HomeMy WebLinkAbout06 - Ocean Piers Maintenance 2013-2014CITY OF
o rA NEWPORT BEACH
City Council Staff Report
June 24, 2014
Agenda Item No. 6.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Fong Tse, Assistant City Engineer
PHONE: 949 - 644 -3321
TITLE: Ocean Piers Maintenance 2013 -2014 - Award of Contract No. 5539 (CAP14 -0025)
ABSTRACT:
Staff has received acceptable bids for the Ocean Piers Maintenance Project 2013 - 2014 and is
requesting City Council's approval to award the construction contract to Associated Pacific
Constructors, Inc. of Morro Bay, California.
RECOMMENDATION:
a) Approve the project drawings and specifications;
b) Award Contract No. 5539 to Associated Pacific Constructors, Inc. for the total bid price of
$491,500.00, and authorize the Mayor and City Clerk to execute the Contract;
c) Establish an amount of $73,700.00 (15 %) to cover the cost of unforeseen work not included
in the original contract; and
d) Approve Budget Amendment No. 15BA -001 transferring $85,000.00 from Account No.
7231- C4402007 (Seawall and Bulkhead Modifications) to Account No. 7231- C4801001 (Ocean
Piers Maintenance) for FY 2014/15.
FUNDING REQUIREMENTS:
Upon approval of the budget amendment, contract costs will be expensed to the Ocean Piers
Maintenance Project Account No. 7231- C4801001 as follows:
Account Description
Ocean Piers Maintenance
Proposed uses are as follows:
Vendor
Associated Pacific Constructors
Associated Pacific Constructors
DISCUSSION:
Account Number Amount
7231- C4801001 $ 565,200.00
Total: $ 565,200.00
Purpose Amount
Construction Contract $ 491,500.00
Construction Contingency $ 73,700.00
Total: $ 565,200.00
The City's two ocean piers, Newport and Balboa, were placed into service over fifty years ago.
Although the concrete decks constructed twelve years ago remain relatively maintenance free,
the timber support structures below the decks are continuously impacted by the elements. As
such, the City's Capital Improvement Program bi- annually funds the inspection and contract
maintenance of these two piers. The Inspection Reports completed in December 2013 itemized
a list of maintenance items to be addressed. Both Newport Pier and Balboa Pier maintained a
structural rating of "Good ".
Staff prepared Plans and Specifications to replace deteriorated hardware and timber members
and to wrap numerous unprotected pilings identified in the Reports. The two bids opened on
April 8, 2014 for this project were unexpectedly high. As such, the City Council rejected all of
the received bids and directed staff to reformulate the scope of work for re- bidding. Staff
reviewed the reports and the revised contract documents to include high priority items such as
corroded hardware, broken or missing timber stringers, bracings, blockings, and damaged
pilings. To encourage competitive bidding, staff sent plans and specifications to marine
contractors as far away as Oregon to participate in the bidding process.
At 10:00 AM on June 11, 2014, the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low Associated Pacific Constructors, Inc. $491,500.00
2 John S. Meek Company $673,400.00
3 Industrial Coating + Restoration $725,000.00
4 The Richards Group $949,000.00
Although the low total base bid amount received is approximately 13% above the $435,000.00
Engineer's Estimate, this amount likely better represents the market price to complete the
needed work. In addition to the base work, prospective bidders were invited to propose the
cost to replace certain deteriorated expansion joint fillers between the existing concrete deck
panels on both piers and to provide photographic records of the completed work for the entire
Project. Staff reviewed the pricing submitted by the low bidder for these additive items and
determined it is more economical to complete them through a separate contract.
The low bidder, Associated Pacific Constructors, Inc. (APC), possesses a California State
Contractors License Classification "A" as required by the project specifications. A check of
APC's references indicates satisfactory completion of similar projects for other public agencies,
including several projects for the City of Newport Beach. Since it will be nine months since the
December 2013 Inspection Report and the start of construction work begins in the Fall, staff
recommends the City Council approve a 15% contract contingency amount to address any
unknown damages that might have occurred subsequent to Report.
Pursuant to the Contract Specifications, APC shall start the work after the Labor Day weekend
and is allotted sixty (60) consecutive working days to complete the work. Additionally, all work
shall be completed before the end of 2014.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301 (minor alteration of existing public facilities with negligible expansion) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Project Location Mao
Attachment B - Budget Amendment
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PROJECT LOCATIONS
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5539 1 6/24/14
ATTACHMENT B City of Newport Beach NO. BA- 15BA -001
BUDGET AMENDMENT
2014 -15 AMOUNT: $85,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Decrease Expenditure Appropriations AND Decrease in Budgetary Fund Balance
PX Transfer Budget Appropriations PX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer expenditures from the Seawall and Bulkhead Modifications account to the Ocean Piers Maintenance account
in the Tidelands Capital Fund.
ACCOUNTING ENTRY:
BUDGETARYFUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Description
Division Number 7231 Tidelands - Capital
Account Number C4402007 Bulkhead Repairs /Sealing Rehab
Division Number 7231 Tidelands - Capital
Account Number C4801001 Ocean Pier Repair /Inspection
Signed
Signed:
Signed:
Approval: City
City Council Approval: City Clerk
Amount
Debit Credit
$85,000.00
Automatic
E3
85,000.00
Date
6171
Date
Date