Loading...
HomeMy WebLinkAboutS25 - Discussion of the Recommendation of Coastal Commission Staff on the City's LCP Grant RequestCITY OF NEWPORT BEACH Hearing Date: March 8, 1999 CWLMUNrrY AND ECONOMIC DEVELOPMENT Agenda Item No.: S25 's PLANNING DEPARTrndNT Staff Person: Patricia L. Temple 3300 NEWPORT BOULEVARD 644 -3200 NEWPORT BEACH, CA 92638 (949) 644 -3200; FAX (949) 644 -3250 REPORT TO THE MAYOR AND CITY COUNCIL SUBJECT: Discussion of the Recommendation of Coastal Commission Staff on the City's LCP Grant Request SUGGESTED ACTION: Authorize the Mayor to sign and staff to deliver a letter to the Coastal Commission, expressing the City's concerns regarding the conditions of approval of its LCP grant; and Direct staff to continue working with the staff of the Coastal Commission towards approval of grant funding that meets the City's needs. Background In December 1998, the California Coastal Commission informed the City of the availability of financial assistance for local governments to complete certification of their Local Coastal Programs. On January 11, 1999, the City Council directed staff to prepare an application for these funds, and on February 8, 1999, the City Council authorized the City Manager to submit the application for LCP certification funding. Discussion On March 2, 1999, the Planning Department received the staff report prepared by Coastal Commission staff, conveying their recommendations for grant funding to the Coastal Commission, which will consider this item on March 10, 1999. Coastal staff has recommended full or partial funding for eight communities, totaling the $500,000 available in this funding cycle. Newport Beach is recommended partial funding, in the amount of $150,000. The City's grant application requested a total of $407,135. Therefore, while the recommended grant of $150,000 is a significant amount of money (and the largest single grant award), it represents only 36.8% of the amount requested. The award of grant funds to the City of Newport Beach is also subject to specific conditions of approval, which make changes, deletions and additions to the City's work program. These are listed below, with the staff's estimate of the impact to the original cost estimate. 1. Offers to Dedicate Public Access: A task has been added to the Public Access Policies and Plan to develop a strategic plan for acceptance of 13 outstanding offers of dedication. We believe this activity was already covered in our Implementation Strategies work program task. Therefore, this condition should have no implications to the LCP Certification cost estimate. 2. Polluted Runoff Component: This will require development of policies and implementation measures addressing non -point source pollution. The City has recently adopted and is already implementing control of non -point source runoff through the adoption of the Water Quality Ordinance, to accomplish the requirements of the Federal Clean Water Act. Therefore, the City has already taken significant steps in implementing non -point source water pollution control. Staff is of the opinion that this condition of approval will add a small amount of work to the preparation of the updated LCP, Land Use Plan, as policies addressing this issue may need to be added. Additionally, Coastal Commission staff has offered their technical expertise to comment on the City's existing regulations, which could result in modifications to the existing ordinance. 3. Modify Harbor Study and Workplan: This specifically requires an analysis of the impacts on marine resources and public harbor use which result from private boating facilities. We believe this activity was covered in our description of the Harbor Element task. However, given that the Coastal staff has identified this issue as one requiring a special condition of approval, it is possible that the amount of effort required to complete this study may need to be expanded. Therefore, this condition could result in additional cost to complete the Harbor Element. The second component of this recommendation is to delete the Market Feasibility Study requested as part of the work program. This study was intended to assist staff in identifying the level of sustainable commercial development in the Coastal Zone, with the possibility of reducing the acreage designated for commercial use. This condition will eliminate a $60,000 study from the work program. City staff still feels that the market feasibility study is an important component of an LCP which can be implemented. Identification of the appropriate locations for and amount of commercial development that can be sustained is important to being able to provide commercial uses and services which benefit the coastal visitor as well as the quality of the coastal environment and the Newport Beach community. 4. Public Parking Inventory; This condition requires a comprehensive inventory and map of all public parking. It also requires a comprehensive review of parking standards for new development. The first part of the requirement has already been completed in the Balboa Peninsula Parking Management Plan for the Balboa Peninsula area only. This condition will require development of this information for the remainder of the Coastal Zone, a significant new task. It is also unclear to us what the purpose of this inventory is, as this is not discussed in the Coastal staffs recommendation. The second part, the review of parking standards for new development, also represents a significant new task not provided for in the City's proposal. Based upon previous experience with traffic and parking studies, a completion of public parking survey for the balance of the Coastal Zone and comprehensive review of parking standards (both of which require consultant assistance) could add as much as $75,000 to the Local Coastal Program Grant Page 2 program cost, and have the potential to add an additional significant public issue (on -site parking requirements) to the certification program. 5. Wetland Protection: This condition will require alterations to the existing LCP, Land Use Plan to revise and update the Environmentally Sensitive Habitat Areas and Unique Coastal Resources section. While not provided in the work program submitted, these changes are considered relatively minor, and will involve a relatively small additional cost to the program. When viewed overall, it is the opinion of staff that these changes, with the addition of the parking study and the deletion of the market feasibility study, result in a total overall cost about $15,000 to $20,000 higher than our original estimate. However, further reading of the Coastal Commission staff report reveals an additional recommendation not set forth in the specific conditions of approval. That recommendation is to eliminate a substantial portion of the funding requested for consultant reports ($265,000 was requested). A modest amount of consultant assistance is recommended ($62,965), but only for use in the issue areas identified in items 1 through 4 above, which, as noted, would not be enough to cover the additional public parking inventory and required review of parking standards for new development. The comprehensive Harbor Element, the Public Access Plan, the Transportation Plan and the Market Feasibility Study would not be funded. Therefore, it appears to staff that the recommendation is to allow for a very limited amount of policy adjustments, and only to provide funds to implement the existing LCP, Land Use Plan. This plan was adopted in 1982, and updated in 1990 to reflect the commercial floor area limits adopted in the 1987 General Plan Update. Additionally, funds have been recommended only to carry the City through the first half of the work program. It is our understanding that as part of the grant award, the City will be required to contractually commit to completion of the certification effort, with no guarantee of any additional funding. It should be pointed out, however, that another round of funding is expected in July of 1999, with another $500,000 to allocate. Should we commence the certification effort, we would expect to compete well in subsequent funding allocations. Implications of the Coastal Commission Staff Recommendation There are several aspects of the Coastal staff recommendation which generate concern on the part of staff. First and foremost, very few policy areas of interest to the City are supported by the grant. Therefore, if the City truly wishes to conduct comprehensive analysis regarding the Harbor Element, Public Access, Market Feasibility, and Transportation Planning, important aspects of the General Plan and LCP programs, it will have to self -fund those programs. Second, should the City wish to accept the grant, the Coastal Commission staff has suggested a funding strategy which seems to limit the City's flexibility to utilize in -house resources versus outside consultants. Staff would suggest that we pursue some ability to negotiate this allocation once the refinements to the work program are drafted. Local Coastal Program Grant Page 3 Third, as discussed above, acceptance of the grant will involve a commitment to complete certification, with no guarantee of additional funding. City Options Staff sees three primary options for the City Council to consider. One would be to continue pursuing the grant funding as requested, that is, continue to request full grant funding. Staff does not recommend this approach, as there is a limited amount of funds available, and many other communities seeking funding assistance. We believe that there is little chance of receiving full funding. Another option is for the City Council to send a letter to the Coastal Commission, which could be delivered by staff at the meeting on March 10, 1999. This letter would express the City's concerns related to the Coastal staff recommendation, and set forth areas where we are interested in making adjustments to the conditions of approval. If the Coastal Commission approves funding for Newport Beach, we would then work with the staff of the Coastal Commission to better understand their priorities, and educate them on areas where we believe the City has substantially completed work tasks identified in the conditions of grant approval. Adjustments could then be made within the $150,000 allocated to the City for LCP certification. We could also pursue some additional commitments for additional funding in subsequent funding cycles. Finally, the City could decide to terminate the grant request, and focus City resources on other priority planning projects, such as Newport Center and the Airport Area. Recommendation It is the opinion of staff that the City should continue to pursue the LCP Grant funding, revising the work program with the Coastal Commission staff, and include more flexibility to the City in the use of grant funds. A draft letter from the City to the Coastal Commission expressing our concerns is attached for the consideration of the City Council (Staff is prepared to attend the meeting). Should the result of any future negotiation not meet the approval of the City Council, the City could decline to execute the grant contract, and return the award for allocation to other agencies. Submitted by: SHARON Z. WOOD Assistant City Manager Prepared by: PATRICIA L. TEMPLE Planning Director Attachments: V Draft letter to Coastal Commission Excerpt from Coastal Commission staff report City's LCP Grant Work Program Local Coastal Program Grant Page 4 r U -� P Fp V- Mayor Dennis D. O'Neil Mayor Pro Tem Tom W. Thomson Council Members Garold B. Adams Jan Debay Norma J. Glover John E. Noyes Tod W. Ridgeway Chairman Areias and Members California Coastal Commission 45 Fremont Street, Suite 2000 San Francisco, CA 94105 -2219 CITY OF NEWPORT BEACH OFFICE OF THE MAYOR (949) 644 -3004 SUBJECT: Citv of Newport Beach LCP Grant Application Dear Chairman Areias and Commission Members, March 8, 1999 HAND DELIVERED The City of Newport Beach would first like to thank you and your staff for the thoughtful consideration given to our LCP Certification Grant Application. It is clear from your staff's analysis that it was a great challenge balance the competing needs of the various communities seeking funding assistance. We also recognize that the recommendation of $150,000 for the City of Newport Beach is a large amount, and represents a significant portion of the overall funding available. We understand that this is indicative of the interest the Coastal Commission has in the certification of the Newport Beach Local Coastal Program. We have carefully reviewed the recommendations of your staff in the targeted use of the funds recommended. We have a number of comments and concerns, which we hope can be worked out through additional discussion between our respective staffs. These are briefly discussed below. 1. We are disappointed that the staffs recommendation eliminates from our program, either through specific deletion from the work program or by not providing funding, all of the policy level work we feel is necessary to produce a Land Use Plan suitable for implementation. Rather, they have recommended that the major portion of the funds be targeted to implementation of a Land Use Plan which has not been reviewed from a broader City Hall • 3300 Newport Boulevard • Newport Beach, California 92663 -3884 California Coastal Commission Page 2. policy basis since it was adopted in 1932. As a result, no funding is recommended for priority projects of the City, including the Harbor Element, a Public Access Plan, a Transportation Plan (including public transit), and a market feasibility analysis. We understand that full funding of all these studies is not possible at this time. However, we believe this focus on simple implementation and certification of an outdated Land Use Plan is not a prudent course of action for the Commission or the City, and therefore not a wise use of the certification funds. We request that the Commission, as part of its action, allow the Coastal staff some flexibility to make modifications to the focused use of funds within the grant amount approved. This would allow our staffs to meet and discuss the use of funds, and, hopefully, agree on a program meeting the interests of both agencies. 2. The Coastal staffs recommendation appears to limit the City's flexibility in determining whether to use in -house staff or outside contractors to complete the work program. Given that the City's Planning Department is currently experiencing an extremely high workload, we would like the grant conditions modified to provide the City some flexibility in this area, so long as the funded portions of the work program are completed as required. 3. The grant funding recommendation only covers the first half of the program set forth in our grant application. Although we did not submit the grant request as a multi -year request, the staff recommendation, in effect, makes it one. Therefore, we would like some acknowledgment of this fact, and an indication of funding priority for future year's grants. The Newport Beach City Council fully understands that, if the City accepts this grant, we will be making a commitment to completing certification of our LCP. Before making that commitment. we need to be certain that the program will meet the needs of our City as well as the Commission's goals, and that we will have the resources needed to fulfill our commitment. Once again, we wish to thank you and your staff for the positive consideration of our request for funds. It is our hope that the concerns expressed in this letter can be addressed in the grant conditions, enabling the City of Newport Beach to proceed with its certification effort. Cordially, Dennis D. O'Neil MAYOR FY 1998 -99 Local Coastal Program Assistance Grant Program March 10, 1999 Coastal Commission Meeting Page 7 LCP components that outline a strategy for dealing with offers to dedicate public access, polluted runoff and public parking inventory. * *Staff recommends full grant award to County of Los Angeles - $112,500 3. Newport Beach $150,000 Proposal. Priority 1 Complete LCP Total Project Cost $583,140 Amount Requested $407,135 Project Timeline: 18 months Conditions of Approval. 1) Offers to Dedicate Public Access and 2) Polluted Runoff LCP Component; 3) Modify Harbor Study and Workplan; 4) Public Parking Inventory; and 5) Wetland Protection 1) Offers to Dedicate Public Access. Task 2 shall include a strategic plan within the City's public access component to provide for acceptance of (13) thirteen �!- outstanding offers to dedicate by either the City or other acceptable entity two years from the date of certification of the City's LCP. The plan shall establish priorities and a timeline for acceptance, construction (where applicable) and operation of said easements. 2) Polluted Runoff LCP Component. Within Task 2 policies and implementation measures that implement applicable management measures to identify, prevent and control nonpoint source pollution shall be incorporated into the City's LCP. 3) Modify Harbor Study and Workplan. a) The Harbor Study shall include analysis of the cumulative impacts on marine resources and public use of the harbor that result from private boating facilities development; b) study related to Market Feasibility Study shall not be funded; c) workplan tasks to be funded shall be revised to include Tasks listed in the second and third quarters as modified by the grant conditions. 4) Public Parking Inventory. Task 2 shall include a comprehensive inventory and map of all public parking that includes both parking lots and public street parking. The City shall also include a comprehensive review of parking standards for new development. 5) Wetland Protection. Third quarter product identified as Draft Changes to LUP and Development of Ordinances Tasks shall include the submittal of revised Environmentally Sensitive Habitat Areas and Unique Coastal Resources Section and shall include comprehensive wetland policies which include and discuss, at minimum, the following: • Section 30233 of the Coastal Act. • Allowable uses and adequate buffers • Wetlands definition and identification process • Coordination with State and Federal Resources Agency FY 1998 -99 Local Coastal Program Assistance Grant Program March 10, 1999 Coastal Commission Meeting Page 8 The City of Newport Beach has had a certified LUP since 1982. The City's grant application includes the following: a revise the LUP; access the viability of coastal zone commercial districts; prepare and incorporate a harbor element into the City's LUP; assess coastal access; and review the development standards provisions for the existing categorical exclusion areas. Based on these listed objectives, the City's workplan includes the following: preparing and circulating an RFP to select and retain consultants; meeting with Coastal Commission staff; public outreach activities; preparing harbor element, public access policies, transportation planning, market feasibility analysis of commercial districts and parking management; drafting LUP changes; developing implementation ordinances; preparing maps and exhibits; preparing staff reports; conducting public hearings; submitting LCP to Coastal Commission; various administrative activities; and final LCP certification. As explained in the summary of the recommendation, the grant is award is subject to conditions relating to preparation of LCP components that outline a strategy for dealing with offers to dedicate public access, polluted runoff and public parking inventory. In addition, grant condition #3 specifies the need for the City to modify it workplan to respond to the concerns with the harbor land use element and study and to reflect the recommendation of reduced funds. The Commission has repeatedly expressed concern with the cumulative impacts on marine resources and public use of the harbor that result from private boating facilities development. As such, staff is recommending that the City of Newport Beach address this issue in their study and preparation of the Harbor Land Use Element. With respect to the reduction of funding, staff is recommending that the City of Newport Beach modify their workplan to perform all of the tasks listed in their Quarter 1 though 3 Budget with the exception of the completion of the consultant reports. As modified, quarters 2 and 3 would be funded a total of $135,775: completion of consultant reports would be reduced from $265,000 to $62,965. Modified versions of the harbor, public access and parking management reports should be prepared to reflect reduced funds and to address issues listed in grant award conditions 1 through 4. Finally, staff is recommending that the Commission require the City to revise its Land Use Plan entitled Environmentally Sensitive Habitat Areas and Unique Coastal Resources section in order to provide wetland protection. Wetlands are becoming scarcer and the Commission has taken critical actions on the remaining wetland complexes in Orange County, specifically Bolsa Chica (Huntington Beach) and Hellman Ranch (Seal Beach). A portion of Newport Banning Ranch (55 acres) is located within the City of Newport Beach and the remaining 357 acres from Orange County. The City's LUP does not currently contain adequate wetlands protection policy. * *Staff recommends partial grant award to Newport Beach $150,000 CITY OF NEWPORT BEACH LOCAL COASTAL PROGRAM LOCAL IMPLEMENTATION PROGRAM WORK PROGRAM JANUARY, 1999 Goal: To complete the Local Implementation Program to achieve certification of a Local Coastal Program for the City of Newport Beach, resulting in the transfer of coastal permit authority to the City. Objectives: To complete the program to certify the City of Newport Beach Local Coastal Program in a way which coordinates with ongoing planning activities in the Newport Beach Coastal Zone. ➢ To revise and re- certify the 1990 Newport Beach Local Coastal Program, Land Use Plan to reflect and incorporate recent planning activities in the Newport Beach Coastal Zone, including the Central Balboa Specific Plan and the Balboa Peninsula Revitalization Program. ➢ To assess the various coastal zone commercial districts to identify the unique roles of each district in its provision of services to coastal visitors and residents alike, and to consider adjustments to commercial district size and preferred land uses, including marine incentive use provisions, to promote the viability of each district. ➢ To incorporate into the Land Use Plan a Harbor Element (which may also be adopted as a General Plan Element). The purpose of this element is to comprehensively address issues, objectives, policies and regulations related to utilization of the harbor area. This element will identify how the use of the harbor is integrated with and supports public access, public commercial use, short and long -term water quality, and the provision of public services in the harbor area. ➢ To comprehensively assess the provision of coastal access, including physical access from both land and water, visual access to coastal resources, transportation planning (including public transit), and the provision of services to visitors. This objective is intended to provide the factual and policy basis to allow for certification of all areas of the Coastal Zone in Newport Beach, including those residential areas where direct physical access from land to water is not feasible due to existing subdivision patterns. ➢ To review the development standards provisions of the existing Categorical Exclusion (E -77- 5) for residential areas for possible adjustment prior to re- instatement. Newport Beach Local Implementation Program Grant Application January 29, 1999 Page 1. r To develop administrative permit procedures for existing categorical exclusion areas which are not eligible for reinstatement as exclusion areas. Anticipated Time- frame: Given the significant size of the program, and the need to coordinate coastal plan implementation activities with other studies and planning programs being undertaken, 18 months is required to complete the work outlined in this grant application. Approach: The City believes the most effective and efficient way to accomplish certification of its Local Coastal Program is through a combined use of consultants and City staff. Generally, it is anticipated that topic specific planning would be done by consultants, while ordinance preparation, public outreach, and coordination with Coastal Commission staff and other agencies should be done by City staff. While specific consultants have not yet been identified, the particular work areas where such assistance is needed are: • Harbor Element • Public Access Policies and Plan ➢ Transportation Planning, including land and water based public transportation ➢ Market Feasibility Analysis of coastal commercial districts Parking Management Work areas to be completed by City staff are: • Project management and coordination with other agencies • Clerical services and support • Public outreach ➢ Preparation of changes to LCP, Land Use Plan ➢ Preparation of Ordinances, including overlay districts, administrative and permit procedures, revised commercial district designations, and physical and visual access requirements ➢ Preparation of revised LCP Maps in GIS format Staff reports and public hearings, Coastal Commission processing ➢ Implementation strategies for public transit and parking management Work Program: With the exception of Parking Management, consultants will need to be retained for the special topic studies. A. The Harbor Element will require assembling and assessing the various regulatory mechanisms the City uses in the harbor and beach areas. These are currently found in Newport Beach Local Implementation Program Grant Application January 29, 1999 Page 2. various places of the City's General Plan, LCP Land Use Plan, Municipal Code and Council Policy. Additionally, a wide variety of City departments have regulatory responsibilities, including Planning, Building, Public Works, Fire & Marine and Administrative Services. There is currently little coordination of policy or regulatory activities. The scope of this project is to compile and review all relevant policy and regulatory components in this area, review for internal consistency, identify policy and regulatory gaps, and prepare a Harbor Element. Preparation of this element will require significant coordination with other agencies, including the U.S. Coast Guard, the County Sheriff (Harbor Patrol), and the Regional Water Quality Control Board. The City Council has already appointed a citizens committee to assist in the preparation of this element. Key areas requiring significant study are the level of commercial utilization of the harbor areas by private entities, the interface of harbor uses with upland activities, the effects of commercial activities on water quality, an assessment of what commercial uses are appropriate within the harbor, strategies to preserve and improve the environmental quality of the harbor, and the provision of public conveniences such as waste disposal, rest rooms and pump -out facilities. The anticipated cost of this component is $80,000. B. The Public Access Policies and Plan will be a later part of the program, with a goal of coordinating the public access strategy between upland land use regulation and the programs and policies of the Harbor Element. It will include a complete inventory of public access opportunities in the City. This component will also include an evaluation of where public access should be managed to preserve unique environmental resources, such as the Upper Newport Bay Ecological Reserve, the off -shore Marine Life Refuge, and bay or ocean beaches of a sensitive nature. The anticipated cost of this component is $50,000. C. The Transportation Planning component will be conducted integrally with a comprehensive, City -wide transportation analysis. Short, mid and long-range circulation system capacity analysis will be conducted using the City's Transportation Analysis Model for all areas of the City, including the coastal zone. Recommendations for transportation improvements will be made, including those necessary to facilitate vehicular access in the Coastal Zone. Specific analysis and proposals will be requested on opportunities for land and water based public transit in the coastal area. The anticipated cost of this component is $150,000, with $75,000 attributable to the coastal transportation and circulation issues. D. The Market Feasibility Analysis component will assist the City and the Coastal Commission to understand the unique roles the many geographically diffuse commercial districts in the Newport Beach Coastal Zone play in serving visitors. Currently, most coastal zone business districts are experiencing deterioration stemming from high vacancy rates and seasonal uses. This deterioration makes the coastal commercial areas less attractive for use by visitors and residents alike. If these areas could become more focused in terms of viable uses and sustainable size, improvement to visitor services could be achieved. This study would assist in refining the Land Use Plan. ($60,000) Newport Beach Local Implementation Program Grant Application January 29. 1999 Page 3. E. The Parking Management Program is nearly complete as part of the Balboa Peninsula Revitalization Program. The City has committed $117,290 for consultant services to complete this study, with additional costs for internal staffing associated with the project. The work program of City staff is outlined below: A. Project Management and Coordination: Under the general oversight of the Assistant City Manager (4 hours per month - $6,225), the Planning Director will provide overall project management for the LCP Certification program. This includes management of consultants and staff, and coordination with Coastal Commission staff and other agencies. 10% of the Director's time will be allocated to the management of this project for the duration of the program. ($21,875) The Transportation and Development Services Manager will manage the transportation planning effort. ($11,250) The Fire & Marine Chief and the Deputy Chief for Marine Environmental Management will manage the Harbor Element project with the assistance of the Planning Director. ($1,500) B. Clerical service and support: Clerical support for this program will require 15% of one secretarial position for the duration of the program. ($11,000) C. Public Outreach: Public outreach, including citizen steering committees and community meetings, will be the joint responsibility of the Assistant City Manager and the Planning Director. An average of 24 hours per month per position for a nine month period is required for this activity. (S33,900) Additionally, the Fire & Marine Chief and Deputy Chief for Marine Environmental Management will staff the steering committee for the Harbor Element at 6 hours per month each, for a period of 9 months. ($9,100) D. Preparation of Changes to LCP, Land Use Plan: All LUP changes will be prepared by a Senior Planner in the Planning Department. This activity will require 25% of the Senior Planner's time for a period of 6 months. ($12,600) E. Categorical Exclusion provisions: Research and recommendations on potential changes to the residential development standards related to the categorical exclusions areas will require 80 Senior Planner hours, working with a study group already established by the Planning Commission to review residential development standards in Corona del Mar. ($3,900). F. Preparation of Ordinances: All ordinances will be prepared by a Senior Planner in the Planning Department. This activity will require 20% of the Senior Planner's time for the 2nd and 3rd quarter, with an increase to 75% during the 4'h quarter of the project. ($29,000) G. Preparation of Maps and Exhibits: All maps and exhibits will be prepared by an Associate Planner in the Planning Department. This activity will require 3 months of concentrated effort once all mapping requirements are identified. ($22,500) Newport Beach Local Implementation Program Grant Application January 29. 1999 Page 4. H. Implementation strategies: A strategy for implementation of public transit, public access and parking management programs is required. These strategies will include capital improvement requirements and identification of grant funding sources. In the area of public transit, the City would need to identify and successfully compete for Coastal Access Grants, Coastal Conservancy Grants, AQMD Grants (electric vehicles), and any other funds available from County, State or Federal programs. Public access implementation would include acquiring or improving easements, improvements to public docks, providing dinghy storage and launching areas, etc. Parking management implementation could include meter changes, shared use parking areas, establishment of bus layover areas, parking for commercial marinas, special enforcement programs, etc. Staff responsible for the development of implementation strategies are the City Engineer, the Deputy Chief for Marine Environmental Management, the Transportation and Development Services Manager, the Assistant City Manager and the Planning Director. ($10,000) I. Staff reports and hearings, Coastal Commission processing: The formal review process will be the responsibility of the Senior Planner (equivalent of 6 weeks) and Planning Director (equivalent of 4 weeks). Additional staffing requirements can also be anticipated for the City Manager, Assistant City Manager, Assistant to the City Manager, City Attorney, City Clerk, Fire and Marine Chief, and Public Works Director (estimated at 10 miscellaneous hours per person). ($28,000) Based upon this work program and the cost estimates above, the total cost of this certification program is $583,140, of which the City has already committed to fund $117,290 (Parking Management Plan) through other City resources. Key milestones: 1st Quarter, April through June, 1999 ➢ Circulate RFPs, select and retain consultants Initial staff meeting with Coastal Commission staff to identify key issues and develop implementation format 2nd and 3rd Quarters, July through December, 1999 ➢ Initial public outreach activities ➢ Coordination with other agencies ➢ Meetings with steering committees ➢ Completion of consultant reports ➢ Draft changes to Land Use Plan ➢ Development of initial formats for ordinances 4`h Quarter, January through March, 2000 ➢ Preparation of implementation ordinances ➢ Preparation of maps and exhibits Preparation of implementation strategies for parking management and public transit Newport Beach Local Implementation Program Grant Application January 29. 1999 Page S. ➢ Public outreach 5th Quarter. April through June, 2000 ➢ Preparation of staff reports and public hearings before Planning Commission and City Council 6th Quarter, July through September, 2000 ➢ Submittal to Coastal Commission for staff report and hearing ➢ Follow -up changes to implementation program and final certification Newport Beach Local Implementation Program Grant Application January 29, 1999 Page 6. Budget I" Quarter. April through June, 1999 Prepare and circulate RFPs, select and retain consultants $10,325 Meetino With Congtal Cnmmigginn staff �Rnn > Develop implementation format $3.100 TOTAL 1s' QUARTER: $14,225 2"`' and 3`d Quarters, July through December, 1999 Public outreach activities (includes Cat. Ex. Work) $31,680 > Completion of consultant reports $265,000 > Draft changes to Land Use Plan $12,600 > Development of initial formats for ordinances $8,200 > Administrative activities $20.330 TOTAL 2nd and 3r° QUARTERS: $337,810 41h Quarter. March. 2000 > Preparation of implementation ordinances $20,800 > Preparation of maps and exhibits $22,500 Preparation of implementation strategies $10,000 Public outreach $14,355 > Administrative activities $9.080 TOTAL 4`h QUARTER: $76,735 5'h Ouarter. April throud June, 2000 > Preparation of staff reports and public hearings $22,000 > Administrative activities $9.080 TOTAL 5'h QUARTER: $31,080 6'h Quarter, July through September, 2000 > Submittal to Coastal Commission for staff report and hearing $4,000 > Follow -up changes to implementation program and final certification 52,000 TOTAL 6th QUARTER: $6,000 Local Matching Funds: Local matching funds are proposed to be comprised of the following: ➢ Funding of parking management study > Funding of I" Quarter work program > Funding of 6th Quarter work program > Funding of administrative activities TOTAL MATCHING FUNDS: $117,290 $14,225 $6,000 $38,490 $176,005 (30 %) TOTAL GRANT REQUEST: $407,135 (70 %) Newport Beach Local Implementation Program Grant Application January 29, 1999 Page 7.