HomeMy WebLinkAbout10 - Quarterly Business ReportQ SEW po"
CITY OF
C'9[IFOR��P City Council Staff Report
Agenda Item No. 10
March 12, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Mary Locey, Public Information Specialist
APPROVED: �_ A
TITLE: Quarterly Business Report — October through December 2012
ABSTRACT:
Provide a quarterly update of City business that includes financial information, status
reports on current key projects and updates from several of the City's Boards,
Commissions, and Committees.
RECOMMENDATION:
Review and file.
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item.
DISCUSSION:
The Quarterly Business Report (QBR) provides a summary snapshot of City business
and activities in an easy to follow, user - friendly manner. The attached QBR covers the
period of October through December 2012. The QBR is divided into three sections and
includes the City's financial standing and projections; updates on items being discussed
by the City's many Boards, Commissions and Committees; as well as in -depth
summaries of several long -term projects taking place in the city.
The QBR is available on the City's website (newportbeachca.gov /qbr) and a printed
copy is on file at the Central Library.
ENVIRONMENTAL REVIEW:
Not required.
Quarterly Business Report — October through December 2012
March 12, 2013
Page 2
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Mary Locey
Public Information Spe list
Attachments: A. Quarterly Business Report- October through December 2012
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Published by the City of Newport Beach
March 6, 2013
newportbeachca.gov/qbr
TABLE OF CONTENTS
1 Executive Summary
2 Market Update
2 Top "3" Revenues
6 Other Financial News
13 Board of Library Trustees
14 Building & Fire Board of Appeals
15 City Arts Commission
16 Civil Service Board
17 Harbor Commission
18 Parks, Beaches & Recreation Commission
19 Planning Commission
20 Finance Committee
21 Balboa Village Advisory Committee
22 Citizens Bicycle Safety Committee
23 Coastal /Bay Water Quality Citizens Advisory Committee
24 Environmental Quality Affairs Committee
25 Newport Coast Advisory Committee
26 Special Events Advisory Committee
27 Aviation Committee
28 General Plan /Local Coastal Program
Implementation Committee
29 July 4th West Newport Safety Planning Committee
30 Neighborhood Revitalization Committee
31 Tidelands Management Committee
34 Civic Center & Park Construction
36 Existing City Hall Complex Re -use
38 Fire Ring Removal
40 Group Residential Uses
42 Implement Traffic Management Plan
44 Lower Bay Dredging Project
46 Marina Park
48 Newport Banning Ranch
50 Relinquishment of Newport Boulevard
52 Sunset Ridge Park
54 Updating Harbor Charges
56 West Newport Beach Facility Planning
58 Widen Jamboree In the Airport Area
Financial Report
city of newport beach I finance department
newportbeachca.gov 1 949.644.3127
quarter ending december 31, 2012
EXECUTIVE SUMMARY
The Finance Department prepares quarterly financial reports to review the status of revenues and
expenditures for the City's funds. This report contains information on resources and expenditures for the
second quarter of the fiscal year, which is the period between September 1, 2012, and December 31,
2012. It is expected that revenue categories are likely to perform at the projected levels for this year and
current expenditures are thus far performing within expected levels. This quarterly report also provides a
summary of the recently completed Comprehensive Annual Financial Report (CAFR) for the year ended
June 30, 2012. The final segment of this report summarizes favorable developments in the City's efforts
towards maintaining its fiscal sustainability.
Fiscal year 2011 -12 marked a gradual turning point in the national and local economy. In the auto sales
segment, easing credit coupled with pent -up demand and a broader selection of vehicles had buyers
returning to dealer showrooms. As home sales increased and the share of distressed properties declined,
home prices are expected to begin growing at a mild, yet sustainable pace that is more in line with
income growth in the state. Restaurant activity has continued to be vibrant. Over the next few years,
economic growth is expected to increase at a slow but steady pace.
Market Update
According to the Federal Reserve, the U.S. economy expanded in recent weeks as consumers
stepped up spending, yet weak hiring is restraining growth. The Fed's Beige Book, a summary of
economic conditions across the central bank's 12 regional districts, said the economy grew across all
regions at a "modest" or "moderate" pace since November. It also suggested that holiday spending
was moderately higher than during the previous year, even as uncertainty mounted over the "fiscal
cliff" debate in Washington. However, due to the uncertainty, the report stated many employers held
off hiring which left the labor- market conditions remaining largely "unchanged." The report was the
latest sign that national economic growth remains subdued overall.
Orange County's unemployment rate dipped to 6.8 percent in December as the local economy
continues its slow recovery. If was the first time in four years that local unemployment has dropped
below 7 percent. The county had the lowest joblessness rate in Southern California and was far below
the statewide and national rate, which remained at 9.8 and 7.8 respectively. The housing market
began to rebound during the first half of 2012, as home buying increased due to low interest rates and
affordable prices. Foreclosures are at their lowest levels in five years. Median prices and the amount of
sales transactions are up statewide. The median sales price of a single family home in Newport Beach
from January through November 2012 was $1,254,500. This represents a $57,000 (4.8 %) increase in
median sale price from 2011. The housing market is poised for recovery but the speed and magnitude
of the recovery will depend on the overall economy.
Top "3" Revenues
The General Fund's top three revenue sources (Property Tax, Sales Tax and Transient Occupancy
Taxes) account for 76% of General Fund revenues. Certain revenues lag as they are received In the
latter part of the fiscal year. Therefore, second quarter results are not entirely indicative of annual
performance. With 50% of the year complete, General Fund revenues are at 45.8 % of projections. This
is generally consistent with prior years as certain revenues tend to lag mid -year.
PROPERTY TAX
Property tax is the top source of revenue for the City of Newport Beach, representing almost half
(45.8 %) of all General Fund revenues. Consistent and vigorous demand for coastal property has
allowed the City to enjoy long -term growth trends with its number one revenue source. Property tax
assessed valuation growth has remained positive for the past 15 years averaging in excess of 7%
annually during this same time period. While the current growth is low by historical standards, the
assessed valuation growth trend has steadily increased 0.16 %, 1.03% and 2.7% in fiscal years 2010-11,
2011 -12 and 2012 -13, respectively.
Total Assessed Property Value Growth
$45,000,000,000
$40,000,000,000
$35,000,000,000
$30,000,000,000
$25,000,000,000
$20,000,000,000
$15,000,000,000
$10,000,000,000
$5,000,000,000
9
IL
0
0
N
In total, property tax collections, including unsecured property and prior year collections amounted to
$71.5 million at the end of fiscal year 2011 -12, decreasing $84,096 or 0.1 % from the prior year. This was
a net result of a 1.3% increase in secured property tax revenues, a nearly 8.7% decrease in unsecured
property taxes and a 27.1% decrease in prior year collections, penalties and interest.
Overall, the City has received $35.2 million, or 48 %, of its budgeted property taxes through the second
quarter of FY 2012 -13. Secured property taxes are recorded as they are remitted, in large part,
during December and April of each year. As indicated in the table below, most property tax revenue
categories through December are thus for meeting or exceeding the five -year collection trend and
are 1 % higher than at this same time last year. The City experienced a 2.7% year- over -year increase in
its assessed valuation and will most likely meet or exceed its budget projections if delinquencies do not
exceed 3.5 %.
Property Taxes
Secured
Unsecured
Prior Year, Penalties & Interest
Supplemental
In Lieu of VLF
All Other
TOTAL
Percent
Prior Year
Realized
Five Year
2012/13
Budget -to-
Amended Budget
YTD Actual
YTD Actual
Inc /Dec
Budget
Collection
Trend
Trend
2012/13
2012/13
2011/12
from PY
2012/13
Trend
Forecast
Variance
$60,236,000
$31,815,008
$31,253,751
2%
53%
52%
61,427,357
1,191,357
$2,400,000
$1,487,854
$1,818,176
-22%
62%
66%
2,266,203
(133,797)
$1,300,000
$826,771
$785,779
5%
64%
58%
1,430,166
130,166
$725,000
$415,286
$260,937
37%
57%
41%
1,010,276
285,276
$6,788,083
$44,754
$27,601
38%
1%
1%
6,965,878
177,795
$1,635,228
$568,831
$530,660
7%
35%
31%
1,850,688
215,460
$73,084,311
$35,158,505
$34,676,903
1%
48%
47%
$74,950,568
$1,866,257
SALES TAXES
The City's sales tax base is generated from a
relatively diverse business community and is not
dependent on any one merchant or industry, as
demonstrated in the chart in the right. The largest
segment, autos and transportation, accounts for
30% of total sales taxes and is represented by 200
new and used auto /boat /aircraft dealers, supply
stores and repair shops. The next largest segment,
general consumer goods, accounts for 28% of
total sales taxes and is represented by stores and
shops that provide various consumer goods. The
third largest sales tax segment, restaurants and
hotels, accounts for 22% of total sales tax and is
represented by 427 restaurants, hotels and clubs.
Sales Tax by Business Segment
Overall, sales tax continues to trend upward In FY 2012 -13. The City received $6.8 million, or 25 %,
of its budgeted sales taxes through the end of the second quarter.' Through December there are
no revenue receipts for Property Tax in Lieu of Sales Tax because this revenue is received in two
installments (January and May) each year. A comparison of sales and use tax performance from the
prior year reveals that the City realized an 8% year- over -year increase. In a comparison of collections
to date to our five -year collection trend, this data suggests that the City may have a favorable
variance over budget, but it is too early to determine with certainty at this time.
Sales and Use Tax
Property Tax in Lieu of Sales Tax
TOTAL
Prior Year
Amended Budget YTD Actual YTD Actual
Percent Five Year 2012/13
Inc /Dec Realized Collection Trend
Budget -to-
Trend
2012/13 2012/13 2011/12 from PY 2012/13 Trend Forecast Variance
$20,180,129 $6,754,855 $6,206,982 8% 33% 30% 22,323,374 2,143,245
$6,613,750 $0 $0 ** 0% 0% 6,613,750 -
$26,793,879 $6,754,855 $6,206,982 8% 25% 30% 28,937,124 2,143,245
' Businesses collecting sales and use taxes periodically remit the amount collected to the State Board of Equalization (BOE). To
compensate for the log time between the sales period and the time that the tax is remitted to the City, the BOE advances 90% of
the net sales tax collections for the same period of the prior year. The difference between the advances and total actual receipts
for the quarter is remitted in the form of "clean -up" payments, which are included in the March, June, September and December
remittances. The amount of sales tax realized through December represents four monthly advance payments and one December
2012 clean -up payment.
6%
Sales Tax revenue trended upward in FY 2011 -12, finishing up nearly
■ Autos and Transportation (200)
7.67. over the previous fiscal year. The autos and transportation,
general consumer goods, and restaurants and hotels categories
■BUudingand Construction (9s)
posted increases of 2.9 %, 8.8 %, and 9.5% respectively over the
■ Business and Industry (1,232)
prior year. The fiscal year 2011-12 budget had built in a minimal
■Food and Drugs (132)
growth factor for sales taxes due to the poor economy and high
■Fuel and Service Stations (21)
unemployment rate. However, at fiscal year -end, Sales Tax revenues
General Consumer Goods (2,663)
exceeded budget by approximately $912,000 and prior year revenue
a Restaurants and Hotels (427)
by $1.9 million.
Overall, sales tax continues to trend upward In FY 2012 -13. The City received $6.8 million, or 25 %,
of its budgeted sales taxes through the end of the second quarter.' Through December there are
no revenue receipts for Property Tax in Lieu of Sales Tax because this revenue is received in two
installments (January and May) each year. A comparison of sales and use tax performance from the
prior year reveals that the City realized an 8% year- over -year increase. In a comparison of collections
to date to our five -year collection trend, this data suggests that the City may have a favorable
variance over budget, but it is too early to determine with certainty at this time.
Sales and Use Tax
Property Tax in Lieu of Sales Tax
TOTAL
Prior Year
Amended Budget YTD Actual YTD Actual
Percent Five Year 2012/13
Inc /Dec Realized Collection Trend
Budget -to-
Trend
2012/13 2012/13 2011/12 from PY 2012/13 Trend Forecast Variance
$20,180,129 $6,754,855 $6,206,982 8% 33% 30% 22,323,374 2,143,245
$6,613,750 $0 $0 ** 0% 0% 6,613,750 -
$26,793,879 $6,754,855 $6,206,982 8% 25% 30% 28,937,124 2,143,245
' Businesses collecting sales and use taxes periodically remit the amount collected to the State Board of Equalization (BOE). To
compensate for the log time between the sales period and the time that the tax is remitted to the City, the BOE advances 90% of
the net sales tax collections for the same period of the prior year. The difference between the advances and total actual receipts
for the quarter is remitted in the form of "clean -up" payments, which are included in the March, June, September and December
remittances. The amount of sales tax realized through December represents four monthly advance payments and one December
2012 clean -up payment.
$9,000,°°0
58,000,°°0
$7,000,000
$6,000,00o
$sp00,BBD
$6,0°0,°0°
$3,o0o,BBD
$2,0°0,00°
5-
Sales Tax Receipts
Autos and General C..tnner eatmnntswd Business and Fuel and5erdoe Food and Drugs Bulldingand
Transportation Goods Hotels Industry Stations CDm'Unlon
Sales tax receipts are trending
upward, as depited in the chart
on the left which compares the
most current available data
from the fiscal year 2012 -13 first
quarter (July 2012 to September
2012) with the prior year. The
largest gains have been in
transportation, consumer goods
and restaurants.
TRANSIENT OCCUPANCY TAXES
The City has received $8.2 million, or 57 %, of its budgeted Transient Occupancy Taxes (TOT) through the
end of the second quarter. The amount collected represents a 10% increase over the same period last
year and is 8% higher than the five -year collection trend. This increase is due to higher occupancy rates
in the city's hotels, motels, cottages, and resorts and a generally Improving travel and tourism business
sector. The largest year- over -year transient occupancy tax increases derived from the Fairmont Hotel,
Marriott Resort and the Resort at Pelican Hill.
GENERAL AND TIDELANDS FUNDS EXPENDITURES BY DEPARTMENT
Prior Year
Percent
Five Year
2012/13
Budget -to-
Amended Budget
YTD Actual
YTD Actual
Inc /Dec Realized
Collection
Trend
Trend
2012/13
2012/13
2011/12
from PY 2012/13
Trend
Forecast
Variance
Transient Occupancy Taxes $14,390,157
$8,169,005
$7,370,908
10% 57%
49%
16,825,239
2,435,082
GENERAL AND TIDELANDS FUNDS EXPENDITURES BY DEPARTMENT
With expenditures at 50% of the
amended budget, the General and Tidelands
Funds are generally
on-
track. The table below aggregates
General and Tidelands Funds
expenditures
by department
through
December 31, 2012. Some departments
incur a greater or lower level of expenditures in the
first half
of the year than in the second
half due to the timing
and seasonality of operations
or programs. This
variability is generally consistent with prior years.
Percent
PY Percent
FY 13 Amended YTD Expended
Expended
PY YTD Expended
Expended
Department
Budget
(12/31/12)
(12/31/12)
(12/31/11)
(12/31/11)
City Council
1,003,776
531,130
53%
580,980
52%
City Clerk
714,950
343,377
48%
290,157
53%
City Manager
2,552,454
1,067,584
42%
959,468
46 °%
HR
2,671,730
1,132,688
42%
983,545
43%
City Attorney
2,301,853
901,752
39%
880,079
40%
Finance
6,849,050
3,214,364
47%
3,222,629
47%
Police
42,110,553
22,015,509
52%
21,268,978
51%
Fire
35,985,564
19,124,252
53%
17,779,011
52%
Community Development
8,656,647
4,210,136
49%
4,128,566
47%
Municipal Operations
24,814,357
11,807,495
48%
11,091,561
46%
Library Services
7,398,858
3,619,325
49%
3,580,331
48%
Recreation & Senior Services
8,918,423
4,503,543
50%
4,339,867
52%
Public Works
8,402,854
3,588,719
43%
3,527,541
46%
Capital Projects
14,473,444
6,594,878
46%
4,777,369
31%
Total
$ 166,854,513 $
82,654,754
50%
$ 77,410,083
47%
5
Other Financial News
TREASURY REPORT
The Treasurer's Report provides detailed information on the City's operating and managed
investment portfolios; the report for the month ending December 31, 2012, is now available online at
newportbeachca.gov /treasury.
FISCAL YEAR 2011 -12 FINAL AUDITED RESULTS
The City is required annually to issue a complete set of financial statements per the City Charter and
State law. In addition, an independent firm of certified public accountants audits these statements
in conformance with generally accepted auditing standards. The audited Comprehensive
Annual Financial Report (CAFR) for the fiscal year ending June 30, 2012 can be found online at
newportbeachca.gov/cafr.
GENERAL FUND RESERVES
Revenues net of expenditures coupled with transfers in /out resulted in an overall $17 million, or 27.1 %,
increase to the FY 2011 -12 General Fund reserve balance as indicated in the table below. The General
Fund's FY 2012 ending fund balance combined with that of the Facilities Financing Fund "FFP" (as seen
on the next page) provides for approximately $113 million in combined reserves.
This is the result of better than expected revenue, departmental budget cuts and non - recurring
transfers. Non - spendable fund balance includes amounts that are either (a) not in a spendable form,
or (b) legally or contractually required to be maintained intact. Major increases to the non - spendable
balance include a $6.9 million long -term loan receivable from the Tide and Submerged Land - Capital
Fund for harbor dredging.
Restricted fund balance represents the portion of fund balance that reflects constraints placed on the
use of resources (other than nan- spendable items) that are externally imposed by creditors, grantors,
contributors, or laws and regulations. Of the $2.3 million that is restricted, $2.1 million is for Affordable
Housing, and $134,760 set aside is associated with a Hoag Hospital Development Agreement.
Committed fund balance includes amounts that can only be used for specific purposes pursuant to
constraints Imposed by formal action by the City Council. Within this reserve category, the City Council
has set aside $21.6 million for emergency contingency, which represents 150 of the original General
Fund operating budget. Decreases in this category resulted mostly from the one -time transfer of $31.3
million in committed fund balance to the FFP in FY 2010 -11. Assigned fund balance includes amounts
that are constrained by the City Manager's intent to be used for specific purposes but that are not
restricted or committed. An example of assigned reserves includes a retirement system rate reserve to
smooth out the year -to -year fluctuations in retirement rates. The $7.6 million increase in assigned fund
balance was the result of additional set - asides for IT replacement, CIP, contributions to the FFP and prior
year projects that were committed but not completed at year -end. The unassigned portion of available
fund balance is not otherwise restricted, committed or assigned.
M
General Fund Reserves
Non - spendable:
Prepaid Items
Inventories
Long -Term Loan Receivable
Restricted
Committed:
Facilities Financing Plan
Contingency Reserve (FFP)
Recreation Reserves
Parking Reserves
Cable Franchise
Other Miscellaneous
Assigned
Unassigned (Appropriations Reserve)
Fund Balance Pre FFP Transfer
FFP Transfer Out`
Ending General Fund Balance
2011 2012
Change
$
328,851
$
285,754
$ (43,097)
13,545,000
231,641
4,016,812
217,771
(13,870)
Interest Income
471,250
Total Revenues
7,350,953
6,879,703
1,681,333
(8,191,020)
2,263,049
581,716
Total Expenditures
31,300,000
4,016,812
(27,283,188)
21 ,841 ,467
21 ,582,798
(258,669)
452,448
521,447
68,999
238,876
297,612
58,736
1,360,385
1,514,574
154,189
3,726,726
5,756,892
2,030,166
11 ,865,835
19,431 ,475
7,565,640
20,570,033
20,570,033
$
94,068,845
$
83,809,170
$ (10,259,675)
$
(31,300,000) *
$
(4,016,812)
27,283,188
$
62,768,845
$
79,792,358
$ 17,023,513
FACILITIES FINANCING PLAN (FFP)
The City takes long -term financial planning seriously
and has developed several master replacement
plans for its critical assets and infrastructure
including major facilities, street pavement, water
and sewer infrastructure, and City vehicles and
heavy equipment. The City's Facilities Financing
Plan (FFP) provides for the replacement of all
General Fund supported facilities (Civic Center,
Fire Stations, Police Station, community centers
and parks). The City has been committing these
funds in a facilities financing reserve or fund (see
table below) within the General Fund. This reserve
is available to accumulate resources to pre -fund
debt service or cash fund the construction of
projects catalogued in the FFP. In FY 2011 -12, the
City continued its financial commitment to the
FFP with a $4 million transfer from the General
Fund. After accounting for interest earnings and
net debt service payments on the 2010 Civic
Center bonds, the beginning FFP balance was
$25.6 million. The balance of the FFP has grown to
more than $33.1 million after a large developer
contribution dedicated to the Plan was received
during FY 2011 -12.
FFP
Beginning Balance 7/1/11
$ 25,625,644
Revenues
Developer Contributions
13,545,000
Transfer In from General Fund
4,016,812
Transfer In from Project Savings
1,040,773
Interest Income
343,797
Total Revenues
18,946,382
Expenditures
2012 Civic Center COPS Debt Service
(8,191,020)
Civic Center Construction
(3,231,281)
Total Expenditures
(11,422,301)
Ending Balance 6/30/12 $ 33,149,725
7
FISCAL SUSTAINABILITY - RECENT
DEVELOPMENTS
The City has been proactive in
restructuring and making strategic cuts
in department operations while striving
to evolve into a smarter, faster, smaller
local government. In FY 2011 -12, the
City took measures to avoid budgetary
impacts resulting from the struggling
economy. An operating shortfall in
the General Fund of approximately
6% or almost $8 million was closed by
reducing about 34 full -time equivalent
positions, and outsourcing City services
where it made sense. In FY 2012 -13,
City management has taken, and will
continue to consider, opportunities to
strengthen the bottom line, achieve
greater efficiencies and reinvest in the
City's aging infrastructure.
THE VSIP PROGRAM
As part of the City's ongoing efforts
towards budget reduction and citywide
restructuring, the City recently offered
to eligible employees a Voluntary
Separation Incentive Plan (VSIP). The
purpose of this program is to reduce
and restructure the workforce prior
to contracting out services. A similar
program in 2009 resulted in annual
savings of approximately $3 million after
approximately 52 employees retired.
PENSION COSTS
The City has reached agreement with its employee
associations that will reduce the City's share of retirement
costs for its employees. In keeping with the stated Total
Compensation Philosophy adopted by the City Council in
2010, one of the key objectives of the recently - concluded
employee negotiations was to move toward achieving a 50/50
pension cost sharing agreement between the City and its
employees. In furtherance of this goal, employees will continue
to pay a higher contribution towards their retirement through
the year 2016 as projected in the chart below (estimates are
based on fiscal year 13 staffing levels).
$8
$7
$6
$s
$4
$3
$2
$1
Employee Pension Contributions (in Millions)
FY O8 FY 09 FY 10 FY 11 FY 12 FY 13 Est FY 14 Est FY 15 Est FY 16 Est
While increasing the employee's share of retirement provides
some relief to the City's existing pension burden, the City still
faces the potential of increased pension costs resulting from
Increases to its unfunded pension liability. The potential liability
Increases are attributable to lower investment returns and the
fact that retirees are living longer. The City will continue to
assess its alternatives as new actuarial valuations surface in the
coming year.
DISSOLUTION OF REDEVELOPMENT
AGENCY - THE SANTA ANA HEIGHTS
COMMUNITY
Santa Ana Heights is an area roughly bounded
by Upper Newport Bay to the south, Santa
Ana Avenue to the west, Bristol Street to the
north, and the Bay View Terrace area (near the
Marriott Suites) to the east. Santa Ana Heights
was annexed to the City of Newport Beach in
two segments - the area east of Irvine Avenue
came into the city in January of 2002 and the
area west of Irvine Avenue came in on January
1, 2008. Much of Santa Ana Heights has special
zoning standards within a specific plan and
is within a redevelopment project area. The
County of Orange formed this redevelopment
project area long before it was annexed into
Newport Beach in an attempt to eliminate or
limit "blight" in the area, in part caused by noise
from aircraft from John Wayne Airport.
After the State Legislature dissolved
redevelopment agencies in 2011, the County
has remained in charge of administering
the former redevelopment project area. It
retains property tax increment to fund bond
repayments associated with local infrastructure
projects and to repay the County's 1994
bankruptcy debt. As the County's enforceable
obligations are paid overtime, any remaining
monies will be distributed to the local taxing
entities in the project area. Newport Beach, as
the local taxing entity, is expected to receive
approximately $450,000 this fiscal year and
more in future years as more tax increments
are unobligated. In January 2013, the City also
received a one -time payment of $1.12 million
associated with the dissolution.
CONCLUSION
Overall, the City's financial position is generally
performing as planned through the second
quarter. Staff continues its conservative
approach to forecasting revenues while
strategically reviewing department operations.
This approach has helped to create a
stable financial base that has allowed the
City to maintain its high levels of service
without making dramatic changes. As the
economy slowly moves beyond "recovery"
management will continue to focus on
Council priorities and maintain responsible
fiscal planning and forecasting.
& Committees Report
city of newport beach I city manager's office
newportbeachca.gov I 949.644.3001
quarter ending december 31, 2012
Board of Library Trustees
PURPOSE:
Appointed by the Newport Beach City Council,
the Board of Library Trustees is a policy- making
board responsible for the administration of
City libraries. The Board considers the annual
budget for library purposes during the process
of its preparation and makes recommendations
to the City Council and City Manager. The
Board also approves or disapproves the
appointment, suspension, or removal of
the Library Services Director. Subject to the
approval of the City Council, the Board
accepts money, personal property, or real
estate donated to the City for library purposes,
and contracts with schools, county, or other
governmental agencies to render or receive
library services or facilities.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 708
COMMITTEE MEMBERS:
Jill Johnson - Tucker (Chair), Stephanie Murguia,
Jerry King, Eleanor M. Palk, Robin Grant
LENGTH OF TERM FOR MEMBERS:
The five members of the board serve for a term
of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The first Monday each month, unless otherwise
noticed.
STAFF LIAISON:
Cynthia Pulliam Cowell, MLS, Library Services Dir.
STAFF SUPPORT:
Staff allocates approximately 22 hours a month
to this board.
QUARTERLY PROGRESS REPORT
The Board of Library Trustees met this quarter to discuss, review,
or approve the following items:
• By -law amendments - approved holding its regular
meetings on the first Monday of each month. In the event
the first Monday of each month is a City observed holiday,
such regular meetings shall be held on the next business
day. Unless otherwise noticed, all meetings will
commence at 5 p.m. at the Central Library. Special
meetings may also be held subject to compliance with
the provisions of the Ralph M. Brown Act.
• Southern California Library Consortium -
approved Newport Beach Public Library's withdrawal
from the Consortium due to service issues and financial
considerations.
• Holiday Closure - approved a motion to reverse a previous
decision to close the Library on December 26, 2012.
• Naming opportunities - continued the discussion about
proposed naming opportunities at the Central Library at a
future meeting, with all Trustees in attendance.
• Public Art - tabled discussion regarding appointing
Trustees to a Art in Public Places committee until the
January meeting.
Visit the library online at newportbeachca.gov /nbpl.
13
Building & Fire Board
of Appeals
PURPOSE:
Determine the suitability of alternate materials and
methods of construction; to provide for reasonable
interpretations of the provisions of the Building
and Fire Codes; to hear written appeals regarding
the Chief Building Official's or Fire Marshal's
determinations.
COMMITTEE AUTHORIZATION:
Uniform Administrative Code, Section 201 and
NBMC 15.02.120
COMMITTEE MEMBERS:
Robert W. Yant (Vice Chair), James Anderson,
Ernie Liske, Richard R. Luehrs, Stephen Sandland
LENGTH OF TERM FOR MEMBERS:
The seven members of the board serve for a term
of four years on a staggered basis.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Kevin Kitch, Assistant Fire Chief
Seimone Jurjis, Chief Building Official
STAFF SUPPORT:
When the board is called into session, staff
allocates approximately six hours to each
session. Costs for services are recovered by the
payment of appeal application fees established
by City Council resolution. If an item presented
to the Board is staff generated, then no fees are
recovered.
14
QUARTERLY PROGRESS REPORT:
The board did not meet during this quarter.
Applications are being accepted to fill the two
vacant seats.
City Arts Commission
PURPOSE:
Appointed by City Council, the City Arts
Commission acts in an advisory capacity to the
City Council in all matters pertaining to artistic,
aesthetic and cultural aspects of the City. The
City Arts Commission also recommends to the
City Council the adoption of such ordinances,
rules and regulations as it may deem necessary
for the administration and preservation of
fine arts, performing arts, historical, aesthetic
and cultural aspects of the community.
On behalf of the City, the Arts Commission
actively encourages programs for the cultural
enrichment of the community and performs
such other duties relating to the arts as the City
Council may require.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 712
COMMITTEE MEMBERS:
Robert Smith (Chair), Rita Goldberg (Vice
Chair), Carole Boller (Secretary), Arlene
Greer, Gilbert Lasky, Caroline Logan,
Christopher Trela
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for
a term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The second Thursday each month, unless
otherwise noticed.
STAFF LIAISON:
Jana Barbier, Cultural Arts Coordinator
STAFF SUPPORT:
Staff allocates approximately 80 hours a month
to this commission,
QUARTERLY PROGRESS REPORT:
The City Arts Commission met this quarter to discuss, review, or
approve the following items:
• Museum Tours - hosted an October tour to the California
Science Center to see the ° Cleopatra" exhibition;
planning the next tour to the Norton Simon Museum on
February 21.
• Civic Center- held discussions and considered several
public art works for display. In October, participated in
a site tour and attended the public presentation by
Project Architect Peter Bohlin.
• Art Exhibitions - coordinated a year -long exhibition on
donated historic California Scene Paintings that will take
place from May 1, 2013 -April 30,2014. Discussed
upcoming logistics for the April 13, Newport Beach Art
Exhibition and Sale at OASIS Senior Center. Reviewed
artist's applications for possible exhibitions at Central
Ubrary and City Hall in 2014.
• Cultural Arts Grants FY 2012 -2013 - reviewed Cultural
Arts Grant applications from local arts organizations. In
November, requested approval of funding
recommendations from the City Council and presented
checks to the Cultural Arts Grant recipients.
Projected Tasks:
• Concerts in the Parks Series - the series normally draws
approximately 500 -1,000 citizens per concert.
Performances this year include Hollywood U2 on June 30
at Grant Howald Park; a Springsteen Tribute band on July
28 at Bob Henry Park and Island Music on August 11 at
Bonita Canyon Sports Park.
• Shakespeare in the Park - this program has an estimated
attendance of approximately 3,000 citizens over the
two -day period. This year's program includes the
presentation of "King John" on July 20 and "All's Well That
Ends Well" on July 21.
More information on the City's cultural arts programs
can be found online at newportbeachca.gov/
culturalarts.
15
Civil Service Board
PURPOSE:
Advise the Council on personnel matters,
recommend changes to the Civil Service System
Rules and Regulations, conduct appeal hearings
of City employees for disciplinary issues and
launch personnel administration investigations
for City employees covered by one of the Safety
Bargaining Units (FFA, FMA, LMA, NBPA and
PMA) and report its findings to City Council and
Manager.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Sections 710 & 711
COMMITTEE MEMBERS:
James "Mickey" Dunlap (Chair), Maiqual Talbot
(Vice Chair), Debra Allen, Douglas Coulter, Hugh
Logan
LENGTH OF TERM FOR MEMBERS:
The five members of the board serve for a term of
four years on a staggered basis.
FREQUENCY OF MEETINGS:
The first Monday each month, unless otherwise
noticed.
STAFF LIAISON:
Terri Cassidy, Human Resources Director
Jyll Ramirez, Admin. Assistant to the HR Director
STAFF SUPPORT:
Staff allocates approximately 20 -25 hours a month
to this board.
16
QUARTERLY PROGRESS REPORT:
Beginning the last quarter of 2012, the
Civil Service Board focused on deepening
its knowledge of City departments and
strengthening the understanding of the services
and programs each department has to offer the
community and staff. Assistant City Manager
Steve Badum kicked off the first presentation with
the architect's rendition of the new Civic Center
project. Mr. Badum gave in -depth dialogue and
visuals of the site and building development.
Next, Police Sergeant Lloyd Whisenant gave an
interesting and descriptive presentation of the
Police Explorer program. Sergeant Whisenant
introduced two current Police Explorers, who
shared their personal testimony regarding the
program.
Due to the success and continued interest,
more presentations from other departments are
scheduled for 2013.
In addition to the presentations, Human
Resources opened discussion on what role the
Civil Service Board may play in the first -ever,
City -wide Classification and Compensation Study
that is currently in progress.
Harbor Commission
PURPOSE:
The purpose of the Harbor Commission is to
provide the City of Newport Beach with an
advisory body representing the diverse uses of
Newport Harbor and its waterfront.
A. Advise the City Council in all matters pertaining
to the use, control, operation, promotion and
regulation of all vessels and watercraft within
the Newport Harbor.
B. Approve, conditionally approve, or disapprove
applications on all harbor permits where the
City of Newport Beach Municipal Code assigns
the authority for the decision to the Harbor
Commission.
C. Serve as an appellate and reviewing body
for decisions of the City Manager on harbor
permits, leases, and other harbor - related
administrative matters where the City of
Newport Beach Municipal Code assigns such
authority to the Harbor Commission.
D. Advise the City Council on proposed harbor -
related improvements.
E. Advise the Planning Commission and City
Council on land use and property development
applications referred to the Harbor Commission
by the City Council, Planning Commission, or the
City Manager.
F. Make recommendations to the City Council
for the adoption of regulations and programs
necessary for the ongoing implementation of
the goals, objectives, and policies of the Harbor
and Bay Element of the General Plan.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 702
COMMITTEE MEMBERS:
Doug West (Chair), Duncan McIntosh (Vice
Chair), Brad Avery, David Girling, Ralph Rodheim,
Paul Blank, Karen Rhyne and City Council Liaison
Council Member Gardner
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The second Wednesday of each month, unless
otherwise noticed.
STAFF LIAISON:
Chris Miller, Harbor Resources Manager
Shannon Levin, Harbor Resources Supervisor
STAFF SUPPORT:
Staff allocates approximately 25 hours per month to
this commission.
QUARTERLY PROGRESS REPORT:
The Harbor Commission met this quarter to discuss, review,
or approve the following items:
• Stand up paddle boarding in Newport Harbor
• Proposed options for the City's Regional General
Permit in 2014.
• Proposed approaches for reorganizing the Harbor
Commission
The City's Harbor Guide is available online at
newportbeachca.gov /harborguide.
17
Parks, Beaches &
Recreation Commission
PURPOSE:
A. Act in an advisory capacity to the City Council
in all matters pertaining to parks, beaches,
recreation, parkways and street trees.
B. Consider the annual budget for parks, beaches,
recreation, parkways and street
tree purposes during the process of its
preparation and make recommendations with
respect there to to the City Council and the City
Manager.
C. Assist in the planning of parks and recreation
programs for the inhabitants of the City,
promote and stimulate public interest therein,
and to that end solicit to the fullest extent
possible the cooperation of school authorities
and other public and private agencies
interested therein.
D. Establish policies for the acquisition,
development and improvement of parks,
beaches and playgrounds and for the planting,
care and removal of trees and shrubs in all
parks, playgrounds and streets, subject to the
rights and powers of the City Council.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 709
COMMITTEE MEMBERS:
Kathy Hamilton (Chair), Tom Anderson (Vice Chair)
Ron Cole, Roy Englebrecht, Phillip Lugar, Marie
Marston and Jack Tingley
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The first Tuesday each month, unless otherwise
noticed
STAFF LIAISON:
Laura Detweiler, Recreation & Senior Services Dir.
Mark Harmon, Municipal Operations Director
18
STAFF SUPPORT:
Staff allocates approximately 57 hours per month
to this commission. This includes staff from the
Recreation & Senior Services Department and the
Municipal Operations Department.
QUARTERLY PROGRESS REPORT:
The Parks, Beaches & Recreation Commission met this
quarter to discuss, review, or approve the following
items:
• Reforestation requests -three approved
• Special Tree removals -two approved
• Proposed community emergency preparedness
supply storage within Irvine Terrace Park -
approved
Planning Commission
PURPOSE:
The Planning Commission has the following duties as
established by the City Charter:
A. After a public hearing thereon, recommended
to the City Council the adoption, amendment or
repeal of a Master Plan, or any part thereof, for
the physical development of the City;
B. Exercise such control over land subdivisions as is
granted to it by ordinance not inconsistent with
the provisions of the Charter;
C. Make recommendations to the City Council
concerning proposed public works and for
the clearance and rebuilding of blighted or
substandard areas within the City; and
D. Exercise such functions with respect to zoning and
land use as may be prescribed by ordinance not
inconsistent with the provisions the Charter,
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Sections 706/707
COMMITTEE MEMBERS:
Michael Toerge (Chair), Bradley Hillgren (Vice Chair),
Fred Ameri (Secretary), Tim Brown, Kory Kramer, Jay
Meyers, and Larry Tucker
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years.
FREQUENCY OF MEETINGS:
Twice per month on the Thursday preceding City
Council meetings unless otherwise noticed.
STAFF LIAISON:
Kimberly Brandt, Community Development Director
STAFF SUPPORT:
Staff allocates approximately 25 hours per month to
this commission.
QUARTERLY PROGRESS REPORT:
The Planning Commission met this quarter to
discuss, review, or approve the following items:
• Uptown Newport - held one study session and
two public hearings to review the proposed
residential development on Jamboree Road
in the airport area. It is expected to have a final
recommendation for Council's consideration in
early 2013.
• Corona del Mar Mixed Use Development
- conducted the first public hearing with the
expectation of completing the review in
January.
• Public Hearings - nine including use permits to
change operations at Woody's Wharf and
the New Port Theater and other items related to
residential development.
Projected Tasks:
• Complete review of of the Uptown Newport
development
• Amendment to the Telecommunications
Ordinance
• Conduct General Plan Annual Review
• Review Draft Housing Element
19
Finance Committee
PURPOSE:
Responsible for fiscal governance, the Finance
Committee reviews and monitors events and issues
which may affect the financial status of the City
and oversees adherence to the 15 -Point Fiscal
Sustainability Plan.
COMMITTEE AUTHORIZATION:
Established by Resolution 94 -110
COMMITTEE MEMBERS:
Mayor Curry, Council Member Henn (Chair),
Council Member Petros
LENGTH OF TERM FOR MEMBERS:
Pursuant to Council Policy A -9, the Mayor
makes annual appointments, subject to Council
confirmation. There is no limit on the term Council
Members may serve.
FREQUENCY OF MEETINGS:
Quarterly, with an additional meeting during
budget season.
STAFF LIAISON:
Dan Matusiewicz, Finance Director
STAFF SUPPORT:
Staff allocates approximately 20 hours per month
to this committee. (It should be noted that the
majority of the materials and reports provided
to the Finance Committee are typical financial
reports that would need to be produced and
reviewed regardless of the Finance Committee's
existence.)
20
QUARTERLY PROGRESS REPORT:
The committee did not meet this quarter.
The City's budget documents can be found online at
newportbeachca.gov /budget.
Balboa Village Advisory
Committee
PURPOSE:
A. Oversee the timely implementation of
recommendations provided in the Balboa
Village Master Plan approved by the City
Council, including the establishment of
appropriate priorities consistent with City
Council directives;
B. Provide recommendations to the City Council
regarding: 1) the adoption of specific programs
or projects consistent with the Implementation
Plan; and 2) allocation of funding for Balboa
Village projects derived from a proposed
Parking Benefit District and other sources;
C. Provide recommendations to the City Council
regarding the addition, modification, or
elimination of revitalization strategies;
D. Provide recommendations to the governing
board of a proposed Parking Benefit District for
Balboa Village; and
E. Such other matters as directed by the City
Council.
COMMITTEE AUTHORIZATION:
Resolution No. 2012 -85
COMMITTEE MEMBERS:
Council Member Henn, Council Member Petros,
Ralph Rodheim, Tom Pollack, Gloria Oakes, Laura
Keane, Jim Stratton
LENGTH OF TERM FOR MEMBERS:
December 31, 2016
FREQUENCY OF MEETINGS:
The second Wednesday each month, unless
otherwise noticed.
STAFF LIAISON:
Brenda Wisneski, Deputy Community Development
Director
STAFF SUPPORT:
Staff allocates approximately 45 hours per month to
this committee.
QUARTERLY PROGRESS REPORT:
The City Council created the Balboa Village
Advisory Committee (BVAC) that is tasked with
overseeing the ongoing implementation of the
Master Plan (Resolution 2012 -85) that was adopted
in September 2012. The Master Plan provides a new
vision and direction for Balboa Village and it outlines
key steps to be taken over time with the goal of
revitalizing the area. Strategies were developed
with the intent to create new revenues in the district
to support the various identified programs, while
minimizing the impact to the general fund. The
Plan includes a series of administrative, economic
development, planning and zoning, parking, and
public streetscape initiatives that should bring about
positive change for Balboa Village. The Plan also
Includes a prioritization matrix that will be used as a
work program. This project was directly tied to the
2011 City Council revitalization priorities.
The BVAC conducted its first meeting on December
13, 2012. An overview of the Master Plan was
provided and priorities were established for 2013
which would focus on parking strategies. Specific
parking strategies include a residential permit
parking program, development of parking benefits
and shared district, evaluation of meter rates,
creation of an employee permit parking program,
evaluation of parking standards and suspension of
the in -lieu parking program. Other efforts will include
improved maintenance opportunities and a special
event initiative.
21
Citizens Bicycle Safety
Committee
PURPOSE:
Promote bicycle safety and responsible cycling
within the City through public outreach, bicycle
facility improvements, and review of City policies
and practices related to bicycles.
COMMITTEE AUTHORIZATION:
Resolution 2010 -99
COMMITTEE MEMBERS:
Council Member Gardner, Council Member
Petros, Sean Matsler, Denis LaBonge, Michael Alti,
Lou Cohen, Bob Kahn, Frank Peters
LENGTH OF TERM FOR MEMBERS:
The seven members of the committee serve for a
term of one year.
FREQUENCY OF MEETINGS:
The first Monday each month, unless otherwise
noticed.
STAFF LIAISON:
Brad Sommers, Senior Civil Engineer
22
STAFF SUPPORT:
Staff from the Public Works Department and Police
Department allocates approximately 50 -100 hours
per month to this committee. In addition, this quarter
the Police Department's Traffic Division conducted
two bicycle safety operations for a total of 30 hours.
QUARTERLY PROGRESS REPORT:
To date, City staff with the assistance of the Bicycle
Committee has completed the following:
• Bicycle Safety Improvement Fund (BSIF) - created fund
to receive public contributions for bicycle safety
improvements with the City matching donations 3:1,
up to $450,000.
• Newport Beach Memorial Bike Ride - assisted with
the promotion of and participated in the memorial
ride in Fashion Island which was attended by
approximately 2,000 bicycle enthusiasts.
• Bicycle facility improvements- shared lane markings
(Sharrows) and bicycle warning signs were installed
on Coast Highway from MacArthur Boulevard to
Poppy Avenue within Corona del Mar.
• Education and outreach - implemented the "Same
Rules Same Roads" bicycle safety campaign including
street light banners, media outreach and distribution of
Sharrow informational business cards.
Note: The Bicycle Safety Committee sunsetted on
January 70, 2073 per the January 70, 2072 Council
Committee Authorization. In early 2013, staff will
recommend the formation of a new committee to
continue the focus bicycle safety efforts.
Find out more on bicycle safety and riding trails at
newportbeachca.gov /bikesafety.
Coastal /Bay & Water Quality
Committee
PURPOSE:
The Committee advises and makes recommenda-
tions to the City Council on water quality /water
conservation policies, projects and programs that
will achieve the Committee's mission and the City
Council's priorities:
• Educate the watershed's population about the
value of Newport Bay and the ocean;
• Enforce and /or strengthen existing regulations on
actions that impair water quality or wildlife habitat;
• Advocate for policies, programs and projects that
improve the water quality of Newport Bay and the
ocean;
• Oppose policies, programs or projects that detract
from good water quality in the Newport Bay
watershed and the ocean; and
• Develop, fund, and monitor water quality initiatives,
including testing and structural projects, that meet
the Committee's mission.
COMMITTEE AUTHORIZATION:
Resolution 2003 -63
COMMITTEE MEMBERS:
Council Member Gardner (Chair), Council Member
Henn (Vice Chair), Roberta Jorgensen, Jim Miller,
George Robertson, Randy Seton, Tom Houston,
Janet Rappaport, Dennis Baker
LENGTH OF TERM FOR MEMBERS:
The three Council Members (currently, there is one
vacancy) and seven citizen members serve for
a one -year term subject to renewal by the City
Council.
FREQUENCY OF MEETINGS:
The second Thursday each month, unless otherwise
noticed.
STAFF LIAISON:
John Kappeler, Water Quality Manager
STAFF SUPPORT:
Staff allocates approximately 30 hours a month to
this committee.
QUARTERLY PROGRESS REPORT:
The Coastal /Bay and Water Quality Committee
met this quarter to discuss, review, or approve the
following items:
• Water quality projects and programs- reviewed the
Poseidon Desalination Project and the Orange
County Sanitation District (OCSD) Maintenance
Project
• Presentations - Irvine Ranch Water District's (IRWD)
Natural Treatment System, 2011 Annual Ocean,
Harbor & Bay Water Quality Report and the Newport
Bay Total Maximum Daily Load (TMDL) Program
On November 27, 2012, the City Council amended
the Coastal /Bay Water Quality Citizens Advisory
Committee to reestablish it as the Water /Quality
Coastal Tidelands Management Committee
(Resolution 2012 -115). Subsequently, the
committee's final meeting was on December
13, 2012, and the new Water /Quality Coastal
Tidelands Management Committee will kickoff next
quarter - pending City Council confirmation of the
committee members.
23
Environmental Quality
Affairs Committee
PURPOSE:
As requested by the City Council, the
Environmental Quality Affairs Committee
(EQAC) advises the City Council on policies,
programs and projects that improve or detract
from the environmental quality of the City;
comments on Notices of Preparation; advises
on any matter referred to the Environmental
Quality Affairs Committee by the City Council or
City Manager.
COMMITTEE AUTHORIZATION:
Established by Resolution 2012 -116
COMMITTEE MEMBERS:
Currently, all vacant; new appointments to the
committee were made in February 2013.
LENGTH OF TERM FOR MEMBERS:
The seven members appointed by the City
Council shall serve a four year term, with a limit
of two consecutive terms. Council Member
appointees shall serve a one -year term.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Patrick Alford, Planning Manager
STAFF SUPPORT:
Staff allocated approximately 20 hours to this
committee during the quarter.
24
QUARTERLY PROGRESS REPORT:
The committee attempted to meet on October 1,
2012, to draft comments on the Uptown Newport Draft
Environmental Impact Report; however, the committee
could not convene due to the lack of a quorum.
On November 27, 2012, the City Council reorganized
EQAC to consist of seven members from various
geographical areas of the City appointed by the
City Council and two non - voting Council Members
appointed by the Mayor, subject to confirmation by the
City Council.
Newport Coast
Advisory Committee
PURPOSE:
Advise the City in the implementation of the
Newport Coast Annexation Agreement and any
other issue relating to Newport Coast, Newport
Ridge, or Crystal Cove.
COMMITTEE AUTHORIZATION:
Established by Resolution 2001 -81
COMMITTEE MEMBERS:
Three members appointed by the City, four
appointed by the Newport Coast Committee of
2000 (NCC2K). Current membership includes Mayor
Gardner, Council Member Curry, Jim McGee
(Chair), Gerry Ross (Vice Chair), Daniel Wampole
and one vacancy
LENGTH OF TERM FOR MEMBERS:
The seven members of the committee serve for a
term of three years.
FREQUENCY OF MEETINGS:
In recent years, called as needed.
STAFF LIAISON:
Dave Kiff, City Manager
STAFF SUPPORT:
Minimal given that the committee has not met in
recent years.
QUARTERLY PROGRESS REPORT:
This committee cannot be disbanded without
violating the Newport Coast Annexation
Agreement, which calls for its creation and
maintenance. This committee met frequently
- monthly at least - in 2001, 2002, and for a few
years after the January 1, 2002 annexation of the
Newport Coast community. With the community
center completed and operating, fairly few
issues arise that require the committee to meet.
Committee members remain relatively active
in City issues, and very active in Newport Coast
issues (typically via their Master Homeowners
Associations).
25
Special Events
Advisory Committee
PURPOSE:
The Special Events Advisory Committee
was formed to assist the City Council in
evaluating requests for City support of
community events. The Committee assesses
every application for City support based
upon each event's ability to meet all or
most of the established evaluation criteria.
The Council relies upon the committee's
recommendation when making event
support funding decisions.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 2009 -22.
COMMITTEE MEMBERS:
Paul Blank, Judy Brower, Janis Dinwiddie,
Marshall Topping, Vicki Higgins, Jeffrey Cole
LENGTH OF TERM FOR MEMBERS:
The committee is ongoing until such time as
the need for the committee no longer exists.
FREQUENCY OF MEETINGS:
Asneeded
STAFF LIAISON:
Tara Finnigan, Public Information Manager
STAFF SUPPORT:
None at this time.
QUARTERLY PROGRESS REPORT:
At its November 27, 2012 meeting, the City
Council disestablished the Special Events
Advisory Committee (Resolution No. 2012-
117).
26
Aviation Committee
PURPOSE
Generally, to assist the City in the implementation
of Council Policy A -17 (Newport Beach City Council
Airport Policy),
COMMITTEE AUTHORIZATION:
Established by Resolution No. 9597 (1979). Recently
amended by Resolution No. 2011 -31 (April 12, 2011).
COMMITTEE MEMBERS:
City Council (3) - Leslie Daigle (Chair), Rush Hill
(Vice Chair), and Tony Petros.
City Manager Dave Kiff
City Attorney Aaron Harp
Council District representatives - Kay Mortenson,
Henry Arjad ( #1), Eleanor Todd, Gerald Scarboro
( #2), Tom Anderson, Bonnie O'Neil ( #3), Tom Meng
Ron Darling ( #4), John Cunningham, Craig Page
( #5), Shirley Conger, Lloyd "Bud" Rasner ( #6),
Suzanne Casey, Jim Dunlap ( #7).
President of Airport Working Group - Tony Khoury
Representative from Airfair /SPON - Melinda Seely
Resident of Newport Coast /Newport Ridge - Roger
Ham
General Aviation Representative - not yet named
LENGTH OF TERM FOR MEMBERS:
Not defined by Resolution.
FREQUENCY OF MEETINGS:
The last Monday of each month, unless otherwise
noticed.
STAFF LIAISONS:
Dave Kiff, City Manager
Tom Edwards, Consultant
STAFF SUPPORT:
Tom Edwards' attendance at the meetings and
his monthly "All Things Aviation" summary is part
of his monthly retainer ($5K /mo). Staff allocates
approximately eight hours per month to this
committee, although in this QBR period about four
hours a week has been dedicated above that for
Settlement Agreement issues and discussion over a
new departure pattern (RAWLZ).
QUARTERLY PROGRESS REPORT:
Some members of the Aviation Committee
contributed to a discussion with GE Aviation/
Naverus over the impacts to the community
of the FAA's recent "NexGen" departure
patterns for JWA called the "RAWLZ ^. RAWLZ
is not yet adopted, but is intended to mimic
the traditional departure patterns over Upper
Newport Bay for flights staying west of Las
Vegas or turning north (about 50% of all flights
leaving JWA) and where the planes have
cockpit equipment to follow the RAWLZ.
Committee members heard from JWA officials
about JWA's passenger counts and the City's
efforts to extend the neighborhood- friendly
protections at JWA, including the commercial
and general aviation curfews and the
passenger and average daily departure caps
for the loudest ( "Class A ") planes. These efforts
began in the first quarter of 2012 and continue
today.
It generally is the Committee's position that
the City always view Aviation via the lens
of Council Policy A -17 (Newport Beach City
Council Airport Policy). The policy does not
speak to departure patterns that may Impact
one neighborhood over another, but it does
speak to the importance (above all else) of the
Settlement Agreement's protections.
More information can be found online at
newportbeachca.gov /jwa.
27
General
Plan
/Local Coastal
Program
Implementation
PURPOSE:
The Committee is charged with the tasks of
developing a work program for the
following items and overseeing its progress:
A. Revision of Coastal Land Use Plan;
B. Revision of Zoning Code;
C. Completion of Local Coastal Program
Implementation Plan;
D. Study of infrastructure needs associated with
development authorized in the General Plan,
and establishment of developer impact fees for
infrastructure;
E. Revision of City Council policies;
F. Revision of Building Code;
G. Public participation on the previous items; and
H. Any other means of implementing the General
Plan that may be assigned to the Committee by
the City Council.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 2006 -106
COMMITTEE MEMBERS:
Council Member Selich (Chair), Mayor Pro Tern Hill,
Council Member Gardner, Planning Commission
Chair Michael Toerge, Planning Commissioner Fred
Amer!, and Planning Commission Vice Chair Bradley
Hlllgren
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the
committee no longer exists.
FREQUENCY OF MEETINGS:
As needed
28
STAFF LIAISON:
Brenda Wisneski, Deputy Community Development
Director
STAFF SUPPORT:
None
QUARTERLY PROGRESS REPORT:
The committee did not meet this quarter.
July
4th West
Newport
Safety
Planning
Committee
PURPOSE:
The July 4th West Newport Safety
Committee was formed to assist the City of
Newport Beach in identifying measures to
help contain, and eventually eliminate,
unruly behavior in West Newport on
Independence Day. The Committee's goal
is to create a safe, family friendly holiday
environment that residents and visitors can
equally enjoy.
COMMITTEE AUTHORIZATION:
Established by Council Resolution No. 2002 -58 on
September 10, 2002.
COMMITTEE MEMBERS:
Council Member Henn (Chair), Council
Member Rosansky, Craig Batley, Mary Bryant,
Paul Watkins, Margie Dorney, City Attorney or
designee, Police Department staff member
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the
committee no longer exists.
FREQUENCY OF MEETINGS:
Asneeded
STAFF LIAISON:
Tara Finnigan, Public Information Manager
Lt. Evan Sailor, Newport Beach Police Dept.
STAFF SUPPORT:
Minimal support needed for committee work.
(Significant staff time expended for the traffic control,
law enforcement, and community event efforts.)
QUARTERLY PROGRESS REPORT:
The committee did not meet this quarter.
Neighborhood Revitalization
PURPOSE:
The Neighborhood Revitalization Committee is a
direct outgrowth of one of the five 2011 annual
priorities identified by the City Council in February
of 2011. The purpose of the Committee is to identify
and then prioritize those areas of the community that
should have an investment of time, thought, and
resources to bring the areas up to "Newport Beach"
standards. Following City Council approval of the
prioritization, the Committee will identify desired
outcomes, develop a plan to achieve them, and
recommend budget appropriations to be approved
by the City Council. Additionally, the Committee
identified and established Citizens Advisory Panels
(CAPS) to guide and implement the revitalization
strategy for each specific area, encouraging public
input throughout the process.
COMMITTEE AUTHORIZATION:
Established by Resolution 2011 -26
COMMITTEE MEMBERS:
Council Member Henn (Chair), Mayor Pro Tern Hill
Council Member Selich
LENGTH OF TERM FOR MEMBERS:
Term ends December 31, 2012
FREQUENCY OF MEETINGS:
Asneeded
STAFF LIAISON:
Kimberly Brandt, Community Development Director
30
STAFF SUPPORT:
The City Council allocated $650,000 from Fiscal
Year 2011 -2012 budget savings to fund this
overall effort to date. Depending upon specific
tasks, additional budgetary allocations may be
forthcoming. Staff allocates approximately five
hours per meeting to this committee.
QUARTERLY PROGRESS REPORT:
The Neighborhood Revitalization Committee's term
expired on December 31, 2012. However, the ongoing
revitalization efforts for the Balboa Village will continue
with the newly created Balboa Village Advisory
Committee (BVAC) that the City Council created on
September 25, 2012 (see page 21 for the BVAC's report).
Background information on the City's Neighborhood
Revitalization efforts can be found online at
newportbeachca .gov /revitalization.
Tidelands Management
PURPOSE:
The goals of the Tidelands Management
Committee are to:
1) Establish long term visions for the tidelands
including the Upper and Lower Bays,
beaches and other components;
2) Study and adopt a Tidelands Infrastructure
Master Plan;
3) Research, consider and recommend
appropriate governance structures;
4) Oversee ongoing execution of the Tidelands
Infrastructure Master Plan projects; and
5) Identify and establish a Citizens Advisory
Panel to assist the Committee, encouraging
public input throughout the process.
COMMITTEE AUTHORIZATION:
Established by Resolution 2011 -26
COMMITTEE MEMBERS:
Council Member Henn (Chair), Council Member
Selich, Council Member Gardner
CITIZENS ADVISORY PANEL MEMBERS:
Linda Beimfohr, John Corrough, Win Fuller,
Terry Hartman, Jeff Herdman, Jerry King, Don
Lawrenz, Doug West
LENGTH OF TERM FOR MEMBERS:
March 31, 2013
FREQUENCY OF MEETINGS:
The third Wednesday each month, unless
otherwise noticed.
STAFF LIAISON:
Chris Miller, Harbor Resources Manager
STAFF SUPPORT:
Staff allocates approximately 30 hours per
month to this committee.
QUARTERLY PROGRESS REPORT:
The Tidelands Management Committee met this quarter
to discuss, review, or approve the following items:
• Proposed reorganization of the Harbor Commission
• Segregating harbor funds to be used for harbor
projects only
31
Reports
city of newport beach I city manager's office
newportbeachca.gov 1 949.644.3001
quarter ending december 31, 2012
Future Permit Center
1 \\
Civic Center & Park Construction
Civic Center & Park
DEPARTMENTS:
City Manager's Office
Public Works Department
PROJECT LEAD:
Steve Badum, Assistant City Manager
PROJECT START DATE:
2008
TARGET COMPLETION DATE:
Spring 2013
DESCRIPTION:
The Civic Center & Park construction project
includes a LEED silver City Hall office building, one
of the city's largest parks (15 acre), a 450 -space
parking structure, an emergency readiness
center, a restored wetlands, a dog park and an
expansion of the Newport Beach Central Library.
It is located on two parcels inland of the Newport
Beach Central Library and bordered by Avocado
Avenue and MacArthur Boulevard. The project
also includes a community room, new Council
Chambers, a "One Stop" Customer Service
Center, a civic green, and a small cafe to serve
library and city hall customers.
FUNDING SOURCE:
Bond Proceeds and General Fund
FUNDING REQUIRED FOR CONSTRUCTION:
$107,284,141 (estimated construction -does not
include soft costs)
FUNDING ALLOCATED TO DATE:
$107,284,141 (hard construction costs only)
AMOUNT SPENT TO DATE:
$95,519,106
STATUS TO DATE:
The project is slightly behind its original schedule due
to some minor delays with material delivery. The first
deliveries of furniture have occurred and will continue
as the interior work in each bay of the City Hall building is
completed.
Our anticipated move -in date is tentatively set for
April 5 -10, 2013. Every effort will be made to get City
Hall services up and running at the new Civic Center as
quickly as possible. Look for future announcements as to
the official move date.
Be sure to mark your calendars to attend our community
celebration on Saturday, May 4, 2013, beginning at 10
a.m. with a brief ribbon cutting ceremony followed by an
open house celebration from 10:30 a.m. to 1 p.m.
Project and construction information and photos are
available online at newportbeachca.gov /civiccenter.
Existing City Hall Complex Re -use
DEPARTMENT:
Community Development
PROJECT LEAD:
Kimberly Brandt, Community Development
Director
PROJECT START DATE:
July 2010
TARGET COMPLETION DATE:
December 2014
DESCRIPTION:
With the construction of the new Civic Center
well underway, the City has been planning
for the re -use of the existing City Hall Complex
located at the corner of Newport Boulevard
and 32nd Street. The site provides an excellent
opportunity for redevelopment in a manner
that benefits the areas of Lido village, Balboa
Peninsula, and West Newport Beach. The goal
is to develop and approve a plan for the future
use of the property located at 3300 Newport
Boulevard. Work is progressing on amendments
to the General Plan, Coastal Land Use Plan, and
Zoning Ordinance to accommodate a future
mixed use development that would be either
a luxury apartment community with possibly a
small ancillary retail component or an upscale,
boutique hotel with possibly a complementary
residential element.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
Funding to be determined and is dependent
upon the full scope of necessary analysis.
FUNDING ALLOCATED TO DATE:
Approximately $90,000 has been allocated
for the preparation of market and economic
feasibility analysis and environmental review.
AMOUNT SPENT TO DATE:
Approximately $90,000
STATUS TO DATE:
In June of 2012, the City Council initiated the necessary
land use plan and zoning amendments to change
the site's land use designation and zoning from Public
Facilities to Mixed -Use to a provide flexible land use
scheme to allow for a variety of commercial, residential,
and /or civic uses. Either a hotel or mix -use apartment
type of project is considered viable from a market and
economic perspective. On September 25, 2012, the
City Council provided direction on the scope of the
land use and zoning amendments and to include both
development scenarios in a Request for Qualification
(RFQ) process.
In October 2012, the City issued a RFQ requesting
statements of qualifications from developers interested
in participating in the redevelopment of the site. In
November 2012, the City received statements of
qualifications from fifteen teams and on January 8,
2013, the City Council selected six teams to participate
in preparing specific development projects in response
to a Request for Proposals (RFP). Three teams will be
working on a mixed -use development plan and three
teams will be developing plans for a boutique hotel.
The six teams are: 1) Pacific Hospitality Group; 2) AMU
Residential Partners; 3) RD Olson Development: 4) Olen
Properties; 5) Sonnenblick Development Company; and
6) The Shopoff Group.
On January 17, 2013, the draft land use amendments
were considered by the Planning Commission which
recommended the adoption of the amendments that
will be considered by the City Council on February 26,
2013. After the City Council takes final action, only the
Coastal Land Use Plan amendment will require review
and approval by the California Coastal Commission
(CCC).
The Request for Proposals was issued in early February
2013, a tentative schedule has proposals being
submitted in early April. The proposals will provide the
first look at concepts for a future mixed -use project or
boutique hotel. After a thorough public examination of
all proposals received, the City Council will select one
development team and project. The selected team will
then refine and finalize the design that will be subjected
to appropriate entitlement processes, environmental
review, and public hearings priorto final approval.
More information is available online at
newportbeachca.gov/3300,
37
_
�j)'��
cocs
Fire Ring Removal
DEPARTMENT:
Community Development Department
PROJECT LEAD:
Brenda Wisneski, Deputy Community Development
Director
PROJECT START DATE:
February 2012
TARGET COMPLETION DATE:
Spring 2013
DESCRIPTION:
Newport Beach has concrete fire rings on the
beach in two areas: there are 27 fire rings located
on Corona del Mar State Beach and 33 fire rings
located near the Balboa Pier. Some of the fire rings
are located on State property (Corona del Mar),
and all of the fire rings are located in the coastal
zone. The fire rings are appreciated by many who
visit, but also result in extensive and often daily
wood smoke released in adjacent residential areas.
The City Council voted 7 -0 in favor of upholding
the Parks, Beaches & Recreation Commission's
recommendation and directing City staff to take
the necessary steps to remove the fire rings at
both locations. Removal of the fire rings requires a
Coastal Development Permit to be issued by the
California Coastal Commission.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
None
FUNDING ALLOCATED TO DATE:
None
AMOUNT SPENT TO DATE:
None, other than staff time
STATUS TO DATE:
An application for the removal of the fire rings
was filed with the California Coastal Commission
(CCC) in May 2012 and was deemed complete in
November 2012. A CCC hearing is anticipated to
be held in San Diego in March 2013.
Project information is available online at
newportbeachco.gov /firerings.
M
DEPARTMENTS:
City Attorney's Office, City Manager's Office,
Community Development
PROJECT LEAD:
City Attorney and City Manager
PROJECT START DATE:
2007
TARGET COMPLETION DATE:
Ongoing
Group Residential Uses
DESCRIPTION:
Implement and defend group home regulations
to maintain the residential character of the City's
residential neighborhoods while providing equal
access to housing and accommodating the needs
of the disabled.
FUNDING SOURCE:
General Fund and Fund Balance
TOTAL FUNDING REQUIRED FOR PROJECT:
All costs have not been specifically identified since a
great deal of the costs is internal, staff resources from
the City Manager's Office, City Attorney's Office,
Planning, and Code Enforcement.
FUNDING ALLOCATED TO DATE:
$3.4 million on outside counsel and litigation costs to
date.
AMOUNT SPENT TO DATE:
$3.4 million on outside counsel plus internal
staffing and the Hearing Officer for administrative
proceedings.
STATUS TO DATE:
Ordinance No. 2008 -05 has been adopted and
enforced through all necessary administrative
proceedings. The City is at the stage of defending
the Ordinance in federal court and in U.S.
Department of Justice and Department of Housing
and Urban Development proceedings. Additionally,
the City is in litigation with several operators of group
homes who have failed to comply with the provisions
of the Municipal Code. As to these issues:
(1) Federal Litigation:
The federal litigation involving Yellowstone, Pacific
Shores Newport Coast Recovery and the City was
successfully resolved in the City's favor but is on
appeal before the 9th Circuit Court of Appeals. A
three judge panel of the 9th Circuit Court of Appeals
heard oral arguments on November 6, 2012. A
written opinion from the 9th Circuit Court of Appeals
is expected within three to six months.
(2) Challenge to Morningside Zoning Agreement:
Maintain Our Residential Neighborhoods ( "MORN ")
has filed a challenge to the adoption of the Zoning
Agreement with Morningside Recovery that was the
vehicle for settling the federal court litigation involv-
ing the City and Morningside Recovery. This case
is set for trial in April 2013: however, it is anticipated
that the trial will be continued (or stayed) pending
the final outcome of the case over the termination
of the City's Zoning Agreement with Morningside
(3) Enforcement of Morningside Zoning Agreement:
On August 9, 2011, the Council adopted Ordinance
No 2011 -20, which terminated the Zoning Agree-
ment between the City and Morningside. Morning-
side filed a challenge to the City's termination of
the Zoning Agreement in Orange County Superior
Court and the City filed a cross- complaint against
Morningside seeking to abate the violations of the
City's Zoning Code at 4823 A River Avenue, 4823 B
River Avenue, 29 Ima Loa Court, 100 Via Antibes,
102 Via Antibes, 208 Via Lido Soud and 533 Via Lido
Soud. On December 15, 2011, the Court granted
the City's motion for a preliminary injunction and
ordered Morningside to fully comply with all of the
operating conditions in the Zoning Agreement
during the pendency of the litigation. The court
also prohibited Morningside from opening any new
unlicensed facilities within the City or expanding
any of its existing facilities to serve more clients. On
June 19, 2012, the Court granted the City's motion
upholding the City's decision to terminate the Zon-
ing Agreement. Trial on the City's cross - complaint
to abate violations of the City's Zoning Code has
commenced and the court should issue a decision
within the next three to four months.
(4) Enforcement Against Yellowstone:
With the Council's authorization, on October 11,
2011, the City fled a civil case seeking to abate
four Yellowstone residential care facilities located
at 1621 Indus Street, 1561 Indus Street, 20172
Redlands Drive and 1571 Pegasus Street based
on Yellowstone's alleged violation of the Newport
Beach Municipal Code. The court has stayed this
action pending a decision by the Ninth Circuit
Court of Appeals in the aforementioned lawsuit.
41
Implement Traffic Management
DEPARTMENT:
Public Works
PROJECT LEAD:
Dave Webb, Public Works Director
Tony Brine, City Traffic Engineer
PROJECT START DATE:
January 2007
TARGET COMPLETION DATE:
Fall 2013
DESCRIPTION:
This project improves and modernizes traffic signals
throughout the city to improve system reliability,
traffic flow and to reduce congestion. The
implementation of the traffic signal modernization
program allows staff to monitor, adjust and
optimize traffic signal timing and operations from
the Traffic Management Center (TMC) located
at City Hall. The program consists of upgrades to
119 traffic signals with new controllers, fiber optic
connections, and Closed Circuit Television (CCTV)
cameras at selected intersections.
FUNDING SOURCE:
Transportation and Circulation, Measure M
Turnback, Measure M Competitive
TOTAL FUNDING REQUIRED FOR PROJECT:
$6,500,000
FUNDING ALLOCATED TO DATE:
$5,900,000 (excludes Phase 8)
AMOUNT SPENT TO DATE:
$5,000,000
STATUS TO DATE:
Due to the overall size of the traffic modernization
program, it was divided into eight phases. To date,
90 traffic signals have been upgraded and linked
to the new high speed fiber optic backbone, 27
CCTV cameras have been installed, and the new
TMC is operational. The City's annual traffic signal
rehabilitation program is for performing necessary
maintenance on existing signal equipment and
was combined with the modernization program
for efficiency. The noted funding information only
includes estimates for the traffic modernization
program.
Program Overview:
Phases 1 through 5 and Phase 7 are complete and
operational. These phases included the intersections
along Balboa Peninsula, Superior Avenue, MacArthur
Boulevard, Jamboree Road, City owned portions of
Coast Highway and intersections in the airport area,
Newport Center and along Irvine Avenue.
Phases 6 and 8 includes improvements to Newport
Coast Drive, San Miguel Drive, Bonita Canyon Drive,
and portions of San Joaquin Hills Road. The design
of Phase 6 is planned for Summer 2012. Measure M2
grant funding was awarded for a portion of the
project's construction. Portions of Phase 8 will be
designed and constructed through a cooperative
agreement with the City of Irvine in Fiscal Year 2012 -13.
This partial phase was also awarded Measure M2 grant
funding for construction.
43
Lower Bay Dredging
DEPARTMENT:
Public Works
PROJECT LEAD:
Chris Miller, Harbor Resources Manager
PROJECT START DATE:
2012
TARGET COMPLETION DATE:
February 2013
DESCRIPTION:
The project initially Included dredging
approximately 1.2 million cubic yards in the main
navigational channels of the Lower Bay by the
federal government. Due to budget constraints, the
Army Corps of Engineers initiated a smaller project
to dredge approximately 350,000 cubic yards
of sediment in the harbor's critical areas. About
two - thirds of the sediment was suitable (clean) for
ocean disposal at the off -shore site "LA -3 ", with the
remaining material disposed at the Port of Long
Beach ( "POLB "). This part of the project, Phase I,
commenced May 1, 2012, and was completed In
September 2012.
In July 2012, the City Council and the County
Board of Supervisors approved additional funding
for Phase II which will dredge an additional
210,000 cubic yards of sediment. When Phase II
is complete, nearly all of the shallow areas in the
harbor will be dredged to its authorized depths.
FUNDING SOURCE:
Federal Funds and Tidelands (City and County)
TOTAL FUNDING REQUIRED FOR PROJECT:
$11.5 million (Phases I & II)
FUNDING ALLOCATED TO DATE:
$400,000 (O &M City Tidelands), $100,000 (City CIP),
$2.4 million in federal funds, $2.0 million in additional
federal funds, $2.5 million contributed by the City of
Newport Beach for Phase I; $2.5 million contributed
by the City of Newport Beach for Phase II, and
approximately $1.2 million contributed by the
County for dredging in the County Tidelands.
AMOUNT SPENT TO DATE:
$400,000 for O &M Tidelands for sediment testing,
$4.4 million of federal funds to award contract, $5.0
million for City O &M Tidelands to award Phases I &
II, and $1.2 million for County Tidelands to dredge
Phases I & II.
STATUS TO DATE:
The Corps awarded the contract to R.E. Staite
Engineering, and dredging commenced on May
1, 2012. The project is scheduled to be complete in
February 2013. The Port of Long Beach provided a
disposal option for the harbor's "unsuitable" ocear
disposal material by permitting the City to barge
this material to its Middle Harbor Fill Project.
During this quarter, dredging occurred in the main
federal navigational channels as well as in two
smaller City /County owned channels around Linda
Isle. As of December 31, 2012, approximately
440,000 cubic yards of material was removed from
the Lower Bay with all material being accepted by
Port of Long Beach.
For more project information and an up -to -date
construction schedule, visit the City's website at
newportbeachca .gov /lowerbaydredging.
45
V
If
Marina Park
�ti� L'N'G r- IS
a►
OW
Marina Park
DEPARTMENT:
Public Works
PROJECT LEAD:
Dave Webb, Public Works Director
Iris Lee, Senior Civil Engineer
PROJECT START DATE:
2006
TARGET COMPLETION DATE:
Fall 2015
DESCRIPTION:
The Marina Park design plan proposes a new
marina which includes a 23 slip visiting vessel
marina, visitor side tie dock and floating docks
to support youth and adult sailing programs and
mooring support services, 12,700 square foot
sailing center building, 10,800 square foot com-
munity center building, new park with amenities
including half court basketball courts, tot lot anc
playground, exercise circuit, walking paths and
beach area, new Girl Scout house and parking.
The Marina Park site is located on the bay side
of Newport Peninsula between 15th and 18th
Streets. The 10.4 acre site is owned by the City
and is currently being used for several purposes
including a 57 space mobile home park, Las
Arenas and Veterans Memorial Parks, Balboa
Community Center and parking lots, 18th Street
Sailing Base and leased space for a Girl Scouts
meeting facility.
FUNDING SOURCE:
General Fund -Major Facilities
TOTAL FUNDING REQUIRED FOR PROJECT:
$30,000,000
FUNDING ALLOCATED TO DATE:
$13,900,000
AMOUNT SPENT TO DATE:
$2,541,885
STATUS TO DATE:
With 2012's approval by the California Coastal
Commission (CCC) of the Marina Park project, staff
is currently working on getting an approved Coastal
Development Permit and moving forward with final
project design. The design team is focusing on the
construction document phase, which details the design
development plans for construction purposes. Various
value engineering measures were implemented to
reduce casts, while delivering a quality project.
While the City is moving forward with the Marina Park
design, staff has also been working closely with the
Girl Scout Council of Orange County to incorporate its
design of the new Girl Scout House at the project site.
In the coming months, staff will be working on obtaining
the final issuance of the U.S. Army Corps of Engineers'
404 permit and the Coastal Commission's Coastal
Development Permit. In March, the project is returning
to the CCC to seek approval of the CLUP amendment
to incorporate the projects 71' lighthouse design
feature.
Our current schedule now estimates construction
starting in 2013, with completion in 2015.
Project information can be found online on the City's website
at newportbeachca.gov /madnapark.
47
Newport Banning Ranch
DEPARTMENTS:
Community Development, Public Works, City
Attorney's Office, and City Manager's Office
PROJECT LEAD:
Patrick Alford, Planning Manager
PROJECT START DATE:
August 2008
TARGET COMPLETION DATE:
In 2012, the project received all necessary approvals
from the City of Newport Beach; the applicant must
now secure project approval from the California
Coastal Commission.
DESCRIPTION:
Newport Banning Ranch is a 402.3 -acre planned
community proposed by Newport Banning Ranch,
LLC; a partnership formed by Aera Energy, Cherokee
Investment Partners, and Brooks Street. The project
would contain a maximum of 1,375 dwelling units,
75,000 square feet of retail commercial, a 75-
room "boutique" hotel, parks, and open space.
The site is generally bound to the north by Talbert
Nature Preserve /Regional Park (Costa Mesa); to
the south by West Coast Highway and the Newport
Shores Community; to the east by Newport Crest
Community, West Newport Mesa, and Westside
Costa Mesa; and to the west by a U.S. Army Corps of
Engineers wetlands restoration area and the Santa
Ana River. Approximately 40 acres of the site are
located within the incorporated boundary of the
City of Newport Beach; the remainder of the site is
within unincorporated Orange County, but within
the City of Newport Beach's adopted Sphere of
Influence.
FUNDING SOURCE:
General Fund (off -set by application fees)
TOTAL FUNDING REQUIRED FOR PROJECT:
$4 million (estimated)
FUNDING ALLOCATED TO DATE:
$3,807,000
AMOUNT SPENT TO DATE:
$3,703,210
STATUS TO DATE:
The project requires the approval of a coastal
development permit by the California Coastal
Commission. The applicant anticipates submittal to the
Coastal Commission in February, 2013.
Project information can be found online at
newportbeachca.gov/banningranch.
49
Relinquishment of Newport Boulevard
Relinquishment of Newport Blvd
DEPARTMENT:
Public Works
PROJECT LEAD:
Dave Webb, Public Works Director
PROJECT START DATE:
2008
TARGET COMPLETION DATE:
December 2013
DESCRIPTION:
The goal of this project is to initiate a long -range
planning process for the City to eventually control
the 0.17 mile segment of Newport Boulevard
between Finley Street and the West Channel
Bridge in an effort the improve coordination
of vehicle and bicycle traffic on and off the
Balboa Peninsula, as well as provide enhanced
landscape improvements on Newport Boulevard
through Lido Village. The City has initiated the
relinquishment process to acquire ownership of
the necessary State right -of -way which is a multi-
step process that Involves passing appropriate
legislation, State review of the facility for possible
relinquishment, preparation of a report on the
facilities and development of an offer for the City
to acquire the facilities, City accepting the offer
or submitting a counter offer, and then having
the State prepare the necessary right -of -way
and design reports and process them through
the California Transportation Commission. There
is a generally defined process and estimated
schedule that the State needs to complete in
order to relinquish the facilities to the City.
FUNDING SOURCE:
No funding is necessary to acquire this segment of
roadway from the State other than the cost of staff
time to process the item.
TOTAL FUNDING REQUIRED FOR PROJECT:
To be determined
FUNDING ALLOCATED TO DATE:
None
AMOUNT SPENT TO DATE:
None other than staff time
STATUS TO DATE:
Caltrans staff is currently working on the required
documents and legal maps for the relinquishment
of Newport Boulevard from Finley Street to the West
Channel Bridge. The City Council approved the
relinquishment agreement on February 26, 2013.
From there, the agreement goes to the California
Transportation Commission for its approval in Spring/
Summer 2013 with the relinquishment process
estimated for completion In Summer /Fall 2013.
Additionally, the State informed the City back
in April 2012 that they no longer had any
relinquishment funding available to pay the
agreed upon $20,000 fee. In an effort to keep the
process moving forward, City staff negotiated with
Caltrans to have at least $20,000 in needed signal
upgrades completed on the Finley Avenue and
Via Lido signals, in lieu of the relinquishment cash
payment. This work is currently being identified
and programmed to allow the State to meet its
obligation.
51
Sunset Ridge Park
DEPARTMENT:
Public Works
PROJECT LEAD:
Andy Tran, Senior Civil Engineer
PROJECT START DATE:
August 2007
TARGET COMPLETION DATE:
Spring 2014
DESCRIPTION:
The proposed 13.7 acre Sunset Ridge Park is
situated on the northwest corner of West Coast
Highway and Superior Avenue in West Newport
Beach. Sunset Ridge Park is planned to be an
active park per the City's General Plan with
amenities including Pony League baseball field,
soccer fields, children's tot lot area, restrooms,
butterfly garden, shaded viewpoint, walkways,
walls, and landscaping.
FUNDING SOURCE:
General Fund and Park -in -lieu
TOTAL FUNDING REQUIRED FOR
PROJECT:
$12 million`
FUNDING ALLOCATED TO DATE:
$11.2 million`
AMOUNT SPENT TO DATE:
$2.6 million'
'Not including cost of land purchased from
Caltrans for $5.2 million.
STATUS TO DATE:
At its August 9, 2012 meeting, the California Coastal
Commission (CCC) approved the park application with
special conditions. Since the approval, staff has been
continuously working with CCC staff and revising final
construction documents to reflect the special conditions
of the Coastal Development Permit.
Construction is anticipated to begin in Spring of 2013
with an estimated project completion by Spring of 2014.
This timeline is largely dependent on receiving timely
reviews from CCC.
Project information is available on the City's website at
newportbeachca .gov /sunsetridgepark.
53
Updating Harbor Charges
Updating Harbor Charges
DEPARTMENT:
City Manager's Office
City Attorney's Office
Public Works Department
PROJECT LEAD:
Rob Houston, Assistant to the City Manager
Michael Torres, Assistant City Attorney
Chris Miller, Harbor Resources Manager
PROJECT START DATE:
September 2010
TARGET COMPLETION DATE:
Fall 2013
DESCRIPTION:
Over the past few years, the City of Newport Beach
( "City ") has reviewed its administration of public
tidelands property within Newport Harbor. As a result
of this comprehensive review, the City adopted
new permit and lease templates and adjusted
commercial and noncommercial tidelands rent
to fair market value (over 3, 5, or 8 periods). The
adjustment of tidelands rental rates to fair market
value avoids a violation of the Beacon Bay Bill (the
1978 legislative grant from the State, as amended),
California Constitution Article 16, Section 6, Newport
Beach Municipal Code Title 17, and City Council
Policy F -7.
The City completed its review of each user group
as follows: (1) moorings (completed Fall 2010);
(2) Balboa Yacht Basin (completed Fall 2010); (3)
commercial piers (completed November 2012); and
(4) noncommercial piers (completed December
2012).). These fees contribute to harbor projects
such as dredging and the provision of additional
harbor amenities.
FUNDING SOURCE:
General Fund and Tidelands Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
No further funding is anticipated for this project, as
it is complete.
FUNDING ALLOCATED TO DATE:
No further funding is anticipated for this project, as
it is complete.
STATUS TO DATE:
During this quarter, the City Council approved
new rates and permits /leases for commercial
marinas (both large and small marinas),
noncommercial piers, as well as rates for other
harbor uses such as fuel docks, shipyards, home
owner associations, yacht clubs, vessel rental
facilities, sport fishing businesses, vessel charter
businesses and other uses.
More information is available online at
newportbeachca .gov /harborrenters.
55
r -.
�.
West Newport Beach
Facility Planning
DEPARTMENTS:
City Manager's Office, Public Works and Finance
PROJECT LEAD:
Steve Badum, Assistant City Manager
Dave I<iff, City Manager
Dave Webb, Public Works Director
Dan Matusiewicz, Finance Director
PROJECT START DATE:
April 2011
TARGET COMPLETION DATE:
On -going
DESCRIPTION:
Most of the City's public buildings and facilities
on the west side of the city are reaching the
end of their service life and are in need of major
refurbishment or replacement. In 2006, the City
developed a comprehensive citywide Facilities
Financing Plan as a tool to identify, forecast and
fund the refurbishment and /or replacement of
numerous City owned facilities including police
and fire stations, libraries, community and senior
centers, services yards and parks. With the
upcoming relocation of City Hall to the new Civic
Center Complex, discussions have and continue
to take place as to how best to reconstruct the
remaining facilities to meet current and future
community needs.
The West Newport Beach Facility Planning
process will include building upon the current
efforts to redevelop the existing City Hall site
and develop conceptual plans and alternatives
to provide: consolidated maintenance and
operations facilities; replacement and potentially
relocated community center facilities and fire
stations; replacement of the existing Lifeguard
Headquarters building with smaller, more efficient
facilities located at Newport and Balboa Piers; as
well as continuing discussions regarding the future
of various other City facilities, particularly those
located on the western side of the Newport Bay.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
To be determined
FUNDING ALLOCATED TO DATE:
$75,000
AMOUNT SPENT TO DATE:
$75,000
STATUS TO DATE:
There has been no advancement since the last report
as staff continues to concentrate efforts on finishing the
Civic Center and Park project, the initiation of the City
Hall re -use, and obtaining final Coastal Commission
approval of Marina Park and Sunset Ridge Park. We
expect some progress during the next quarter.
57
Widen Jamboree Road
in the Airport Area
DEPARTMENT:
Public Works
PROJECT LEAD:
Andy Tran, Senior Civil Engineer
PROJECT START DATE:
January 2005
TARGET COMPLETION DATE:
Spring 2013
DESCRIPTION:
This two -phase project involves widening the
Jamboree Road Bridge over the SR73 Freeway by
22 feet to the west (Phase 1); and then widening
Jamboree Road at the intersection of MacArthur
Boulevard between Bristol Street North and Fairchild
Road (Phase 2) in an effort to reduce projected traffic
congestion and delay.
Phase 1 of the bridge widening project creates one
additional northbound and southbound thru lane on
Jamboree Road between MacArthur Boulevard and
Bristol Street South. This project required developing
a design and obtaining approval and a permit from
Caltrans for overcrossing the SR73 Freeway which
is owned by the state. Additionally, the project
required negotiations and purchase of three pieces
of private property as well as several Orange County
Transportation Authority (OCTA) grant funding
applications and successful funding award.
Phase 2 of the Jamboree Road Improvements will
provide one additional northbound lane through
the MacArthur Boulevard intersection, as well as an
additional left turn lane from southbound Jamboree
Road onto eastbound MacArthur Boulevard. This
phase also involves negotiations and voluntary
purchase of three pieces of private property within the
City of Irvine, as well as several OCTA grant funding
applications and successful funding award.
The City of Irvine is currently administering a separate
joint pavement rehabilitation project on Jamboree
Road between MacArthur and Campus Construction
of this project will start upon completion of both
phases.
FUNDING SOURCE:
Transportation and Circulation, IBC Settlement,
Measure M Turnback, and Measure M Competitive
TOTAL FUNDING REQUIRED FOR PROJECT:
$9.2 million
FUNDING ALLOCATED TO DATE:
$10 million
AMOUNT SPENT TO DATE:
$9.2 million
STATUS TO DATE:
On March 8, 2011, the Jamboree Road Bridge
Widening Project (Phase 1) was awarded for
construction by City Council. Construction began
in May 2011 and was substantially completed in
October 2012.
The construction contract for Phase 2 was awarded
by the City Council on September 25, 2012.
Construction is underway and is estimated to be
complete In Spring 2013.