Loading...
HomeMy WebLinkAbout11 - PSA for Program Management Associated with Federal Funding Appropriation Request for FY 1999-2000 for Water and Wastewater Infrastructure SystemsMarch 8, 1999 CITY COUNCIL AGENDA ITEM NO. 11 TO: Mayor And Members Of The City Council FROM: Public Works Department SUBJECT: PROFESSIONAL SERVICES FOR PROGRAM MANAGEMENT ASSOCIATED WITH FEDERAL FUNDING APPROPRIATION REQUEST FOR FY 1999 -2000 FOR WATER AND WASTEWATER INFRASTRUCTURE SYSTEMS RECOMMENDATION: Authorize the retention of Bucknam & Associates, Inc, of Costa Mesa, California, for program management support services in the amount of $14,500. The principal of the firm was a City employee prior to 1979. DISCUSSION: Federal Funds may be available from several sources to provide seismic upgrades on water and wastewater facilities that need to be upgraded. In the last 2-4 years other Southern California agencies have been successful in obtaining grants. We hope to secure a federal appropriation in FY 1999 -2000 for the following programs by using the services of Bucknam & Associates and the Washington D.C. advocacy consultant, Vicki Cram: Water and Wastewater Infrastructure Restoration Study This work involves a request for funds in the amount of $600,000 through the United States Environmental Protection Agency ( USEPA) for the Newport Beach Water and Wastewater Infrastructure Restoration Study. This feasibility level study will analyze the ability of the City's water and sewer systems to withstand the effects of a Design Base Earthquake (DBE) event on the Newport Inglewood Fault and will develop Alternative System Improvement Plans to mitigate the effects on damage to these systems. The focus will be upon the maintenance of lifeline, public health and safety through retaining adequate water for domestic use and fire protection to protect drinking water quality. An analysis of the structural integrity of the water system wells, pump stations, reservoirs (including Big Canyon Reservoir) and transmission and distribution pipelines will be conducted. The sewer system's pump stations and trunk and collector lines will be analyzed for their ability to remain intact and functional following a DBE. Construction of Big Canyon Reservoir Cover, Structural Reinforcement and Treatment Facilities An appropriation request will be made for $5 million from the USEPA for the construction of a Hypalon plastic cover for the City's 600 -acre foot Big Canyon Reservoir facility. Also included in the request is the structural reinforcement of the reservoir and the construction of a new water treatment facility to provide chloramination consistent with new treatment facilities at the 16th Street reservoir facility. Accomplishing this work will bring improvements to water quality in the City's Subject: Professional Services for Program Management associated with Federal Funding Appropriation Request for FY 1999- 2000 Water and Wastewater Infrastructure Systems March 8, 1999 Page 2 system and consistency in the treatment methodology used by our imported water supplier, Metropolitan Water District. GENERAL FEDERAL PROGRAM SUPPORT The City will be working with its Legislative Advocate in pursuing potential future funding sources beyond FY 1999 -2000 through the U.S. Army Corps of Engineers Seismic Reliability Program (SRP) and the Federal Emergency Management Agency's Pre - Disaster Mitigation Program. Efforts will be made to seek reauthorization of the SRP through the Water Resources Development Act (WRDA) by an increase in funding levels to provide for construction expenditures under the program. WRDA funds could then be utilized in the future by the City for design and construction of facilities identified in the EPA study. Other funding sources being pursued are the reauthorization of the Stafford Act, providing potential funding through FEMA, and the State Office of Emergency Services (OES) regarding Pre- Disaster Mitigation studies, design and construction programs for which the City could become eligible. Bucknam & Associates has worked with several agencies throughout Southern California in the last 5 years. They provided program management and technical assistance to various cities and water districts in seeking, obtaining and managing the expenditure of federal funds for infrastructure restoration and reliability projects. Their clients include the Cities of Huntington Beach, Santa Monica, Norwalk, Arcadia, Sierra Madre, Beverly Hills, Seal Beach and Monte Vista Water District. Staff has negotiated a scope of services to provide program management support to the City in the amount of $14,500. City Council Policy J -1 requires approval by the Council of a Professional Services Agreement with prior City employees. Mr. Bucknam was employed by the City from 1969 to 1979. It may be beneficial for a City Council Member to visit with legislators in Washington D.C. during March to help explain the porjects scope and needs. FUNDING: Funds for this program are available Respectful) submi ted, PUBLIC WORKS DEPARTMENT DON WEBB, DIRECTOR By: Eldon G. Davidson, P.E. Utilities Manager in Wastewater and Water Enterprise accounts. Attachments: Exhibit "A ", Bucknam & Associates Proposal Exhibit "B ", Fact Sheet for Water & Wastewater Infrastructure Restoration Study Exhibit "C ", Fact Sheet for Big Canyon Reservoir Cover & Treatment Facilities \\MIS_1 \SYS\ Users \PBW\ Shared\ COUNCIL \FY98- 99\Mar -8 \W astewater.doc 3rd of C � 3151 Almay Avenue, suite F208 costa Mesa, ealifornis 92828 -4623 (714) 850,9310, (714) 540-4625 Fax Email ESSM92A@Prodigy.com February 9, 1999 City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 Attn: Eldon G. Davidson. P.E. Utilities Manager Management Studies & Services Public WOMS Management Water Resources Planning City Engmeeang Semmes . Operational studies -1 FEE IB Subject: Program Management Services Stage I - Newport Beach Water & Wastewater Infrastructure Reliability Study . Dear Eldon:. Thank you for the opportunity to present this proposal for the continuation of professional services in conjunction with the Program Management ofthe Corps of Engineers Stage 1 Planning Study - Appropriations phase ofthe Newport Beach Water & Wastewater infrastructure Reliability Study (WWIRS)..Services which will be provided under each respective Stage include the following: Scope of Services �J.: .>tri�41A �tervicem o i • Provide assistance to the City in relation to a modified project definition.and conceptual scope for acquiring Federal Funding assistance for the Planning phase of the Newport Beach. Water . & Wastewater System Reliability Project. • Provide, assistance to City in,determining the scope of services for a. seismic reliability: analysis of the Big Canyon Reservoir facility. Work will include a review of extant; reports. an docprtterrtalion relative, to the reservoir leading to pieparat' of a draft scope of work for the conduct of the analysis: • Provide techmcai representation to the 'City, as requested ... before the'Cahfomia :Water Commission: for it's 'FY 1999 -00 appropriation : request under the Water Resources..., Development Act: • Provide Technical assistance to the City as'requested in coordinating appropriation requests.: . under the.Clean Water Act (EPA) or the Stafford Act. (FEMA).: 1 .. Exhibit "A" 2 • Represent the City on the Statewide Seismic Reliability Task Force developing standards for future Seismic Reliability studies and technical assistance programs • Prepare various reports and conduct briefings on study scope definition for City staff & officials • Provide liaison with the Corps of Engineers, Los Angeles District management and project manager in regard to the scope and intent of the City's appropriation request • Coordinate by phone and in person with the City's legislative advocacy consultant on matters related to the Study's appropriation request progress and definition • Assist the City in exploring financial assistance opportunities for in -kind and dollar contributions by other agencies to provide local sponsor match monies for subsequent phases of the project. 5tase 9IC- Servicr_s . • Following successful appropriation of funds for Stage 1, initiate the formation of and chair a Technical Advisory Committee to provide ongoing guidance throughout the development of the Stage l Study document. • Work with the Corps of Engineers to fmalize a Stage 1 Scope of Work for their use in procuring consulting services for the Study efforts i Program Schedule Stage lA services would be provided for the duration of the appropriation process estimated to complete. in September 1999: Services for Stage 18 would be provided if the appropriation is approved through the selection of a study consultant by the Corps or EPA, anticipated to be January 2000. Services to assist the City during the course of the study itself, as Program Manager are not a part of this proposal, but could be provided upon the City's request. All work efforts under this contract will be directed by myself as Program Manager with assistance from Bucknam & Associates technical and. administrative staff. Technical assistance will be provided from Karl Wiebe of Karl H. Wiebe & Associates in reference to scoping ofthe Big Canyon Reservoir seismic analysis and from W.T. Grandin, consultant for general technical support.,:� Fee for Services..: i The above described services can be provided on a time and materials basis; with a suggested budget limit for each.Stage.as foUows_.; Stage lA Services - Appropriations Support. S 11,500.00 . Stage 1B Services - Final Scoping Consultant Selection Support S 3.000:00 The above estimated fees include.reimbursable expanses and will be billed in accordance with our Standard:... Hourly Rate Schedule, attached. The quoted fees are negotiable and I would be glad to discuss their specifics with you at your convenience. If you have any questions regarding this proposal please contact meat (714) 850 -9310. 1 am looking forward to a continued working relationship with the City, providing service on this significant project's development and implementation. Very truly yours, C. Stephen Bucknam Jr., P.E. President 5 I. �uclu ; Standard Hourly Rate Schedule Category;.. .. Rate Principal $150 Senior Project: Manager 130 Project Manager 120 Senior Engineer / Planner 110 Management Analyst 100 Project Engineer! Planner 95 I Engineer/ Senior Technician 75 Assistant. Engineer! Technician 66 .. CADD.Operator . 65 Administrative Assistant 60 i Clerical ! Word Processing 55 Forensic Services ,. Quote Reimbursables Mileage i S0.35/mile Subconsultant.Services Cost + 10 °k . Reproduehon ;; Cost ± 1'0% Travel :& Subsistence ps. At Cost + 10% is Fees & Permits;: At Cost +. :10% . Computer Services (External) i. i Cost + 10 °k Plotting:..:: Bond or Vellum $2 50 Each Color $8.00 Each Rates Effective 1/7199 l : ! c.rC=rSAIA miMRAT s199wpd ::. :. ,. .:. 0 Exhibit "B" � wl /C/ Fact Sheet - City of Newport Beach, California Big Canyon Reservoir Cover & Treatment Facilities Background: Since 1959 the City of Newport Beach has been operating the 600 acre foot Big Canyon Reservoir, a terminal finished water reservoir facility. The reservoir receives water from two sources, an imported supply delivered from the Metropolitan Water District of Southem Califomia (MWDSC) and a local groundwater supply located in the nearby City of Fountain Valley, Califomia. The State of Califomia, Department of Health Services (DHS) has required the City to either design and construct a floating cover for this open reservoir or to provide advanced water treatment on all domestic water discharged from the facility into the City's water system. The City has decided to opt for the floating cover altemate and has completed a Pre - Design Report in 1995. A consultant is under contract for the design of the facility at this writing. Installation of this cover is imperative in order to continue to safeguard the quality of the drinking water supply being served to the City's constituents. The cover will also allow the City to develop a chloraminated water treatment system. These steps will assure that the City will continue to be able to meet all federal and state drinking water standards. The City has funded both the Pre - Design Report and the design services with its own water revenue funds. With the study phase completed, and portions of the design phase nearing completion, federal funds are sought through the United States Environmental Protection Agency (USEPA) Environmental Management Program to commence construction of this project. Project Construction Scope: The project anticipated for construction in Fiscal Year (FY) 2000 has an estimated total . construction cost of approximately $5.0 million. The project scope includes: O Installation of a Hypalon floating cover over the entire surface of the 600 acre foot Big Canyon Reservoir. O Structural reinforcement of the reservoir to meet current seismic standards. O Installation of a groundwater wellpoint system to collect outflow through the reservoir liner. O Conversion of the existing chlorination disinfection system to a chloramination disinfection system for compatibility with MWDSC's imported water treatment chemistry. O Repair of existing asphalt concrete interior liner O Miscellaneous site improvements required due to cover installation (i.e. concrete anchor curb & relocation of existing perimeter fencing) Exhibit T" i I Construction of Big Canyon Reservoir Cover & Treatment Facilities EPA Environmental Management Program City of Newport Beach Requested Funding: The requested funding for the construction of a floating cover, structural reinforcement & treatment facility modifications to provide a safe and reliable source of supply is $5.0 million. Cr"WSAW nwporeCNB2e9. EPABCitwpd I?