 5277 to Western Allied Corporation (Western Allied) for the total bid
price of $248,741.00 and authorize the Mayor and the City Clerk to execute the contract.
3. Establish a contingency of $38,009.00, approximately 15 percent, to cover the cost of
unforeseen work.
FUNDING REQUIREMENTS:
Sufficient funds are available as follows:
Account Description
Building Excise Tax (BET)
Proposed uses are as follows:
Vendor
Western Allied Corporation
Western Allied Corporation
Account Number
7271- C1002021
Total
Purpose
Construction Contract
Construction Contingency
Total
Amount
$ 286,750.00
$ 286,750.00
Amount
$ 248,741.00
38,009.00
$ 286,750.00
1 of 3
Cential Library FIVAC Sy:;tem Upgrades —Award of Contract No. 5277
May 14, 2013
Page 2_
DISCUSSION:
The project consisis of replacing the Central Library's existing HVAC controller systern with a
more energy efficient system; cleaning and pressure testing the existing system; replacing air
control dampers, air balancing; and re- commissioning the contract specified HVAC controller
system, and technical training for City staff.
At 10:00 a.m. on April 16, 2013, the City Clerk opened and read the following bids for the
Central Library HVAC System Upgrades project:
BIDDER
Low Western Allied
2 Scorpio Enterprise dba Airmasters AC
3 F.M. Thomas Air Conditioning, Inc.
TOTAL BID AMOUNT
$248,741.00
$295,462.001
$295,213.00'
'Bid as read $295,464.00
2Bid as read $297,413.00
The low bidder; Western Allied; possesses a California State Contractors License Classification "C-
20", as required by the project specifications. A check of Western Allied's references indicates
satisfactory completion of similar projects for other public agencies. Western Allied's total bid
amount of $248,741.00 is approximately 27 percent below the Engineer's Estimate of $340,000.00.
Pursuant to the contract specifications, the contractor will have 65 consecutive working days to
complete the work.
ENVIPONMENTAL REVIEW;
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving
negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). The Notice Inviting Bids was advertised in
the City's official publication and in construction industry publications.
Submitted by: /
David A. UVebb
Public Works Director,
1tb..tchaient: A. Location Map
ATTACHMENT A
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CENTRAL LIBRARY
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COAST HIGHWAY
NOT TO SCALE
CENTRAL LIBRARY HVAC SYSTEM UPGRADES
LOCATION MAP
CITY OF NEWPORT BEACH DATE: 04/19/13 SCALE:NTS
PUBLIC WORKS DEPARTMENT
DRAWN: PT I C -527