HomeMy WebLinkAbout04 - 1999 Local Coastal Program Planning Grant ApplicationlEW ART CITY OF NEWPORT BEACH Hearing Date:
o`` F COMMUNITY AND ECONOMIC DEVELOPMENT Agenda Item No.:
m PLANNING DEPARTMENT Staff Person:
3300 NEWPORT BOULEVARD
NEWPORT BEACH, CA 92658
(949) 644 -3200; FAX (949) 644 -3250
REPORT TO THE MAYOR AND CITY COUNCIL
SUBJECT: 1999 Local Coastal Program Planning Grant Application
February 8, 1999
4
Patricia L. Temple
644 -3200
ACTION: Adopt Resolution No. 99-_, authorizing the City Manager to submit
an application for grant funding to complete certification of the
Newport Beach Local Coastal Program.
Background
In December 1998, the California Coastal Commission informed the City of the availability of
financial assistance for local governments to complete certification of their Local Coastal Programs.
On January 11, 1999, the City Council directed staff to prepare an application for these funds.
Discussion
Attached for the review of the City Council is the grant application package prepared by staff. The
work program shows both the utilization of in -house staff and outside consultants. This is necessary
to complete the work program in the time - frames outlined. Key features of the work program are:
➢ Preparation of a Harbor Element
➢ Preparation of Public Access Policies and Plan
➢ Transportation Planning, including land and water based transit
➢ A market feasibility analysis of the coastal commercial districts
➢ Public Outreach
➢ Revisions to the Land Use Plan
➢ Adoption of Ordinances to implement the Plan, resulting in certification and the transfer of
permit authority to the City
Staff has designed the work program to address the funding priorities adopted by the Coastal
Commission in making the funds available. These include:
➢ A one year funding program
➢ Coordination with other local planning efforts, in our case, coordination with the Balboa
Peninsula Revitalization Program
➢ Local matching funds
The total estimated cost of the work program is $583,140. The grant amount requested is $407,135,
with $176,005 in local matching funds. The local match is provided through the nearly completed
Parking Management Plan ($117,290) and in -house staff services ($58,515).
It should be noted that the draft application and work program was submitted to the Coastal
Commission on January 29, 1999, the deadline established for the grant. The submittal will not be
considered final until the City Council adopts a resolution authorizing staff to submit the
application. The grant instructions allow the authorizing resolution to be adopted by the City
Council after the deadline, in recognition of the limited amount of time between the notification of
funding assistance and the deadline.
Submitted by:
SHARON Z. WOOD
Assistant City Manager
Attachments:
1. Draft Resolution
2. Grant application package
3. Grant application instructions
Prepared by:
PATRICIA L. TEMPLE
Planning Director
Local Coastal Program Planning Grant Application
Page 2
RESOLUTION No. 99-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH AUTHORIZING THE CITY MANAGER TO
SUBMIT AN APPLICATION TO THE CALIFORNIA COASTAL
COMMISSION TO FUND A WORK PROGRAM FOR THE
CERTIFCATION OF THE NEWPORT BEACH LOCAL
COASTAL PROGRAM
WHEREAS, the City of Newport Beach does not have a fully certified Local Coastal
Program; and
WHEREAS, the City of Newport Beach desires to complete a program leading to
certification by the Coastal Commission of its Local Coastal Program; and
WHEREAS, the City of Newport Beach has developed an application package setting forth
a work program designed to provide for certification of its LCP; and
WHEREAS, the City of Newport Beach desires to complete its Local Coastal Program and
assume permit issuing authority pursuant to the provisions of the California Coastal Act; and
WHEREAS, the California Coastal Commission, under the authority of the California
Coastal Act, may provide planning and financial assistance for such a program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport
Beach hereby requests the California Coastal Commission to provide financial and planning
assistance, under the authority of the California Coastal Act, not to exceed the amount of $407,135.
This financial assistance is more fully described in the grant application and work program attached
hereto, and made a part of this Resolution as if fully set forth.
BE IT FURTHER RESOLVED that the City Manager of the City of Newport Beach is
hereby authorized and empowered to execute for the City of Newport Beach all applications,
contracts and agreements, and any subsequent amendments, to implement and carry out the
purposes specified in this Resolution.
ADOPTED this 8h day of February, 1999.
MAYOR
ATTEST:
CITY CLERK
Attachment. Grant Application and Work Program
Local Coastal Program Planning Grant Application
Page 3
CITY OF NEWPORT BEACH
P.O. BOX 1768, NEWPORT BEACH, CA 92658.8915
COMMUNITY AND ECONOMIC DEVELOPMENT
PLANNING DEPARTMENT
949 - 644 -3200
January 29, 1999
California Coastal Commission
45 Fremont Street, Suite 2000
San Francisco, CA 94105-2219
ATTN: Elizabeth Fuchs, AICP, Manager, Land Use Unit
SUBJECT: 1999 Local Coastal Program Planning Grant Application
Dear Ms. Fuchs,
The City of Newport Beach is pleased to submit this application for grant funding to complete
certification of its Local Coastal Program. As you can see, the City is proposing an extensive
program to both update its Land Use Plan as well as complete certification to gain local permit
authority.
The interest in certifying the LCP has been growing in the City over the past few years, as the
result of a number of planning efforts the City has undertaken in its coastal zone. These include
the Balboa Peninsula Revitalization Program, the formation of a number of business
improvement districts (BIDs) in coastal areas, and the development of a design framework for
the Mariners' Mile area.
The application has been drafted to address the priorities for the LCP grants. Specifically, the
program will result in the transfer of permit authority to the City, the City is committed to
completing the certification, the program will be conducted in association with extensive public
participation and community outreach, and the City will match the grant with the funding of 30%
of the program costs. Additionally, while the total program is to occur over an 18 -month period,
funding is sought only for a twelve month time - frame, from July 1999 to June 2000.
If funded, the Newport Beach Planning Department will act as lead agency on the project. As
Planning Director, I will act as project manager.
As specified in the instructions, a signed original and two copies of the following documents are
submitted:
➢ Application forms
➢ Work program and budget
3300 Newport Boulevard, Newport Beach
4
The resolution of authorization will be on the City Council agenda of February 8, 1999, and will
be transmitted to you immediately after execution.
Thank you in advance for consideration of our application. If you have any questions or need
additional information, please call me at the above number.
Very truly yours,
Patricia L. Temple
Planning Director
I
LCP Grant Application 1999
Submittal Summary
Name of Applicant: City of Newport Beach
Project Director: Patricia L. Temple Title: Planning Director
Address: 3300 Newport Beach, P. O. Box 1768
Newport Beach, California 92658 -8915
Phone: (949) 644 -3200 Fax:--(949) 644 -3250 Email: ptemplQO_city.newport- beach. ca. I
Fiscal Officer: Dick Kurth Title: Acting Administrative SerVi_CP_S_ Director
Address: same
Phone: (949) 644 -3127 Fax:_(949) 644 -3339 Email: dkurth @city.newport- beach.ca.u_
Title of Proposed LCP Work: Newport Beach Local Implementation Program
Total Cost of Proposed Program: $ 583,140
Months Required to Complete Work Program: 18 months total; 12 month grant period
For Period Beginning on 07/ 01/1999 and ending on 06 X30 /2000-
Grant amount Requested: $ 407,135 7o % of Proposed Program)
Authorized Official: Dennis Danner
Title: Acting City Manager Signature: Date:
California Coastal Commission
1998 -99 LCP Grant Application Form
I
191
LCP' Grant Application 1999
Grant Budget Allocation Summary
Grant Applicant: City of NeLa2ort Beach
Address: 3300 Newport Boulevard P O Box 1768
Newport Beach, California Zip Code: 92658 -8915
Project Title: Newport Beach Local Implementation Pro4ram
Grant Amount Requested: 407,135 Grant Period: 7 /i /1e9A - 6 /-io /2nnn
Current Grant Request:'
Personal Services
Classifications and Rates see attachment $ %
(itemize, use separate sheets if needed)
$
Salary and Wages see attachment
Benefits (including overhead) qpp af- tnthmApt
Total Personal Services
Operating Expenses
Travel
Professional And Consulting Services
Overhead Costs
Other (itemize, use separate sheet if needed)
Office supplies
Postage
Printing
Total Operating Expenses
Total Budget
Please round off all budget amounts to the nearest dollar
California Coastal Commission
1998 -99 LCP Grant Application Fonn
$ 142,135
$265,000
$ 407,135
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CITY OF NEWPORT BEACH
LOCAL COASTAL PROGRAM
LOCAL IMPLEMENTATION PROGRAM
WORK PROGRAM
JANUARY, 1999
Goal:
To complete the Local Implementation Program to achieve certification of a Local Coastal
Program for the City of Newport Beach, resulting in the transfer of coastal permit authority to
the City.
Objectives:
➢ To complete the program to certify the City of Newport Beach Local Coastal Program in a
way which coordinates with ongoing planning activities in the Newport Beach Coastal Zone.
➢ To revise and re- certify the 1990 Newport Beach Local Coastal Program, Land Use Plan to
reflect and incorporate recent planning activities in the Newport Beach Coastal Zone,
including the Central Balboa Specific Plan and the Balboa Peninsula Revitalization Program.
➢ To assess the various coastal zone commercial districts to identify the unique roles of each
district in its provision of services to coastal visitors and residents alike, and to consider
adjustments to commercial district size and preferred land uses, including marine incentive
use provisions, to promote the viability of each district.
➢ To incorporate into the Land Use Plan a Harbor Element (which may also be adopted as a
General Plan Element). The purpose of this element is to comprehensively address issues,
objectives, policies and regulations related to utilization of the harbor area. This element will
identify how the use of the harbor is integrated with and supports public access, public
commercial use, short and long -term water quality, and the provision of public services in the
harbor area.
➢ To comprehensively assess the provision of coastal access, including physical access from
both land and water, visual access to coastal resources, transportation planning (including
public transit), and the provision of services to visitors. This objective is intended to provide
the factual and policy basis to allow for certification of all areas of the Coastal Zone in
Newport Beach, including those residential areas where direct physical access from land to
water is not feasible due to existing subdivision patterns.
➢ To review the development standards provisions of the existing Categorical Exclusion (E -77-
5) for residential areas for possible adjustment prior to re- instatement.
Newport Beach Local Implementation Program
Grant Application
January 29, 1999
Page 1.
I
➢ To develop administrative permit procedures for existing categorical exclusion areas which
are not eligible for reinstatement as exclusion areas.
Anticipated Time - frame:
Given the significant size of the program, and the need to coordinate coastal plan implementation
activities with other studies and planning programs being undertaken, 18 months is required to
complete the work outlined in this grant application.
Approach:
The City believes the most effective and efficient way to accomplish certification of its Local
Coastal Program is through a combined use of consultants and City staff. Generally, it is
anticipated that topic specific planning would be done by consultants, while ordinance
preparation, public outreach, and coordination with Coastal Commission staff and other agencies
should be done by City staff. While specific consultants have not yet been identified, the
particular work areas where such assistance is needed are:
➢ Harbor Element
➢ Public Access Policies and Plan
➢ Transportation Planning, including land and water based public transportation
➢ Market Feasibility Analysis of coastal commercial districts
➢ Parking Management
Work areas to be completed by City staff are:
➢ Project management and coordination with other agencies
➢ Clerical services and support
➢ Public outreach
➢ Preparation of changes to LCP, Land Use Plan
➢ Preparation of Ordinances, including overlay districts, administrative and permit procedures,
revised commercial district designations, and physical and visual access requirements
➢ Preparation of revised LCP Maps in GIS format
➢ Staff reports and public hearings, Coastal Commission processing
➢ Implementation strategies for public transit and parking management
Work Program:
With the exception of Parking Management, consultants will need to be retained for the special
topic studies.
A. The Harbor Element will require assembling and assessing the various regulatory
mechanisms the City uses in the harbor and beach areas. These are currently found in
Newport Beach Local Implementation Program
Grant Application
January 29, 1999
Page 2.
lb
various places of the City's General Plan, LCP Land Use Plan, Municipal Code and
Council Policy. Additionally, a wide variety of City departments have regulatory
responsibilities, including Planning, Building, Public Works, Fire & Marine and
Administrative Services. There is currently little coordination of policy or regulatory
activities. The scope of this project is to compile and review all relevant policy and
regulatory components in this area, review for internal consistency, identify policy and
regulatory gaps, and prepare a Harbor Element. Preparation of this element will require
significant coordination with other agencies, including the U.S. Coast Guard, the County
Sheriff (Harbor Patrol), and the Regional Water Quality Control Board. The City Council
has already appointed a citizens committee to assist in the preparation of this element.
Key areas requiring significant study are the level of commercial utilization of the harbor
areas by private entities, the interface of harbor uses with upland activities, the effects of
commercial activities on water quality, an assessment of what commercial uses are
appropriate within the harbor, strategies to preserve and improve the environmental
quality of the harbor, and the provision of public conveniences such as waste disposal,
rest rooms and pump -out facilities. The anticipated cost of this component is $80,000.
B. The Public Access Policies and Plan will be a later part of the program, with a goal of
coordinating the public access strategy between upland land use regulation and the
programs and policies of the Harbor Element. It will include a complete inventory of
public access opportunities in the City. This component will also include an evaluation of
where public access should be managed to preserve unique environmental resources, such
as the Upper Newport Bay Ecological Reserve, the off -shore Marine Life Refuge, and
bay or ocean beaches of a sensitive nature. The anticipated cost of this component is
$50,000.
C. The Transportation Planning component will be conducted integrally with a
comprehensive, City -wide transportation analysis. Short, mid and long -range circulation
system capacity analysis will be conducted using the City's Transportation Analysis
Model for all areas of the City, including the coastal zone. Recommendations for
transportation improvements will be made, including those necessary to facilitate
vehicular access in the Coastal Zone. Specific analysis and proposals will be requested on
opportunities for land and water based public transit in the coastal area. The anticipated
cost of this component is $150,000, with $75,000 attributable to the coastal transportation
and circulation issues.
D. The Market Feasibility Analysis component will assist the City and the Coastal
Commission to understand the unique roles the many geographically diffuse commercial
districts in the Newport Beach Coastal Zone play in serving visitors. Currently, most
coastal zone business districts are experiencing deterioration stemming from high
vacancy rates and seasonal uses. This deterioration makes the coastal commercial areas
less attractive for use by visitors and residents alike. If these areas could become more
focused in terms of viable uses and sustainable size, improvement to visitor services
could be achieved. This study would assist in refining the Land Use Plan. ($60,000)
Newport Beach Local Implementation Program
Grant Application
January 29, 1999
Page 3.
E. The Parking Management Program is nearly complete as part of the Balboa Peninsula
Revitalization Program. The City has committed $117,290 for consultant services to
complete this study, with additional costs for internal staffing associated with the project.
The work program of City staff is outlined below:
A. Project Management and Coordination: Under the general oversight of the Assistant City
Manager (4 hours per month - $6,225), the Planning Director will provide overall project
management for the LCP Certification program. This includes management of
consultants and staff, and coordination with Coastal Commission staff and other
agencies. 10% of the Director's time will be allocated to the management of this project
for the duration of the program. ($21,875) The Transportation and Development Services
Manager will manage the transportation planning effort. ($11,250) The Fire & Marine
Chief and the Deputy Chief for Marine Environmental Management will manage the
Harbor Element project with the assistance of the Planning Director. ($1,500)
B. Clerical service and support: Clerical support for this program will require 15% of one
secretarial position for the duration of the program. ($11,000)
C. Public Outreach: Public outreach, including citizen steering committees and community
meetings, will be the joint responsibility of the Assistant City Manager and the Planning
Director. An average of 24 hours per month per position for a nine month period is
required for this activity. ($33,900) Additionally, the Fire & Marine Chief and Deputy
Chief for Marine Environmental Management will staff the steering committee for the
Harbor Element at 6 hours per month each, for a period of 9 months. ($9,100)
D. Preparation of Changes to LCP, Land Use Plan: All LUP changes will be prepared by a
Senior Planner in the Planning Department. This activity will require 25% of the Senior
Planner's time for a period of 6 months. ($12,600)
E. Categorical Exclusion provisions: Research and recommendations on potential changes
to the residential development standards related to the categorical exclusions areas will
require 80 Senior Planner hours, working with a study group already established by the
Planning Commission to review residential development standards in Corona del Mar.
($3,900).
F. Preparation of Ordinances: All ordinances will be prepared by a Senior Planner in the
Planning Department. This activity will require 20% of the Senior Planner's time for the
2nd and 3rd quarter, with an increase to 75% during the 4d' quarter of the project.
($29,000)
G. Preparation of Maps and Exhibits: All maps and exhibits will be prepared by an
Associate Planner in the Planning Department. This activity will require 3 months of
concentrated effort once all mapping requirements are identified. ($22,500)
Newport Beach Local Implementation Program
Grant Application
January 29. 1999
Page 4.
)A
H. Implementation strategies: A strategy for implementation of public transit, public access
and parking management programs is required. These strategies will include capital
improvement requirements and identification of grant funding sources. In the area of
public transit, the City would need to identify and successfully compete for Coastal
Access Grants, Coastal Conservancy Grants, AQMD Grants (electric vehicles), and any
other funds available from County, State or Federal programs. Public access
implementation would include acquiring or improving easements, improvements to
public docks, providing dinghy storage and launching areas, etc. Parking management
implementation could include meter changes, shared use parking areas, establishment of
bus layover areas, parking for commercial marinas, special enforcement programs, etc.
Staff responsible for the development of implementation strategies are the City Engineer,
the Deputy Chief for Marine Environmental Management, the Transportation and
Development Services Manager, the Assistant City Manager and the Planning Director.
($10,000)
I. Staff reports and hearings, Coastal Commission processing: The formal review process
will be the responsibility of the Senior Planner (equivalent of 6 weeks) and Planning
Director (equivalent of 4 weeks). Additional staffing requirements can also be anticipated
for the City Manager, Assistant City Manager, Assistant to the City Manager, City
Attorney, City Clerk, Fire and Marine Chief, and Public Works Director (estimated at 10
miscellaneous hours per person). ($28,000)
Based upon this work program and the cost estimates above, the total cost of this certification
program is $583,140, of which the City has already committed to fund $117,290 (Parking
Management Plan) through other City resources.
Key milestones:
ISt Quarter, April through June, 1999
Circulate RFPs, select and retain consultants
Initial staff meeting with Coastal Commission staff to identify key issues and develop
implementation format
2nd and 3'd Ouarters, July through December, 1999
Initial public outreach activities
➢ Coordination with other agencies
➢ Meetings with steering committees
Completion of consultant reports
➢ Draft changes to Land Use Plan
➢ Development of initial formats for ordinances
4th Quarter, January through March, 2000
➢ Preparation of implementation ordinances
➢ Preparation of maps and exhibits
D Preparation of implementation strategies for parking management and public transit
Newport Beach Local Implementation Program
Grant Application
January 29. 1999
Page 5.
13
➢ Public outreach
5th Ouarter, April through June, 2000
➢ Preparation of staff reports and public hearings before Planning Commission and City
Council
6th Quarter, July through September, 2000
➢ Submittal to Coastal Commission for staff report and hearing
➢ Follow -up changes to implementation program and final certification
Newport Beach Local Implementation Program
Grant Application
January 29, 1999
Page 6.
Budget
1 St Quarter, April through June, 1999
➢ Prepare and circulate RFPs, select and retain consultants $10,325
➢ Meeting with Coastal Commission staff $800
➢ Develop implementation format $3,100
TOTAL 1st QUARTER: $14,225
2 "d and 3`d Ouarters. Julv through December. 1999
➢ Public outreach activities (includes Cat. Ex. Work) $31,680
➢ Completion of consultant reports $265,000
➢ Draft changes to Land Use Plan $12,600
➢ Development of initial formats for ordinances $8,200
➢ Administrative activities $20,330
TOTAL 2nd and 3`d QUARTERS: $337,810
4th Ouarter. January through March. 2000
➢ Preparation of implementation ordinances $20,800
➢ Preparation of maps and exhibits $22,500:
➢ Preparation of implementation strategies $10,000
➢ Public outreach $14,355
➢ Administrative activities $9,080
TOTAL 4`h QUARTER: $76,735
5d' Ouarter. April through June. 2000
➢ Preparation of staff reports and public hearings $22,000
➢ Administrative activities $9,080
TOTAL 5th QUARTER: $31,080
6th Quarter, July through September, 2000
➢ Submittal to Coastal Commission for staff report and hearing $4,000
➢ Follow -up changes to implementation program and final certification $2,000
TOTAL 6" QUARTER: $6,000
Local Matching Funds:
Local matching funds are proposed to be comprised of the following:
➢ Funding of parking management study $117,290
➢ Funding of 1st Quarter work program $14,225
➢ Funding of 6th Quarter work program $6,000
➢ Funding of administrative activities $38,490
TOTAL MATCHING FUNDS:
TOTAL GRANT REQUEST:
$176,005 (30 %)
$407,135 (70 %)
Newport Beach Local Implementation Program
G=t Application
January 29, 1999
Page 7.
15
STATE
CALIFORNIA COASTAL COMMISSION
45 FREMONT, SUME200D
SAN FRANCISCO. CA 941052219
VOICE AND TDO (415) 904 -52D0
TO:
FROM:
HLANNING DEPARTMENT
CITY OF NEWPORT REACH
AM DEC 11 1998 PM
71819110111112111213141516
December 10, 1998
Planning Directors of Coastal Cities and Counties
Unite
Elizabeth Fuchs, A /CP, Manager, Land Use
SUBJECT: 1999 Local Coastal Program Planning Financial Assistance
We want you to know of the availability of new grant funds to help cities and
counties to complete the certification of their Local Coastal Program (LCP) and
to perform comprehensive updates to existing LCPs. These funds are available
for allocation this budget year through the Commission's Local Assistance
Program. Over the past 20 years, the Coastal Commission's grant programs
have provided about 11 million dollars in financial support for the preparation and
implementation of local coastal programs called for by the California Coastal Act
of 1976. However, this current grant program is only the second since 1991.
Pursuant to the FY 1998199 budget for the California Coastal Commission, the
Commission will have $500,000 for financial assistance to local governments.
The enclosed packet contains the application materials for this grant program.
At a public hearing of December 9, 1998, the Coastal Commission adopted a
priority system to use in awarding the $500,000 available for local grant
assistance. The following priorities were adopted.-
Priority 1: LCP Preparation. Land Use Plan and /or implementation work to
achieve certification of Local Coastal Programs resulting in transfer of coastal
development permit authority to the local government.
Priority 2: LCP Preparation of Areas of Deferred Certification. Planning and /or
implementation work to resolve outstanding problems and complete Local
Coastal Program certification of Areas of Deferred Certification (ADCs)
Priority 3: LCP Comprehensive Updates. Local Coastal Program
comprehensive updates that involve establishing or revising policies and
implementation that address changed conditions or new information related to
key and emerging coastal issues.
If your jurisdiction desires to be considered for funding, please submit the
complete application forms enclosed. The grant program is intended to fund 12
month work program.
1(0
Planning Directors of Coastal Cities and Counties
December 10, 1998
Page 2.
HOW TO APPLY FOR A GRANT
The deadline for submittal of applications is January 29, 1999. Award of
grants will be determined by the Coastal Commission. Recommendations to the
Commission for the award of specific grants is anticipated at the Commission's
March, 1999,.meeting and contracts will be finalized thereafter. If it should turn
out that projects do not exhaust the grant funds, or that some funds are
redirected at a later time, we will provide notification then of the availability of
funds for additional LCP completion work. If you need further assistance or
information, please call Rebecca K. Roth at (415) 904 -5264 (fax 415 - 904 -5400
or email: rroth @coastal.ca.gov). ,
yis - 357- 37 87
attachments
H: \LCP Grants 98 -99 \cover Itr to local govrnmts 99 grants 12.4.98.doc
11
Information and Requirements for Local Coastal Program Planning Grants
Grant applications packages must be postmarked, faxed or e- mailed no later titan
A. Purpose of Grant Program
The $500,000 allocated for local assistance grants is intended to first be used to achieve
certification of Local Coastal Programs. Where additional money is available, the local
assistance grants is intended to be used for comprehensive updates to existing Local
Coastal Programs.
B. Priority Grant Applications
On December 9, 1998, the Coastal Commission adopted the following priorities for
allocating LCP grant funds:
Priority 1: LCP Preparation. Land Use Plan and/or implementation work to achieve
certification of Local Coastal Programs resulting in transfer of coastal development permit
authority to the local government.
Priority 2: LCP Preparation of Areas of Deferred Certification. Planning and/or
implementation work to resolve outstanding problems and complete Local Coastal Program
certification of Areas of Deferred Certification (ADCs)
Priority 3: LCP Comprehensive Updates. Local Coastal Program comprehensive
updates that involve establishing or revising policies and implementation that address
changed conditions or new information related to key and emerging coastal issues.
C Required Application Package:
Please complete and submit an original and two copies of the following materials:
1. The 2 page application form (attached).
2. Total Work Program and Budget, to include:
a. Description of tasks, cost of each task, products and schedule; and,
b. Description of quarterly status reports and any applicable work product
milestones and projected quarterly expenditures.
3. Resolution authorizing the grant application and identifying a person to execute the
agreement and authorizing receipt of funds for the prescribed work.
At a minimum, items (1) and (2) must be submitted by the January 29'", deadline. If the
resolution cannot be submitted by that date, it may be sent separately, but should arrive at
the Commission no later than March 1, 1999, to be eligible for award of a grant.
' If applications are transmitted via facsimile or electronically, the original copy should be sent the next
business day.
California Coastal Commission
1998 -99 LCP Grant Application Information
I
Item (2), the work program and budget, should outline the process that the applicant will
use to complete work products leading to submittal of an LCP for certification review by
the Commission.
A sample resolution (attachment A), sample workprogram and budget (Attachment B),
and Fiscal Guidelines (Attachment C) are included with this application packet.
D. Submittal Procedures:
Please submit the completed grant application with original signatures and two copies to:
California Coastal Commission
45 Fremont Street, Suite 2000
San Francisco, CA 94105 -2219
ATTN: Rebecca K. Roth, Analyst, Federal Programs & LCP Assistance
E. Tentative Schedule:
December 10, 1998
Application forms mailed
January 29,1999
Deadline for submittal of applications
February 1 - 19, 1999
Review of applications &d determination of Staff
recommendations to Commission for award of specific grants.
March 9 -12, 1999
Commission hearing on recommended grant awards
May 15 - June 15, 1999
Execution of contracts with local governments for award of
funds and review by Dept. of General Services.
G. Criteria for Grant Awards:
Applications will be reviewed and evaluated by Commission staff. With the limited
amount of funds available, some jurisdictions applying for funds may not receive a grant or
may not receive the total amount requested. In developing recommendations to the
Commission for award of grants, the following criteria will be used:
1. The pre - certification permit workload generated by the jurisdiction is substantial.
2. Evidence of significant progress toward LCP completion and a likelihood of
successfully completing the certification process, preferably within a one year period.
Such evidence could include, for example, completion of the Land Use Plan phase,
recent updates of relevant General Plan elements, or recent local interest in initiating an
LCP planning effort.
3. The local government demonstrates its willingness to assume local coastal development
permit processing responsibility.
4. The history of successful performance under previous LCP grants.
5. The opportunity to coordinate with other planning work being undertaken by the
jurisdiction, the most efficient utilization of Commission staff, and the opportunity to
address issues involving more than one jurisdiction.
California Coastal Commission
1998 -99 LCP Grant Application Information
19
6. An expressed willingness of local government to contribute or to obtain other matching
funds at a suggested 1 to 3 ratio (1 local dollar to 3 state dollars) necessary to complete
the work of the required certification
In addition, for Priority 3 applications, staff will consider criteria 7.
7. The proposed amendment updating an LCP addresses significant coastal resources
including but not limited to: nonpoint pollution control; outstanding offers to dedicate
public access; wetland and environmentally sensitive habitat; urban-rural boundaries;
coastal hazards and protection of agricultural land.
H. Grant Requirements
1. Administrative
Under Commission policy, applicants assume the entire responsibility for administering the
planning process under LCP grants. The grantee must (a) employ any staff and consultants
required; (b) maintain complete accounting and time records; and (c) provide fiscal
management and cash flow to the program.
Each project must have a designated project director. The project director may be a staff
member of the applicant agency or an elected official. The project director is responsible
for reviewing and signing the work products prepared as part of the program.
In preparing grant applications, local governments should refer to Section 3.17.2 A of the
State Contracting Manual for guidance (Attachment Q. If awarded a grant, all contracts
with the state, and any subcontracts under the grant, must comply with all provisions of the
State Public Contract Code.
2. Citizen Involvement
When a jurisdiction is involved in the development of local coastal program plans, policies
or implementation, provision for citizen participation should be a part of the work program.
3. Reimbursement.
Expenses will be reimbursed by the Commission on a quarterly basis upon submission of
an invoice by the local jurisdiction. Reimbursement is dependent on successful completion
of benchmarks detailed in the contract.
attachments: Local Coastal Program Grant Application Form
Sample Resolution
Sample work program
Fiscal Guidelines
H:1LCP Grants 98- 99TY98 -99 LCP Grant Application 12.98.doc
California Coastal Commission
1998 -99 LCP Grant Application Information
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