HomeMy WebLinkAbout05 - Bay Ave Pavement Rehab Award C-4840�EWPOq� CITY OF
NEWPORT REACH
�9C1Fp0.N" City Council Staff Report
Agenda Item No. 5
July 23, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb(a)newportbeachca.gov
PREPARED BY: Peter Tauscher, Associate Civil Engineer
949 - 644 -3316, ptauscher(a)newportbeachca.gov
APPROVED: N
TITLE: Bay Avenue Pavement Rehabilitation — Award of Contract No. 4840
ABSTRACT:
Staff received favorable construction bids for the Bay Avenue Pavement Rehabilitation
Project and is requesting City Council's approval to award the contract to GMC
Engineering, Inc.
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Relieve the low bidder Grigolla & Sons Construction Company, Inc., of their bid
due to errors made in the bid.
3. Award Contract No. 4840 to GMC Engineering, Inc. (GMC) of Tustin, California,
for the total bid price of $1,399,999.50 and authorize the Mayor and City Clerk to
execute the contract.
4. Establish a contingency of $140,000.50, approximately 10 percent, to cover the
cost of unforeseen work:
FUNDING REQUIREMENTS:
The current Capital Improvement Program budget includes sufficient funds for this
contract in the following accounts:
Account Description Account Number Amount
Gas Tax 7181- C2002044 $ 1,515,000.00
Water Enterprise
Wastewater Enterprise
Proposed uses are as follows:
Vendor
GMC Engineering, Inc.
GMC Engineering, Inc.
DISCUSSION:
Bay Avenue Pavement Rehabilitation —
Award of Contract No. 4840
July 23, 2013
Page 2
7521- C2002044 $
7541- C2002044 $
$
Purpose
Construction Contract
Construction Contingency
Total:
15,000.00
10.000.00
1,540,000.00
Amount
$ 1,399,999.50
$ 140,000.50
$ 1,540,000.00
At 10:00 a.m. on June 26, 2013, the City Clerk opened and read the following bids for
the Bay Avenue Pavement Rehabilitation Project:
BIDDER
Low Grigolla & Sons Construction Co.
2 GMC Engineering, Inc.
3 Nobest, Incorporated
4 Los Angeles Engineering, Inc.
5 All American Asphalt
6 Hillcrest Contracting
7 Griffith Company
8 PALP, Inc. DBA Excel Paving Co.
TOTAL BID AMOUNT
Inc. $1,114,820.00*
$1,399,999.50
$1,407,000.00
$1,512,481.00
$1,568,569.00 **
$1,570,655.00
$1,572,477.50
$1,597,980.00
* Bid Withdrawn
** As read amount $1,569,569.00
On June 28, 2013, Grigolla & Sons Construction Company, Inc. (Grigolla) submitted a
written request to withdraw their bid due to errors made in preparing the bid (see
Attachment B). Staff has reviewed the request and recommends relieving Grigolla of
their bid in accordance with Public Contract Code Section 5101.
The second low bidder, GMC Engineering, Inc., possesses a California State Contractors
License Classification "A" as required by the project specifications. A check of GMC's
references indicates satisfactory completion of capital improvement projects in other
municipalities. GMC's total bid amount is approximately equal to the Engineer's Estimate
of $1,400,000.00.
The work for this contract includes removal and reconstruction of existing concrete
streets, sidewalk and curb access ramps, adjusting utilities to grade and new pavement
striping. This project also includes construction of storm drain catch basins, removal
and replacement of existing outlet pipes, installation of new tide valves, placement of
beach sand and performing other incidental items of work. The work area is defined as
Bay Avenue West from 8th Street to 15th Street.
Bay Avenue Pavement Rehabilitation —
Award of Contract No. 4840
July 23, 2013
Page 3
Pursuant to the contract specifications, the contractor will have 100 consecutive working
days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301(c) (maintenance
activities with negligible expansion) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). The Notice Inviting Bids for
this project was advertised in the City's official publication and in construction industry
publications.
Prior to implementation, staff intends to notice adjacent schools, churches and
businesses.
Submitted by:
'Q•. David A. Web
i Public Works Director
Attachments: A. Location Map
B. Grigolla & Sons, Inc. Bid Withdrawal Letter dated June 28, 2013
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NOT TO SCALE
® PROJECT AREA
BAY AVENUE
PAVEMENT REHABILITATION
LOCATION MAP
NEWPORT CHANNEL
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -4840 1 7/23/13
%a° (5r sonl `C0 &-U1Cr6&--1&V Cdr I rla
P.O. Bo /949. AFA4a, Ca. 91702
Ph# (626) 334 -6634 - Favx# (626) 334 -5591
L6cevtd,&# 514132 -A
Email: david@grigollaandsom.com
City of Newport Beach
100 Civic Center Dr.
Newport Beach, CA 92660
June 28th, 2013
Subject: Bay Ave. West Pavement Rehabilitation Project. Contract 4 4840
Dear Peter Tauscher,
Grigolla & Sons would like to formally withdraw our bid for reasons of calculation errors. After
careful review crucial job costs were left out of our bid. These costs would put a difficult burden
on the project. Please accept this withdrawal as a reasonable and uiuntentional error and release
Grigolla & Sons as low bidder for this project. Thank you for the cities understanding and
patience. This was a difficult decision, but it is done in everyone's best interest to keep a valued
relationship between the City of Newport Beach and Grigolla & Sons.
If you need to contact me for any clarifications or any other reasons please contact me at any
time.
Best recta s,
Da id Grigolla; P o' c Manager
Grigolla & Sons Const., Co., Inc.