HomeMy WebLinkAbout03 - FY11-12 Traffic Signal NOC C-4841o�zEWPOR @ = CITY OF
NEWPORT REACH
City C®QAncH Staff Report
Agenda Item No. 3
January 22, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644- 3311,dawebb @newportbeachca.gov
PREPARED BY: Brad Sommers, Senior Civil Engineer
APPROVED:
TITLE: FY 2011 -12 Traffic Signal Rehabilitation Project — Completion and
Acceptance of Contract 4841
ABSTRACT:
On April 10, 2012, City Council awarded Contract No. 4841 (FY 2011 -12 Traffic Signal
Rehabilitation Project) to PTM General Engineering Services, Inc., for a total contract cost
of $547,050 plus a 10% allowance for contingencies. The required work is now complete
and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code.
3. Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
Transportation and Circulation Fund
Gas Tax
Account Number
7261- C3001007
7181- C3001007
Total
Amount
$ 228,569.65
369,050.00
$ 597,619.65
Page 1 of 4
FY 2011 -12 Traffic Signal Rehabilitation Project— Completion and Acceptance of Contract 4841
January 22, 2013
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
Contract
Time
Contract Amount
Completion
Target
Contract
Time
Under ( -)
and pavement restoration.
Change
(days)
or Over ( +)
$547,050.00
$597,619.65
10% or less
9.2%
90
+41 days
As part of the ongoing effort to maintain traffic signal reliability and reduce traffic signal
outages, the FY 2011 -12 Traffic Signal Rehabilitation Project replaced aging traffic signal
equipment and wiring at the intersections of Jamboree Road /Eastbluff Drive and Ford
Road, Superior Avenue /Placentia Avenue, and Coast Highway /Jamboree Road. In
addition to the rehabilitation work, the Superior Avenue /Placentia Avenue traffic signal was
modified to add protected left -turn phasing for vehicles turning from Placentia Avenue onto
Superior Avenue.
The contract has now been completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
$ 547,050.00
547.050.00
50,569.65
$ 597,619.65
There were five change orders totaling $50,569.65. These change orders were the result
of changed conditions that were not apparent during design. The change orders were for
the following:
Item No.
Description
Amount
Extra work required at the Jamboree Road /Ford Road - Eastbluff
1
Drive intersection to remove conflicting abandoned underground
$ 5,260.71
utilities, relocate existing conduit, fiber optic cable /conduit repair,
and pavement restoration.
Extra work required at the Superior Avenue /Placentia Avenue
2
intersection to repair pavement after underground utility repair
$ 2,960.93
and to install an additional signal head.
Extra work required at the Coast Highway /Jamboree Road
intersection to install conduit through a 3 -4 -foot thick pavement
3
section, remove conflicting abandoned underground foundation,
$ 10,394.14
and for extra excavation to expose an unmarked underground
utility.
Extra work required at the Coast Highway /Jamboree Road
to replace damaged conduit, install a conduit with extra thick
4
slurry, including use of a special drill rig, relocate a pull box
$ 30,882.58
and associated conduit for ADA purposes, replace degraded
2 a('�
FY 2011 -12 Traffic Signal Rehabilitation Project —Completion and Acceptance of Contract 4841
January 22, 2013
Page 3
A summary of the project schedule is as follows:
Estimated Completion Date per July 2012 Schedule December 21, 2012
Project Award for Construction April 10, 2012
Contract Completion Date per NTP September 26, 2012
Substantial Completion Date November 28, 2012
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301 (for repair, maintenance and minor alteration of
existing public facilities with negligible expansion) of the CEQA Guidelines, Califomia Code
of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
Submitted by:
Public Works Director
Attachment: A. Project Location Map
Page 3 of 4
concrete sidewalk, curb and gutter to remove tripping
hazards, restore roadway surface, and install three
temporary changeable message signs to provide advance
notice of traffic signal outages.
Extra work required at the Superior Avenue /Placentia
5
Avenue intersection to locate and uncover a damaged
$ 1,071.29
irrigation line to be repaired by City Staff and to provide a
credit for an over charge for Change Order 2.
Total Project Change Orders
1 $ 50,569.65
A summary of the project schedule is as follows:
Estimated Completion Date per July 2012 Schedule December 21, 2012
Project Award for Construction April 10, 2012
Contract Completion Date per NTP September 26, 2012
Substantial Completion Date November 28, 2012
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301 (for repair, maintenance and minor alteration of
existing public facilities with negligible expansion) of the CEQA Guidelines, Califomia Code
of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
Submitted by:
Public Works Director
Attachment: A. Project Location Map
Page 3 of 4