HomeMy WebLinkAbout07 - Bayside Cove Walkway - Award of ContractaEW POQT CITY OF
NEWPORT B EACH
<o City Council Staff Report
Agenda Item No. 7
August 13, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb(a)newportbeachca.gov
PREPARED BY: Fong Tse, Principal Civil Engineer
949 - 644 -3321, ftse @newportbeachca.gov
APPROVED: 0.
TITLE: Bayside Cove Walkway — Award of Contract No. 5276
ABSTRACT:
Staff received acceptable bids for the Bayside Cove Walkway Project and is requesting
City Council approval to award the contract to GMC Engineering, Inc.
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Relieve the low bidder Aghapy Group, Inc. of their bid due to computation errors.
3. Award Contract No. 5276 to GMC Engineering, Inc. of Tustin, California, for the
total bid price of $147,967.00 and authorize the Mayor and City Clerk to execute
the contract.
4. Establish a contingency of $15,000.00 (approximately 10 percent) to cover the
cost of unforeseen work.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funds for this contract.
Account Description Account Number Amount
Contributions 7251- C3002020 $ 162,967.00
$ 162,967.00
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Proposed uses are as follows:
Vendor
GMC Engineering, Inc.
GMC Engineering, Inc.
DISCUSSION:
Bayside Cove Walkway —
Award of Contract No. 5276
August 13, 2013
Page 2
Purpose
Construction Contract
Construction Contingency
Total:
Amount
$ 147,967.00
15,000.00
$ 162,967.00
For many years, the City has been planning a continuous waterfront pedestrian path
from Bayside Drive at Promontory Bay to the Balboa Island Bridge. In order to complete
the path, a connection is necessary immediately east of the Newport Beach Yacht Club
(NBYC) to link the existing floating dock - gangway landing to the Marine Avenue
sidewalk. Accordingly, staff prepared the plans and specifications needed to complete
the walkway including: removal of existing improvements, new pedestrian walkway,
matching masonry screen walls and new landscaping.
Funding for the proposed walkway connection was included in the Amendment to
Zoning and Implementation and Public Benefit Agreement (amendment to Development
Agreement No. DA 2007 -002) between the City and The Irvine Company dated August
14, 2012. According to the agreement, The Irvine Company shall pay the City up to
$200,000 as a public benefit reimbursement for costs the City incurs related to plans,
specifications, permits and construction of the Bayside Walkway Connection project.
Payment shall be made within 90 days after receipt of written notice from the City that it
has awarded a construction contract for the project.
At 10:00 AM on July 16, 2013, the City Clerk opened and read the following bids for the
Bayside Cove Walkway Project:
BIDDER
Low Agaphy Group, Inc.
2 GMC Engineering, Inc.
3 Unique Performance Construction, Inc.
4 Micon Construction, Inc.
5 Ted Enterprises, Inc.
TOTAL BID AMOUNT
$118,900.00*
$147,967.00
$149,080.00
$149,565.00
$207,920.00
* Bid Withdrawn
Shortly after bid opening, Aghapy Group submitted a written request to withdraw their
bid due to errors made in preparing the bid (see Attachment B). Staff has reviewed the
request and recommends relieving Aghapy Group of their bid in accordance with Public
Contract Code Section 5101.
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Bayside Cove Walkway —
Award of Contract No. 5276
August 13, 2013
Page 3
The second low bidder, GMC Engineering, Inc. (GMC), possesses a California State
Contractors License Classification "A" as required by the project specifications. A check of
GMC's references indicates satisfactory completion of capital improvement projects for
the City and other municipalities. Although GMC's total bid amount is approximately
eighteen percent above the Engineer's Estimate of $125,000, the one percent difference
between GMC's bid and the next two bidders suggests that GMC's bid of $147,967.00 is
likely the market price to complete the proposed improvements.
Pursuant to the contract specifications, the contractor will have 50 consecutive working
days to complete the construction work exclusive of the plant establishment and
maintenance period. To encourage the timely completion of all construction work prior
to Thanksgiving, the contract documents set the liquidated damages amount for this
project at $1,000.00 per calendar day.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301(c) (maintenance
activities with negligible expansion) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). The Notice Inviting Bids for
this project was advertised in the City's official publication and in construction industry
publications.
Submitted by:
Q , David A. Webb
Public Works Director
Attachments: A. Location Map
B. Aghapy Group Inc. Bid Withdrawal Letter dated July 16, 2013
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LOCATION MAP C -5276 7/19/13
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Aghapy Group Inc.
dba Aghapy Construction Inc.
10900 Hartland St.
Bakersfield, CA 93312
To: City of Newport Beach
Attn.: Public Works Dpt.
Re: Bayside Cove Walkway
Subject: Bid Withdrawal
Greetings,
Attachment B
P: (661) 772 - 7817
F: (661) 589 - 7916
Date: July 16, 2013
After we have reviewed the above mentioned project, we found out that we did a
calculation error while adding the numbers from the tabulation worksheet (Clerical
Error): as a result we found our hid proposal amount is incorrect.
Please consider this letter as a request to withdraw Aghapy Group Inc. bid for the above
mentioned project.
Thank you for your consideration,
Best regards,
Signature: ......... .
Michael Michael
President
Cell: (562)900 - 2936
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