HomeMy WebLinkAbout05 - Bristol Street Landscape ImprovementsCITY OF
NEWPORT BEACH
City Council Staff Report
May 27, 2014
Agenda Item No. 5.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Iris Lee, Senior Civil Engineer
PHONE: 949 - 644 -3323
TITLE: Bristol Street Landscape Improvements - Completion and Acceptance of Contract
No. 4843 (CAP12 -0005)
ABSTRACT:
On August 13, 2013, City Council awarded Bristol Street South Landscape Improvements Contract No. 4843 to
KASA Construction, Inc. for a total contract amount of $423,160.00. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
General Fund 7013- C2002064 $ 505,295.89
Total: $ 505,295.89
There is sufficient funding in the City's current landscape maintenance budget to cover
landscaping activities for the balance of this fiscal year. Subsequent maintenance cost has
been included in the proposed Fiscal Year 2014 -2015 budget for Council approval.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$423,160.00
$505,295.89
15% or less
19.41/6
14.8%
4.6%
Actual Time
Allowed Contract Time (days)
106
-27
Under - or Over +
The contract has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $ 423,160.00
Actual cost of bid items constructed: $ 442,48100
Total change orders: $ 62,812.89
Final contract cost: $ 505,295.89
Pursuant to the Santa Ana Heights Citizen Advisory Panel (CAP) and Neighborhood
Revitalization Committee's vision to introduce beautification elements to the area, this contract
focused on landscape improvements along the existing southerly Bristol Street unimproved
frontage parkway between Jamboree Road and Irvine Avenue. Work included installing water -
friendly landscaping, a recycled /reclaimed water irrigation system, and architectural features.
The final construction cost was 19.4 percent above the original contract amount. The change
orders accounted for removal or relocation of existing roadway signage and installation of
irrigation appurtenances, driveway aprons, and additional architectural features.
It was brought to staff's attention that the architectural features included in the contract scope
did not adequately meet the CAP's intent of tying in the Santa Ana Heights motif onto Bristol
Street. As a result, additional stone pilasters and Timbercrete fencing were installed at several
key locations along the project at a combined cost of $34,838.10. On May 9, 2014, staff
requested approval from the City Manager to increase the original 15 percent contingency
allowance to 20 percent to cover this scope enhancement.
A summary of the project schedule is as follows:
The contract substantial completion date with approved extensions was scheduled to end on
March 5, 2014, followed by a 60 calendar day plant establishment and 30 calendar day plant
maintenance periods ending on June 3, 2014. Given the early substantial completion, KASA
relinquished the site to the City for maintenance on April 28, 2014.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQA ") pursuant to Section 15304(b) (new landscaping with negligible
expansion) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential to have a significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
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NOT TO
PROJECT L(
ATTACHMENT A
BRISTOL STREET
LANDSCAPEIMPROVEMENTS
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -4843 5/27/14