HomeMy WebLinkAbout11 - Metro Cities Fire Authority JPA Third Amendmento��EWpoR@ == CITY OF
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C��F00.N�P City Council Staff Report
Agenda Item No. 11
May 28, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3001, dkiff @newportbeachca.gov
PREPARED BY: Rob Houston, Assistant to the City Manager /IT Manager
APPROVED: 41 .CAS ,- �
TITLE: Third Amendment to the Joint Powers Agreement for the Metro
Cities Fire Authority
ABSTRACT:
The City of Newport Beach (City) is a member of the Metro Cities Fire Authority (Metro
Net), a Joint Powers Authority (JPA), for fire dispatch. In 2012, the City of Brea joined
Metro Net on a trial basis for one year. The one -year trial has come to an end and the
City of Brea has approved becoming a member of the JPA. Approval of an amended
Joint Powers Agreement (Agreement) by the other Metro Net member cities is required
to complete the process.
RECOMMENDATION:
1. Approve and authorize the Mayor and City Clerk to execute the Metro Cities Fire
Authority Third Amended Joint Powers Agreement (Attachment A).
FUNDING REQUIREMENTS:
The addition of the City of Brea to the Metro Net JPA will reduce the amount of funding
other member cities, including Newport Beach, will have to contribute. For the
2013/2014 fiscal year, the City will see a savings of $5,764, reducing its annual fee
payment to $486,952. The savings will be put into Metro Net's reserves.
DISCUSSION:
Metro Net is an emergency communications center located in Southern California. It is a
Joint Powers Authority that was formed in 1997 and has seven member cities, including
the City of Newport Beach. The center is staffed by 22 full -time dispatchers and eight
part-time dispatchers. In 2012, Metro Net handled over 190,000 emergency telephone
calls including over 10,000 calls for Newport Beach. In 2012, the City of Brea joined the
JPA on a one -year trial basis. The trial program has proven to be successful for both the
Third Amendment to the Joint Powers Agreement for the Metro Cities Fire Authority
May 28, 2013
Page 2
City of Brea and Metro Net. On April 16, 2013, the Brea City Council approved
becoming a member of the Metro Net JPA. To complete the process, each JPA
member city must approve and sign the attached agreement. The contract outlines the
fees and requirements of the JPA.
Upon approval, the cities of the JPA will be as follows:
• City of Anaheim
• City of Brea
• City of Fountain Valley
• City of Fullerton
• City of Garden Grove
• City of Huntington Beach
• City of Newport Beach
• City of Orange.
The City of Newport Beach has one member and one alternate on the Metro Net JPA
Board: Assistant City Manager Steve Badum, and Assistant to the City Manager /IT
Manager Rob Houston (alternate).
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
tl 1L
Rob Houston
Assistant to the City Manager /I anager
Attachment: A. Third Amended JPA Agreement
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Metro Cities Fire Authority
THIRD AMFNDFD
JOINT POWERS AGREEMENT
This Third Amended Joint Powers Agreement, dated for purpose of identification
the _ day of , 2013 is made by and effective when fully executed by authorized
representatives of all of the following public entities:
A. City of Anaheim ( "Anaheim ");
B. City of Brea ('Brea ");
C. City of Fountain Valley ( "Fountain Valley ");
D. City of Fullerton ( "Fullerton ");
E. City of Garden Grove ( "Garden Grove ");
F. City of Huntington Beach ( "Huntington Beach ");
G. City of Newport Beach ( "Newport Beach "); and
H. City of Orange ( "Orange ").
RECITALS
A. The Parties to this Agreement each provide fire protection, fire prevention,
rescue, emergency medical and related administrative services within their respective
boundaries.
B. The Parties have determined that joint use of a central communications
network and record keeping system reduces the administrative costs that would otherwise be
incurred by each Party in providing fire suppression, emergency medical assistance, rescue
service, and related services.
C. The Parties have determined that the costs associated with maintaining the
staff and equipment necessary to operate a Communications Center should be funded by the
Patties through a formal Joint Powers Agreement with costs apportioned to reflect the extent to
which the Parties utilize the emergency Communications Equipment and staff.
D. The Parties have determined that joint use of a central communications
network and record keeping system is also intended to foster cooperation among the Parties in
the form of a separate written automatic aid agreement to consider the provision of emergency
services by the closest available unit and to serve as a vehicle for evaluating other opportunities
forjoint operations.
E. The Parties each have the power and authority to perform, and contract
with one another pursuant to the Joint Exercise of Powers Act (Section 6500 et. seq. of the
Government Code) for the performance of the duties and functions that form the basis of this
Agreement.
F. The Parties have the power to contract with other agencies for
communications services, equipment and related items.
G. The Parties entered into the initial Joint Powers Agreement on the t at day
of July, 1996. The First Amended Joint Powers Agreement is dated June 23, 1997 and the
Second Amended Joint Powers Agreement is dated December 7, 2000. The Parties wish to
further amend said Agreement in its entirety through this Third Amended Agreement.
THE PARTIES AGREE AS FOLLOWS:
CHAPTER i
DEFINITIONS
1.1 Definitions
For the propose of this Agreement, the words or terms specified herein shall have
the following meanings:
A. "Administrator" shall mean the Communications Manager or equivalent
position of the City of Anaheim.
B. "Agreement" shall mean collectively the initial Joint Powers Agreement
dated July 1, 1996, the First Amended Joint Powers Agreement Dated June 23, 1997, the Second
Amended Joint Powers Agreement dated December 7, 2000, and this Third Amended Joint
Powers Agreement.
C. "Authority" shall mean the Joint Powers Authority known as the Metro
Cities Fire Authority, created by this agreement pursuant to the Joint Exercise of Powers AG(
(Section 6500 et. seq. of the Government Code).
D. `Board" is the governing body of the Authority.
E. `Board member" shall mean the voting member or alternate appointed by
the governing body of each Member agency to represent said agency on the Board.
F. "Capital Improvement Project" shall mean the acquisition of any piece of
Communications Equipment or the funding of any Communications Center related project that
requires an expenditure of $30,000.00 or more.
G. "Capital Outlay" shall mean the acquisition of any piece of
Communications Equipment or the funding of any Communications Center related project that
requires an expenditure of 5500.00 or more but less than $30,000.00.
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H. "Communications Center" shall mean that portion of any structure or
physical facility that (rouses Communications Equipment and /or Communications Center Staff.
I. "Communications Equipment" shall mean all electronic equipment,
including telephones, telephone lines, radios, computers and software located within, or
connected to, the Communications Center and utilized for the fire or rescue - related emergency
communications or records management of any of the Parties.
J. "Member" shall mean any public entity that is a member upon the
effective date of this Agreement or becomes a Party to this Agreement pursuant to the provisions
of Section 9.1.
K. "Recorded Incident" shall mean any call for service dispatched within the
jurisdiction of a Member's fire department that generates an incident number through any
emergency Communications Facility used by any member during any relevant period prior to the
effective date of this Agreement and through the Communications Center upon the effective date
of this Agreement or at such time as the Communications Center begins operation pursuant to
this Agreement.
L. "Communications Center Staff' or "Staff' shall mean all personnel of the
City of Anaheim performing services related to the operations and maintenance of the Metro
Cities Communication Center, or such agency or individual as may be appointed by the Board to
perform these functions.
M. "Fiscal Year" shall mean the twelve month period commencing July Ist
and conctudingJune 30th.
N. "Subscriber Agency" means each of the public agencies that are not
Members of the Joint Powers Authority that wish to contract with Metro Cities Joint Powers
Authority to receive communication set-vices, equipment and related items and contribute to the
cost of operating and administering this Joint Powers Authority by executing a subscriber
agreement in a form approved by the Board.
0. "Treasurer" shall mean the Finance Director of the City of Anaheim, or his
or her designee, who shall hold the office in accordance with Government Code Section 6505.6,
and shall perform the duties as authorized in Section 6505 et seq of the Government Code.
CHAPTER II
SPECIAL CONSIDERATIONS
This chapter establishes the rationale for the provisions relating to funding,
administration and decision making.
2.1 Communications Center
The Metro Cities Fire Authority Communications Center, located at 201 S.
Anaheim Boulevard, Anaheim, CA, was constructed and is owned by the City of Anaheim.
Ownership of the real property and facility housing the Metro Cities Communications Center
wilt remain solely the City of Anaheim. The Board may change the location of the
Communications Center.
2.2 Communications Eouinmen
A. Certain existing communications equipment was acquired through the
joint efforts of the Cities of Anaheim, Fullerton, Garden Grove and Orange and shall be
identified as part of a fixed asset inventory system, which inventory is set forth on Exhibit "A"
attached hereto and incorporated herein by this reference. Joint title to this equipment existing as
of the date of termination or at the end of its useful life shall vest with the Cities of Anaheim,
Fullerton, Garden Grove and Orange and shall be disposed of as outlined in Section 10.2.
B. Certain existing communications equipment was acquired through the
joint efforts of the Cities of Fountain Valley, Huntington Beach and Newport Beach and shall be
identified as part of a fixed asset inventory system, which inventory is set forth on Exhibit "B"
attached hereto and incorporated herein by reference. Joint title to this equipment existing as of
the date of termination or at the end of its useful life shall vest with the Cities of Fountain Valley,
Huntington Beach, and Newport Beach and shall be disposed of as outlined in Section 10.2.
C. Certain existing communications equipment was acquired by the City of
Huntington Beach and shall be identified as part of a fixed asset inventory system; which
inventory is set forth on Rxhibit "C" attached hereto and incorporated herein by reference. Title
to this equipment existing as of the date of termination or at the end of its useful life shall vest
with the City of Huntington Beach and shall be disposed of as outlined in Section 10.2.
D. Title to equipment purchased jointly on behalf of the Authority, existing as
of the date of termination or at the end of its useful life, shall vest with the Authority and shall be
disposed of es outlined in Section 10.2, An inventory of such equipment shall be maintained by
the Administrator.
E. After the effective date of this agreement, title to communications
equipment purchased for the Coinnurnications Center separately by individual members of the
Authority shall vest only with those individual members contributing to the purchase of said
equipment. Such equipment shall be identified as part of a fixed asset inventory system, which
inventory shall be maintained by the Administrator. Title to this equipment existing as of the
date of termination or at the end of its useful life shall vest with those individuals purchasing said
equipment and shall be disposed of as outlined in Section 10.2
F. The Cities of Anaheim, Fullerton, Garden Grove and Orange previously
funded and installed a CAD /RMS System, the cost of which was $1,298,500.00 (hereinafter
"System ") which forms the basis of the communications network. The Cities of Fountain
Valley, Huntington Beach and Newport Beach agree to buy into the CAD /RMS by paying their
fair share of the cost of the System to Metro Cities in equal quarterly payments on July 1,
October 1, January 1 and April I or the next business day should these days fall on a weekend or
holiday, of each fiscal year over a period of five (5) years commencing July 1, 1996 and
concluding June 30, 2001. The fair share reimbursement cost by the Cities of Fountain Valley,
Huntington Beach and Newport Beach shall be allocated according to the formula in Section
6.1(a) of this Agreement, using the recorded incidents of the Metro Cities budget of 1996 -1997,
which incidents are based upon incidents occurring during the 1995 calendar year.
Reimbursement to the Cities of Anaheim, Fullerton, Garden Grove and Orange shall be made by
Metro Cities based on the amount each city contributed to the initial purchase of the CAD /RMS
System, The Payment and Reimbursement Schedule is attached hereto as Exhibit "D" and
incorporated herein by reference.
G. Title to the System shall remain with the Cities of Anaheim, Fullerton,
Garden Grove and Orange until Fountain Valley, Newport Beach or Huntington Beach pay their
fill Fair Share of the cost of the System. At such time as Newport Beach, Huntington Beach or
Fountain Valley pay their full Fair Share of the cost of the System, title to the System shall also
vest in that City. Upon termination of this Agreement, or the end of the useful life of the System,
the System shall be disposed of as provided in Section 10.2.
H. The City of Brea agrees to contribute to the Authority Reserves for
Communication Equipment Fund (Reserves) by paying their Fair Share of the balance of the
Reserves as reported in the "Metro Cities Fire Authority Financial Report For The Quarter Ended
December 31, 2012 ". The City of Brea will pay their Fair Share costs in one lump sum or in
equal quarterly payments on July 1, October 1, January I and April 1 or the next business day
should these days fall on a weekend or holiday, of each fiscal year over a period of five (5) years
commencing on July 1, 2013 and concluding June 30, 2018. The Fair Share contribution by the
City of Brea shall be allocated according to the formula in Section 6.1(a) of this Agreement,
using the recorded incidents of the Authority budget of 2013 -2014, which incidents are based
upon incidents occurring during the 2012 calendar year.
CHAPTER III
PURPOSE AND POWERS
3.1 Authority Created
This Agreement creates a Joint Powers Authority known as the Metro Cities Fire
Authority. The Authority is formed pursuant to the provisions of Article 1, Chapter 5, Division 7
of Title 1 of the Government Code of the State of California (The Joint Exercise of Powers Act).
The Authority shall be considered a public entity separate and apart from the Members. Within
thirty (30) days after the effective date of this Agreement and after any amendment, the
Authority shall cause a notice of such Agreement or amendment to be prepared and filed with the
Office of the California Secretary of State containing the information required by Government
Code 6503.5.
3.2 Common Powers
Each Party has the common power to, inter alia:
A. Provide fire protection, fire suppression, fire prevention,
emergency medical, rescue and related services;
B. Maintain an effective communications and emergency dispatch
system to facilitate and support fire protection, fire suppression, rescue and emergency medical
services;
C. Employ and train personnel to perform emergency equipment
communication and dispatch services, communication facility maintenance and the purchase of
Communications Equipment.
33 General Purpose
The primary purpose of this Agreement is to provide for the operation, upgrade,
maintenance and repair of the Communications Center and Communications Equipment, This
Agreement is intended to provide a formal mechanism by which the Authority can fund these
activities to provide the highest possible level of emergency communications services.
3A Powers
The Authority through its Board shall have the power, in its own name, to do any
of the following:
A. To jointly exercise the common powers of the Members;
B. To make and enter into contracts, including but not limited to, contracting
with other public agencies for services, equipment and related items to those agencies;
C. To retain the services of fire suppression specialists, emergency
communications consultants, and such other persons with specialized knowledge or ability
capable of assisting the Members in achieving the purposes of this Agreement;
D. To acquire, hold or dispose of property by any lawful means, including,
without limitation, gift, and purchase for sale;
E. To incur debts, liabilities or obligations, subject to the limitations specified
in this Agreement and, to the extent permitted by law, borrow funds on a temporary basis to meet
operational expenses until expected revenue are available;
F. To the extent permitted by law, to enter into equipment lease agreements
or lease- purchase agreements or other financial arrangements extending beyond the current
budgetary cycle, necessary or convenient to the operation of the Authority (hereinafter
collectively "lease ") so long as the agreement contains substantially the following provisions:
"The Authority receives its funds on an annual budgetary cycle from its individual
Members. The Authority agrees to use its best efforts to obtain authorization and
appropriation of funds from its individual Members to pay lease payments due under
this Agreement, including, without limitation, the inclusion in its budget request for
each fiscal year during the term of this Agreement a request for adcquatc funds to meet
in full its obligations hereunder. The Board may terminate this Agreement in the event
funds are not appropriated or appropriations are withdrawn or withheld upon thirty
(30) days' written notice. Termination under this provision shall not constitute a
default or breach. The Authority shalt not be obligated to pay any additional lease
payments but shall, after written notice from Lessor, deliver the Equipment to Lessor
or its assignee. Lessor acknowledges that the individual Members shall not be liable
for the debts of the Authority."
G. The Authority empowers the Board to enter into leases, agreements and
similar transactions that require the Authority to indemnify the person with whom the Board is
contracting, so long as the exposure to liability under such indemnification is approved by the
Risk Manager of Anaheim and by Legal Counsel of the Authority and so long as the maximum
exposure to liability under such transaction does not exceed One Million Dollars
($1,000,000.00).
H. To receive gifts, contributions, grants, and donations of property, funds,
services and other forms of assistance from any person, firm, entity, corporation or public
agency;
To sue and be sued in its own name;
J. To apply for any grant or grants offered in conjunction with any Federal,
State or local program that is in any way related to the purpose of this Agreement;
K. To adopt rules, regulations, policies, by -laws and procedures governing
the operation of the Authority;
L. To exercise any other power in the manner and according to the methods
provided by applicable laws, rules or regulations, subject only to the restrictions on the manner
of exercising such powers that may be applicable to the City of Anaheim.
CHAPTER IV
ORGANIZATION
4.1 Membership
The Members of this Authority shall be the public entities which executed this
Agreement or a subsequent amendment and have not withdrawn from, or had membership in the
Authority terminated, as provided in Section 9.2 and Section 9.3.
4.2 Board
A. The Board shall consist of one (1) voting member and one (1) alternate
appointed by the governing body of each Member agency.
B. Each Board member shall hold office from the first meeting of the Board
after appointment and shall serve at the pleasure of their appointing authority.
C. A Board member or alternate shall not receive compensation, but may be
reimbursed by the Authority for expenses reasonably incurred while performing duties required
by this Agreement, and as father specified and limited by resolution of the Board.
4.3 Principal Office
The principal office of the Authority shall be 201 South Anaheim Boulevard,
Suite 302 in the City of Anaheim, County of Orange. The Board has the full power and authority
to change the principal office from one location to another within the County of Orange.
4.4 Meetings
The Board shall meet at the principal office of the Authority, or at such other
place as may be designated by the Board. The time and place of regular meetings of the Board
shall be. determined by resolution. Regular, adjourned and special meetings of the Board shall be
called, noticed and conducted in accordance with the Ralph M. Brown Act or other relevant open
meeting law.
4.5 Quoru m
A majority of the Board (or the alternate for any absent voting member) shall
constitute a quorum for the purpose of transacting business relating to the Authority, subject to
the provisions of Sections 7.1 and 7.5.
4.6 Powers and Limitations
All of the powers of the Authority are reserved to it and may be exercised by the
Board, unless otherwise limited by law. Each Board member, or alternate in the absence of any
voting member, shall be entitled to one vote and, except as expressly provided in this Agreement,
including Sections 7.1 and 7.5, the affirmative vote of the majority of those present and qualified
shall effect adoption of any motion, resolution, order or action the Board deems appropriate.
4.7 Minutes
The secretary of the Authority shall provide notice of, prepare and post agendas
for, and keep minutes of, each regular, adjourned and special meeting of the Board. The
secretary shall send a copy of the minutes to each Board member and otherwise perform the
duties necessary to ensure compliance with provisions of law including, without limitations, any
applicable 'open meeting law" such as the Ralph M, Brown Act.
4.8 Rules
The Board may adopt rules and regulations for the conduct of its affairs that are
not in conflict with this Agreement.
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4.9 Officers
The Board shall select a chairperson and vice chairperson from its members and
shall appoint a secretary who may, but need not, be a member of the Board. The Finance
Director of the City of Anaheim shall hold the office of Treasurer and auditor, in accordance
with Government Code Section 6505.6, and shall perform the duties as authorized in Section
6505 et seq of the Government Code, The Treasurer shall cause an independent audit to be made
by a Certified Public Accountant in compliance with Section 6505 of the Government Code.
The Certified Public Accountant shall be annually appointed by the Board. The Treasurer shall
keep all revenues of the Authority in a separate account, and, if available, an interest bearing
account, and otherwise perform the duties and responsibilities of that office as specified in
Sections 6505 et seq. of the Government Code. Any surplus funds not immediately needed may
be invested in accordance with the investment policy annually adopted by the Board, as required
by Government Code Section 53646, and consistent with Government Code Sections 53601,
53635, 16429.1 and 53684, as may be amended. The chairperson, vice chairperson and secretary
shall hold office for a period of one year, or until a successor is appointed, The Board shalt
reorganize annually at its first meeting of the new fiscal year.
4.10 Bond
The Treasurer, auditor and such other persons who may have access to, or handle,
any revenue of the Authority shall be required to file an official bond in an amount determined
by the Board and consistent with the provisions of Section 6505.1 of the Government Code.
This bonding requirement shalt be satisfied if an existing bond is extended to cover the duties
required by this Agreement. The costs of complying with the requirements of this Section shall
be considered an administrative expense of the Authority.
4.11 Status of Officers and Employees
In accordance with the Joint Exercise of Powers Act, all of the privileges and
immunities from liability, exemptions from laws, ordinances and rules, and all pension, relief,
disability, workers compensation and other benefits which apply to the activities of officers,
agents, or employees of any of the Member's agency when performing their respective duties or
functions for that agency, shall apply to each of them to the same degree and extent while
engaged in the performance of any activity, function or duty pursuant to this Agreement.
4.12 Fair Political Practices Act
The members of the Board and alternates shall be considered public officials
within the meaning of the Fair Political Practices Act of 1974, as amended, and its regulations,
for the purposes of financial disclosure, conflict of interest and other requirements of such Act
and regulations, subject to contrary opinion or written advice of the California Fair Political
Practices Commission.
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CIIAPTER V
BASIC SERVICES
5.1 Communications Center - Operations
A. The Communications Center shall be maintained and operated by the
Authority, pursuant to this Agreement, for the use and benefit of all Members. The
Communications Manager, or equivalent position, of the City of Anaheim shall be the
Administrator of the Communications Center so long as Anaheim operates and administers the
Communications Center.
B. To provide for such maintenance and operations, the City of Anaheim
will, through use of City of Anaheim employees, provide all services required to operate,
maintain and administer the Communications Center. The Authority shall pay the actual costs of
such operation and administration, plus an administrative overhead fee. The costs of such
operation and administration, including administrative overhead, shall be borne by each Member
according to its fair share percentage as determined pursuant to Section 6.1 hereof.
C. The Board is empowered to develop policy to establish the service levels
for the Communications Center operation and maintenance.
D. Communications Center employees shall be governed by the same
personnel rules, regulations, Memoranda of Understanding, administrative regulations and other
related matters as apply to other employees of the City of Anaheim. Recruitment, position
classifications and descriptions, hiring, discipline, promotion, and other employee- related
functions shall be determined solely by the City of Anaheim.
E. Anaheim will determine the procedures and standards of selection for
employment and promotion, direct its employees, take disciplinary action, relieve its employees
from duty for legitimate reasons, maintain the efficiency of communications operations,
determine the methods, means and personnel by which it wilt meet the service levels established
by the Authority.
P. Anaheim may elect to discontinue providing services for the operation and
administration of the Communications Center by giving notice of such election in writing to the
Board a minimum of six (6) months prior to such cessation. In the event of such discontinuance
by Anaheim, the Board may appoint another Member as the administrator or contract with
another provider of such services. Should Anaheim's services as operator and administrator of
the Communications Center terminate, use of the City of Anaheim's facilities shall also terminate
unless a separate use rental agreement is approved. Anaheim's election to discontinue providing
services set forth herein does not constitute Withdrawal from the Authority.
G. The Board may elect to terminate Anaheim's services as operator and
administrator of the Communications Center by giving notice of such election in writing to
Anaheim a minimum of six (6) months prior to the date of such termination. In the event of such
termination, the Board may appoint another Member as the administrator or contract with
another provider of such services. Such termination of Anaheim's services does not in and of
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IN
itself constitute either Withdrawal or Termination of Anaheim from the Authority. Should
Anaheim's services as operator and administrator be terminated by the Board, use of the City of
Anaheim's facilities shall also terminate unless a separate rentabluse agreement is approved,
H. Each Member acknowledges that the City of Anaheim owns the property
(land and facility) on which the Communications Center is situated at the time of the formation
of the Authority. Rental costs, depreciation and other factors relating to use of this property are
not currently included in either the administrative overhead fee or the costs of services provided
by Anaheim.
52 Maintenance of Equipment
A. The Authority through its Board shall maintain and repair all
Communications Equipment, including, without limitation, telephones, radios, computers,
hardware, software, electrical systems and all related mechanical devices or facilities other than
equipment which Members are required to install pursuant to provisions of Subsection C.
B. The Authority through its Board shall purchase new or used
Communications Equipment as necessary to replace existing equipment or upon a determination
by the Board that new or additional Communications Equipment will facilitate emergency
communications.
C. As a condition to receiving emergency communications services, each
Member shall install and maintain, the following equipment in each fire station, rescue facility,
or related mobile unit as maintained by the Member:
1. A station direct telephone line with handset originating at the
Communications Center or a personal Alpha/Numeric pager for each unit.
2. A station vocal or paging line and speaker originating at the
Communications Center.
3. A minimum of two emergency telephone reporting trunk lines
terminating at the Communications Center,
4. One mobile data computer terminal or status message device in
each operating fire company or rescue unit.
5. Other equipment which tite Board determines to be necessary to
maintain an effective communications network.
Each Member shall pay the costs of installing, maintaining and repairing the
Communications Equipment it is required to provide pursuant to this Paragraph. All
maintenance and repair of hardware and Communications Equipment which are physically
connected to the Communications Center shall be coordinated through the Communications
Center Management.
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D. Subject to prior Board approval, any Member may install special
Communications Equipment or extra telephonic equipment provided the installing Member pays
all the equipment and installation costs. The Board may approve Member's requests for
installation of special equipment only on a finding that neither the Authority nor any Member
wilt incur any additional cost and that installation of the equipment will have no adverse impact
on emergency communication capability.
E. Each Member shall provide the Authority through the Administrator with
mapping and related emergency dispatching information necessary for the efficient deployment
Of fire units and manpower. Each Member shall continually update mapping and deployment
information and provide this information to the Authority through the Administrator and each
Member as appropriate.
F. Each Member shall be responsible to provide a back -up emergency
dispatch system to provide alternative emergency communication services within that Member's
jurisdiction in the event Communications Center systems at the Communications Center are
disabled or inoperative.
5.3 Services To and Reimbursement From Subscriber Agencies
A. Public entities in Orange County may receive communication services,
equipment and other items (hereinafter "communication services ") from this Authority by
executing a Subscription Agreement in the form approved by the Board and by paying the annual
fee and/or other costs, as determined by the Board. Agencies which desire to participate as
Subscriber Agencies must sign the Subscription Agreement prior to receiving services or sharing
equipment or other items, and must pay their fee by July 30 of the fiscal year for which
subscription is desired. Subscription Agreements shall renew automatically from year to year
unless otherwise specified in the Agreement. Agencies which subscribe for an entire fiscal year
may, at their option, elect to pay their fee in four equal installments due and owing on or before
July 30, October 1, January I and April 1. Agencies which choose to become Subscriber
Agencies after the commencement of the fiscal year must sign the Subscription Agreement and
pay the full amount of the fee prior to seeking services. Fees for subsequent fiscal years, may be
revised by the Board.
B. The Board may terminate any or all Subscription Agreements by giving
the affected Agency or Agencies ninety (90) days prior written notice.
C. Revenue from Subscriber Agencies shall be allocated as directed by the
Board.
CHAPTER VI
FUNDING AND ADMINISTRATION
6.1 Funding
Each Member shall pay a portion of the costs incurred by the Authority in
providing the services described in Section 5.1. Each Member's share of the costs incurred by
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the Authority shall be based upon that Member's "fair share percentage" which shall be
determined in accordance with the provisions of this Section. The number of Recorded Incidents
attributable to each Member represents the most equitable basis for determining that Member's
share of the costs incurred by the Authority.
A. The contribution of each Member shall be based upon the number of
Recorded Incidents attributable to each Member, divided by the Recorded Incidents attributable
to all Members, during the calendar year preceding the fiscal year for which that Member's fair
share percentage is being calculated. Once determined for any Fiscal year, the Member's fair
share percentage shall remain unchanged. The following is the formula pursuant to which the fair
share percentage will be calculated:
RECORDED INCIDENTS
ATTRIBUTABLE TO A MEMBER (DIVIDED BY)
RECORDED INCIDENTS
ATTRIBUTABLE TO ALL MEMBERS (EQUALS)
MEMBERS FAIR SHARE PERCENTAGE
B. Each Member's contribution to the budget shall be determined by
multiplying that Member's fair share percentage by the amount of the budget or budgetary
component.
C. The Administrator, or his or her designee, shall invoice each Member
agency that agency's total fair share percentage of the budget in accordance with a payment
schedule set by Resolution of the Board.
D. Final year -end adjustments of Members' costs representing the difference
between estimated annual expenditures and actual annual expenditures shall be calculated by no
later than the last day of the first quarter of the following fiscal year. If a Member agency wishes
such credits to be. either paid to each Member agency or credited to that Member Agency's
Member Specific Communications Equipment replacement component fund as outlined in
Section 7.2.A.5, that Member's representative on the Board shall notify the Treasurer of such
election by no later than September 20 of the following fiscal year.
If no Member agency has made such an election by September 20 of the
following fiscal year, the Treasurer shall deposit all year -end credits into the Communications
Equipment capital reserve account by September 30, as outlined in Section 7.2,A.4.
If any Member Agency by September 20 of the following fiscal year elects either
payment of the year -end credit or deposit of such credit into its Member Specific
Communications Equipment replacement component, the remaining Members shall either be
paid the year -end credit or elect to deposit the credit into their Member Specific Communications
13
IN
Equipment replacement component in accordance with policies and procedures established by
Resolution of the Board.
6.2 Administrative Services
A. Anaheim shall provide the Administrative Services required for operation
of the Communications Center, and management and administration of the personnel within, for
an administrative fee of twelve percent (12 %) of the Communications Center operations and
capital outlay and the Member specific communications operations components of the budget, as
outlined in Sections 7.I.A.1 and 7.1.A.2. Administrative Services includes, but is not limited to
general accounting of funds received and disbursed, preparation of invoices to Members,
preparation of documents relative to any grant program, routine legal counsel and services from
various departments within the City of Anaheim as may be necessary from time to time,
including but not limited to Human Resources and Labor Management Departments, Finance
Department, Purchasing, and such other functions as may be required by this Agreement or the
provisions of any law including, without limitation, the Joint Exercise of Powers Act.
B. Anaheim's City Attorney's Office will serve as general counsel to the
Authority to provide routine legal counsel services required from time to time. Extraordinary
legal services (for example, Anaheim's time and expense or the expense for outside counsel in
connection with a lawsuit against the Authority, its officers, agents, employees, representatives
and volunteers providing services to the Authority) constitute additional expenses and are not
covered by the administrative overhead.
6.3 Emergency Repairs
In the event the Communications Center or Communications Equipment suffers
damage which interferes with emergency communications services and requires emergency
repairs, the Administrator is authorized without prior Board approval to expend the funds to have
the necessary emergency repairs made so that services are resumed as soon as possible. Prior
Board approval shall be obtained whenever practical.
6.4 Capital improvements - Funding
to the event the Communications Center or Communications Equipment suffers
damage and the cost of repairs exceeds sums designated for repair in that component of the
budget and any reserve find, the Administrator shall promptly solicit bids for the repair of
damage from at least three (3) responsible firms. The Administrator shall then present said bids
to the Board to award the contract to the lowest responsible bidder and to direct the accepted
responsible bidder to make the repairs as soon as possible. Expenditures shall be approved in
accordance with Section 7.2B, approval of which shall require the positive consent of the number
of member agencies necessary to represent a minimum of Fifty -One Percent (5[%) of the fair
share participation in the Authority. Each Member shall pay its estimated fair share percentage of
the repairs within 30 days after the award of the contract.
14
f[y
OWTER VII
BUDGETARY PROVISIONS
7.1 Annual Budget
The Board shall adopt an annual budget pursuant to this Agreement and
procedures adopted by the Board.
A. A preliminary draft of the budget shall be presented to the Members by the
last business day in January of each year for their review. Said budget shall be submitted to the
Board for consideration and adoption. Budget adoption shall require positive consent of the
number of Board members necessary to represent a minimum of Fifty -One Percent (51 %) of the
fair share participation in the Authority.
7.2 Special Budgetary Consideration
A. The budget adopted by the Board shall include but not be limited to:
I. A Communications Center operations and capital outlay
component, which shall provide for the personnel, maintenance and operations support, and
capital acquisitions necessary for the joint operation of the Communications Center as described
in Section 5.1 and 5.2.
2. A Member(s) specific communications operations component,
which shall provide for the maintenance and operation of the Member specific Communications
Equipment described in Section 5.2 (C). A Board member may make deposits to and request
disbursements from this component, in accordance with the written policies and /or procedures of
the Board.
3. A Capital Improvement Project component, which shall provide
for the acquisition or replacement of major Communications Equipment items or fund major
Communications Center related projects.
4. A Communications Equipment capital reserve component, which
shall be deposited into a common designated reserve account designed to defray future
replacement costs of major components of the Communications Equipment.
5. A Member(s) specific Communications Equipment replacement
component, which shall be deposited into a Member specific designated reserve account
designed to defray future replacement costs of Member specific Communications Equipment.
A Board member may make deposits to and request disbursements from this component, in
accordance with the written policies and /or procedures of the Board.
6. If the Board elects to establish a liability reserve fund component
as provided for in Chapter VIII, the amount of the fund, and the amount of annual contribution to
the fund, shall be those amounts established by the Board.
15
in
B. Except as provided in Section 6.3, the contributions of Members shall be
used to defray the costs and expenses associated with the budget. Special assessments) that do
not exceed ten percent (10 %) of the annual budget may be made by the Board through a
budgetary amendment. Special assessments that exceed ten percent (10 %) of the annual budget
may be levied by the Board provided that prior approval of the legislative body of each Member
is first obtained.
C. Each Member's annual contribution to the budget shall be determined by
adding the following:
(i) Communications Center operations component, less the amount
identified in the City of Anaheim budget for facility rental, multiplied by that Member's fair
share percentage;
(ii) That portion of the Member's Specific Operations Component
attributable to that Member's specific Communications Equipment;
(iii) The Capital Improvement Project component multiplied by that
Member's fair share percentage;
(iv) A Communications Equipment Capital reserve component
multiplied by that Member's fair share percentage;
(v) That portion of the Member's specific Communications Equipment
replacement component attributable to that Member;
(vi) That Member's share of the administrative expenses which shall be
calculated by multiplying the amount of reimbursement by that Member's share of the
communications operations and Member specific operations component of the budget; and
(vii) The cost of risk financing, as provided for in Section 8.2,
multiplied by that Member's fair share percentage.
7.3 Disbursements
The Treasurer shall draw checks in accordance with policies and /or procedures
established by Resolution of the Board. A summation of such payments shall be presented to the
Board as part of the Treasurer's quarterly report.
7.4 Accounts
All funds shall be placed in accounts and the receipt, transfer or disbursement of
funds during the term of this Agreement shall be accounted for, in accordance with generally
accepted accounting principles applicable to governmental entities. There shall be strict
accountability for all funds. All interest earnings, revenues and expenditures shall be reported
quarterly to the Board.
L
11:3
T5 Expenditures Within Approved Annual Budget
All expenditures shall be within the limitations of the approved annual budget or
as amended by the Board. Amendments to the approved annual budget shall require positive
consent of the number of member agencies necessary to represent a minimum of Fifty -One
Percent (51 %) of the fair share participation in the Authority.
CHAPTER VIII
LIABILITY/INSURANCE
8.1 Liabilities
The debts, liabilities and obligations of the Authority shall not be considered the
debts, liabilities or obligations of any Member, except as otherwise provided in this Chapter.
8.2 Indemnification/Hold Harmless
A. The Authority shall defend, indemnify and hold harmless each Member,
its officers, agents, employees, representatives and volunteers from and against any loss, injury,
damage, claim, lawsuit, liability, expense, or damages of any kind or nature arising out of or in
connection with the performance of services pursuant to this Agreement. The Authority shall
finance its obligation pursuant to this Subsection by establishing a liability reserve fund, by
purchasing commercial insurance, by joining a joint powers insurance authority (JPIA), and /or
by requiring that assessments be paid by each Member pursuant to this Subsection. In the event
that the Authority's financial obligations to indemnify, defend and hold harmless, pursuant to this
Subsection, exceed the liability reserve fund and the proceeds from any applicable insurance or
JPIA coverage maintained by the Authority (hereinafter "Unfunded Liability "), each Member
hereby agrees to indemnify and hold harmless the Authority for such deficiency in accordance
with the following: in the event an Unfunded Liability arises, the contribution of each Member
shall be in an amount equal to the total Unfunded Liability multiplied by that member's
percentage of the budget as specified in Section 6.1.
B. The Authority, its officers, agents, contractors, employees, representatives,
Staff, and volunteers (hereinafter, for the purposes of Subsection 8.2.13 and 8.3, collectively
referred to as "Emergency Dispatchers "), shall not be liable, in any manner, to any Member, or to
an officer, official, or employee of any Member, for any loss, injury, damage, claim, lawsuit,
liability, expense, or damages which may be incurred by, or brought against a Member which is
providing any type of emergency response service undertaken by any Member pursuant to a call,
dispatch, or instruction (by whatever name called) issued by, or on behalf of, the Emergency
Dispatcher, regardless of whether or not such liability may have arisen, in whole or in part, by
the negligent acts, conduct, or omissions of one or more of the Emergency Dispatchers.
C. Each Member shall assign to the Authority its rights, title, and interest to
recover damages from any third party, to the extent that the Authority has met its obligations to
such Member pursuant to this Section 8.2.
17
IN
D. Should any Member utilize the Communications Center for its own
individual purposes, outside the scope of the Authority, such Member shall indemnify, defend,
and hold harmless the Authority and other Members from all claims, demands, actions, liability,
or damages of any kind or nature, arising out of such use.
E. No provision of this Agreement shall be construed as to require any party
to obtain or maintain liability or other insurance coverage not otherwise required by law.
8.3 Waiver
Except as provided in Section 8.2, each Member waives and gives up any claim
against, or right to sue, the Authority, or its respective officers, employees, Staff, agents,
contractors, representatives or volunteers for any loss, damage or injury that arises out of, or is
any way related to, such Member providing any type of emergency response service pursuant to
a call, dispatch, or instruction issued by, or on behalf oE. the Emergency Dispatcher, regardless of
whether or not such liability may have arisen, in whole or in part, by the negligent acts; conduct
or omissions of one or more of the Emergency Dispatchers. This waiver extends to liability for
bodily injury or property damage that may be sustained by any Member or its officers,
employees, contractors, or agents, and which was proximately caused, in whole or in part, by the
negligent act, conduct or omission of the Authority, its respective officers, employees, Staff
agents, contractors, representatives or volunteers. However, this waiver does not extend to
bodily injury or property damage caused by an unlawful, fraudulent or willful act or omission of
the Authority or its officers or employees.
CHAPTER IX
ADMISSION AND WITHDRAWAL OF MEMBERS
9.1 New Members
Public entities may become Members in the Authority upon such terms and
conditions as may be specified by the Board. New Members shall pay a surcharge to be
determined by the Board at the time of application.
9.2 Withdrawal
A Member may withdraw from the Authority at the end of any fiscal year and
terminate its rights and obligations pursuant to this Agreement by giving written notice of its
intention to terminate to the secretary of the Board no later than December 31 prior to the
termination of the fiscal year in which the Member intends to withdraw. The written notice shall
be accompanied by a resolution or minute order of the legislative body of the Member specifying
its intent to withdraw from the Authority. Withdrawal of a Member, however, shalt not relieve
the withdrawing Member of its proportionate share of any debts or other liabilities incurred by
the Authority prior to the effective date of such withdrawal, or any liabilities imposed upon or
incurred by the Member pursuant to this Agreement prior to the effective date of such
withdrawal, and such withdrawal shall result in the forfeiture of all rights and claims of the
withdrawing Member to any repayment of contributions or advances or other distribution of
funds or property after withdrawal, including distribution in the event of termination of the
18
pill
Authority, except Member Specific Communication ,Equipment, provided the withdrawing
Member pays all costs ofremoval.
9.3 Breach
The Board shall have the authority to terminate the Membership of any Member
in the event the Member materially breaches its duties pursuant to this Agreement. For the
proposes of this Section, the term "material breach" shalt include, without limitation, a failure to
fund the budget in accordance with the Chapter VT, the failure to make any contribution or pay
any assessment when due, and the failure to defend or indemnify other Members as required in
Chapter VIII. The Board shall give the Member notice of the breach and the right to cure the
breach within thirty (30) days of the notice. Tn the event the Member fails to cure the breach
within thirty (30) days, the Board shall have the right to immediately terminate the Membership.
Termination of the Membership of a Member for breach shall not relieve the terminated Member
of its proportionate share of any debts or other liabilities incurred by the Authority prior to the
effective date of such termination, or any liabilities imposed upon or incurred by the Member
pursuant to this Agreement prior to the effective date of such termination. However, such
termination shall result in the forfeiture of all rights and claims of the terminated Member to any
repayment of contributions or advances or other distribution of funds or property after
termination, including distribution in the event of termination of the Authnrity, except Member
Specific Communication Equipment, provided the terminating Member pays all costs of
removal.
9A Penalties
Notwithstanding Section 9.3, and without waiving any other remedies available
by law or through this Agreement, the Board shall adopt policies and procedures imposing
penalties for failure of any Member to pay any amounts due under this Agreement.
CHAPTER X
TERMINATION AND DISPOSITION OF ASSETS
10.1 Termination
The Authority shall continue to exercise the joint power specified in this
Agreement until termination of this Agreement. This Agreement shall terminate if six (6) or
more Members give the Authority written notice of their intention to withdraw as specified in
Section 9.2 or if the Members mutually agree to terminate this Agreement. No termination of the
Authority shall Occur until all of its debts, liabilities, and obligations and other evidence of
indebtedness are paid or adequate provision for such payment is made in accordance with the
resolution of the Authority. No termination of the Authority shall occur which is contrary to the
language, spirit or intent of any contract or agreement entered into by the Authority with the
U.S., the State of California, or any department, administration or agency of either.
19
21
10.2 Distribution of Property
A. All capital equipment purchased as part of this Agreement, shall be
assigned an "operating life" by the Board. The Board shall also designate equipment which is
critical or non - critical to the operation of the facilities. Upon termination of this Agreement, all
capital equipment either functioning within its operating life or beyond, shall be appraised by an
independent appraiser and equipment designated as critical may be purchased first by the City of
Anaheim and then by any Member agency who is interested and who, having submitted a sealed
bid, is the highest bidder. Such sealed bid shall not be lower than the appraised value. Non-
critical capital equipment may be purchased by any Member agency based on procedures
adopted by the Board. Capital equipment not purchased by Member agencies, shall be sold to
the public at appraised value or at public auction. The proceeds of all sales shall be paid to each
Member pursuant to their fair share percentage as determined for the most recent fiscal year.
B. Upon termination of this Agreement, all capital equipment purchased prior
to this Agreement, as specified in Section 2.2.A through 2.2.F shall be returned to the Member or
Members holding title to the equipment.
C. In the event of termination of the Authority, any remaining funds, property
or other assets of the Authority, following discharge of all debts, liabilities and obligations of the
Authority, shall be distributed to the Members for any un- reimbursed advances, contributions, or
in -lieu contributions made or given to the Authority by such Members, and distributed to all
Members on the same basis as the annual distributions to Members under this Agreement.
CHAPTER XI
MISCELLANEOUS
11.1 Amendments
Except for Sections 6.2, 7.1, 7.5, 8.2 and 8.3, this Agreement may be amended
with the approval of a majority of the Members. Amendments to Sections 6.2, 7.1 and 7.5 shall
require positive consent of the number of Members necessary to represent a minimum of Fifty -
One Percent (51 %) of the fair share percentage as determined for the most recent fiscal year in
the Authority. Amendments to Sections 8.2, 8.3 and 11.1 shall require the unanimous consent of
the Members. No amendments to this Agreement may be made which would adversely affect
the interests of the owner of bonds, letters of credit, or other financial obligations of the
Authority.
11.2 Notice
Any notice or instrument required to be given or delivered pursuant to this
Agreement shall be deemed given when personally delivered to the Member or the Authority, or
deposited in the United States mail, first class postage pre -paid, and properly addressed to the
principal office of the Member or the Authority,
91
PA
11.3 Partial Invalidity
If one or more of the Chapters, Sections, paragraphs or provisions of this
Agreement is determined to be invalid or unenforceable by a court of competent jurisdiction,
each and all of the remaining Chapters, Sections and paragraphs shall not be affected and shall
continue to be valid and enforceable to the fullest extent permitted by law, provided, the
remaining Sections or provisions can be construed in substance to constitute the Agreement the
Parties intended in the first instance.
11.4 Count arts.
This Agreement may be executed in any number of counterparts, each of which
shall be deemed to be an original, but all of which together shall constitute but one and the same
instrument.
(Signatures appear on the following pages]
21
23
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed
unattested by their duly authorized officers, and to have their official seals affixed hereto as of
the date first stated above,
Dated: CITY OF ANAHEIM
MAYOR
ATTEST: APPROVED AS TO FORM;
CITY CLERK CITY ATTORNEY
Dated: CITY OF BREA
By:
MAYOR
ATTEST: APPROVFD AS TO FORM:
0
CITY CLERK CITY ATTORNEY
22
24
CITY OF FOUNTAIN VALLEY
By:
MAYOR.
ATTEST: APPROVED AS TO FORM:
By:
CITY CLERK CITY ATTORNEY
Dated: CITY OF FULLERTON
0
•v
ATTEST: APPROVED AS TO FORM:
By:_ _. By:
CITY CLERK
23
CITY ATTORNEY
Pk7
Dated: CITY OF GARDEN GROVE
ATTEST:
By:
CITY CLERK
Dated:
ATTEST:
CITY CLERK
By :__
MAYOR
APPROVED AS TO FORM:
CITY ATTORNEY
CITY OF I-iUNTINGTON BEACH
In
MAYOR
APPROVED AS TO FORM:
0
CITY ATTORNEY
24
0zy
Dated:
ATTEST:
By:
CITY CLERK
Dated:
ATTEST:
Los
CITY CLERK
CITY OF NEWPORT REACH
By:
MAYOR
APPROVED, TO FORM:
By:c�
CITY ATTORNEY
CITY OF ORANGE
By:
MAYOR
APPROVED AS TO FORM:
By:
CITY ATTORNEY
W,
ON
EXHIBrr'A'
Pap,
04.1
D
'
INVENTORY ASSETS AS OF JUNE 1. 1996 PER PARAGRAPH 2.2A
OLD
NEW
CURRENT VALUE
JUPEMED YEARS BEFORE REPLACEMENT
2
2- Flashboards
X
1,050.0015
years
3
1 - TV Cabinet
x
480.00
16. years
4
3 - N'S
x
1,400.00
6 years
6
1 -VCR
x
325.00
S years
8
1 - Answerphone (Media tape line)
x
630.00
6 years
7
2 - Paksets
x
6,000.00
3 Years
a
t -Fax machine
x
1,600.00
3 years
9
1 - 24 hour logging recorder
x
61,329.00
10 ears
10
t - Round table
x
170.00
_
16 years '
it
5 - 2 Drawer file cabinets
x
1,000.00
16 years
12
5 - 3 Shelf bookcases
x
500.00
15 years
13
2 - Smail credenza's
x
300.00
6 ears
14
2 - Large credenza
x
600.00
6 ears
15
3 - E:xecutNe office chat,
x
900.00
6 years
f6
7 - office chairs
x
1,050.00
6 years
17
6 - DIS atch chairs
x
3,000.00
2 years
18
10 - Conference roam chairs
x
2,500.00
5 years
19
6 - Mtchen chairs
x
1,200.00
3 years
20
4 - Office chairs
x
300.00
2 years
21
1 - CoMolVI -Chair
Ix
1
900,00
10 years
22
3 - Reception area tables
Ix
1
500.00
16 years
23
3 - Office desks with computer stations/returns
x
8,250.00
15 years
24
3 - Office credenza's
x
3,000,00
16 years
25
1 - 2 Drawer file cabinet
x
100.00
b years
26
6 - Sets Clawson Cards
x
2,382.00
10 years
27
3 . Computer work tables
x
900.00
15 years.
23
36 - Lockers '
x
600.00
6 jears
49
_ _
1 -Coat rack
x
210.00
10 years
30
9 - 4 Drawer Ole cabinet
x
760.00
—� —�
6 years
31
1 . Supply cabinet
x
150.00
5yqars
32
1 - Seourity fire file
x
600.00
15 ybars
Pap,
04.1
EXHIBT'A'
Per
04-1
B
C
D
E
33
INVENTORY ASSETS AS OF JUNE 1, 9990 PER PARAGRAPH 2.2 A
OLD
NEW
CURRENT VALUE
EXPECTEDYEARS BEFORE REPLACEMENT
34
2 - Small conrerence room credenza's
x
720.00
15 years
35
1 - Conference room table
x
750.00
10 years
36
1 - nefrr erator
x
1,000.00
10 years
37
1 - Microwave oven
x
400,00
3 Years
38
1 - Dishwasher
x
400.00
10 Years
39
1 - Stove
x
600.00
16 Years _
40
2 - Miscellaneous Orange County wall maps
X
1,700.00
10 years
41
35 - Miscelaneous Pictures
x
3,270.00
10 ears
42
1 - LeserJet 4M Plus
x
1,200.00
431
1 - Powarl3ook
x
4,500MI
5 years
441
1 - Ke board(Monitor
x
550.00
) 5 ears
45
1 - DeskJet 8500
x
800.001
5 Years
46
1 - Scanner
x
980.00
6 years
47
1 - Mlacelleanous Software
x
1,800.00
6 years
48
2 - Color Plus 14 In. Monitor
x
900.00
3 years
44
_
2 - Extended Keyboard II
x
200.00
3 years
50
2 - POW9rPe 501I60mhz
x
3,400.00
3 years
M
1 - Conlury PC4XV -SA
x
500.00
1 year
62
i - 14' Super VOA Color Monior
x
100.00
1 year
58
1 - Keyboard
x
50.00
1 year
rA
lwsce5nious Mice Su plies On Hand
1,500.00
65
1 1 - TVIFOG Conference Rm,
x
400.00
6 years
56
1 4 - NJaIUDask Clocks
x
90.00
6
1 -CADI Backup stem III
x
231000.00
gars
5 Oars
V
1 - CADIINCP Backup stem
x
23,000.00
6 years
60
TOTAL
173,976.00
Per
04-1
ENHIe1T'A•
Par
0I11
c
0
1
1NYENT0RYASSETSAS OF JUNE 1, 1996 PER PARAGRAPH 22A
OLD
NEW
CURBENTYALUE
2
2- CENTRACOMIIPLUS
X
36,000.00
3
4- CENTRACCNA II PLUS REOONRGURED
X
X
37,680.00
4
___
6 - DlgM Call Checks
X
23,301.00
5
6 - 011 Equipment
X
33,414.00
s
systam 11 Radio Equipment
X
400,197.00
7
e
MDT FroquenGy
1,000,000.00
9
10
CAD System Hardware & Software
X
1,290,000.00
17
12
13
TOTAL I
1
2,829,092.00
Par
0I11
E)HUrls,
Pa,
31
A
I C
1 0
1
INVENTORY ASSETS AS OFJULY 1, 1998 PER PARAQRAP82.28
O0
NEW
0910INALVALUE
2
5 - Syntor Base Radlos
X
15,355.00
3
2 - S ntor Base Local Trunked Controllers
X
10,980.00
4
1 - CAD Interface S for PC & Modem
X
23,000.Qo
5
3- Clawson EMD Cardsets
X
11050.00
s
7
TOTAL.
L 50,385.00
Pa,
31
61H18R'C
Pa,
ON
A
p
1
JINVENTORY ASSETS AS OF JULY 1, 156 PER PARAGRAPH 2.2 C
MD'NEW
Vatue_NOW
2
1 - B7603A Single Bay 3- Panel Enclosure
X
1,439.00
31
3 -131400 Master Control Panels
X
t 1,816.00
4
a - SLN7143 O orator Interface Modules (from CEB)
X
4,669.00
5
8 • Bt 401 Channel Contrci Panels
X
6,240.00
6
30 - 81405 Tt(t31 Channel Control Modules
X
8,220.00
7
4 - BI 602F Single Say 45 Degree 2 Panel Enclosures
X
4,816.00
8
12 - B1604A Single Bay 4 Panel Enclosures
X
2,078.00
6
4 - BI 604F Single Say 45 Degree Panel Enclosures
X
2,378.00
10
11 - 51248A
Blank Halt Panels
X
451.00
11
6 - BLN1148A
Headset Jacks -
X
1,320.00
12
1 - BLN6179 Slde Panel for 3 Panel Sa
X
99.00
13
3 - K577 Tele hone/Headset Interface Boards
X
1,026.00
14
5 - BI40S T2R2 Channel Control Modules
X
1,370.00
15
14 - 81405 TIM Channel Control Modules
X
5,206.00
i6
17
TOTAL
b7,048.00
Pa,
ON
13)I IT
CAD/RMS System Hardware & Software $1,298,500.00; Purchase and reimbursement -
over five years. First year invoiced as one payment on April 15, 1997. Second through
fifth years to be invoiced in quarterly payments at the beginning of July, October, January
and April of each fiscal year.
PURCHASE
%
Total Amount
Annual Pymt
Quarterly Pymt
Fountain Valley
4.62
$,_59,990.70
$
11,998,14
$ 2,999.54
Huntington Beach
16.80
$ 218,148.00
$
43,629.60
$ 10,907.40
Newport Beach
9.04
$ 117,384.40
$
23,476.88
$ 5,869.22
REIMBURSEMENT
%
Total Amount
Annual Rmb
Quarterly Rmb
Anaheim
45.68
$ 180,674.95
$
36,134.99
$ 9,033.75
Fullerton
16.41
$ 64,905.34
$
12,981.07
$ 3,245.27
Garden Grove
19.35
$ 76,533.72
$
15,306.74
$ 3,826.68
Orange
18.56
$ 73,409.09
$
14,681.82
$ 3,670.45
33