HomeMy WebLinkAbout14 - BA to Accept a Check from the Friends of the NBPL� aEW Pp�T
CITY OF
NEWPORT BEACH
City Council Staff Report
Agenda Item No. 14
July 23, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Library Services Department
Cynthia Cowell, Library Services Director
949 - 717 -3810, ccowell @newportbeachca.gov
PREPARED BY: Melissa Kelly
APPROVED: �I.-A h�
®V
TITLE: Budget Amendment to Accept a Check From the Friends of the
Newport Beach Library and Appropriate Funds to the Library's
Fiscal Year 2013/2014 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Friends of
the Newport Beach Library to enhance the Library collections and programs.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $255,000 in Account
4091 -5892 (Friends of the Library Donations) and to increase expenditure estimates by
the same amount in Division 4091 (Friends of the Library) and Division 4060 (Literacy
Services).
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $255,000 in additional revenue from
a donation made by the Friends of the Library in increased expenditure appropriations.
The revenue will be posted to the Friends of the Library Donations account in the
Library Department, 4091 -5892, and the purchase will be expensed to the Library
Accounts indicated below:
4091 -8012 (Programming) $ 45,000
4091 -8200 (Special Dept. Supplies) $ 15,000
4091 -8260 (Library Materials) $190,000
Budget Amendment to Accept a Check From the Friends of the Newport Beach Library
and Appropriate Funds to the Library's Fiscal Year 2013/2014 Maintenance and
Operation Budget
July 23, 2013
Page 2
4060 -8012 (Literacy Programming) $ 3,000
4060 -8260 (Literacy Materials) $ 2,000
DISCUSSION:
A donation from the Friends of the Newport Beach Public Library in the amount of
$255,000, intending to fund library materials and programs on the Library's Wish List for
2013/2014, was approved by the Board of Library Trustees on May 6, 2013. A facsimile
of the original check was presented to City Council on July 9, 2013.
The Friends mission is to enhance the excellent services that the City already supports.
This gift will augment the Library collections at all locations, in all formats and for all age
groups. The funds will also sponsor programming for all ages such as Summer
Reading, National Library Week, Imagination Celebration, Young Adult programs and
First Grade Visits.
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Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Cowell
Services Director
Attachments: Check from the NBPL Friends of the Library in the amount of $255,000.
Budget Amendment No. 14BA -003
s .
FRIENDS OF NEWPORT BEACH LIBRARY 1656
1000 AVOCADO AVE n3aizlocA
NEWPORT BEACH CA 92660 -7916
]2431
Bank of America
ACH q/T 121000390
110 001656o° og12100035810 0024317407 Iii°
City of Newport Beach NO. BA- 14BA -003
BUDGET AMENDMENT
2013 -14
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
AMOUNT: $25s,oao.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to accept a check from the Friends of the Library
to fund the Library and Literacy collection and programs.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4091 5892
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Library - Friends of the Library
Signed: W
Signed
Approval: City
Amount
Debit Credit
$255,000.00
$45,000.00
$15,000.00
$190,000.00
$3,000.00
$2,000.00
,try.
7 - /S -i3
Date
Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
4091
Library - Friends of the Library
Account
Number
8012
Programming
Account
Number
8200
Special Department Supplies
Account
Number
8260
Library Materials
Division
Number
4060
Library - Literacy
Account
Number
8012
Programming
Account
Number
8260
Library Materials
Signed: W
Signed
Approval: City
Amount
Debit Credit
$255,000.00
$45,000.00
$15,000.00
$190,000.00
$3,000.00
$2,000.00
,try.
7 - /S -i3
Date
Date
Signed:
City Council Approval: City Clerk Date