HomeMy WebLinkAbout08 - Ocean Piers Maintenance ProjectCITY OF
1 NEWPORT BEACH
City Council Staff Report
April 22, 2014
Agenda Item No. 8.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeach.gov
PREPARED BY: Fong Tse, Principal Civil Engineer
PHONE: 949 - 644 -3321
TITLE: Ocean Piers Maintenance Project — Reject All Bids — Contract No. 5539 (CAP 14-
0025)
ABSTRACT:
Staff received only two bids for the Ocean Piers Maintenance Project, both bids being
significantly higher them the project cost estimate. Staff believes the best course of action is to
reject all bids and re- advertise the project.
RECOMMENDATION:
a) Reject all bids received for Contract No. 5539; and
b) Direct staff to review the project scope of work and re- advertise for bids.
FUNDING REQUIREMENTS:
No fiscal impact.
DISCUSSION:
At 11:00 AM on April 8, 2014, the City Clerk opened and read the following bids for this project:
BIDDER TOTAL BID AMOUNT
Low Mode Engineering $645,000.00
2 Associated Pacific Constructors, Inc.
Although it is not uncommon to have a low Bidder turnout for specialty work such as Ocean Pier
Maintenance due to the small pool of qualified Marine Contractors available, staff was
expecting several more bids as several contractors ordered the Project Plans and
Specifications package. The low bid of $645,000 from Mode Engineering, who also indicates
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relatively no experience on Ocean Pier construction or Maintenance, was substantially higher
than the $445,000 Engineer's Estimate. The Engineers Estimate was developed using similar
work and final cost information from the last pier maintenance project in 2012, and adjusted for
market inflation. With City Council's approval, staff intends to re -scope the bid package and
possibly remove the pile wrapping work from the project. Staff will also reach out to other
Coastal Cities with Piers and Ports to try to identify a larger contractor base and encourage
other contractors that have completed similar work to participate in the bidding and hopefully
encourage a higher level of competitive bidding.
As this project is not scheduled to start construction until after the Labor Day weekend, staff
feels there is ample time to review the project scope and re -bid the project without adversely
affecting the project schedule.
ENVIRONMENTAL REVIEW:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 (Replacement of existing facilities involving negligible
expansion or capacity) of the CEQA Implementation Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the
environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the Item).
ATTACHMENTS:
Description
Attachment A - Location Map
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PIER
PROJECT LOCATIONS
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X-l/O
OCR
NTS
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OCEAN PIERS MAINTENANCE
LOCATION MAP
`Q.011-
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5539 1 4/22/14
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