HomeMy WebLinkAbout12 - Special Refuse Collection for Harbor View & Newport Hills AssociationsCity Council Agenda
Item No. 12
March 22, 1999
TO: Mayor and City Council
FROM: General Services Director
SUBJECT: Special Refuse Collection
Recommendation
Approve a special refuse collection for the Harbor View and Newport Hills
Associations and the attached budget amendment.
Background
In 1994, the City Council decided to cease providing special refuse service at City
expense after reviewing a staff report on refuse collection costs. Special refuse
pickup of bulky items is to be provided only if a residential association pays for
the City to provide the service. The Harbor View and Newport Hills Associations
have been provided this service at cost for the past several years.
Discussion
Ms. Holly Bullock of Villageway Management, Inc., representing the
communities of Harbor View and Newport Hills, requested that the City provide a
special refuse collection for the residents of Harbor View and Newport Hills on
Saturday, April 17, 1999 (Attachment A).
This special collection can be provided on the date requested and will be paid for
by the two Associations. The estimated costs to the City for this collection are:
Labor $1,897.16
Equipment $ 800.00
*Dump Fees $1,116.60
$3,813.76
*Based on 30 tons estimated
No funds have been budgeted for this special refuse collection thereby
necessitating a budget amendment (Attachment B). Villageway Management, Inc.
has agreed to the estimated amount and will pay for the service in advance of the
event.
Very respectfully,
r
David E. Niederhaus
DEN /mhl
Attachments: (A) Villageway Management letter of March 2, 1999
(B) Budget Amendment
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-V*�M*
Property Mairagernre"t
0 March 2, 1999
City of Newport Beach
General Services Department - Attn: David Niederhaus
P. O. Box 1768
Newport Beach, CA 92658 -8915
Subject: Harbor View Community Association
Newport Hills Community Association
Dear Mr. Niederhaus:
P.O. Box 4708. Irvine. CA 92616
1 Corporate Park Drive. Suite 200
Irvine, CA 92606
949.553.1876
fax 949.250.9009
vmi @villageway.com
As the Managing Agent for the Harbor View Community Association, 1 have been instructed by the
Board to write this letter regarding the Association's request to the City Council to hold their Annual
Spring Cleanup on Saturday, April 17, 1999.
Per your letter of February 24, 1999, 1 and enclosing a check from the Harbor View Community
Association in the amount of $1906.88 for half of the estimated cost. I have also obtained the payment
from the Newport Hills Community Association for their portion of the cost.
10lease make arrangements to present our request to conduct the Spring Cleanup in our communities to
1he City Council at the March 22, 1999 meeting. I hope that you will contact me the following day to
advise if our request was successful.
If you have any questions or concerns, please contact the undersigned at (949) 553 -1876, extension
260. Thank you.
Sincerely,
VILLAGEWAY MANAGEMENT, INC.
i
A am-,
Holly ock
Property Manager
At the direction of the Board of Directors
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Enclosure
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CITY OF NEWPORT BEACH
REQUESTS FOR FUNDS
Date March 10, 1999
TO: Administrative Services Director
FROM: General Services Director
SUBJECT: Request for Funds
Request for additional funds $3813.76.
Funds are not available in the current budget.
Additional appropriation to the following Account Numbers is
requested:
3150 -7040 $1,897.16
3150 -8020 $ 800.00
3150 -8250 $1,116.60 •
Additional funds are needed for:
Harbor View and Newport Hills Special Refuse Collection
Request for transfer of funds
Transfer from Account Number
Funds are available in the current budget.
Transfer of funds is needed for:
Approved:
City Manager
Administrative Services Director
to No.
General Services Director
•
City of Newport Beach
BUDGETAMENDMENT
1998 -99
CT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Budget Appropriations AND
Transfer Budget Appropriations X
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 052
AMOUNT: 53,813.76
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To appropriate funds for a special refuse collection to be paid for in advance by Villageway Management, Inc.
No effect on fund balance.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE
Debit Credit
Fund Account
Description
010 3605
Fund Balance Control
�UEAPPROPR /AT IONS (3601)
Fund /Division Account
Description
3150 5901
Private Donations /Contributions
$3,813.76
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 3150
General Services - Refuse Collection
Account Number 7040
Overtime, Misc.
$1,897.16
Division Number 3150
General Services - Refuse Collection
Account Number 8020
Automotive Service
$800.00
Division Number 3150
General Services - Refuse Collection
Account Number 8250
Special Dept Expense NOC
$1,116.60
Division Number
Account Number
Division Number
Account Number
Signed: _ `��.- �1,{�t�(� 3,
Signed: .�(Zt�s� twC /l�ii� - ?— /,)-F.57
Administrative Approval: City anager Date
SQ:
City Council Approval: City Clerk Date