Loading...
HomeMy WebLinkAbout01 - Minutes AmendedCity of Newport Beach City Council Study Session March 26, 2018 Agenda Item No. 1 April 9, 2013 Council Member Gardner noted that two of the BIDS would still use the City Attorney's Office and two would have to hire their own attorneys. Regarding the Finance Department, Public Information Manager Finnigan reported that the Finance Department would continue to have some oversight over the BIDS' financial issues; however, they would have leas day -to -day oversight. She confirmed that all the BIDs would still provide annual reports to Council on how their funds were spent. Council Member Petros believed that there would be a reduction in oversight as it relates to the City Attorney's Office and the change in contract terms. Jim Mosher believed that the 1989 BIDs are not functioning as advisory boards as originally intended, but rather are administrative boards that spend money on projects. He added that some of the board members may have conflicts since ,they have close financial ties to the decisions they make. He voiced opposition to the proposal discussed alternative solutions. Jim Walker, Newport Beach Restaurant Association BID, expressed support of the proposal and encouraged Council to approve it. N Bernie Svalstad, Corona del Mar BID, spoke 6b supp'or't ppr°t of the proposal and suggested that the City pay for bookkeeping every year rather than.onlythe first year. He thanked Council and staff for considering the item. r 1� Mayor Curry spoke in support of the pro�p`cdall ind"thanked staff for their work. Council Member Selich reported that 'the Marine Avenue BID previously took action to support the proposal. Council Member Henn indicate\dAhat the Balboa Village BID is also supportive of the proposal and addressed the benefita�He encouraged the other BIDS to support the proposal and take advantage of the.benefits that will be provided. 8. CIP "LOOK -AHED Public Works Director Webb utilized a PowerPoint presentation to review the various components in the CIP budget. He provided a history of the General Fund in the CIP, goals for this year, anA) areas of focus. He highlighted the 15th Street restroom, San Miguel Park restroom and picnic structure replacement, Corona del Mar Fire Station No. 5 rebuild, Police facility HVAC repair /replacement, Newport Coast Community Center stage remodel, Big Canyon reservoir auxiliary maintenance yard, and the Lifeguard Headquarters building rehabilitation. He also discussed the consideration of the Corona del Mar Branch Library in conjunction with the Corona del Mar Fire Station, specific areas within the Big Canyon reservoir auxiliary maintenance yard, and the total costs for construction of the projects. He noted that some of the items listed have prior funding allocations and addressed the process for identifying priority projects. Public Works Director Webb presented details of projects within the Streets and Drainage Program, including 15th Street and Balboa Boulevard reconstruction, 15th Street and Monrovia Avenue landscape improvements, Balboa Boulevard landscaping, Bay Avenue, Anade Street, Montero Street concrete pavement reconstruction, the residential street overlay program, the annual Citywide sidewalk, curb and gutter replacement, and the annual Citywide slurry seal project. Further discussion ensued regarding concrete pavement reconstruction on Ocean Boulevard and the possibility of improving the aesthetics when filling the cracks. Public Works Director Webb reported that staff has been including General Funds into the street program to catch up on projects and Volume 61- Page 102 City of Newport Beach City Council Study Session March 26, 2018 pointed out projects in which gas tax or Measure M funds could be applied. He discussed areas where turn -back funds could be used and addressed the seven -year slurry cycle. He further discussed the Campus Drive and San Joaquin Hills Road arterial street overlay, Dover Drive and Westcliff Drive pavement rehabilitation, Jamboree Road paving from MacArthur to Campus, major arterial street repair, Newport Boulevard, 32nd Street modification and the Park Avenue bridge replacement. Discussion followed regarding the possibility of adding bicycle - friendly features at Dover Drive and the estimated amount for the Park Avenue bridge replacement. Deputy Public Works Director Thomas noted that the Park Avenue bridge replacement will be funded out of the Federal Highway Bridge Program. Public Works Director Webb presented details about Program, including the Bonita Canyon Sports Park Highway signal rehabilitation, Phase 8 of the Citywide annual traffic signal rehabilitation program, and the marking. He addressed Parks, Harbors and Beaches, program, including sand management and minor dredgi eelgrass survey, Harbor piers maintenance, Marina: �] permit, mooring field realignment, ocean pier maint�n park construction. } projects within the Transportation )arking improvements, East Coast raffic signal modernization plan, the ity wide street signage striping and ndfiWied specific projects under the g,�Itidegate retrofit and upgrades, the ark—,the Newport Harbor dredging nce, Sunset View Park, and pocket Discussion followed regarding wayfmding signs at the new City Hall facility and the need to include funding to enhance the Back $ay View Park and the Bayside public walkway on Marine Avenue. City Manager Kiff addressed the "restaurant at the end of Newport Pier and encouraged Council to consider the matter and Drode direction to staff. Public Works Director C`Ve6bJ addressed Water Quality and Environmental Programs, including storm- drain uiterceptors, Newport Coast ASBS protection program, and the possibility of a`�Big ninyoon Wash water quality and restoration project. He further presented details relativelPto specific protects under the Water and Wastewater Program and the related costs for each, las.7well as other projects for which funding has not yet been identified, including Bristol�treet south median landscaping, West Coast Highway landscaping, and the Corona del Mar entry improvements. Mayor Pro Tern Hill indicated that he would like to see the Bristol Street south median landscaping project move forward. Public Works Director Webb reported that it is completely designed and ready to go to bid. He noted that there may be grant opportunities in the future. Council Member Gardner indicated that before deciding on funding the project, it would be helpful to know what the tradeoffs would be. Regarding the West Coast Highway landscaping project, Mayor Curry suggested waiting and looking for alternative funding sources. Council Member Henn stated he would like to keep it on the list and encouraged moving forward with the design so that the project is ready to go when funding is identified. Regarding the Corona del Mar entry improvements, Council Member Gardner noted that no matter the concept, there will be a lot of discussion with the community. Public Works Director Webb recommended leaving the project out of the budget, proceed with discussions regarding the concept, and bring the item back to Council in the future. Volume 61- Page 103 City of Newport Beach City Council Study Session March 26, 2015 Jim Mosher commented on the omission of ongoing rehabilitation of old street lights and wondered if the Balboa Boulevard landscaping project needs a Coastal Development permit. George Schroeder emphasized the importance of the Balboa Boulevard landscaping project, adding that it was high on the Citizens Advisory Committee's priority list. Bernie Svalstad, Corona del Mar BID, asked that Council keep an open mind regarding the Corona del Mar entryway. He reported that he will be reviewing the plans soon and requested that it be placed in the City's budget for this year. Regarding replacing streetlights with LED lights, Public Works Director Webb indicated that the project will be included in next year's budget. Mayor Curry commented on the importance of expanding funding for capital projects to continue to enhance the community and keep the City's infrastructure solid. 4. REVIEW SOUTHERN CALIFORNIA EDISON (SCE) RULE 20A PROGRAM AND PROJECT PRIORITY Public Works Director Webb utilized a Po% 20B, and Rule 20C. He focused on the Rule at Council's discretion. He reported criteria the formula used for allocation. He added.tl years and addressed the total funding avail City recently bought credits and highlighted as well as completed, proposed, and- failedl1 conditions for proposed districts a sppecifi District prioritization for Council toconetdei rPoint presentation to address Rule 20A, Rule )bp ggram noting that the funds would be used order which funding must be used and explained it t�City can mortgage Rule 20A funds out five ble to the program today. He reported that the %e locations of the underground utility districts, ejects. He presented slides illustrating existing project costs, as well as recommended Rule 20A Discussion followed regarain1j,\meeting Southern California Edison standards from a traffic point of view he possibility of purchasing additional credits in the future, and considering geographic egtihty in the Mayor Curry belie'v' ed that he City should plan for all of the projects, and fund them as funding becomes( available. Further, the City needs to continue to be aggressive about purchasing additional discounted credits. Council Member Henn encouraged staff to pursue the purchase of additional discounted credits. He questioned if there would be savings on Balboa Boulevard if both landscaping and undergrounding were conducted at the same time. Public Works Director Webb noted that the projects would involve different contractors, but would allow for the placement of larger trees along Balboa Boulevard. Council Member Gardner indicated that she would like additional information regarding poles in the alleys. Council Member Henn wondered if there is a reliability benefit for the Peninsula as a result of the project. Public Works Director Webb indicated that Southern California Edison will be attending a Council Study Session in the future and could provide a response to these questions at that time. It was the consensus of Council to move forward with forming all of the districts and direct staff to continue seeking additional credits in order to fund the project in the future. Jim Mosher commended staffs efforts and Council's commitment to keeping this as a goal for Volume 61- Page 104 City of Newport Beach City Council Study Session March 26, 2013 the City. He addressed the modernization of intersections, noted the size of the related equipment, and wondered if these could also be undergrounded. George Schroeder believed that Balboa Boulevard meets all of the criteria for Rule 20A. 6. "myNB" MOBILE APPLICATION ("APP'S Assistant to the City Manager Houston reported on the efforts of the City to improve customer service for residents, businesses, and visitors through technology. He utilized a PowerPoint presentation to highlight details about the "myNB" mobile application which will make it easy for residents and visitors to report maintenance and service issues, and obtain information regarding the City. He added that the app will also be a tool for staff to respond quickly to requests and provide information to the community. IT Applications Analyst Maglinti addressed the availability of the app and presented information on how to install the app. He also addressed thegeporting and service request process, and noted that it automatically builds reports along with performance metrics. Mayor Curry encouraged staff to use whatever media is necessary to communicate the availability of the app to residents and the public. III. PUBLIC COMMENTS Jim Mosher addressed Item A on the Closed Session Agenda and expressed the opinion that the Closed Session Agenda should include more (escnptions about the items being discussed and why it is necessary to discuss it behind closed do IV. ADJOURNMENT - 6:26 p.m. The agenda for the Study Session) was posted on March 22, 2013, at 7:27 a.m. on the City Hall Bulletin Boa— locatedNoutside of the City of Newport Beach Administration Building. I City Clerk Recording Secretary Mayor Volume 61- Page 105 City of Newport Beach City Council Minutes March 26, 2013 9. PLANNING COMMISSION AGENDA FOR MARCH 21, 2013. 1100 -20131 Receive and file. Motion by Mayor Pro Tern Hill. seconded by Council Member Henn to approve the Consent Calendar except for the item removed (10); and noting the abstention by Council Member Henn on Item 1. The motion carried by the following roll call vote: Ayes: Council Member Gardner, Council Member Petros, Mayor Pro Tem Hill, Mayor Curry, Council Member Selich, Council Member Henn Absent: Council Member Daigle XIV. ITEMS REMOVED FROM THE CONSENT CALENDAR 10. STAND UP PADDLE BOARDING IN NEWPORT HARB„ ORy- HARBOR COMMISSION UPDATE, 1100 -2014 Receive and file. Council Member Gardner invited Harbor Commi§sionejBBllank to the podium. Harbor Commissioner Blank reported that the Harbor Commission evaluated the safety of stand up paddle boarding in Newport Harbor. He listed residents and businesses that have been generous with their time and talents informing the recommendations, and reported that the Harbor Commission is recommending against additional restrictions to paddle boarding in the Harbor at this time; however, the Habor Commission recommends a public forum be conducted in May on paddle boarding and boatinVsafety. He announced that there will also be a similar forum at ExplorOcean on Apri)4;20'13; from 10:00 a.m. to noon. receive The motion carried by, the folloiving roll call vote: Ayes: Council Member Gardner, Council Member Petros, Mayor Pro Tern Hill, Mayor Curry, Council Member Selich, Council Member Henn Absent: Council Member Daigle XV. PUBLIC COMMENTS ON NON - AGENDA ITEMS Fred Levine commented on the boardwalk and requested that Council prohibit the use of motorized vehicles on the boardwalk due to safety concerns. Jim Warren discussed the construction of the new Civic Center and took issue with how lighting has been programmed relative to the sail and City Hall, the height of the sail, and the sail's infringement on views. He distributed written comments for Council to review. City Manager Kiff reported that the City will take possession of the building soon. He acknowledged the need to be good neighbors and stated that the City will continue to work on the issues. Rita Sanglerat thanked the City for its efforts in dredging the canal in Newport Shores, but asked how and when the mountain of sludge will be removed. Mayor Curry directed her to speak with Public Works Director Webb regarding the matter. Volume 61- Page 109 City of Newport Beach City Council Minutes March 26, 2018 F'AT91 Mark Kopazkie took issue with the reflective properties of the City Hall sail and requested that the City address the matter to minimize light impacts on the adjacent residences. Debra Allen provided a handout and expressed concerns regarding the negative impacts to views due to the new City Hall, especially from MacArthur Boulevard. Gary Carlson agreed with the negative impacts to nearby residents by the new City Hall. He expressed concerns regarding light pollution, as well as the reflection from the sail. Barry Allen welcomed the City to the neighborhood, but expressed concerns regarding the negative impacts to views by the parking structure. He encouraged Council to close the top level of the parking structure when it is not necessary for it to be open. City Manager Kiff reported that the City is moving from the old facility on April 5, 2013, and will not be open for business until April 11, 2013 at the new facility. He addressed the upper level of the parking structure and reported that staff will revisit the matter when the pr jed�ltlis complete. Additionally, the Building Committee will consider providing additional screening on the backside of the parking structure. He reiterated that the City wants to bd�good neiSor and will continue working on the issues of concern. " Council Member Gardner reported that the Watee Quality' /Coastal Tidelands Committee recently set up its agenda for the year and will discuss street sweeping, hazardous waste pick -up, keeping track of Total Maximum Daily Loads (TMDLa), monitoring the Arches area, and dry- weather flows into areas of special biological significance. V Mayor Pro Tem Hill commendedd�the Chamber of Commerce on the Police Appreciation Breakfast, noting that it was well- attended, the Newport Beach Police Department for the fine fl, work that they do. H also o c�tulated Hoag Hospital on the success of the Toshiba Classic Golf Championship. Council Member Henn reported that the Balboa Village Advisory Committee (BVAC) considered finalizing a recommendation to Council for enhanced maintenance in the Balboa Village area. He also reported that the Tidelands Management Committee considered whether the Committee should be extended and, if so, in wPat form. He indicated that it was concluded that the Committee should be extended, will be subject to the Brown Act going forward, and its primary purpose will be to manage the content and spending associated with the Tidelands Capital Management Plan and act in a complementary way to the Harbor Commission. Further, the Committee will also act in a complementary way to the Water QualitylCoastal Tidelands Committee which will be primarily concerned with ocean - facing beaches and water- quality issues. He reported that the Tidelands Management Committee will present its new mission to Council at an upcoming meeting. Council Member Henn added that the Harbor Commission voted to approve that Committee's mission as well. He added that the Finance Committee reviewed reserve funding levels for the principal discretionary funds and voted to recommend the transfer of some funds in order to bring the City into compliance with established City Council Policies. Further, the Finance Committee also considered park in -lieu fee payments and reviewed the Facilities Financing Plan (FFP), the draft Debt Management Policy, and the Request for Proposals (R.FPs) for Residential Solid Waste Services. XVII. PUBLIC HEARINGS 11. CITY HALL COMPLEX REUSE AMENDMENTS: GENERAL PLAN AMENDMENT NO. Volume 61- Page 110 City of Newport Beach City Council Minutes March 26, 2013 3424). 1381100 -20131 City Manager Riff provided a PowerPoint presentation to discuss the JWA Settlement Agreement, the parties involved, terms of the agreement, current use of the airport, expiration of the agreement, and details of the 1990 Airport Noise and Capacity Act (ANCA). He compared the existing and proposed Settlement Agreement as it relates to noise -based curfew, Million Annual Passenger (MAP) count, Class A Average Daily Departures (ADD), and loading bridges. He presented critical facts, including expiration of the agreement, number of parties involved and their and interests in the Settlement Agreement, ANCA, and other agencies. City Manager Fiff addressed passenger load factors, Class A versus Class E distinctions as it relates to noise, trends in noise, the current access plan through 2015, and airport issues. He presented details of recent trends at JWA and noted that growth near the end of 2012 and beginning of 2013 has been high. He addressed FAA projections and the importance of the curfew, the MAP cap, ADDS, and ANCA. He addressed the process going forward, summarized the resulting elements, and encouraged those interested in getting additional information to contact the City Manager's Office or the City Attorney's Office. He expressed the opinion that a united effort by the City and the community is required for a successful Settlement Agreement. Mayor Curry commented on the course of the negotiai nos and the cooperation needed by all parties in order to achieve a the Settlement ARggre t arld obtain a 15 -year extension on the noise curfews. Mayor Pro Tem Hill commended all the partiesLando'commented on the importance of the work conducted by AirFair to ensure that the ort~d es not impact quality of life anymore than it absolutely has to. Jim Mosher expressed concerns regoding the lawsuit (County of Orange vs. Air California) and questioned what the FAA has determined so far. He also expressed concerns regarding allowing an unlimited terminal with!'unhmited loading bridges, and including an incentive to increase activity in the coming yeSrs.~He believed that the language that specifies those conditions is confusing and a; Viguous. Motion by Council Member Selich, seconded by Mayor Pro Tem Hill to authorize the Mayor and the City'Clerk to execute the MOU regarding preparation of an Environmental Impact Report (EI4f) for JWA. The motion carried�lliy the following roll call vote: Ayes: Council Member Gardner, Council Member Petros, Mayor Pro Tem Hill, Mayor Curry, Council Member Selich, Council Member Henn Absent: Council Member Daigle 19. MOBILITIE TELECOMMUNICATIONS PERMIT FOR FAUX EUCAPLYTUS TREE MONOPOLE LOCATED AT 2401 IRVINE AVENUE (PA2010 -073). 1100 -20131 Associate Planner Nueno provided a Power Point presentation to discuss the background. She highlighted the vicinity map, and discussed the Conditions of Approval, landscape and maintenance, details of the proposed landscape plan, screening efforts, and photo simulations at various years of planting. She reported on proposed changes to the Conditions of Approval relative to Condition Nos. 7 and 23. In response to Council Member Petros' questions regarding possible architectural alternatives, Associate Planner Nueno reported that there have been no other alternatives provided. Council Member Petros addressed a tower design alternative that was considered to be unviable due to Volume 61 - Page 115 City of Newport Beach City Council Minutes March 26, 2013 poor aesthetics with the existing church building. However, he indicated that, to arrive at that conclusion, one would have needed to put together renderings to declare that its appearance did not integrate with the existing church building. Mayor Pro Tem Hill reported that he was approached, early in the process, to review a tower alternative and through the process, a hand sketch was developed recognizing that the height required to execute the technical function of the system was not viable. He reported that it would have towered above the church and had no relationship with the church. Council Member Petros took issue that he has no evidence indicative of the finding, but noted that he has seen an example at the Lutheran Church in which a bell tower is being proposed as a screening element for telecommunications facilities. He referenced telecommunication screening priorities within the Municipal Code and believed that it seems that the project went directly to a lower level priority with no evidence to support the higher priorities. Council Member Gardner wondered about other options considered besides the pine trees and whether they would be taller than the pine trees. Associate lanner Nueno reported that the original landscape plan showed the faux Eucalyptus tree- 0hich are taller than the pine trees, but noted that the pine trees will grow over the height of the fauxyEucalyptus trees. She stated that no visual simulations have been generated showinghhevarious options but that staff can work with the arborist and the applicant's engineers toAdevelop an acceptable solution. Community Development Director Brandt re two different levels of tree canopy in order to faux branches separate. She added that the view of the upper story canopy of the fauz%Ec Discussion followed regarding presented photo simulations at, the intent of using two trees is to create een the monopole at the point where the ad of trees is intended to help soften the of time before the proposed trees mature. Staff r five years, and at maturity. James Rogers, Mobilitie LOC�`addfressed issues of concern, including long -term maintenance of the monopole and additional `landscaping for added screening. He referenced materials distributed to Councilunder separate cover, and reported that the proposed trees are not Blue Gum Eucalyptus and pine tees were added in the front at the request of staff. Mr. Rogers expressed concerns regarding Condition of Approval No. 32 in which it requires the facility to be removed when a carrier /operator leaves the site. He noted that Mobilitie LLC owns the tower and requested modifying the language. He added that the height of the tower is necessary to provide the service�&ired by residents and noted that it supports multiple carriers. He further addressed the sizes of the proposed trees. Jim Mosher believed that the proposal would have a negative visual impact to the area and that the area is a designated coastal view road. He spoke in opposition to the proposed project and believed that there are less obtrusive alternatives that need considering, as well as alternative locations. Motion by Mayor Pro Tom Hill, seconded by Council Member Selich to adopt Resolution No. 2013.30, as amended, approving Telecommunications Permit No. TP2010 -010 for a telecommunications facility located at 2401 Irvine Avenue (PA2010 -073). Council Member Petros believed that the City can provide the level of service that is desired, but that a full analysis has not been conducted. He reiterated that there is a lack of evidence to help formulate the findings that the priorities have been exhausted. He believed that it is possible to consider other alternatives in order to develop a plausible solution. Council Member Petros requested that Council deny the application and send it back to staff to determine if there are other alternatives that would provide the same level of service desired. Volume 61 -Page 116 City of Newport Beach City Council Minutes March 26, 2013 Council Member Henn requested that the motion be amended to provide for use of Lemon - scented Eucalyptus trees since they are taller at planting and grow taller more quickly, improving the aesthetics of the project. Associate Planner Nueno reported that staff would be amenable to the use of Lemon- scented Eucalyptus trees in conjunction with the pine trees and addressed the sizes of the trees at various future points. She read the Conditions of Approval relative to maintenance of the facility and added that the maintenance of color would be included, as well as painting and texturing to adequately maintain the facility. Mayor Pro Tern Hill and Council Member Selich agreed to include the requirement of planting Lemon - scented Eucalyptus trees in the motion. The motion carried by the following roll call vote: Ayes: Mayor Pro Tern Hill, Mayor Curry, Council Member Selich, Council Member Henn Noes: Council Member Gardner, Council Member Pettus Absent: Council Member Daigle ?�� Rr4 Council Member Gardner reported that one person hes been appointed to two City Committees which is against Council Policy A -2. She requested that the iC ty Clerk review Board, Commission, and Committee appointments to verify that there are no other duplicative appointments, and bring back a future report to address current duplicative appointments` - 9:37 p.m. The agenda for the Regular Hall Bulletin Board located The amended the City Hall Building. City Clerk was ®posted on March 22, 2013, at 7:27 am. on the City f the City of Newport Beach Administration Building. Meeting was posted on March 22, 2018, at 8:23 a.m. on outside of the City of Newport Beach Administration Recording Secretary Mayor Volume 61- Page 117