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CITY OF
NEWPORT BEACH
City Council Staff Report
September 23, 2014
Agenda Item No. 6
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
Fong Tse, Assistant City Engineer
(949) 644 -3321
San Miguel Park Restroom Building and Picnic Structure Replacement Project -
Completion and Acceptance of Contract No. 5541 (CAP14 -0005)
At your regular April 22, 2014 meeting, City Council awarded the San Miguel Park Restroom Building and
Picnic Structure Replacement Project Contract No. 5541 to Big Ben Construction, Inc. for a total contract
amount of $303,271.00. The work is now complete and staff requests City Council acceptance and close
out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
Excluding the new shade structures, concrete picnic tables and trash receptacles that were purchased
separately, funds for the construction contract were expended from the following account:
Account Number
Account Description
General Fund 7015- C1002044
Amount
$283,057.66
DISCUSSION:
Overall Contract Cost /Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$303,271.00
$290,517.86
10% or less
(4.21%)
(7.94 %)
3.73%
Actual Time
Allowed Contract Time (days)
50
-8
42
The contract has now been satisfactorily completed. A summary of the contract cost is as follows:
Original bid amount: $ 303,271.00
Actual cost of bid items constructed: $ 279,220.40
Total change orders: $ 11,297.46
Final contract cost: $ 290,517.86
Prior to this project, the former 25+ year old modular restroom building in San Miguel Park had deteriorated
to a point of becoming unsightly and required frequent maintenance and repairs. Additionally, the
overhead timber shade structure over the picnic area was removed due to its deteriorated condition.
The San Miguel Park Restroom and Picnic Structure Replacement Project has now been completed to the
satisfaction of the Public Works Department. The contract improvements installed by Big Ben, Inc. at the
park site included a prefabricated masonry restroom building, new retaining walls, integrally colored
concrete pavement with a diamond -cut pattern, reconstructed concrete sidewalks connecting the existing
parking lot and the picnic area, new concrete access ramps, and a freshened parking lot with new
pavement striping and markings. The contractor also installed a new shade structure ($46,118.65),
concrete picnic benches and trash receptacles ($8,009.28) that were purchased separately by the City to
expedite work completion. In addition, two existing barbeque grills were replaced with new units provided
by the Municipal Operations Department to further enhance the park aesthetics and function.
The final construction contract cost was 4.21 percent below the original contract amount due to changed
field conditions as well as some value engineering. Two contract change orders were executed to resolve
unexpected field conditions including a collapsed sewer lateral line that serves the new restroom building;
unmarked electrical conduits and wirings that interfered with the work; incorrectly sized circuit breakers;
additional retaining wall backfill that was needed to protect several existing mature trees in place (which
screen the restroom building from the residents above); and an extra height concrete retaining curb needed
to retain future landscaping irrigation or storm runoff onsite.
A summary of the project schedule is as follows:
Estimated Completion Date per 2013 Baseline Schedule 8/26/2014
Project Awarded for Construction 4/22/2014
Contract Completion Date Per Notice To Proceed 8/26/2014
Actual Substantial Construction Completion Date 8/14/2014
ENVIRONMENTAL REVIEW:
The Project was determined to be exempt from the California Environmental Quality Act ( "CEQA ") pursuant
to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines. This Exemption covers the
replacement or reconstruction of existing structure and facilities where the new structure will be located on
the same site as the structure replaced and will have substantially the same purpose and capacity as the
structure replaces.
M
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mao
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ATTACHMENT A
SAN MIGUEL
PARK
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SAN MIGUEL PARK CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP C -5541 09/23/14
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