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TITLE:
ABSTRACT:
CITY OF
NEWPORT BEACH
City Council Staff Report
September 23, 2014
Agenda Item No. 11
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Tim Netherton, Library Services Director — (949) 717 -3819,
thetherton @newportbeachca.gov
Melissa Kelly, Support Services Coordinator
(949) 717 -3810
Budget Amendment to Accept a Check from California State Library for Literacy
Services (CLLS) in the Amount of $15,000 and Appropriate Funds to the Library's
Fiscal Year 2014/2015 Maintenance and Operation Budget
The Library Literacy program is partially funded by the City's general fund and partially funded through
grants, donations and fundraising efforts. These state funds are a California Library Literacy Services
award for FY 2014/15 to support the high quality Literacy program at the Newport Beach Public Library.
RECOMMENDATION:
Approve Budget Amendment No. 15BA -013 to increase revenue estimates by $15,000 in account 4010-
4832 (California Literacy Campaign) and to increase expenditure estimates by the same amount in Division
4060 (Literacy Services).
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $ 15,000.00 in additional revenues from an award from
the California State Library and in increased expenditure appropriations. The revenue will be posted to the
4010 -4832 account in the Library Department and the purchases will be expensed to the Library Accounts
indicated below:
4060 -7080 (Part -Time Salaries) $11,000
4060 -7211 (Health /Dental Part-Time) 4,000
Total $15,000
DISCUSSION:
The Library Literacy program is partially funded by the City's general fund and partially through the
California State Library Literacy Services annual grant program. The California State grant assists our
Library in offering one -on -one tutoring and small group classes to customers with low literacy skills. These
services are currently supporting over one hundred learner /tutor pairs and are making a significant
difference in the lives of the participants, both the learners and the volunteers. With the approval of the
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recommended Budget Amendment the Library Literacy program will have the necessary funds in the
expenditure accounts to have another successful year.
ENVIRONMENTAL REVIEW:
This action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060
(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in
physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Check from the California State Library
Attachment B - Budget Amendment
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ATTACHMENT A
._.. _.....__ _ _.. _...._._ ........_._ . .._
.._........_.
� WARRANT NUMBER
Qi 'M4C oOl �Qdl]P'OG°WG704•a 05- 150684
THE TREASURER OF THE STATE WILL PAY OUT OF THE
IDENTIFICATION NO.
6120
150684
- -- NEWPORT BEACH PUBLIC LIBRARY
FUND NO FUND NAME
0001 GENERAL FUND
MO. I DAY I YR.
08: 25: 2014 90- 1342/1211
' 0 05150684
DOLLARS � CENTS
$ ** *15000100
JOHN CHf G
LIFORNIA STAB ONTROLLER
i
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City of Newport Beach
BUDGET AMENDMENT
2014 -15
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations PX
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
ATTACHMENT B
NO.- 15BA -013
AMOUNT: $15,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to receipt of a check from the California State Library
as a FY14 -15 California Library Literacy Services Award.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 4832
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Account
Number
Account
Number
Account
Number
Account
Number
Account
Number
Account
Number
Account
Number
Signed: V1fA ICz—LZ
�VV Fina�rc`ia
Signed:
Signed
Description
Description
Library: Support Svcs - CA Literacy Campaign
Description
4060 Literacy
7020 Salaries, Perm Part Time
7211 Health /Dental/Vision PT
Approval: Finance
Approval: City
Amount
Debit Credit
$15,000.00
$11,000.00
$4,000.00
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Date
' Vhw14
Date
City Council Approval: City Clerk Date
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