HomeMy WebLinkAbout04 - Amending Salary RangesCITY OF
NEWPORT BEACH
City Council Staff Report
July 8, 2014
Agenda Item No. 4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Dave Kiff, City Manager— (949) 644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Terri L. Cassidy, Deputy City Manager /HR Director, and Maggie Williams - Dalgart,
Senior HR Analyst
PHONE: (949) 644 -3303 and (949) 644 -3337
TITLE: Resolution No. 2014 -56: Amending Resolution No. 2014 -52 to Establish Salary
Ranges for the Emergency Medical Services Division Chief (Fire Department) and
the Deputy Director (Recreation & Senior Services Department) and Establish One
Part-Time Marketing Specialist Position (Library Services) as Full -Time
ABSTRACT:
The City Manager is responsible for recommending changes to classification and compensation, as
provided in the Newport Beach Municipal Code 2.28. During the FY2014 -15 budget adoption process,
positions and salaries were established via Resolution No. 2014 -52. The proposed changes amend
Resolution No. 2014 -52 to include salary ranges for two reclassified Key & Management positions and
adjust one 0.65 part-time Marketing Specialist position to full -time.
RECOMMENDATION:
Adopt Resolution No. 2014 -56, amending Resolution No. 2014 -52 to:
a) Establish the Emergency Medical Services Division Chief at $9,564.53 - $11,625.40 per month and the
Deputy Director, Recreation and Senior Services, at $10,405.20 - $12,648.13 per month; and
b) Adjust the Marketing Specialist position in Library Services from .65 part-time to a full -time budgeted
position at a rate of $4,513.60 — $6,344.00 per month (the current rate for the Marketing Specialist job
classification).
FUNDING REQUIREMENTS:
See financial information in the body of the discussion text.
DISCUSSION:
Under Newport Beach Municipal Code (NBMC) 2.28, as it pertains to the City's Compensation Plan, the
City Manager shall review compensation and make recommendations to meet the operational needs of the
City. In FY2014 -15, the Fire Department is reconfiguring the Emergency Medical Services (EMS) Division
to enhance services, support, and training and management of all medical related services. In addition,
EMS will be pursuing integrated health care opportunities and expanding paramedic services within the
community. The planned changes to the EMS division require greater management oversight and
expanded responsibilities, increased accountability for a nearly $4 million EMS budget, and a shift to
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managing an entire division, versus an EMS "program" (the old model). For this reason, it is recommended
the City Council reclassify the current Emergency Medical Services Manager to Emergency Medical
Services Division Chief, with a salary range of $9,564.53 - $11,625.40 per month.
Over the past several years there has been significant growth in services, programs and projects managed
by the Recreation and Senior Services Department, including working closely with Public Works and other
departments in development of parks, recreation centers, and other community facilities. In the
organizational hierarchy of the Recreation and Senior Services Department, the Recreation Superintendent
is the second ranking position, reporting directly to the Director. This key position frequently acts as the
Director in her absence and over the past three years has grown significantly to include management (with
Public Works) of the department's capital projects, including Marina Park and Sunset Ridge, management
of six operational sections that include direct and indirect supervision of 46.08 full -time equivalent (FTE)
staff, facility oversight, and major budget and revenue responsibility. Due to the material change in duties it
is recommended the position be reclassified as Deputy Director, Recreation and Senior Services, with a
salary range of $10,405.20 - $12,648.13 per month.
The City Manager's Office and Human Resources continue to work with Fox Lawson & Associates on the
study of City job classifications and compensation programs. Though the study is not yet concluded, it is
recommended these two critical management level positions be reclassified at this time to ensure key
services, programs and projects continue and the classification and compensation are reflective of the work
performed.
On June 10, 2014, the City Council adopted the FY2014 -15 budget via Resolution No. 2014 -52, which
included approval of all positions and pay for the City's job classifications. Adoption of the attached
resolution (Attachment A) would amend Resolution No. 2014 -52 to include pay ranges for the Emergency
Medical Services Division Chief and Deputy Director, Recreation and Senior Services. The Fire Chief and
Recreation and Senior Services Director, respectively, submitted the initial request for classification /pay
review of the position for their department. They have been consulted on the proposal and support the
recommendation.
In addition to the creation of new salary ranges for two Key & Management positions, this item requests
City Council approval to increase the current Marketing Specialist (Library Services) from part-time
(average 56 hours per pay period) to full -time (both part- and full -time positions currently exist in the
compensation plan).
The incumbent Marketing Specialist has been with the City since November 2003. The position is
essential to increase community awareness of the Library's mission, which is one of the Board of Library
Trustees' strategic goals.
The marketing position requires high - quality writing and graphics skills, as well as a significant knowledge
of technology. Through the efforts of the position, Cultural Arts and Library Services have been given a
more prominent role and improved attendance at events, such as the recent Art Exhibition and speakers
programs. The Library enjoys attendance of one million plus visitors per year, and is second only to our
beaches as a tourist attraction. The increase to a full -time position is primarily wages; the incumbent is
already enrolled in the CalPERS retirement system.
If City Council approves the attached resolution, Human Resources and Finance Department staff will work
to implement the changes.
Fiscal Impact:
The cost to reclassify /establish the Emergency Medical Services Division Chief is estimated to be
$12,300 for FY2014 -15. There is no impact to the FY2014 -15 budget as the Fire Department is
expected to have sufficient salary savings to absorb the cost due to position vacancies that are not
expected to be filled until September 2014.
2. There is no impact for establishing the Deputy Director, Recreation and Senior Services, salary range
because the initial budget projection was included in the adopted FY14 -15 budget.
3. The cost to adjust the Marketing Specialist (Library Services) from part-time to full -time is estimated
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to be $42,000 for FY2014 -15. The Library Services Department is expected to have sufficient salary
savings to absorb the cost due to two vacant positions they do not intend to fill for some time.
Net Citywide full -time position count. As the Council is aware, the current allocation of full -time positions in
the City is 727, down from 833 in FY 2009 -10. With positions attritioning in other departments, such as
Municipal Operations (as well as many unfilled positions), we expect to be able to remain at 727 over the
course of the next several months, even with the change in the Marketing Specialist in the Library Services
division.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act
( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable
indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in
Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
Public notice was fulfilled with the posting of the agenda and report for this item.
ATTACHMENTS:
Description
Attachment A - Resolution No. 2014 -56
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ATTACHMENT A
RESOLUTION NO. 2014 -56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH AMENDING RESOLUTION NO. 2014 -52
AND ESTABLISHING THE EMERGENCY MEDICAL SERVICES
DIVISION CHIEF AND DEPUTY DIRECTOR, RECREATION
AND SENIOR SERVICES, PAY RANGE AND ESTABLISHING ONE FULL -TIME
MARKETING SPECIALIST POSITION (LIBRARY SERVICES)
WHEREAS, the City Council of the City of Newport Beach previously adopted
Resolution No. 2014 -52 to approve the FY2014 -15 budget and revise salaries for
several job classifications;
WHEREAS, the City Council has determined that additional job classifications,
salary ranges, and staffing allocations are to be included in the FY2014 -15 budget;
WHEREAS, the City Council of the City of Newport Beach desires to amend
Resolution No. 2014 -52 and establish the Emergency Medical Services Division Chief
and Deputy Director, Recreation and Senior Services, classification and salary range; and
WHEREAS, the City Council of the City of Newport Beach further desires to
amend Resolution No. 2014 -52 and establish the Marketing Specialist position (Library
Services) from part-time (65 %) to a full -time budgeted position.
NOW, THEREFORE, the City Council of the City of Newport Beach does
RESOLVE as follows:
Section 1. The Emergency Medical Services Division Chief shall be
established with a salary range of $9,564.53 - $11,625.47 per month and designated
within the Key & Management group.
Section 2. The Deputy Director, Recreation and Senior Services, shall be
established with a salary range of $10,405.20 - $12,648.13 per month and designated
within the Key & Management group.
Section 3. One part -time Marketing Specialist position (.65 in Library
Services) shall be established as full -time (1.0) and designated within the Newport
Beach City Employees Association.
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Section 4. The effective date of this change shall be retroactive to July 1,
Adopted this day of 2014.
go
Mayor of the City of Newport Beach
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