Loading...
HomeMy WebLinkAbout07 - Land Use Impact AnalysisCITY OF NEWPORT BEACH City Council Staff Report Agenda Item No. 7. TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Dave A. Webb, Public Works Director — (949) 644 -3330, dawebb@newportbeachca.gov PREPARED BY: Antony Brine, City Traffic Engineer PHONE: 949 - 644 -3329 TITLE: Amendment to Professional Services Agreement with Urban Crossroads for Land Use Element Amendment Traffic Impact Analysis. ABSTRACT: In June 2013, the City entered into a Professional Services Agreement (PSA) with Urban Crossroads to provide an update to the City's traffic demand model (NBTM). In October 2013, Amendment No. 1 to the PSA was approved for the preparation of a Traffic Impact Analysis for the proposed Land Use Element (LUE) Amendment. The proposed Scope of Work for Amendment No. 2 to the PSA will cover the additional traffic analysis necessary for supplemental study scenarios to be included in the Land Use Element (LUE) Amendment Environmental Impact Report. Pursuant to Council Policy F -14, City Council approval is required in order to process this amendment. RECOMMENDATION: Approve Amendment No. 2 to PSA with Urban Crossroads to provide additional traffic analysis related to the Land Use Element (LUE) Amendment at a not -to- exceed cost of $99,800 and authorize the Mayor and City Clerk to execute Amendment No. 2. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for this amendment. DISCUSSION: The City entered into a Professional Services Agreement (PSA) with Urban Crossroads on June 20, 2013 for the preparation of an updated Newport Beach Traffic Model (NBTM). The updated traffic model will be used to determine anticipated travel demand within the City for future traffic impact studies. The NBTM model procedures were last updated in 2004, and it was used in the 2006 General Plan. Changes to the roadway system and land uses within the city necessitated the current update to the NBTM. The updated traffic model is now being used in the preparation of a traffic impact analysis of the proposed General Plan Land Use Element (LUE) Amendment. In October 2013, Amendment No. 1 was approved outlining the tasks involved in the preparation of the traffic impact analysis. Traffic forecasts for future build out (2035) conditions are being used to analyze a total of sixty -six (66) intersections in Newport Beach and the City of Irvine. The proposed Amendment No. 2 addresses new study scenarios that have been added for analysis as part of the proposed LUE Amendment. Those scenarios include an analysis of traffic impacts in the baseline and future conditions without the 19th Street bridge in the traffic model, and with a Project Alternative. Additionally, a task has been added directing Urban Crossroads to use the updated traffic model to prepare future traffic forecasts for the Lido House Hotel project at the old City Hall site (3300 Newport Boulevard). Staff recommends approving Amendment No. 2 with Urban Crossroads at a not -to- exceed cost of $99,800. ENVIRONMENTAL REVIEW: Staff recommends that the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c), (2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and (3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Name: Description: ❑ Amendment No Two Urban Crossroads PSA.odf Amendment No. 2 to the Professional Services Agreement AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT WITH URBAN CROSSROADS, INC. FOR TRAFFIC MODEL UPDATE THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT ( "Amendment No. Two ") is made and entered into as of this 25th day of February, 2014 ( "Effective Date "), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ( "City "), and URBAN CROSSROADS, INC., a California corporation ( "Consultant "), whose address is 41 Corporate Park, Suite 300, Irvine, CA 92606, and is made with reference to the following: RECITALS A. On June 3, 2013, City and Consultant entered into a Professional Services Agreement ( "Agreement ") to provide travel demand modeling services in support of updates to the City's General Plan ( "Project "). B. On November 27, 2013, City and Consultant entered into Amendment No. One to Professional Services Agreement ( "Amendment No. One') to reflect additional services, to extend the term, and to increase the total compensation. C. City desires to enter into this Amendment No. Two to reflect additional services not included in the Agreement and to increase the total compensation. D. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Exhibit A to the Agreement, as amended, shall be supplemented to include the Scope of Services dated February 11, 2014, attached hereto as Exhibit "A," and incorporated herein by reference ( "Services" or "Work "). Exhibit A of the Agreement, Exhibit A of Amendment No. One, and Exhibit A of Amendment No. Two shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 2. COMPENSATION TO CONSULTANT Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Three Hundred Twenty -One Thousand Four Hundred Dollars and 00/100 ($321,400.00)7 without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. Two, including all reimbursable items and subconsultant fees, in an amount not to exceed Ninety -Nine Thousand Eight Hundred Dollars and 00/100 ($99,800.00). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Urban Crossroads, Inc. Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: CITY OF NEWPORT BEACH, a California municipal corporation Date: By: By: Aaron C. Varp Rush N. Hill, II City Attorney Mayor ATTEST: Date: By: Leilani I. Brown City Clerk CONSULTANT: URBAN CROSSROADS, INC., a California corporation Date: By: John Kain President Bv: Aric Evatt Chief Financial Officer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Urban Crossroads, Inc. Page 3 EXHIBIT A SCOPE OF SERVICES Urban Crossroads Page A -1 LO►URBAN CROSSROADS PROPOSAL FOR SERVICES February 11, 2014 Mr. Antony Brine CITY OF NEWPORT BEACH 100 Civic Center Drive Newport Beach, CA 92660 41 Corporate Park Suite 300 Irvine, CA 92606 1 (949) 660 -1994 Subject: City of Newport Beach Land Use Element Amendment Traffic Impact Analysis — Second Contract Amendment Dear Mr. Brine: www.urbanXroads.com Based upon your request, the following scope /budget addresses eight additional scenarios as part of our travel impact analysis services in support of the City of Newport Beach Land Use Element (LUE) Amendment evaluation process: • GP Project — Costa Mesa intersections (for Lido House Hotel study) • GP Project with Lido House Hotel — Costa Mesa intersections (for Lido House Hotel study) GP Baseline without 19th St. bridge - sensitivity analysis (ADTs and 2 Coast Hwy intersections) • GP Project without 19th St. bridge - sensitivity analysis (ADTs and 2 Coast Hwy intersections) • GP Project Alternative — initial minimal analysis • GP Baseline with Airport Settlement Agreement (update of current GP Baseline) — full analysis • GP Project with Airport Settlement Agreement (update of current GP Project) — full analysis • GP Project Alternative with Airport Settlement Agreement — full analysis Urban Crossroads staff members have been providing technical support to City staff members and the Land Use Element Advisory Committee (LUEAC) using the updated City of Newport Beach Traffic Model (NBTM), which is a focused version of the Orange County Transportation Analysis Model (OCTAM). The updated NBTM is based upon OCTAM 3.4. For analysis locations in the City of Irvine, our work includes utilization of the City of Irvine Transportation Analysis Model (ITAM 12) and Irvine traffic study procedures. SCOPE OF WORK The following additional tasks are proposed: UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 2 Task 11: General Plan Proiect — Costa Mesa intersections $5,100 Prepare future long -range traffic forecasts for General Plan Project (LUE Amendment) conditions using the updated Newport Beach Traffic Model, for the following additional analysis locations: Newport Blvd at: 16th 17th 18th /Rochester Harbor Blvd. Broadway` 19th Harbor at: 19th Available existing AM and PM peak hour traffic counts will be incorporated into the post - processing of raw model projections in order to produce peak hour traffic volume projections consistent with updated NBTM procedures at locations included in the NBTM. Assess the AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Provide model plots for the Lido House Hotel TIA team to use in developing intersection volumes at the one minor intersection (Newport/Broadway) that is not explicitly part of the NBTM structure. Prepare exhibits and tabular summaries as appropriate. Task 12: General Plan Project with Lido House Hotel — Costa Mesa intersections $4,000 Prepare future long -range traffic forecasts for General Plan Project (LUE Amendment) conditions with the Lido House Hotel project, using the updated Newport Beach Traffic Model for the following additional analysis locations: Newport Blvd at: 16th 17th 18th /Rochester Harbor Blvd. Broadway` 19th Harbor at: 19th Assess the AM and PM peak hour intersection capacity and level of service (LOS) at locations included in the NBTM, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Provide model plots for the Lido House Hotel TIA team to use in developing intersection volumes at the one minor intersection (Newport/Broadway) that is not explicitly part of the NBTM structure. Prepare exhibits and tabular summaries as appropriate. UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 3 Task 13: General Plan Baseline without 19th St. Bridge - Sensitivity Analysis $9,300 Prepare future long -range traffic forecasts for General Plan Baseline (2006 General Plan) conditions without the potential future 19`h Street bridge over the Santa Ana River. For locations in the City of Irvine, overlay the General Plan Baseline without 19th St. Bridge volume changes into ITAM 12 outputs to develop revised General Plan Baseline forecasts for this scenario. Assess the Post 2035 weekday ADT differences for the General Plan Baseline without 19th St. Bridge scenario. Also assess the AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach, at two Coast Hwy intersections locations. Document the results of this sensitivity analysis in a technical memorandum. Task 14: General Plan Proiect without 19th St Bridge - Sensitivity Analysis $8,300 Prepare future long -range traffic forecasts for General Plan Project (LUE Amendment) conditions without the potential future 19`h Street bridge over the Santa Ana River. For locations in the City of Irvine, overlay the General Plan Project without 19th St. Bridge volume changes into ITAM 12 outputs to develop revised General Plan Baseline forecasts for this scenario. Assess the Post 2035 weekday ADT differences for the General Plan Project without 19th St. Bridge scenario. Also assess the AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach, at two Coast Hwy intersections locations. Document the results of this sensitivity analysis in a technical memorandum. Task 15: Initial Minimal Analysis of General Plan Project Alternative $7,100 Prepare future long -range traffic forecasts for General Plan Project Alternative (to be determined) using the updated Newport Beach Traffic Model only as necessary to determine the possible elimination of a project impact. For locations in the City of Irvine, overlay the General Plan Project Alternative volume changes into ITAM 12 outputs to develop revised General Plan Project forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project Alternative scenario at selected locations, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the controlling jurisdiction. Document results and other pertinent information in a technical memorandum. Task 16: Analysis of General Plan Baseline with Airport Settlement Agreement $22,000 Prepare future long -range traffic forecasts for General Plan Baseline with Airport Settlement Agreement passenger increases using the updated Newport Beach Traffic Model. For locations in the City of Irvine, overlay the General Plan Baseline with Airport Settlement Agreement volume changes into [TAM 12 outputs to develop revised General Plan Baseline forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Baseline with Airport Settlement Agreement scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at study area intersections in the City of Irvine, using Irvine procedures. Prepare exhibits and tabular summaries as appropriate. Prepare vehicle miles traveled (VMT) estimates, stratified into internal -to- internal and internal -to- external traffic. Document UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 4 the future roadway, ramp, and freeway mainline daily and peak hour traffic volumes, levels of service analyses, and other pertinent information in a technical memorandum. Task 17. Analysis of General Plan Proiect with Airport Settlement Agreement $22,000 Prepare future long -range traffic forecasts for General Plan Project (LUE Amendment) with Airport Settlement Agreement passenger increases using the updated Newport Beach Traffic Model. For locations in the City of Irvine, overlay the General Plan Project with Airport Settlement Agreement volume changes into ITAM 12 outputs to develop revised General Plan Project forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project with Airport Settlement Agreement scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at study area intersections in the City of Irvine, using Irvine procedures. Prepare exhibits and tabular summaries as appropriate. Prepare vehicle miles traveled (VMT) estimates, stratified into internal -to- internal and internal -to- external traffic. Document the future roadway, ramp, and freeway mainline daily and peak hour traffic volumes, levels of service analyses, and other pertinent information in a technical memorandum. Task 18: Analysis of General Plan Project Alternative with Airport Settlement Agreement $22,000 Prepare future long -range traffic forecasts for General Plan Project Alternative (to be determined) using the updated Newport Beach Traffic Model. For locations in the City of Irvine, overlay the General Plan Project Alternative volume changes into ITAM 12 outputs to develop revised General Plan Project forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project Alternative scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at study area intersections in the City of Irvine, using Irvine procedures. Prepare exhibits and tabular summaries as appropriate. Prepare vehicle miles traveled (VMT) estimates, stratified into internal -to- internal and internal -to- external traffic. Document the future roadway, ramp, and freeway mainline daily and peak hour traffic volumes, levels of service analyses, and other pertinent information in a technical memorandum. PROFESSIONAL FEE A task -based budget has been developed based on Urban Crossroads Inc billing rates as shown on Exhibit A. The total cost to perform these additional tasks adds to $99,800. Due to potentially dynamic project considerations including, but not limited to: environmental occurrences, changes in the project description, and /or modifications in public /private policy, Urban Crossroads reserves the right to shift funds among individual task budgets according to specific needs. If additional analysis work is needed, Urban Crossroads, Inc. will make the Client aware of budget implications and adjustments to scope will be discussed. DELIVERABLES /TIMING It is estimated that these additional tasks will be completed as follows: UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 5 GP Project — Costa Mesa intersections prior to release of DEIR GP Project with Lido House Hotel prior to release of DEIR GP Baseline without 19`h St. bridge sensitivity analysis prior to release of DEIR GP Project without 19`h St. bridge sensitivity analysis prior to release of DEIR GP Project Alternative initial minimal analysis prior to release of DEIR GP Baseline with Airport Settlement Agreement full analysis while DEIR is in review process GP Project with Airport Settlement Agreement full analysis while DEIR is in review process GP Project Alternative with Airport Settlement Agreement full analysis while DEIR is in review process LIABILITY The£ lie" reesto -omit -Urban Crossroads,-tnc.'s-6abitity-to-theGiierrtand- any- additionaFEontractors -and- Subeon #raetors - ©rr -tire project; - dtre4fl-{ JrTian- Ctossroads,-ine.- 's -negl+ gent - sets;- errors,-or- omissions,-- st�eFr # Fiat {: kt�- an- Erossroads,- +ne'sto #aFaggrega# a -Nabili#y #owl+- #troseoameeFsFrai +-not- exeee�$5Q,-00fl- ortlrbae Gressreads,- 4nc - -.'s- total- pfefeseiona[4ees- for serrees�enderec#- �rhiehever-isgreater:--1e4#�e- event -that iawsttit is drought #or- theEnforeement of- any -of- the - terms -of- this - reernent; -the- prevailing - party- shoald be emit+ er}# o- attornep# eesandoos# s- rfraddi#iorrto- arn+- darrrages. TERMS If agreeable, this scope and budget will be utilized on a Task Progress Basis (percentage of job completed). Please send us the agreement utilized by the City. We are looking forward to serving you on this project. If you have any questions, please contact Marlie Whiteman or John Kain at (949) 660 -1994. Respectfully submitted, URBAN CROSSROADS, INC. John Kain, AICP President JK:MW:rd JN: 8911 Attachment / Marli e Whiteman, P.E. Director of Modeling UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc