HomeMy WebLinkAbout20 - Traffic Signal ModernizationCITY OF
NEWPORT BEACH
City Council Staff Report
May 13, 2014
Agenda Item No. 20.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb@newportbeachca.gov
PREPARED BY: Brad Sommers, Senior Civil Engineer
PHONE: 949 - 644 -3326
TITLE: Traffic Signal Modernization Project - Phase 6 (San Joaquin Hills Road and Newport
Coast Drive) - Award of Construction Contract No. 5442 (CAP 14 -009)
ABSTRACT:
Phase 6 of the Traffic Signal Modernization Project is part of the eight phase modernization of
the traffic signal system. Staff advertised and has now received bids for construction of Phase
6 that will modernize the existing traffic signals on San Joaquin Hills Road and Newport Coast
Drive. Staff now requests City Council approval to award the Construction Contract to Elecnor
Belco Electric, Inc.
RECOMMENDATION:
a) Approve the project drawings and specifications;
b) Award Contract No. 5442 to Elecnor Belco Electric, Inc. for the total bid price of
$734,072.00 and authorize the Mayor and the City Clerk to execute the contract;
c) Establish an amount of $73,000 (10 %) to cover the cost of unforeseen work; and
d) Approve Budget Amendment No. 14BA -_ transferring $150,000 from 7181- C3001007 to
7181- C3002018.
FUNDING REQUIREMENTS:
Upon approval of the Budget Amendment, sufficient funding is available for the award of this
contract. The following funds will be expensed:
Account Description Account Number Amount
419
Gas Tax
Transportation / Circulation
Proposed uses are as follows:
Vendor
Elecnor Belco Electric, Inc.
Elecnor Belco Electric, Inc.
DISCUSSION:
7181- C3002018 $606,900.00
7261- C3002018 $200,172.00
Total $807,072.00
Purpose Amount
Construction $734,072.00
Construction Contingency $ 73,000.00
Total: $807,072.00
At 11:00 AM on April 23, 2014, the City Clerk opened and read the following bids for this
project:
BIDDER
Low Elecnor Belco Electric, Inc.
2 Select Electric, Inc.
3 KDC Inc. dba Dynalectric
4 Steiny and Company, Inc.
5 DBX, Inc.
6 International Line Builders, Inc.
7 California Professional Engineering
8 PTM General Engineering
9 Crosstown Electrical & Data, Inc.
10 Flatiron Electric Group, Inc.
TOTAL BID AMOUNT
$734,072.00
$750,443.50*
$785,158.00
$835,445.00
$875,560.10
$883,850.00'
$889,983.00'
$897,798.00
$914,376.20
$972,693.00
*Corrected Bid Amount
The low total bid amount is approximately five percent below the Engineer's Estimate of
$769,000.00. The low bidder, Elecnor Belco Electric, Inc. possesses a California State
Contractors License Classification C -10 as required by the project specifications. A check of
the contractor's references indicates they have satisfactorily completed similar projects for other
municipalities.
The City was awarded $480,000 in grant funds for traffic signal modernization of the San
Joaquin Hills Road and Newport Coast Drive corridors as part of the 2012 OCTA Measure M2
Traffic Signal Synchronization Program. To expedite construction, the two corridors have been
combined into Phase 6 of the Traffic Signal Modernization Project (Attachment A). These grant
funds were used for design services, equipment procurement and maintenance services for this
project.
Construction along the San Joaquin Hills Road corridor includes:
Installation of fiber optic signal interconnect cable and Ethernet communication
equipment;
Installation of new traffic signal control equipment at seven (7) existing signalized
intersections, including one intersection on Ridge Park Road;
Closed Circuit Television Cameras (CCTV) at the San Joaquin Hills Road /Marguerite
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Avenue and San Joaquin Hills Road /Newport Coast Drive intersections; and
Provide fiber optic communication node for future connection to the Newport Coast
Community Center and Fire Station #8.
Construction along the Newport Coast Drive corridor includes:
Installation of fiber optic signal interconnect cable and Ethernet communication
equipment;
Installation of new traffic signal control equipment at ten (10) existing signalized
intersections, including two intersections on Pelican Hills Road South;
Installation of Closed Circuit Television Cameras (CCTV) at the Newport Coast
Drive /Ridge Park Road and Newport Coast Drive /Coast Highway intersections.
In addition to the above improvements within the Newport Beach right of way, Ethernet
communication equipment will be added to two City of Irvine traffic signals on Newport Coast
Drive. These items are included as part of the OCTA Measure M2 grant.
For efficiency purposes, Staff incorporated the 2013/2014 Traffic Signal Rehabilitation CIP
Project into the Traffic Signal Modernization Project. Rehabilitation of existing traffic signals
includes replacement equipment that is outside the scope of the Traffic Signal Modernization
Project, but is essential to the operation of the traffic signals. The following intersections will be
rehabilitated:
San Joaquin Hills Road /Crown Drive;
San Joaquin Hills Road /Marguerite Avenue; and
Newport Coast Drive /Coast Highway.
Rehabilitation of the San Joaquin Hills Road /Crown Drive intersection includes the addition of
protected left -turn phasing to facilitate the westbound San Joaquin Hills Road to southbound
Crown Drive movement.
The Phase 6 field equipment will be integrated to the City's Traffic Management Center in the
Civic Center utilizing a new fiber optic connection to the City's existing Ethernet network.
Pursuant to the Contract Specifications, the contractor will have 100 consecutive working days
to complete the work.
Traffic Signal Modernization Project Update
Currently, six of the eight Traffic Signal Modernization Project phases have been completed,
modernizing 100 of the City's 123 traffic signals, building an Ethernet communication network,
and the creation of the Traffic Management Center at the Civic Center. To date, cost of the
completed project phases is approximately $5,070,000. Of this, approximately $1,100,000 has
been funded through OCTA Measure M and M2 grants.
Phase 6 of the project has an estimated completion cost of approximately $1,380,000 including
$480,000 in OCTA Measure M2 grant funding. Phase 6, including integration of the
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modernized traffic signals and implementation of the new timing, is planned to be complete in
Winter 2015. This project will modernize 17 traffic signals.
The eighth and final phase of the project will modernize the remaining six traffic signals and
install Fiber Optic communication cable at locations that could not be completed as part of
previous phases. Design work on Phase 8 is just beginning, with the project completion
planned for Summer 2015. The FY 2014 -15 CIP budget includes $900,000 for construction of
this project.
Upon completion, the city -wide Traffic Signal Modernization Project will have created a Fiber
Optic Ethernet communication network and updated control equipment, retimed and integrated
all 123 City traffic signals in the City's Traffic Management Center. Additionally, the Public
Works and Information and Technology Departments are working together to improve reliability
of the connection to City facilities by utilizing the new traffic signal Ethernet communication
network that was installed through the Traffic Signal Modernization Project.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQA ") pursuant to Section 15301 (for repair, maintenance and minor alteration of
existing public facilities with negligible expansion) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the
environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Traffic Signal Modernization Exhibit
Attachment B - Budget Amendment
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Traffic Signal Modernization Phasing Exhibit
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ATTACHMENT A
LEGEND
PHASES 1- 6!7 COA ET (%ffiC ALS)
POASE 6 PLAN.SEO CONSTRUMON (13 ffiGNALS)
I'tlASE 6 PCTOES 1'LANNIA CONST (16 MCNALS)
Ftl MI- !&]CCTV CA6188A3 COAIPLST (31 CAILEAS)
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5442
05/13/2014
423
City of Newport Beach NO. BA- 14BA -044
ATTACHMENT B BUDGET AMENDMENT
2013 -14 AMOUNT: $150,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Decrease Expenditure Appropriations AND Decrease in Budgetary Fund Balance
rX1 Transfer Budget Appropriations qX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer expenditures from the Traffic Signal Replacement Program account to Traffic Sig Modern: Phase 6 account
in the Gas Tax fund.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Amount
Description Debit Credit
Description
Signed:
Signed:
Signed:
Finance
Approval: City Manager
City Council Approval: City Clerk
` Automatic
150,000.00
-/ly
Date
:511011 Lr
Date
Date
424
Description
Division
Number
7181
Gas Tax
Account
Number
C3001007
Traffic Signal Rplcmnt Prg $150,000.00
Division
Number
7181
Gas Tax
Account
Number
C3002018
Traffic Sig Modern: Phase 6
Signed:
Signed:
Signed:
Finance
Approval: City Manager
City Council Approval: City Clerk
` Automatic
150,000.00
-/ly
Date
:511011 Lr
Date
Date
424