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HomeMy WebLinkAbout01 - Amended MinutesCity Council Minutes Study Session September 24, 2013 — 3:30 p.m. I. ROLL CALL - 3:30 p.m. II. Agenda Item No. 1 October 8, 2013 I Nil 1. CLARIFICATION OF ITEMS ON THE CONSENT CALENDAR. Regarding Item 6 (Approval of Maintenance Agreement for Alley Sweeping Services), Council Member Petros indicated that he was impressed that the contract calls out that the level of maintenance will be at the highest industry standard and it leaves the performance level to the City's judgment. He commended staff for negotiating the terms at extremely competitive rates and wondered if the same terms are applicable to the roadway street sweeping contract. Deputy General Services Director Pisani confirmed that the terms are the same, reported receiving an occasional complaint, and added that sweeping companies install GPS tracking systems in its vehicles. Council Member Petros hoped that the same level of attention is given to the refuse collection contract if it is going to be outsourced. 2. OCTA PRESENTATION ON MEASURE M2 PROGRAM. [100 -20131 Orange County Transportation Authority (OCTA) Director of Plans and Programs Ma Mortazavi reported that the OCTA is currently evaluating its long -range planning plan with the completion of the 2014 update. He noted increased expectations with respect to dealing with green house gases, tighter constraints and limited space, as well as rules and regulations. He announced a workshop in the City of Tustin on September 25, 2013 with elected officials, stakeholders and students. Regarding Measure M2, he addressed the basis for their revenue forecast and noted that, by bringing in outside funding and resources, they will be able to deliver the entire program. He reported that they are in the final stages of the environmental document related to the 405 Freeway and that the plan is to begin construction by 2015 with completion in 2019. Mr. Mortazavi addressed other projects related to Measure M, including approval of funds for water - quality cleanup in Newport Beach. He reported on their efforts to improve services and indicated that they are working on regional bikeway planning in some of the emerging corridors, including Pacific Coast Highway. He added that OCTA currently has a call for bike projects along streets and applications are due on September 30, 2013. Mayor Pro Tem Hill expressed appreciation on behalf of the City and the San Joaquin Hills Transportation Corridor Agency (TCA). Council Member Petros reported that he chairs the City's Bicycle Master Plan Oversight Committee, which is in the process of developing a Bicycle Master Plan, and noted that the Committee has participated in the Supervisorial Districts 1 and 2 Bicycle Collaborative. He Volume 61 - Page 289 City of Newport Beach City Council Study Session September 24, 2013 stated that he is encouraged since the PCH Corridor has risen in its level of priority and the OCTA is engaged in doing a PCH corridor -wide study. Public Works Director Webb noted that OCTA provided a brochure to the City that lists the projects and funding, as well as the freeway projects. He indicated that the brochure is available to the public. Mayor Curry expressed appreciation for the work of the OCTA and its partnership with the City. 3. MARINERS MILE - PCH STREET CAPACITY DISCUSSION. [100 -2013] Mayor Pro Tem Hill recused himself from this item since he lines within 500 -feet of the subject area. Public Works Director Webb provided background about Wes(Goast\Highway and Mariners Mile, its service as a major utility corridor, and the high level of (bicycle traffic. He addressed parking, designation by the State, and the City's role in planning a ^nd maintaining the area. He presented details of the Orange County Master Plan of Arterial Hiigv� )�cluding the plan over the years and levels of service; Council Member Petros commented on the Land Use Element, and added that in or correlation must be shown. Public Works D the traffic -use circulation must also l o traffic volumes through Mariners Mile, curr the 2006 General Plan vision statement�k Mile and Corona del Mar recommends ii V sections. He addressed street parking,Aund eNo'correla'te the Circulation Element with the \for\the) General Plan to be deemed acceptable, ctor Webb agreed that, when considering land use, IerW He further addressed current and future City -wide traffic volumes, facility levels of service, circulation policies and goals, compared Mariners and typical arterial and Mariner's Mile cross of the improvements, and recommendations. In response to Council- Meiniber-Gardner's questions, Public Works Director Webb discussed the width of Pacific Coast. Highway at MacArthur Boulevard. He noted that arterial designations can be changed, but doing`so, necessitates conducting a traffic study which usually involves mitigation. He- reporte4 that Coast Highway has always been four lanes on the Master .Plan. Regarding six�lane arterials, he explained that the six -lane area of Mariners Mile has a mix of uses and is unique�._He presented other examples of six -lane arterials through commercial districts, including/Main Street in the City of Huntington Beach. Council Member Petros discussed standards versus current widths of lanes and medians, and asked about the possibility of changing the standards. Public Works Director Webb reported that, typically, the State's and City's standard is 12 -feet where applicable. He commented on the process of changing the standard if the City owned it. Additionally, he commented on access management and noted the desire to combine driveways where possible. He indicated that he did not foresee a change in access unless opportunities are present. Council Member Selich reported on the length of time the issue has been under consideration and wondered about innovative measures to manage traffic through the area as opposed to widening the road since problems normally occur during peak traffic hours. Traffic Engineer Brine reported that one of the ideas discussed was the possibility of combining the operation of traffic signals at Riverside Avenue and Tustin Avenue. Public Works Director Webb also discussed the possibility of conducting isolated improvements, such as spot widening and working with OCTA for developing solutions. He reported that there is a high need for bicycle lanes through the corridor, as well as the need to address parking. Council Member Petros stressed the need to be creative and providing certainty relative to the Volume 61 - Page 290 City of Newport Beach City Council Study Session September 24, 2013 right -of -way. In response to Council Member Petros' questions, OCTA Director of Plans and Programs Kia Mortazavi discussed the, cooperative process if the City were to act to reduce the number of lanes and emphasized that Caltrans would have to be involved. Public Works Director Webb added that other affected agencies would also have to support the matter since there is record that other municipalities are concerned regarding traffic shifting to their cities. There would need to be agency concurrence before approaching the OCTA and the board to have facilities downgraded. Jim Mosher commented on the current traffic volumes and questioned the fluctuations in traffic and the levels of service depending on the time of year. Ned McCune, Chairman of the Mariners Mile Business Owners Association, believed that Pacific Coast Highway is rarely congested and traffic usually flows well. Tod Ridgeway expressed his support of the process and agreed "with \the need to create balance in the area. He encouraged maintaining a dialogue, spoke again! lowering the service levels, and believed that there are other solutions instead of des/ig\nating the area as a six -lane arterial highway. Council Member Petros commented on unknowns a rrc \ ding/the issue, suggested appropriating necessary funds during the next budget cycle to restart -the Mariners Mile Citizens Advisory Panel (CAP) process and seek opportunitiesrto� review other land use issues to resolve and address access, lot size, and the economic �v tality alb ongQariners Mile. Council Member Selich agreed with Cou' nc�.\ mbe err Petros and noted the need to do more study of the area. (6 \\ 4. LAND USE ELEMENT AMENDMENT - SUGGESTED LAND USE CHANGES. [100- 20131 Deputy Community De velopm ent Director Wisneski provided a brief background and discussed the consideration and review by the Land Use Element Amendment Advisory Committee. Woodie Tescheir);The_/Planning Group, utilized a PowerPoint presentation to address the Committee meetings, Land Use Element Amendment objectives, foundation for the amendments, study areas, reduced capacity, no capacity changes, land use changes, modified capacity, and issues yet to be resolved. Additionally, he presented next steps, including the overall schedule. Council Member Selich reiterated that one of the major unresolved issues is the airport area, including increasing housing without generating trips. He referenced the Lyon Homes property, noting that they are requesting replacement units. He commented on policy revisions and the intent to incorporate appropriate policies from the Lido Marina Village Concept Plan into the, General Plan. Council Member Gardner stated that she feels confident that the Committee can review the information, analyze traffic impacts, and return to Council with a recommendation for what should go on the November 2014 ballot. However, she indicated that she is less confident regarding the Committee being able to complete all the necessary reviews for the airport area because of the many changes that have occurred there. She requested direction on whether the Committee should segment out the airport area or move the issue forward. Mayor Pro Tem Hill stated that he would like to see the airport area move forward at this time. He discussed the underutilization of the area and the significant opportunities that exist there. Volume 61- Page 291 City of Newport Beach City Council Study Session September 24, 2013 He added that he would like to move forward on a trip- neutral basis. Council Member Gardner believed that allowing more time to review the airport area may produce a more coherent view of the matter. Mayor Pro Tem Hill believed that it can be worked through and noted the need to work with the Orange County Regional Airport Authority. He added that some of the requests are logical and some are not. Mayor Pro Tem Hill referenced the northwest corner of the City where there is currently a substandard apartment complex and requested status of the project. Deputy Community Development Director Wisneski reported significant challenges with the property and limitations on the amount of residential density that can be placed there. She indicated that staff provided information to the property owners but has not heard from them. Mayor Pro Tem Hill encouraged staff to work with them since that location is an entrance to the City. Additionally, he expressed surprise that the Monrovia property is being thought of as a public facility. Deputy Community Development Director Wisneski reported that the property is currently designated as office use, but is located in a residential zone, and is subject `o abatement. She indicated that designating it as a public facility removes the abatement ' sue ands, if it will not be used as a public facility, it can be re- designated in the future tl�ougli a General Plan amendment. City Manager Kiff stated that it can be re- designated through Co \il action. Council Member Petros commented on the Conditional Use Permit (CUP) where they that the increase in Floor Area Ratio (F enrollment and would be trip - neutral. He FAR, it would need to be under a sep�aratte Hill regarding the Monrovia site and Amu does not agree with designating /it as a\pn project as to what may or mayl j t� hai j )or Days chobl' site, noting that they are under a not allow - enrollment to be over 408 students so does not go hand -in -hand with an increase in ted\th�at, if they were to request an increase in PNAdditionally, he agreed with Mayor Pro Tem handling it as an overlay. He indicated that he facility at this time due to the Banning Ranch there. He suggested leaving it as is with the supposition that it could become Is puhlidfacility. Council Member Petros reported -that there are density bonus provisions in the airport area and believed that there should be a traffic threshold that acknowledges the density bonus and allows capacity for the 2,200 \units. Regarding policy revisions, he indicated that the City has been a leader in the County in`i1s efforts to comport with the sustainable community strategies and SB 35 provisions. He ex ressed interest in seeing the traffic effects of the proposals for the airport area. S _ Council Member Gardner expressed concerns with the possibility of not being able to meet the required deadline for an election. Jim Mosher commented on provisions of the 2006 General Plan relative to the goal of reducing traffic. He believed that the project requests are inconsistent with the idea of voting individually on major developments and with the vision of reducing traffic and limiting the potential for commercial office and industrial spaces. He asked why staff is spending tax dollars looking for growth opportunities. Carol McDermott, representing several property owners in the airport area, reported that they have taken the objective of achieving traffic neutrality seriously and understands the process. She listed the projects that are traffic neutral and noted that the Hangars project has a very small trip increase. She asked that Council direct staff to maintain the proposals in the plan. In response to Council Member Henn's question, Ms. McDermott explained that the Lyon project asked for 700 additional replacement units. Deputy Community Development Director Wisneski explained that the request is to increase the replacement units by 700 units which would replace residential units in place of commercial development. Volume 61 - ]Page 292 City of Newport Beach City Council Study Session September 24, 2013 Patrick Strader, Star Trip Ventures, representing Mr. Saunders, explained his client's intent to look holistically at the area and add some residential. He noted that the original application was filed with large zoning goals. Mayor Curry believed that four of the airport proposals can be easily accommodated and are workable, but the Saunders project needs to quickly assess aspirations and return with a more realistic project. He noted that time is of the essence and encouraged moving forward accordingly. b. VISIT NEWPORT BEACH - ANNUAL PRESENTATION. [100 -2013] Gary Sherwin, President of Newport Beach and Company, introduced Debbie Snavely, Chairperson of the Board of Newport Beach and Company and General Manager of Marriott Hotel and Spa. Ms. Snavely thanked Council for its support -of the hospitality industry and introduced members of the Executive Committee. She noted�thalt)the work of Visit Newport Beach (VNB) is critical to the hospitality industry and iliat the community is well- served by the organization. She asked that the City extend their Transient NOcc ancy Tax (TOT) contract to coincide with the Tourism Business Improvement Dist ictI(" I I . Mr. Sherwin provided a PowerPoint pre: August 2013 hotel performance, the Bowl January, 2014, and economic and media TBID Return on Investments, the br organizational priorities, me website, mobile apps, social presented details of the or Newport Beach Police Depa`I TV, relationships with the B and reported that the organ `s the best places to work in 201 d&essidg fiscal year hotel performance, the a , i Series (BCS) being hosted in the City in JIe discussed prior year sales comparisons, 3e the 2013/2014 anticipated budget, key maps and calendars, mobile bookings, the public relations, and international marketing efforts. He ti6nsVolice Hospitality Training, noting that the entire haslbeen trained. Additionally, he addressed Newport Beach Village Merchants Association and the Corona del Mar BID, was named by the Orange County Business Journal as one of Executive Committee Me bey Dennis O'Neil reported attending Board meetings on a quarterly basis, as we`ll\ as Executive Committee meetings, and commented positively on the professionalism of Neyport Beach and Company. He stated that the organization is in full compliance with `all of the rules and regulations that govern non - profit corporations and expressed his appreciation to Council for his appointment as Council's representative on the organization. Mayor Curry thanked Board Members for their work and efforts, and commented positively on the success of the organization. Council Member Gardner commented on the benefits of having these types of regular reports so the public is aware of their efforts. Mayor Pro Tem Hill expressed his appreciation to the organization in facilitating the revenue for the City and the community. Jim Mosher commented positively on VNB staff and on the announcement of a TBID meeting on the City's website. However, he expressed concern that the Board meetings and business conducted are never publicly noticed and expressed opposition to the City having any financial, involvement with the organization, as well as the concept of branding the City. Additionally, he expressed concerns with the newly formed Newport Beach and Company and the promotion of tourism into City, as well as the lack of the organization's transparency. Volume 61 - Page 293 City of Newport Beach City Council Minutes September 24, 2013 4945). [381100 -20131 Approve Budget Amendment No. 14BA -015 recognizing $75,000.00 contribution from the residents in Revenue Account No. 250 -5901 and appropriating $75,000.00 to CIP Account No. 7251- C2002057; and appropriating $55,240.00 from' the unappropriated General Fund to CIP Account No. 7013- C2002057. 6. APPROVAL OF MAINTENANCE AGREEMENT FOR ALLEY SWEEPING SERVICES (C- 5600). [38/100 -20131 Approve a Maintenance Agreement for Alley Sweeping Services with AGO Industries, Inc. dba SoCal Property Services of Costa Mesa, and authorize the Mayor and City Clerk to execute the agreement. E. MISCELLANEOUS PLANNING COMMISSION AGENDA FOR SEPTEMBER 19, 2013. [100 -20131 Receive and file. lr-� to approve the Consent Calendar; and noting the no vote by Council Member Gardner'on1rtem'13✓ The motion carried by the following roll call vote: Ayes: Council Member Gardner, Council Member\P' trosv Tern Pro Te Hill, Mayor Curry, Council Member Selich, Councli Member Henn �\ Absent: Council Member Daigle N XIV. ITEMS REMOVED FROM THE CONSENT CALENDAR - None M George Schroeder spoke regarding In friend, Ron Hendrickson, who _recently passed away, and Mr. Hendrickson's efforts in folming �he Newport Taxpayers Alliance, as well as his service to the community. He noted that Mr. I - ndrickson loved the City and will be greatly missed. Tara Reilly -Tung ur ed Council to take immediate action on the parking problems on Aralia Street, believing there are safety issues for students and residents. She added that during school hours parking is unavailable although many parking spaces remain vacant in the high school parking lot. She believed that a Police Officer protects spaces for seniors in the senior parking lot, but does not help protect parking spaces for residents. She referenced a U.S. Supreme Court case in the State of Virginia involving a similar matter. Scott Ehlers commented on Aralia Street parking problems and lack of enforcement. He reported that the current "No Student Parking" signs are not enforceable, expressed concerns with safety, and urged Council to consider the matter as soon as possible. XVI. ORAL REPORTS FROM CITY COUNCIL ON COMMITTEE ACTIVITIES Council Member Henn reported on a recent joint meeting of the City Council and the Balboa Village Advisory Committee (BVAC) held on September 11, 2013, to consider the preliminary report of the Urban Land Institute Technical Advisory Panel which analyzed Balboa Village and provided recommendations for consideration as it moves forward with the Balboa Village Master Revitalization Plan. He reported that the report was well- received and the meeting was well- attended. He thanked Bob Voit for funding this effort for the City. Volume 61,- Page 298 City of Newport Beach City Council Minutes September 24, 2013 Additionally, Council Member Henn reported on a recent meeting of the Tidelands Management Committee where members of the Citizens Advisory Panel were appointed, the Tidelands Capital Plan and the Harbor Commission 2013/2014 goals were reviewed, and an update on the Balboa Island bulkhead was presented. Council Member Selich announced that the General Plan/Local Coastal Program Implementation Committee will meet on September 25, 2013,-from 12:30 p.m. to 2:30 p.m. in the Newport Coast Conference Room to discuss, the Coastal Zone boundary, bluff regulations, and the Draft Implementation Plan. Council Member Petros reported attending an Orange County Transportation Authority (OCTA) Bicycle Collaborative at the Costa Mesa Neighborhood Center where Supervisorial Districts 1 and 2 were planning major bicycle routes through the area. He reported that some of the suggested links run through Newport Beach and noted that Coast Highway has elevated in priority which means that the planning for bicycle facilities through Coast Highway in a sa afe —nd efficient manner will be undertaken. \ Council Member Petros reported on the recent Hootenanny on the event, and thanked Recreation and Senior Sery coordinating the event. He commented on an article in Me event. C\ XVII. PUBLIC HEARINGS 8. COMMUNITY DEVELOPD PERFORMANCE AND EV (C- 4865(A)). [381100 -2013] Associate Planner the podium for a p Heights, commented positively Detweiler and her staff for invited them to attend the next ' (CDBG) CONSOLIDATED ANNUAL (CAPER) PROGRAM YEAR 2012 -2013 invited Consultant Clint Whited, LDM Associates, to Mr. Whited reported on'the,City's required submission of a five -year Consolidated Plan in order to receive Community Development Block Grants (CDBG) from the U.S. Department of Housing and Urban Developme )(HUD). He provided details of the Consolidated Annual Performance and Evaluation port for the Program Year 2012 -2013, noting that it is in compliance with HUD regulations a Rend that the City is well underway in meeting its five -year goals. In response to Council Member Gardner's questions regarding consultant charges, Mr. Whited reported that his organization bills on a quarter -hour basis to perform a number of duties specified within the regulations, like preparation of reports, administration of funding and_ grants, and monitoring the 377 units of affordable housing that are part_of the City's affordable housing portfolio. Mayor Curry opened the public hearing. Hearing no testimony, he closed the public hearing. Motion by Council Member Gardner, seconded by Mayor Pro Tern Hill to a) approve the Program Year 2012 -2013 CAPER; and (b)) direct the City Manager or his designee to submit the Program Year 2012 -2013 CAPER to the U.S. Department of Housing and Urban Development (HUD). The motion carried by the following roll call vote: Ayes: Council Member Gardner, Council Member Petros, Mayor Pro Tem Hill, Mayor Curry, Volume 61,- Page 299 City of Newport Beach City Council Minutes September 24, 2013 Council Member Selich, Counch Member Henn Absent: Council Member Daigle 9. 2014 -2021 HOUSING ELEMENT UPDATE (PA2012- 104). [100 -20131 Associate Planner Murillo presented the final draft of the 2014 -2021 Housing Element Update, including changes since Council last reviewed the document, and discussed the removal of the Inclusionary Housing Program. He reviewed recommendations by the State Housing and Community Development Department and the incorporation of the recommended items into the Housing Element. In addition, he reviewed recommendations made by the Planning Commission and the Airport Land Use Commission. He presented next steps and requested direction from Council regarding the Inclusionary Housing Program. open it it is ever Council Member Petros noted that the Regional Housing of the City's affordable housing needs through 2021. establishment and stated that he cannot see the need fox suggested removing it from the Newport Beach Municipa In response to Council Member Selich's quest surplus in the number of affordable housing period. Council Member Henn indicated t Program in place. Mayor Pro Tent Mayor Curry opened the Jim Mosher voiced supf suspension of in -lieu fee housing needs of special Appeals regarding•discr Housing Element. D� Hearing no further to well. one to (RHNA) is a projection :ts approved since its Housing Program. He Planner Murillo indicated that any A carry over to the next planning a need to keep the Inclusionary Housing apes —ding the Inclusionary Housing Program and, asked about n tihe 2014 plan would go into effect. He commented on the ividuals (group homes) and a recent ruling by the U.S. Court of of certain groups. He asked if such a finding would affect the Mayor Curry closed the public hearing. Motion by Council Member Selich. seconded by Council Member Petros to a) adopt Resolution No. 2013 -69, A Resolution of the City Council of the City of Newport Beach Adopting the 2014 -2021 Housing Element Update (PA2012 -104) to 1) find that all significant environmental concerns for the proposed project have been addressed in the previously adopted Negative Declaration SCH No. 2011091088, and 2) adopt the 2014 -2021 Housing Element; and b) direct staff to come back with a Resolution repealing Chapter 19.54 of the Newport Beach Municipal Code ( Inclusionary Housing) for adoption at a future meeting. The motion carried by the following roll call vote: Ayes: Council Member Gardner, Council Member Petros, Mayor Pro Tern Hill, Mayor Curry, Council Member Selich, Councli Member Henn Absent: Council Member Daigle Volume 61,- Page 300