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CITY OF
NEWPORT BEACH
City Council Staff Report
August 12, 2014
Agenda Item No. 5.
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
Frank Tran, Civil Engineer
(949) 644 -3340
2013 -2014 Miscellaneous Street Repairs - Notice of Completion and Acceptance of
Contract No. 5343 (CAP13 -0014)
ABSTRACT:
On April 22, 2014, City Council awarded Contract No. 5343 for the Fiscal Year 2013 -14 Miscellaneous
Street Repairs project to PALP, Inc., DBA Excel Paving for a total contract cost of $339,077.00 plus a 10%
allowance for contingencies. The required work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with the applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Measure M Fair Share 7282- C2002047 $ 344,723.75
Total: $ 344,723.75
DISCUSSION:
Overall Contract Cost/Time Summary
The work necessary to complete this contract included repairing the existing pavement on various arterials
throughout the City as shown on the Location Map. This contract also included isolated dig -outs, asphalt
grind and overlay, pruning tree roots and installing tree root barriers. The contract has now been completed
to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount: $339,077.00
Actual cost of bid items constructed: $344,723.75
Contract change order: 0
Final contract cost: $344,723.75
The final overall construction cost was approximately 1.7% over the original bid amount, which is attributed
to actual quantities constructed.
The contract allowed for 60 consecutive working days to complete the scope of the work. The project was
substantially completed on July 11, 2014, which was 20 working days ahead of the allotted contract
time. A summary of the project schedule is as follows:
Estimated Completion Date per 11/2013 Baseline Schedule: August 29, 2014
Project Awarded for Construction: April 22, 2014
Completion Date per Contract & Approved Extensions August 7, 2014
Actual Substantial Construction Completion Date: July 11, 2014
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
% Due
Awarded
Final Cost at
Contingency
to
% Due to
Contract
Completion
Allowance
Actual Contract Change
Directed
Unforeseen
Amount
Change
Change
$339,077.00
$344,723.75
10% or less
+1.7%
0%
1.7%
Allowed Contract Time
60
Actual Time Under ( -) or
20
(days)
Over (+)
The work necessary to complete this contract included repairing the existing pavement on various arterials
throughout the City as shown on the Location Map. This contract also included isolated dig -outs, asphalt
grind and overlay, pruning tree roots and installing tree root barriers. The contract has now been completed
to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount: $339,077.00
Actual cost of bid items constructed: $344,723.75
Contract change order: 0
Final contract cost: $344,723.75
The final overall construction cost was approximately 1.7% over the original bid amount, which is attributed
to actual quantities constructed.
The contract allowed for 60 consecutive working days to complete the scope of the work. The project was
substantially completed on July 11, 2014, which was 20 working days ahead of the allotted contract
time. A summary of the project schedule is as follows:
Estimated Completion Date per 11/2013 Baseline Schedule: August 29, 2014
Project Awarded for Construction: April 22, 2014
Completion Date per Contract & Approved Extensions August 7, 2014
Actual Substantial Construction Completion Date: July 11, 2014
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
ATTACHMENT A
i
0
BONITA CANYON DRIVE
SUPERIOR AVE ® HOAG HEALTH CENTER
and SUPERIOR AVE @ HOSPITAL RD
A
x
_
NEWPORT BLVD.
MACARTHUR BLVD.
NEWPORT COAST DR.
SAN JOAQUIN HILLS RD.
(26TH TO 30TH STREETS)
@ COAST HWY. EAST
@ RIDGE PARK RD.
FREE RIGHT @ JAMBOREE RD.
- - - ---I
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;
75TH STREETI
15TH STREET
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I I I I I I I I I I 11
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ORMOE AVE
BOI$A AYE WESIN116TIRAVE
BAMTAMIAAYE
RE➢IMID AVE
15TH STREET MISC.
REPAIRS
CITY OF NEWPORT BEACH
FY 13 -14 MISCELLANEOUS STREET
PUBLIC WORKS DEPARTMENT
PAVEMENT REPAIRS — LOCATION MAP
C -5343
08/12/2014