HomeMy WebLinkAbout17 - Grand Canal Dredging, Eelgrass Transplant, and Rock Buttresses Contract No. 3154 - Reject All Bids RecievedJanuary 11, 1999
CITY COUNCIL AGENDA
ITEM NO. 17
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: GRAND CANAL DREDGING, EELGRASS TRANSPLANT, AND ROCK
BUTTRESSES, CONTRACT NO. 3154
REJECT ALL BIDS RECEIVED
RECOMMENDATIONS:
1. Approve the Plans and Specifications.
2. Reject the sole bid received.
3. Direct staff to re- budget and re- advertise the project for bids during FY 1999-
2000.
DISCUSSION:
At 11:00 A.M on December 22, 1998, the City Clerk opened and read the following bid
for this project:
TOTAL BID PRICE
Low AIS Enterprises of Carpinteria, CA $212,975
The low total bid price is 12% above the Engineer's Estimate of $190,000. The low
bidder, AIS Enterprises, is a newly - licensed General Engineering "A" Contractor. It
appears that AIS has not completed a similar project. In addition, AIS' unit prices for
dredging and material placement appear to be higher than previous projects.
The Grand Canal was last dredged and the seawall embankments rebuilt in the mid
1980s. At that time, the entire length of the Canal was dredged using the clam -shell
method.
During the bid advertisement period, staff sent bid invitations to nineteen contractors
that bid dredging projects for other Southern California agencies during 1998. Of the
nineteen contractors, only AIS submitted a bid. Their total bid price is $83,000 above
the $130,000 budgeted amount. Due to the lack of competitive bid response, staff
contacted all of the noticed contractors that did not bid on the work to obtain an
SUBJECT: REJECT THE BID RECEIVED FOR CONTRACT NO. 3154 - GRAND CANAL DREDGING, EELGRASS
TRANSPLANT AND ROCK BUTTRESSES
January 11, 1999
Page 2
understanding of the lack of bids. Of the seventeen firms contacted, seven contractors
did not respond; three contractors were clam -shell dredgers and could not perform the
required hydraulic dredge work; three contractors were busy with other commitments;
one contractor had difficulty with sub - contracting the eelgrass transplant portion of the
work; and the work was either too small or too big for the remaining three contractors.
From the information obtained from the non - bidders, it appeared that the specified
hydraulic work method desired by the Canal residents and the lack of readily available
contractors contributed to the lack of bids for this project.
Due to State and Federal requirements that limit all eelgrass transplant work to be
performed between the months of October and February; that the re- advertisement of
the project at this time for more favorable bids will not provide the contractor with
sufficient time to complete the eelgrass work prior to the February 28th transplant
completion deadline; that the Corps of Engineers Permit will not expire until August of
year 2001; and that the California Coastal Development Permit will not expire until
October of year 2000, staff recommends the project to be rebugeted and re- advertised
for more favorable bids during FY 1999 -2000.
BACKGROUND:
Last year, while preparing the contract plans and specifications for this project, 1.5 acres
of eelgrass was discovered growing along the entire canal bottom where dredging was
originally planned. Although staff maintained that the work is maintenance in scope, the
City is required by the US Corps of Engineers, the National Marine Fisheries Service, the
California Coastal Commission, and the California Department of Fish and Game to
develop and implement a preliminary and a final mitigation plan to mitigate /transplant all
eelgrass disturbed and/or removed by the dredging work to the extent that there will not
be any net loss of eelgrass 5 years after the mitigation work has been completed.
Since the cost of eelgrass transplant and maintenance is substantial, staff negotiated
with the State and Federal agencies to explore alternatives to reduce the scope and
cost of the required and unbudgeted eelgrass removal and transplant work in the Canal.
Subsequently, staff re- surveyed the Canal after the 1998 El Nino storms and found the
canal bottom from the first alley south of North Bay Front to just north of the Park
Avenue Bridge already has acceptable depths and therefore will not require any
dredging nor eelgrass transplant work.
The proposed work include the hydraulic dredging of 2,700 cubic yards of existing
Canal material from the most northerly 100 feet of the Canal and approximately from
the Park Avenue Bridge to South Bay Front; the rebuilding of seawall embankments
along both sides of the Canal using the dredged material and 2,300 cubic yards of
imported sand provided at no cost by the County of Orange from their Bayside Drive
HarborMaster Lifeguards Station beach; the transplanting of 27,500 square feet of
eelgrass impacted by the dredging work; and the import and placement of 650 tons of
f:\ users\ pbw \shared\council \fy98 -99\ an -11 \grand canal c- 3154.doc
0
SUBJECT: REJECT ALL BIDS RECEIVED FOR CONTRACT NO. 3154 - GRAND CANAL DREDGING, EELGRASS
TRANSPLANT AND ROCK BUTTRESSES
January 11, 1999
Page 3
rock to reconstruct and construct rock buttresses at all four Canal seawall corners and
at Crab Point.
The plans and specifications for the project were prepared by staff.
Respectfully submitted,
0' W
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By: &V --
ong se, P.E.
Associate Engineer
Attachment: Project Location Map
Bid Summary
\\mis_1 \sys\ users \pbw\shared \council \fy98 -99 \Jan -11 \grand canal c- 3154.doc
w
c7
Q
a
U
a
w
m
ix
O
M
w
Z
LL
O
}
U
H
Z
W
a
a
w
0
w
Y
O
3
U
J
m
M
m
x
Z
_O
H
Q
U
O
J
p
CD
b
w
Y
U
W
2
U
m
H
c
0
LL
}
m
W
Z' Q
U W
�Ww
H ? �
OZw
U W a
y
z
Z
0
0
Z
�
p
Cl)
z
Z
0
O
Q
H
p
Z
Z
7
N
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Z
o
0
0
0
o
r
o
0
0
0
p
o
0
o
cn
N
rn
r
o
N
o
n
m
m0
Nch
roi
c�v
Nc+im
41
�
C
w
y
o
0
0
0
o
rn
o
0
0
0
¢HOOOOi
0
0
0
0
0
Sri
0
0
�o
0
0
ooh
0
Z
00o
000in
Nin
vi
ino
or
vi
v
vip
t9
�
fA
0
0
0
0
0
0
0
0
0
0
F
o
0000000000
0
0
0
0
0
0
0
0
0
0
Z
co
0
0
0
0
o
v
o
0
LO
0
O
0
O
E
in
ai
ai
ai
ai
m
Q
rn
w
yj
v
0
0
0
0
0
0
0
0
0
0
v
0
0
0
0
0
0
0
0
0
0
C_
F
O
O
O
O
lD
t9
OD
t9
fV
t9
th
t9
O
�
O
O
c
Co
N
wZ
LoLqIlu"
W
U
UvLLJ
���
V}J�HO
Z
O
O
O
O
O
Q
cn`°m��on
Q
N
y
U
O
O
Z
O
O
m
v
u
c
m
H
LL
-
o
1O
a
�
y
a
a
m
W
p
°c
c°
`o
o
1O
O
v.
o
m
U
N
E
o
E
m
�H(°OaULL�a❑
W�NM
v
Ncormrn°
y