HomeMy WebLinkAbout21 - Authorize the Expenditure of $50,000 of Building Excise Tax Appropriated in Capital Improvement Project C2320334, Fire Department Office CentralizationJanuary 11, 1999
Council Agenda
Item 21
TO: Mayor and Members of the City Council
FROM: Timothy Riley, Fire and Marine Chief a(!/
SUBJECT: Authorize the Expenditure of $50,000 of Building Excise Tax Appropriated in
Capital Improvement Project C2320334, Fire Department Office Centralization
1UNION I:i►1�7:MYt�]►1
Authorize the Fire and Marine Department to expend $50,000 of the $268,000 appropriated in the
1998/99 Budget, Capital Improvement Project C2320334, Fire Department Office Centralization.
BACKGROUND:
As part of the 1998/99 Budget, the City Council included Capital Improvement Project C2320334 in
the amount of $268,000 to complete the Fire Department Office Centralization project. The project,
originally designed as a two -year project in the amount of $447,000, was to allow for: the
centralization of all administrative personnel on a single floor, the expansion of the space available
for Fire and Marine personnel by rearranging the space allocated between the Fire and Marine and
City Attorneys' offices, the modernization of office furniture systems, the repair and/or replacement
of the electrical and HVAC systems, and the conversion on the 1" floor Fire Prevention offices into
an ADA- compliant City Hall conference room.
At the suggestion of Council Member Hedges, the council approved the funds but held them in
abeyance until a comprehensive study regarding the space needs of the entire City Hall complex
could be completed, as yet to be undertaken.
Following the City Council action delaying the project, the City Attorney moved forward with a
remodel to accommodate their immediate space needs. This action was necessary to provide Deputy
City Attorney Dan Ohl with an appropriate office, paint and re- carpet the entire office area, and
relocate the legal clerical staff to accommodate the addition of the Risk Manager.
In consideration of the delay the City Hall study would bring, and with the approval of the City
Manager, we, in mm, initiated a small remodel as well, using existing maintenance funds and in-
house staff to satisfy our immediate needs for additional space. We have been able to expand our
offices by 60 square feet and relocate walls to make the remaining space more usable. To date, we
have been able to do these activities for $8,500.
We need additional funding to complete ceiling and wall repair, carpeting, and furniture.
These funds will satisfy our immediate office remodeling needs. They will not address the
efficiencies created by having all department administrative personnel on the same floor, address our
long -term needs to repair and/or replace the electrical or HVAC service equipment, nor satisfy the
ADA access issues associated with the Fire Department Conference Room. Ultimately, these issues
should be addressed as part of the comprehensive City Hall infrastructure study.
FISCAL IMPACT
This recommendation will result in a $50,000 decrease in the current balance of $500,109 in
Building Excise Tax Funds.