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HomeMy WebLinkAbout2012-20 - Changing Membership, Term, and Duties of SEACRESOLUTION NO. 2012 -20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA CHANGING THE MEMBERSHIP, TERM, AND DUTIES OF THE SPECIAL EVENTS ADVISORY COMMITTEE WHEREAS, the City of Newport Beach ( "City ") receives many requests for financial support of special events from community organizations; and WHEREAS, the City has an administrative process for supporting special events that provides an opportunity for all event organizers to request support and have their applications evaluated by the Special Events Advisory Committee ( "Committee ") at the same time and under the same set of criteria; and WHEREAS, the Committee reviews all applications for support, no matter the level of financial commitment requested; and WHEREAS, the Committee's workload has steadily increased along with the time required of each Committee member; and WHEREAS, the City desires to amend the membership criteria, clarify member terms, and streamline the Committee's duties to provide additional support and resources to the Committee. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Newport Beach, California as follows: 1) The Special Events Advisory Committee is hereby amended as described in the attachment to this Resolution (Exhibit "A "). 2) The City Council finds this action is not subject to the California Environmental Quality Act ( °CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060( c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 3) This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the Resolution. ADOPTED this 14th day of February, 2012. ATTEST: am , � CITY CLERK EXHIBIT "A" SPECIAL EVENTS ADVISORY COMMITTEE AUTHORIZATION: Established by Resolution No. 2009 -22, adopted on May 12, 2009. Membership and responsibilities amended by Resolution No. 2011- 32 adopted on April 12, 2011. Membership, -term, and duties amended by Resolution No. 2012 - adopted on February 14, 2012. TERM: 1nde€irAte-.The Committee shall have an indefinite term however, individual Committee member appointments/ selections shall be for Ffour (4) year terms. MEMBERSHIP: The Committee shall consist of seven (7) persons appointed by the Mayor from applications received and one (1) City staff member selected by the City Manager that shall serve in an advisory non - voting, capacity. groups, and other gr-etips Nvith an inter-est in speeial events in , The members should be professionals with experience in event organization and promotion; marketing including advertising, public relations, web marketing and brand development; budgeting; and should possess an understanding of the Newport Beach community, its visitor base and the City's infrastructure and resources to support special events. Experience working with charitable or civic organizations is encouraged, but not required. Members need not be residents of Newport Beach. One committee member will be a representative of the Newport Beach Conference and Visitors Bureau. The Committee will be provided organization and staff support by the City. The City's Police Department, Recreation & Senior Services Department, City Manager's Office, and Public Works Department will assign staff members to serve the eCommittee on-in an advisory, non - voting capacity as needed. The Committee will meet as needed, and all meetings will be noticed and open to the public. Committee members may not participate in the evaluation of a request made by an organization of which they are a member or by which they are employed or have been employed or compensated in any manner in the past two u years. The Mayor shall select a name4he- Chairperson of the Committee from the seven list of approved appointed members or the City staff member selected by the City Manager. The Chair ep rsonmaig shall then organize the Committee as necessary to accomplish the assigned functions and duties. Committee appointees may be replaced after three (3) consecutive unexcused absences from Committee meetings. With the exception of the selected staff member who shall serve at the discretion of the City Manager, 4all members shall serve at the pleasure of the City Council. MISSION: The Committee's mission is to develop criteria to be used in evaluating special events and to evaluate special event requests for City support. PURPOSE & A. To recommend to the City Council criteria to be used RESPONSIBILITIES: in evaluating requests for City support of an event. Criteria may include civic pride, building of the Newport Beach brand, financial return on investment through participant spending, community benefit, etc. B. To use the established criteria to evaluate the benefits, tangible and intangible, of special events and provide the City Council with professional advice on special events reviewed by the Committee. Special events qualifying for Committee evaluation will include those that have submitted an application by the deadline and are requesting City financial support_ in some 17C. The Committee will be purely advisory in nature, and will not make determinations as to the final approval of any special event. That responsibility rests exclusively with the City Council. EXHIBIT "A" SPECIAL EVENTS ADVISORY COMMITTEE AUTHORIZATION: Established by Resolution No. 2009 -22, adopted on May 12, 2009. Membership and responsibilities amended by Resolution No. 2011 - 32 adopted on April 12, 2011. Membership, term, and duties amended by Resolution No. 2012 - adopted on February 14, 2012. TERM: The Committee shall have an indefinite term, however, individual Committee member appointments/ selections shall be for four (4) year terms. MEMBERSHIP: The Committee shall consist of seven (7) persons appointed by the Mayor from applications received and one (1) City staff member selected by the City Manager that shall serve in an advisory non - voting capacity. The members should be professionals with experience in event organization and promotion; marketing including advertising, public relations, web marketing and brand development; budgeting; and should possess an understanding of the Newport Beach community, its visitor base and the City's infrastructure and resources to support special events. Experience working with charitable or civic organizations is encouraged, but not required. Members need not be residents of Newport Beach. One committee member will be a representative of the Newport Beach Conference and Visitors Bureau. The Committee will be provided organization and staff support by the City. The City's Police Department, Recreation & Senior Services Department, City Manager's Office, and Public Works Department will assign staff members to serve the Committee in an advisory, non - voting capacity as needed. The Committee will meet as needed, and all meetings will be noticed and open to the public. Committee members may not participate in the evaluation of a request made by an organization of which they are a member or by which they are employed or have been employed or compensated in any manner in the past two (2) years. The Mayor shall select a Chairperson of the Committee from the seven (7) appointed members or the City staff member selected by the City Manager. The Chairperson shall then organize the Committee as necessary to accomplish the assigned functions and duties. Committee appointees may be replaced after three (3) consecutive unexcused absences from Committee meetings. With the exception of the selected staff member who shall serve at the discretion of the City Manager, all members shall serve at the pleasure of the City Council. MISSION: The Committee's mission is to develop criteria to be used in evaluating special events and to evaluate special event requests for City support. PURPOSE & A. To recommend to the City Council criteria to be used RESPONSIBILITIES: in evaluating requests for City support of an event. Criteria may include civic pride, building of the Newport Beach brand, financial return on investment through participant spending, community benefit, etc. B. To use the established criteria to evaluate the benefits, tangible and intangible, of special events and provide the City Council with professional advice on special events reviewed by the Committee. Special events qualifying for Committee evaluation will include those that have submitted an application by the deadline and are requesting City financial support. C. The Committee will be advisory in nature, and will not make determinations as to the final approval of any special event. That responsibility rests exclusively with the City Council. STATE OF CALIFORNIA } COUNTY OF ORANGE } ss. CITY OF NEWPORT BEACH } I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2012 -20 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 14th day of February, 2012, and that the same was so passed and adopted by the following vote, to wit: Ayes: Hill, Rosansky, Curry, Selich, Henn, Daigle, Mayor Gardner Noes: None Absent: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 15th day of February, 2012. fit"" �V� City Clerk Newport Beach, California (Seal)