HomeMy WebLinkAbout15 - Streetlight Improvment Project�P CiTY OF
NEWPORT BEACH
City Council Staff Report
March 25, 2014
Agenda Item No. 15.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeach.gov
PREPARED BY: Peter Tauscher, Associate Civil Engineer
PHONE: (949) 644 -3316
TITLE: 2013 -2014 Streetlight Improvement Project - Award of Contract No. 5495 (CAP13-
0021)
ABSTRACT:
In an on -going effort to rehabilitate the City's aging streetlight system, staff requests City
Council approval to award the 2013 -2014 Streetlight Improvement Project to California
Professional Engineering, Inc. (CPE). This project includes replacement of 129 streetlights in
the Westcliff neighborhood with new LED light fixtures, increasing the reliability and energy
efficiency and decreasing future maintenance costs.
RECOMMENDATION:
a) Approve the project plans and specifications;
b) Award Contract No. 5495 to California Professional Engineering, Inc., for the total bid price,
including additive bid items, of $468,700.00 and authorize the Mayor and the City Clerk to
execute the contract; and
c) Establish a contingency of $47,300.00, approximately 10 percent, to cover the cost of
unforeseen work.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funds for this project.
Account Description Account Number Amount
General Fund 7013- C2201000 $516,000.00
Proposed uses are as follows:
Vendor Purpose Amount 397
California Professional
Engineering Inc. Construction Contract $ 468,700.00
California Professional
Engineering Inc.
DISCUSSION:
Construction Contingency
Total
$ 47,300.00
$ 516,000.00
At 10:00 a.m. on February 26, 2014, the City Clerk opened and read the following bids for the
2013 -2014 Streetlight Improvement Project:
TOTAL
BIDDER
BID
AMOUNT
California
Low Professional
$462,900.00
Engineering,
Inc.
Unique
2 Performance
$483,745.00
Construction,
Inc.
International
3 Line
$536,918.50
Builders,
Inc.
Steiny
4
$778,080.00
Company,
Inc.
5 R &H Industries dba Best Electric
$833,627.50"
• Not including additive bid item
• *As read amount $833,652.60
The low bidder, California Professional Engineering, Inc., possesses a California State
Contractors License Classification "A" as required by the project specifications. A check of
CPE's references indicates satisfactory completion of similar capital improvement projects in
other municipalities. CPE's total bid amount is approximately 17 percent below the Engineer's
Estimate of $557,000.00.
This project includes replacement of 129 existing streetlight fixtures with new energy efficient
LED fixtures and upgrading the existing series circuits to parallel circuits per the City's
Streetlight Replacement Master Plan. Due to the low bid pricing, staff recommends including
one additive bid item to the contract which will include installing one new light pole
equipped with a LED luminary providing increased light to the roadway surface. The cost for
the additive bid item is $5,800.00 and is within the allocated budget for this project. The
project area includes Irvine Avenue from north of Santiago Road to Tustin Avenue and a
portion of the Westcliff neighborhood. Although the primary purpose of the project is to replace
the ageing series street light circuits. It is anticipated that the installation of new LED
fixtures lowers both the on -going maintenance and energy cost resulting in a payback of
approximately eight years.
.;
Pursuant to the contract specifications, the contractor will have 75 consecutive working days to
complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving
negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). The Notice Inviting Bids was advertised
in the City's official publication and in construction industry publications.
ATTACHMENTS:
Description
Location Map
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2013 -2014 STREETLIGHT CITY OF NEWPORT BEACH
IMPROVEMENT PROJECT PUBLIC WORKS DEPARTMENT
LOCATION MAP C -5495 3/25/14400