HomeMy WebLinkAbout05 - Miscellaneous Street Pavement Repairs - Award of Contract No. 5343CITY OF
1 NEWPORT BEACH
City Council Staff Report
April 22, 2014
Agenda Item No. 5.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeach.gov
PREPARED BY: Frank Tran, Associate Civil Engineer
PHONE: 949 - 644 -3340
TITLE: Miscellaneous Street Pavement Repairs —Award of Contract No. 5343 (CAP13-
0014)
ABSTRACT:
Staff has received construction bids for the Fiscal Year 2013 -2014 Miscellaneous Street
Pavement Repairs project and is requesting City Council's approval to award the contract to
PALP, Inc. DBA Excel Paving Co.
RECOMMENDATION:
a) Approve the project drawings and specifications;
b) Award Contract No. 5343 to PALP, Inc. DBA Excel Paving Co. for the total bid price of
$339,077.00 and authorize the Mayor and City Clerk to execute the contract;
c) Establish a contingency of $35,000.00 (approximately 10 %) to cover the cost of unforeseen
work not included in the original contract; and
d) Approve Budget Amendment No. 14BA -041 transferring $43,000 from Account No. 7282 -
C2001009 to Account No. 7282- C2002047.
FUNDING REQUIREMENTS:
Upon approval of the proposed budget amendment,
following account for the award of this contract:
Account Description Account Number
Measure M Fair Share 7282-02002047
Total:
there will be sufficient funding in the
Amount
$ 392,000.00
$ 392,000.00
201
Proposed uses are as follows:
Vendor
PALP, Inc. DBA Excel Paving Co.
PALP, Inc. DBA Excel Paving Co.
Harrington Geotechnical, Inc.
Various
DISCUSSION:
Purpose
Construction Contract
Construction Contingency
Pavement Testing
Printing & Incidentals
Total:
Amount
$ 339,077.00
$ 35,000.00
$ 16,636.00
$ 1,287.00
$ 392,000.00
At 10:00 a.m. on March 31, 2014, the City Clerk opened and read the following bids for this
project:
The low bid amount is 13% higher than the Engineer's Estimate of $300,000. The low bidder,
PALP, Inc. DBA Excel Paving Co., possesses a California state contractor's license
classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for the City of Newport Beach
and other public agencies. PALP, Inc. DBA Excel Paving Co. also completed the
Miscellaneous Street Paving project for the City in 2012.
The work necessary to complete this contract includes repairing the existing pavement on
various arterials throughout the City as shown on the Location Map. This contract also includes
isolated dig -outs, asphalt grind and overlay, pruning tree roots and installing tree root barriers.
Staff recommends including a contingency allowance of approximately 10% to cover the cost of
unforeseen conditions.
Pursuant to the contract specifications, the Contractor will have 60 consecutive working days to
complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving
negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
202
BIDDER
TOTAL BID AMOUNT
Low
PALP, Inc. DBA Excel Paving
$
339,077.00
Co.
2
Hardy & Harper, Inc.
$
343,000.00
3
All American Asphalt
$
384,384.00
4
The R.J. Noble Company
$
397,061.00
5
United Paving Co.
$
532,131.00
The low bid amount is 13% higher than the Engineer's Estimate of $300,000. The low bidder,
PALP, Inc. DBA Excel Paving Co., possesses a California state contractor's license
classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for the City of Newport Beach
and other public agencies. PALP, Inc. DBA Excel Paving Co. also completed the
Miscellaneous Street Paving project for the City in 2012.
The work necessary to complete this contract includes repairing the existing pavement on
various arterials throughout the City as shown on the Location Map. This contract also includes
isolated dig -outs, asphalt grind and overlay, pruning tree roots and installing tree root barriers.
Staff recommends including a contingency allowance of approximately 10% to cover the cost of
unforeseen conditions.
Pursuant to the contract specifications, the Contractor will have 60 consecutive working days to
complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving
negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
202
Description
Attachment A - Location Map
Attachment B - Budget Amendment
203
ATTACHMENT A
204
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CANYON DRIVE
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NEWPORT BLVD.
MACARTHUR BLVD.
NEWPORT COAST DR. SAN JOAQUIN HILLS RD.
(26TH TO 30TH STREETS)
@ COAST HWY. EAST
@ RIDGE PARK RD. FREE RIGHT @ JAMBOREE RD.
tl 1 15TH STREETI
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15TH STREET 1
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ORANGE AVE
SOLSA AN 'AESR.IINSTER AVE
SMIIA ANA AVE RMLANOAVE
15TH STREET
MISC. REPAIRS
CITY OF NEWPORT BEACH
FY13 -14 Miscellaneous Street Pavement Repairs
PUBLIC WORKS DEPARTMENT
Location
Map
C -5343
04/22/2014
204
ATTACHMENT B
City of Newport Beach NO. BA- 14BA -041
BUDGET AMENDMENT
2013 -14
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $a3,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
fX1 No effect on Budgetary Fund Balance
To transfer Measure M expenditure appropriations to fund FY14 Miscellaneous Street Pavement Repairs through award
of the contract to PALP, Inc. DBA Excel Paving Co.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Amount
Description Debit Credit
Description
Description
Division Number 7282 Measure M2 - Fair Share
Account Number C2001009 Sidewalk/Curb /Gutter & ADA
Division Number 7282 Measure M2 - Fair Share
Account Number C2002047 Major Arterial Street Repair Program
Signed:
Signed:
Signed:
Approval:
City Council Approval: City Clerk
$43,000.00
$43,000.00
Date
dlc,V ,
Date
Date
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