HomeMy WebLinkAbout05 - Big Canyon ReservoirCITY OF
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cq T` NEWPORT BEACH
LIFO0.N City Council Staff Report
Agenda Item No. 5
February 26, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
Public Works Department
David Webb, Public Works Director
949 - 644 -3311, dawebb(a)newgortbeachca.00v
PREPARED BY:
Michael J. Sinacori, P.E.
949 - 644 -3342, msinacori(a)newoortbeachca.gov
APPROVED:)L/11�
TITLE:
Approval of Amendment No. 3 to Professional Services Agreement
with MWH Global for Engineering Design and Construction Support
Services associated with Replacement of the Big Canyon Reservoir
Floating Cover
ABSTRACT:
The floating cover over the 200 - Million Gallon Big Canyon domestic water Reservoir (BCR) in
Corona del Mar is showing signs of extensive deterioration and inspection reports have
recommended replacement. A Professional Services Agreement (PSA) with MWH Global
(MWH) was approved by City Council in March 2012 for design of the replacement cover.
Design efforts have been completed, the project has been bid and is now ready for
construction. Additional services from MWH are being requested for final design and
construction support services.
74907i1,i1 1I: We] _LT
Approve Amendment No. 3 to Professional Services Agreement with MWH of Irvine,
California, to increase total compensation by $250,037.00 and authorize the Mayor and City
Clerk to execute the amendment.
FUNDING REQUIREMENTS:
There are adequate funds available in CIP Account No. 7511- C6002011 for Amendment No.
3 to the PSA with MWH.
DISCUSSION:
The City -owned and operated 200 - million gallon BCR located in Corona del Mar was
originally constructed in the early 1960's as a main delivery point for imported water from the
Metropolitan Water District. When it was constructed, an open water reservoir was a more
typical and acceptable facility. However, as water quality standards have become more
stringent over the years, the Department of Health Services (DHS) mandated that tho 9ity
Approval of Amendment No. 3 to Professional Services Agreement with MWH Global for
Engineering Design and Construction Support Services associated with Replacement of the
Big Canyon Reservoir Floating Cover
February 26, 2013
Page 2
cover the reservoir or abandon the facility. In 2005 the City completed the installation of the
current floating cover to satisfy this state requirement.
The current cover was intended to last 20 years; however, City staff noticed a significant
amount of degradation to the cover after approximately 5 years. In December of 2011, the
City filed a complaint against the contractor and subcontractors associated with the
manufacturing and installation of the BRC cover. In summary, the City's complaint alleges
the contractor and subcontractors failed to properly manufacture and install the cover. Thus
they violated contractual and other legal duties to the City. The litigation is still ongoing.
Due to the amount of degradation, is was determined that the cover needed to be replaced to
avoid a failure that may result in taking the reservoir out of service and interfering with normal
water system operations. MWH was selected by the City in March 2012 to provide the
required design services for the cover replacement. The project design effort has now been
completed. During the design effort, additional services were necessary to complete the final
construction documents. In addition, staff would like to utilize MWH for construction support
and inspection services to maintain continuity during replacement of the cover so as to
minimize the reservoir outage time and recommends this amendment to their contract.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQW) pursuant to Section 15302(c) (Replacement and reconstruction of
existing utility systems and /or facilities involving negligible or no expansion of capacity) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
Submitted by:
David A. Webb
Public Works Director
Attachments: A. Location Map
B. Amendment No. 3 to Professional Services Agreement with MWH Global
for Big Canyon Reservoir Floating Cover Replacement
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3 of 19
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ATTACHMENT B
AMENDMENT NO. THREE TO
PROFESSIONAL. SERVICES AGREE IVIENT 11111TI.1
IVIVVI -I AMERICA'S, INC.
FOR BIG CANYON RESERVOIR COVER
THIS AMENDMENT NO. THREE TO PROFE=SSIONAL SERVICES
AGREEMENT ( "Amendment No. Three "), is entered into as of this day of
2013, by and between the CITY OF NEWPORT BEACH, a California
Municipal Corporation ( "City "), and MWH AMERICA'S, INC. a California corporation
whose address is '19900 MacArthur Boulevard, Suite 250, Irvine, CA 92612
( "Consultant "), and is made with reference to the following:
RECITALS:
A. On March 27, 2012, City and Consultant entered into a Professional Services
Agreement ( "Agreement ") for engineering design services for the Big Canyon
Reservoir cover ( "Project ").
B. On October 4, 2012, City and Consultant entered into Amendment No. One to
the Agreement ( "Amendment No. One. ") to increase the scope of work and the
total compensation.
C. On January 31, 2013, City and Consultant entered into Amendment No. Two to
extend the term of the Agreement ( "Amendment No.. Two ").
D. City desires to enter into this Amendment No. Three to reflect additional services
not included in the Agreement and to increase the total compensation.
E. City and Consultant mutually desire to amend the Agreement, as provided below.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
SERVICES TO BE PERFORMED
The Scope of Work attached to the Agreement as Exhibit A shall be
supplemented to include the Scope of Work which is attached hereto as Exhibit A -2 and
incorporated ,herein by reference. The Project schedule attached to the Agreement as
Exhibit B shall be supplemented to include the Project Schedule 'which is attached
hereto as Exhibit B -1 and incorporated herein by reference. The City may elect to
delete certain tasks of the Scope of Work at its sole discretion.
2. COMPENSATION
The Fee Estimate and Rate schedule attached to the Agreement as Exhibit C
shall be supplemented to include the Fee Estimate which is attached hereto as Exhibit
C -2 and incorporated herein by reference.
4 of 19
Section 4.1 of the Agreement shall be amended in its entirety and replaced with
the following: "City shall pay Consultant for the services on a time and expense not -to-
exceed basis in accordance with the provisions of this Section and the Fee Estimate
and Rate Schedule attached to the Agreement as Exhibit C and incorporated herein by
reference. Consultant's total compensation for all work performed in accordance with
this Agreement including all reimbursable items and subconsultant fees, shall not
exceed Five Hundred Sixty Six Thousand Three Hundred Forty Eight Dollars and
no/900 ($566,348.00) without prior written authorization from City. No billing rate
changes shall be made during the term of this Agreement without the prior written
approval of the City."
3. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
[SIGNATURES ON NEXT PAGE]
MWH AMERICA'S, INC. Page 2
5 of 19
IN WITNI =SS WHEREOF, the parties hereto have executed this Arriend ment No.
Three on the dates written below.
APPROVED AS 'TO FORM:
CITY ATT'ORNEY'S OFFICE
By:
Aaron —I ar
City Attorney
ATTEST:
Date:._
By:
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
A California municipal corporation
Keith D. Curry
Mayor
CONSULTANT: MWI-I AMERICA'S, INC.,
a California corporation
By:
Richard Plecker
Vice President
By:
David Barnes
Chief Financial Officer
[END OF SIGNATURES]
Attachments: Exhibit A-2 — Scope of Work
Exhibit B -1 — Project Schedule
Exhibit C -2 — Fee Estimate
Al2 -00141
MWH AMERICA'S, INC. Page 3 s of 19
EXHIBIT A••2
SCOPE OF WORK
1'nlll'Ilenl.
scope 04 4 )Paoli
The scope of wotit to be completed by hiWH Americas; me. (me Cansullant) and ourfaam of
cu Alaj)sulla111L for Ira Big Cnnyun Rusarvair Planting Cmvef Replacement (dm Pmjout) for the Ott of
Newport Beach (City), It divided into brb phwas as descdbpd Wow:
o Phase N— G0ns1N.Cllpf•Pdonagoment. rgualliy Assurenceand Htl�lneedng SWafwn Sen'Icea
Phase V •• Post Corralmction Supporl 9e+NOYS
'rNa Scapa of Wink addroeues the oil'prlomquired to providu caw W alien mnnagem¢nt. duality
asuuranee and enghrieOng support servlmes during pro1'ect conauucllon as envlglanad In ilia current
scope oftvurfi for Phases l ltimugll Ill. Tu6sCOPOIOr Phaga6 IV& V was pre"rod . as an amendment to
the Corlslalani6 alglnnl mmmct W lh the City, Follmwng eomplallon cd Phese'III services, AMH will
pro'•tde cone W cllon aerv$' Cq for Une City OemW lting of W6elrucilon ldienri lefaaq quality aaauranaC,
enSineedng e4pport and pa$I Wneirdcdoft support livyk{as.
FPlaso 6V — Conntvpcgiop MpnpBempnt paid Quality Ae5umnaa +ervucan
W,A culndualpY Canetruetann cnarPnronc®
o Cocrdlrafte mid condo -ct a p+e•conslntillvn wnterepr9 wIU11M cantraetvr, deolgnnled
sLdlconir &GdKs); the Lity, olhei, appropriate pnrlles and appropriate fvVWH staff-
* preppie a summary of the praconetiucdon cvnfelenoe and dIalnbula, hisessum ilthatlho
Plujeai Manager viin offend the pmtansimatian confemnr».
o It is assumed that l$ hours of engllwenrtp Office support 61.111' effort devoled to preparing and
attending pre -bld cenferanca slid pruriadng Bin confafanae summary.
OU.d yybirrttal Roulaw
o Revlenshop dravilA9, material samples, aeHifr Gana, le^aingre ps, subSltullonregaesle,and
of horsutnuhtalc (tmnebnlodto WH dy the CeAlydHot) lot conformance tot" CwTU. c1
doEVra6als.
e Compile wridan pammems and rellun Shay d!aunngs to trio C•onlractor upon canplenon of the
review Process.
o Maintain a shop almling submilb3l fiW rnddng syslam In mmm dmelyroVaada5 and minindnt
potential delay_
o
it fa astLmah that MWH vein reviews taint 61 thirty ($g) Wbi n Ith and ra-submitlals, with dheen
(tm) submittals m4mN,ed by en3lneenrig office cuppold snd at an yverago review lime of B hours
atoll, 'The remaining hlleen (t5) submltals are assumed ta_be teNowed by the Inapr»!ar In the
field.
r A Copy Mail nuhmnlel erd other namimctian eanespaadence u91 be bunsmitled 161h9 Oily For hair
r6Cardt.
IV.c cn.Slta 91old Obuaroallon and f57arl ing
o PmAde an -vita gaid absereaban and muldt6nng to omew the quafily and program of armor
replacement canllmelion a HWIM to dalam7ina if prOVISIdas of tha comract dactlmorns air¢ being
flilalled.
e provide fnspecden of the inWIIvHon to guard the City againui dafecls and daficianaa t inth , work
of the Contractor arld to W,4o lie Cdnlrualar when'duf min and doficienaies ere nbsemd in the
Via&
e MiMi's oonsWPdcn Inspect9rrW l also monitor quality Assuranm Plan functia" and testing
pranmms related to mechanical plpmg andgeomeingrano ooyer Instanatlon work as oul lned in
Bin, CarmlrupAun OunlfiyASaurallca Plan.
c" OF NkWQFLT BEACH OLtarfaart ran
&A CAlnal: HESERVOIn RGATIIm COVE11 AEPIAGWRIT PaaP 10 4
MWId AMERICAS, INC. Exhibit A -2 Page 1
7 of 19
• Foy budg6gra ptnlm em, it ban been uauwned that Maray -t1va (22) conoaoVtIVe watsVO of �10 Jmala
parmnak(1JGa p(rt6nMuu)effect will he provided by ftV1Vli'u Construction lnupedor. Hmrever,
iniG effort night bo reducad and balanced nith more office wodt invalvemonl as required -
• Consulmnro condonation innimelar vdll duaet Its effort toward dalannfning Oral Via Whiplarad
ptojout will Oonfann to the plane trod upeddcallons. but oonsulmnt Shull not be rospony@le for 0)
moons, methods, tocJmlpuHa, of pfaeeduras of amstmetion sak etod by the Coraractor(s) or for
rime Safety precnollana and progroma Incident to the toad, of 00401`004043) or for any failure of
COnvucfor(a)la comply Milli Iaiv% ordinancao, rotes, or regulations appfioablo to the come WGlor
svodl. The parries rowgnlze that the conbactv(s)) Is responsible for ensuring that Con7WCllpn I'
in ocoorilmmew41i the plans and sl ecl8catlans. tlntn+Uhsisttdlrg any Inferonam refere aloes, or
Omissions to the conitary contalnad Whirr this cbcmrren6lhe Clry undennands that ON would
notdlrett any Contractors or subcpnlractors, at the JW site, and ills herebyagrood that
conaullantwould assume no obligation forany acts, twors, or o_nauslam of pgrdetolher than
e Camplela a hail}' mMinr1ion report that mamda da ismona and olmow5guAa of a ounotdr of
epadtno nmura In chronotogleal ofdor.
a Takopro.cansrnMlon phatmamphc and pfoprevo photographa at canatf"ramr, Asilvidas on a Wamy
baslu iv douva and progress of the aodi and lob el to cundillonc encountered.
o RevleW cenbaator's monthly payment requeuls,
a Cofflot and tabutnht all puenrly delivery uchnts.
Verify aunhautors estimator oFcamp011on Iovolu, bLrsudidp quanlifldc erdfof volume:; of niatariala
installed,
D Wlataleln rpqprd arall quantily calculations and subsre_nlive rv_rtiftcal ons and pmvlde copies . of such
record to the City.
Itr.D Gr amaonhrmne Spoelaalp Tenting and 7napucdtua
• Aapooledn'r fa6ling and tadpadiun ouboonwllont( Hills Cansalling Group) vjill be at52gog CAWH's
Cen7UVSllen Inapscmrin "vnpl2m^Jttinq the indep>:ndent Geornernbrena Spnciaily YAali0g antl
Inspecilon pogrom.
• Coordinate, report, and log the rosuhstif City field sampnng (W r Inlj and lnbdratcry roaung of
AexlbL& membrane ponelo Bad seam,, to delem2ne compllonoa of these materials with
• wralttxllan wnVact requlrarnanis. These fe?ts ore Jn edglilon to Conhacfarmgdiin {I W lirhy..
In gmsa inslanoas where llnoedshobSy Iasi results are obtained, follow through with nuliYr.:ation
to the eoalmetor, and vmMo (orrowsdng of the materials after aoneanuna we made.
• The Contractor than pay forall project fluid and factory tramptapg,to;drg andfagp9ctkn of
melnriata as required In Ilia spsoftcationn, orcapt Mom samples and lash; diet the City (at If;
dt7ure9(n) degires for fmclapendent tasting.
• Aeoumo tvio (2) Oyu ponvoak, (a hrwark doya) for rhs axiom ('16) aaak duraltm Idenlifed for
tho ohpfiog, Ilastmgcover and appurtenance inalallatimi period.
IV.@ claviti0allou at controct@oculnettf&
• Provide cledrkm6an end Interpretation attire warmed ptan6 Arid spodgo'ntians ets requeved by
the Coahautor.
o..Raeaiva, log, and provido vaRion ratimse to all formal Requests for Gndtfullon .(RFC's)
raoelved.
• Provide 010 City Wlih cables ofoll reapanaesto RFC'e.
• IthRusum dihatPAVtMwillmIAerratot alvFhodfity( 2g) Rmsnf ;ls,withtheenglnaefingofnto
ti ghpart ulaff reviewing night (8) RFGklRFls ivrgp an average review Loma of M'a (2) hours each fo.
Simon (%) hevro total. The ramsinbng trrelvo(12) RFCSIRr•L vAl be responded by thb
Gon9ppollon Inspector in Imo field.
cry Or: hta0onr BEACH 110kMAMR112
aa;Cmm'ae, vasen'rea FLUAn,% c W Eel nwucsmrar " reps 3 e14
MWH AMERICA'S, INC. Exhibit A -2 Page 2
8 of 19
Mpena901.
hv.r• Cl ,vmge orlerA
• [valuate Conlractor mquoota for Change Ordars (CO) as well as Initiey Op'g dial aro deemed
noceesary.
o Ageume a nimlmlgm of two (2) ohange orders iMll be prepared consislaig of eight (8) Mum of office
en;dnoodng for ndi CO's tot a total of nikloan {1U) hours.
RU .0 Farr i AGvQpi'Annar Rovlcwl and RoaoinrnondaHon
• Abadd a vnilk(hrough Impaction of Iha project whon raquenled by the Contractor.
• Prop o+a a pmgrcdnny pimchllel Mr Clly (*VOW and than forward to who C Intelclor.
• Mahe reaommgndallong to the City pancenling openillonal mseplance, spbut0nllui completion,
ao:ali of henafwlel dnu or partial urllizeaon, and Until stweplanea of pre wudi.
• Anlst tide City to establish the bogioning of Ina vierran(ypnned for patial or roll project unantion.
• It to assumed that MWITS Cwcamra9on innpnatar, Specially Testing end a spaction Subconsultant
and Projoel Erighlearwill adand.
9v.H apiAlAo Inopoctlan guvwcoe
• Geomamivarn) floating covurs pm fObdu+tod Itch wage puirels off.elle end than ohiFped In the
jobsite for final Insivita ran._ This, 103k Oo liM of wllneaemg the off ale fabrication 111MMep 0
m istro Thal admpllnaGe 9ddl apaclilunllI n, and duails Is udherad to. prior Is, ahlppdnfl to the
jabilito, to an irj pip poasihiliti, of havloy delivered mniedalu re)oclod doll robaned,iharoVy
neggthraIV affooting Clio tons4 mfl in sehodula.
• MWH'a satboornullAnt Damila perbBr will travel lathe shop fabrication plant In viazwo faiskagan
of the panel', neviv v chap p QkvQC Jooumaniabons and m(nom losting nitullo.
• For budgeling parpai as, MWH has desaoimd three fall days (24 person -h1 e) including 71a+m1 am
(Shop Dramatis)
Reports
Vlaftrough
PHIf1S12 V - POST CONSTRUOVDOPA SUPPORT SLRVIICOB
v,fi Record Muurings
• prepare Record Oravnmds.
• heorpomle the Comint ion CdnVaMM's fowrd oformadcn on CAD deign files.
• Changes In materials, otevi4vw. and cansmiann methods, as well as lowilua, hem "wo Shen
on rho plans mill ba shovin based an Ulu Inf0hanOA prWiled hythe CansinmUen Contmctor.
Pronl el"nonieAUTOCAD etas and a oblglo full size paper eel of record drsvAnga %*M be
provided.
For budgeting purpoene.:MWIl has aevumed l5 drawiaos fe bo updalad at 2 taeuis perdroming.
P v - Oellvarabtea�
e Oran Record Orinvings.
Clr(of'ri VIr RTES C11 cat uea 3012
BIC MYON 11E6IIIAT R FwAnrla MVPs RnniALciviRa4 No. ;94
MWH AMERICA'S, INC. Exhibit A -2 Page 3
9 of 19
h)(i°i1DIT A -2
SCOPE OF VVORK
MWH AMERICA'S, INC. Exhibit A -2
10 of 19
scopI - of WolrCs
The scope of work, to be completed by MWH. Americas, Inc. (the Consultant) and our team of
subconsultants for the Big Canyon Reservoir Floating Cover Replacement (the Project) for the City of
Newport Beach (City), Is divider) into two phases as describedbelow:
• Phase IV— Construction Management. Quality Assurance and Ehgineering Support Services
• Phase V — Post Construction Support Services
This Scope of Work addresses the'efforts. required to provide construction management, quality
assurance and engineering support services during project cons[[ as envisioned in the current
scope of work for Phases I Through 111. The scope for Phases IV & V was prepared as an amendment to
the Consultants original contract with the City. Following completion of Phase III services, MWH will
provide construction services for the City comprising of construction management, Clualily assurance,
engineering support and post construction 'support services.
Pliase 111 - Construction Pllanadoment and Quality Assurance cervices
IV.A Conduct Pre - Construction Conference
• Coordinate and conduct a pre- copstructioh conference with the contractor, designated
subcontractor(s), the City, other appropriate parties and appropriate MWH staff.
• Prepare a summary of the pre- construction conference and distribute. it is assumed that the
Project Manager will attend the pre - construction conference.
• It is assumed That 16 hours of engineering office support staff effort . devoted to preparing and
aftending pre -bid conference and preparing the conference summary.
IVX Sirhrnfttal Review
-, Review shop drawings, material samples, certifications, testing results, substitution requests, and
other submittals - (transmitted to MWH by the Contractor) for conformance to the contract
documents.
Compile written comments and return shop drawings to the Contractor upon completion of the
review process.
Maintain a shop drawing Submittal file /tracking system to ensure timely responses and minimize
potential delays.
o
It assumed that MWH will review a. total of thirty (30) submittals and re- submittals, with fifteen
(t5) submittals reviewed by engineering office support staff at an average review time of 6 hours
each. The remaining fifteen (15) submittals are assumed lobe reviewed by the inspector in the
field.
o A copy of all submittal and other construction co_ rrespondence will be transmitted to the City for their
records.
IV.0 On -Site Field Observation and Monitoring
• Provide on -site field observation and monitoring to observe the quality and progress of the cover
replacement construction activities to determine if provisions of II 1e contract documents are being
fulfilled.
• Provide inspection of the Installation to guard the City against defects and deficiencies In the work
of the Contractor and to advise the Contractor when defects and deficiencies are observed in the
work.
• MWH 's construction inspector will also montorQuality Assurance Plan functions and testing
programs related to mechanical piping and geomembrane cover Installation work as outlined in
the Construction Quality Assurance Plan.
CITY OF NEWPORT BEACH DECEMBER 2012
BIG CANYON RESERVOIR FLOATING COVER REPLACEMENT Page 1 a 4
11 of 19
• For budgoling pwposos, It has been assruned that twenty -two (22) col lseclllivo weel(s Of 30 hours
pet week.(660 person -hrs) effort will be provided by MWI-I's Cons(rictlon Inspector. However,
(his effort might reduced and balanced with more office work Involveipeht as required.
• Consultant's bonslruclion Inspector will direct its efforts toward dolermining Ihal the completed
- project will conform to the plans and specifications, but consultant shall not be responsible for the
means, methods, techniques, or procedures of construction selected by the Contractor(s) or for
the safety precautions and programs incident to the work of Conlractor(s) or for any failure of
Con(ractor(s) to comply with laws, ordinances, rules, or regulations applicable to the construction
work. The parties recognize that the Conlractor(s)'is responsible for ensuring thal.construction is
in accordance with the plaits and specifications. Notwithstanding any inferences, references, or
omissions to the Contrary contained within this document, the City Understands that MWH would
not direct any Contractors or subcontractors, at the job silo, and It Is hereby agreed that
consultant would assume no o -bllgation for any acts, errors, or omissions of parties other than
consultan(.
• Complete a dally construction report that records decisions and observations of a general or
specific nature In chronological order.
• Take pre- COnStrrletorl photographs and p'rogre'ss photographs of construction activities on a weekly
Basis to document . progress of the work and job site conditions, encountered.
• Review Contractor's monthly payment. requests.
• Collect and tabulate all quantity delivery tickets.
• Verify con(raclor's es(imates of completion levels, including quantities and /or volumes of materials
Installed.
• Maintain record of all quantity calculations and substantive certifications and provide copies of such
record to the City.
IVA) Geornem rrane Specialty Testing and Inspection
• A specially testing and Inspection subconsultant (Hills Consulting Group) will be assisting MWH's
Construction Inspector in Implementing the independent Ceomembrane:Specialty Testing and
Inspection program.
• Coordinate, WON, and lag the results of City field sampling, field testing, and laboratory testing of
flexible membrane panels and Seams'to determine compliance of those materials with
construction contract requirements. These tests are in addition to Contractor required testing.
• In those instances where unsatisfactory test results are obtained, follow through with notification
to the contractor, and arrange for retesting of the materials after corrections are made.
• The Conlraefor shall pay for all project field and factory sampling, . testing and Inspection of
materials as required In the spediflcalions, except those samples and tests that the City (et Its
discretion) desires for independent testing.
• Assume two (2) days per week, (8 hr work flays) for the sixteen (16) week duration Identified for
the chafng, floatng'cover and appurtenance Installation period.
IV.E Clariflcation.of Contract Documents
• Provide clarification and interpretation of the contract plans and specifications as requested by
the Contractor.
• Receive, log, and provide written response to all formal Requests for Clal'iflcalion'(RFC's)
received.
• Provide the City with copies of all responses to RFC's.
• It is assumed that MWH will review a total of twenty (20) RFCs /RFis, with the engineering office
support staff reviewing eight (8) RFCs /RFIs with an average review time of two (2) hours each Le,
sixteen ('16) hours total. The remaining twelve (12) RFCs /RFlswill be responded by the
Construction Inspector In the field.
CITY Or NEWPORT BEACH
BIG CANYON RESERVOIR FLOATING COVER REPLACEMENT
DECEMBER 2012
Page 2 of
12 of 19
OlLk° 4;hangan center,;
o Evaluate Contractor requests for Change Orders (CO) as well a:; Initiate CO's that are deemed
necessary.
Assume a maximum of two (2) Change orders will be prepared consisting of eight (8) hours of office
engineering for each CO's for a total of sixteen (16) hours.
IV.G Formal Acceptance, Review, and Recommend: tiol5
• Attend a walldhrough Inspection of the project when requested by the Contractor.
• Prepare a preliminary punchlisl for City review and then forward to the Contractor.
• Make recommendations to the City concerning operational acceptance, substantial completion,
acceptance of beneficial use or partial utilization, and final acceptance of the work.
• Assist the City to establish the beginning of the warranty period for partial or full project utilization.
• It Is assum ed that MWI -I's Construction Inspoctor, Specialty Testing and Inspection subconsultanl
and Project Engineer will attend.
W.I-1 Off -Site Inspection Services
o Geomembrane floating covers are fabricated into large panels off -site and then shipped to the
jobsite for final Installation. This'lask consists of witnessing the off -site fabrication process to
ensure that compliance with specifications and details is adhered to, prior to shipping to the
Jobs,'ite, to avoid the possibility of having delivered materials rejected and returned; thereby
negatively affecting the construction schedule.
o MWH's subconsullant Dennis Gerber will travel to the shop fabricatfon.planl to observe fabrication
of the panels, review shop QA/QC documentations and witness testing results.
o For budgeting purposes, MWH has assumed three full days (24 person -hrs) including travel time
Phase W— Deliverables:
• Summary of Pre- Constrycllon Conference
• Approved Submittals and review comments (Shop Drawings)
• Dally Construction Reports
Photographs
o Field and Laboratory Test Rep_ orts
Requests for Clarifications
Change Orders
o Progress Payments
• Punchlist after Final Wall<through
• Final list of Corrected Items
• Fonnel Acceptance Recominendation
PI1j1SE V — OOST CONSMUCTION SUPPORT SI RVI,CE5
V.A Record Drawings
• - Prepare Record Drawings.
• Incorporate the Construction Contractor's record information on CAD design files.
• Changes in materials, elevations, and construction methods, as well as location, from that shown
on the plans will be shown based on the information provided by the Construction Contractor.
• Final electronic AUTOCAD files and a single full size paper set of record drawings will be
provided.
• For budgeting purposes, MWI-1 has assumed 15 drawings to be updated at hours per drawing.
Phase V— Deliverables:
Draft Record Drawings
CITY OF NEWPORT BEACII
BIG CANYON RESERVOIR FLOATING COVER REPLACEMENT
DECEMBER 2012
Pap 7 of,1
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Final Record Di swings (AriloCAD fill; and Ilarrlcopy)
sovvilcos Pirovicicv9 by tit® City
For Phase IV and V efforts, the City will complete the following Items:
• Final review and approval of Contractor progress payments.
• Final review and. approval of change orders.
• Provide designated operations personnel to assist with reservoir draining, startup and testing
of all facilities.
• Provide DOH testing per the contract specifications.
• Provide and pay for third party specially inspections not required by the Contractor in the
contract documents.
• Provide suitable workspace for resident engineer and/or Inspector, if needed.
• Prepare O &M manual or any other special operations manual for the reservoir
Project Schedule
The work described herein Phase IV & V has been based on a total construction period of 175
consecutive working days and assumed field construction starting on April 0, 2013 (mobilization) and
completing on September 18; 2013 (Punchlisl) prior to filling the reservoir. See Attachment A.
Feo Estimate & Level of Edort
The level of effort proposed for each task above Is reflected In the number of hours and costs presented
In the Fee Estimate (Attachment B). The MWH work products described throughout Ihis seope of work will
be produced within that staled level of effort and cost. If additional effort or greater work product detail Is
desired, budget alignments will need to be agreed between MWH and the City.
CITY or NEWPORT BEACH DECEMBER 2012
GIG CANYON RESERVOIR FLOATING COVER REPLACEMENT Page A oft
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EXHIBIT 13-1
PROJECT SCHEDULE
cMWH AMERICA'S, INC. Exhibit B -1
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EXHIBIT G -2
FEE ESTIMATE
MWH AMERICA'S, INC. Exhibit C -2
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City of Ncwport Bear h
Gtig Canyon Reservoir f=loating Gover Replacement: Project - Construction Phrase
Schedule of Iioudy Rates
Billing Classifications
Hourly Rates
Company Officer
$277
Principal Professional II
$235
Principal Professional 1
$216
Supervising Professional
$175
Senior Professional
$159
Inspector
$155
Professional
$136
Associate Professional
$116
Assistant; Professional
$99
Supervising Designer
$153
Senior Designer
$136
Designer
$1o8
Contract Administrator /Sr.Administr_ator.
$113
Administrative Assistant
$83
Compensation is based on a single not -to- exceed fee based on the following contract terms:
1. Payment of the invoiced amount for the professional engineering services shall be based on
monthly invoices describing the work performed arid expenses fricurred during the
preceding month.
2. Nan -salary expenses and outside services attributable to the Project shall Include:
• Living and traveling expenses Including mileage of employees when away from the
home office on business connected with the services;
• Mileage will be charged at the prevalling IRS rates.
• The ide_i tlfiable costs of reproduction, printing and binding applicable to the project;
• A CAD rate in the amount of $16.75 per conlpLter aided design/drafting hour to cover
the hardware, software and related expenses of CAD: and
• The actual cost of outside and subcontracted services, and other direct costs Identifiable
to the project will be 'charged at the above- stated cost plus 10 percent to cover
overhead, administration, other Indirect costs and profit.
3. Payment shall be due within 30 days after date of monthly invoice describing the work
performed and expenses Incurred during the preceding month.
4. Above rates are valid for the year 2013. A 4% fee escalation will be applied to the above
hourly rates on January tar of each consecutive contract year.
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