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Home My WebLink About21 - Community Development Block Grant ApplicationREPORT TO THE MAYOR AND CITY COUNCIL SUBJECT: FY 1999 -2000 Community Development Block Grant Application SUMMARY: In order to receive federal Community Development Block Grant Funds the City must submit a One Year Action Plan to the Department of Housing and Urban Development. SUGGESTED ACTION: 1. Hold public hearing 2. Adopt Resolution No. authorizing the City Manager to submit the FY 1999 -2000 application for CDBG funds and One Year Action Plan. BACKGROUND • Federal regulations establish the application process for Community Development Block Grant funds administered by the Department of Housing and Urban Development (HUD). The City's CDBG entitlement amount for the 1999 -2000 fiscal year July 1, 1999 to June 30, 2000 is $495,000. On April 10, 1995, the City Council approved the City's 1995 -2000 Consolidated Plan Document (CPD). The CPD contains an assessment of the housing and community development needs of the community and a five -year strategy to address identified needs. The One Year Action Plan contains a list of activities the City will assist with CDBG funds during the coming fiscal year and is a key component of the City's CPD and grant application. During the past two fiscal years the City Council approved the majority of the CDBG funds towards the Balboa Peninsula revitalization effort. PUBLIC NOTICE AND REVIEW Through the process described in the City's adopted Citizen Participation (CP) Plan, the public is given the opportunity to be involved in the development of the CPD and the One -Year Action Plan. On December 4, 1998, grant application forms were mailed to 57 social service agencies and developers who have previously applied for or received CDBG funds from the City. Applications were also sent to neighboring cities, the County of Orange, both Chambers of Commerce, the Board of Realtors, each business improvement district, and the Orange County Affordable Housing . Clearinghouse. The application distribution list is provided as Attachment 3. The City also advertised the availability of funds in the Daily Pilot on December 4th, 1998. CITY OF NEWPORT BEACH Hearing Date: March 22, 1999 2E�'POgl COMMUNITY AND ECONOMIC DEVELOPMENT Agenda Item No.: D_ PLANNING DEPARTMENT Staff Person: Christy Teague 3300 NEWPORT BOULEVARD (949) 644 -3207 . NEWPORT BEACH, CA 92658 (949) 644 -3200; FAX (949) 644 -3250 REPORT TO THE MAYOR AND CITY COUNCIL SUBJECT: FY 1999 -2000 Community Development Block Grant Application SUMMARY: In order to receive federal Community Development Block Grant Funds the City must submit a One Year Action Plan to the Department of Housing and Urban Development. SUGGESTED ACTION: 1. Hold public hearing 2. Adopt Resolution No. authorizing the City Manager to submit the FY 1999 -2000 application for CDBG funds and One Year Action Plan. BACKGROUND • Federal regulations establish the application process for Community Development Block Grant funds administered by the Department of Housing and Urban Development (HUD). The City's CDBG entitlement amount for the 1999 -2000 fiscal year July 1, 1999 to June 30, 2000 is $495,000. On April 10, 1995, the City Council approved the City's 1995 -2000 Consolidated Plan Document (CPD). The CPD contains an assessment of the housing and community development needs of the community and a five -year strategy to address identified needs. The One Year Action Plan contains a list of activities the City will assist with CDBG funds during the coming fiscal year and is a key component of the City's CPD and grant application. During the past two fiscal years the City Council approved the majority of the CDBG funds towards the Balboa Peninsula revitalization effort. PUBLIC NOTICE AND REVIEW Through the process described in the City's adopted Citizen Participation (CP) Plan, the public is given the opportunity to be involved in the development of the CPD and the One -Year Action Plan. On December 4, 1998, grant application forms were mailed to 57 social service agencies and developers who have previously applied for or received CDBG funds from the City. Applications were also sent to neighboring cities, the County of Orange, both Chambers of Commerce, the Board of Realtors, each business improvement district, and the Orange County Affordable Housing . Clearinghouse. The application distribution list is provided as Attachment 3. The City also advertised the availability of funds in the Daily Pilot on December 4th, 1998. A public hearing was held on December 14, 1998, to obtain citizen views and comments on community needs and review the previous year's program performance. At the conclusion of the hearing the City Council directed staff to prepare the One Year Action Plan for FY 1999 -2000 and set the next public hearing for March 22nd, 1999. • OVERVIEW OF ELIGIBILITY REQUIREMENTS AND CRITERIA CDBG Program statutes establish three basic goals for use of the funds. These goals are closely related to the major commitments and priorities of HUD. The three goals are to: 1) Provide decent housing; 2) Provide a suitable living environment; and 3) Expand economic opportunities. Activities assisted with CDBG funds must also accomplish at least one of the three national objectives of the program: 1) benefiting low and moderate income persons; 2) preventing slums and blight; or 3) responding to urgent health and safety needs. HUD regulations also require cities to spend at least 70% of their program funds to principally benefit low- and moderate - income persons. If an activity does not benefit low- and moderate - income persons it must meet specific HUD standards to qualify under one of the other national objectives. The following eligible activities were approved in the City's Five -Year CPD: land acquisition, clearance, and disposition; the acquisition, development or improvement of public services and facilities in low - income areas; removal of architectural barriers; public /social services; relocation assistance; commercial property rehabilitation; job creation and economic development. Further details regarding program criteria and eligible activities are contained in the December 14`h, 1998, staff report (Attachment 8). BUDGET AND FUNDING RECOMMENDATIONS . The City's allocation of CDBG funds is constrained by HUD standards that limit social service assistance to a maximum of 15% and administrative expenses to a maximum of 20% of the total grant. Applying these restrictions to the City's $495,000 budget for the coming fiscal year results in the following distribution: Social services $ 74,250 Administration 99,000 Other programs 321,750 Total budget $495,000 Table 1 summarizes staffs recommended allocation within these three major categories. Further explanation of these recommendations is provided below. FY 1999 -2000 CDBG Application . March 22, 1999 Page 2 TABLE 1 PROPOSED BUDGET 1999 -2000 COMMUNITY DEVELOPMENT BLOCK GRANT SOCIAL SERVICES (15 %) (Max. = $74.250) 1st Priority: Homeless Services FISH - Homeless Emergency Asst. SPIN - Substance Abuse Rehabilitation Program (S.A.R.P) Orange Coast Interfaith Shelter O.C. YWCA Hotel Subtotal: 2nd Priority: Low Income Elderly San Clemente Seniors FISH - Mobile Meals Subtotal: Total social services: ADMINISTRATION (20 %) (Max. = $99,000) Fair Housing Council of Orange County Adm. Expenses Administration Subtotal: OTHER PROGRAMS (65 %) (Max. = $321,750) ADA Improvements Code Enforcement Economic Development/Balboa Peninsula Revitalization Peninsula/West Newport Underground Utilities Design $200,000 Streetscape improvements, Entry Monuments and Signs Commercial Facade Improvements $ 66,750 Other Programs Subtotal: FY 99 -2000 TOTAL 0 $ 12,090 $ 19,106 $ 7,713 5,000 $ 43,909 $ 15,170 $ 15,171 $ 30,341 $ 74,250 $ 13,992 $ 85,008 $ 99,000 $ 30,000 $ 25,000 $266,750 $321,750 $495,000 FY 1999 -2000 CDBG Application March 22, 1999 Page 3 Social Services The following guidelines were used in developing social service program funding recommendations. This methodology has been used for several years. First priority is given to social service programs that primarily assist the homeless. This is in conformance with Housing Element Program 12, which identifies assistance to persons and families in need of emergency shelter and transitional housing as a top priority. Organizations assisting low - income elderly are second priority, and agencies that directly benefit low - income families are third priority. Within these three groups priority is given to agencies located in or very near Newport Beach. Recommended allocations are based on the proportion of Newport Beach residents served, the agency's program budget, and the amount of funding requested. In addition, since stable program funding is important to ensuring continuity in services, staff does not recommend new social service agencies for funding unless the needs of existing programs have been satisfied. However, the funding of a new agency remains the prerogative of the City Council. By adhering to these guidelines staff has attempted to make the allocation process as fair and objective as possible. Twelve applications totaling $199,992 were received from eleven social service agencies. A maximum of $74,250 is avai.•.able for social service programs. The proposed social service allocation is summarized in Attachment 1. The twelve applications are provided as Attachments 5 and 6, with Attachment 5 being applications recommended for funding and Attachment 6 being applications not recommended for funding. Administration This category includes funding for fair housing counseling and City administration. A total of • $13,992 is proposed for the Fair Housing Council and $85,008 to defray the City's costs in administering the CDBG program. In the past, CDBG administration has been done with assistance from an outside consultant at an annual cost of $42,000. Beginning this fiscal year, CDBG administration will be done entirely by staff members. The CDBG funds used for administration will now pay for existing City staff assuming CDBG administration as part of their regular duties. This will beneficially impact Planning Department salaries and the General Fund. Other Programs Programs other than social services and administration account for 65% of the total budget ($321,750). These funds are proposed to be used for ADA improvements, code enforcement, and improvements and programs identified as part of the Balboa Peninsula Revitalization efforts. The ADA projects are miscellaneous access improvements in the public right of way. One -half of a code enforcement position for the Balboa Peninsula Revitalization area is proposed to be continued for the new fiscal year. FY 1999 -2000 CDBG Application March 22, 1999 Page 4 • • If the City Council decides to use CDBG funds for design of undergrounding utilities in West Newport, this would be the principal Balboa Peninsula Revitalization effort for the fiscal year. The funds spent on the undergrounding design ($200,000) would be reimbursed to the CDBG fund for use on other Balboa Peninsula Revitalization projects when the utility undergrounding assessment district is formed in approximately one to one and one -half years. The PROP (Promote Revitalization of Our Peninsula) Committee discussed this matter at its March 2, 1999 meeting and agreed to pursue funding through use of CDBG funds to be loaned in order for the City to facilitate the formation of the assessment district. The City Council voted at its March 8, 1999 Study Session to pursue the assessment district, obtain costs to complete the Edison and Pacific Bell designs needed to establish the district, and to discuss funding options at a future meeting. The remaining funds will be available for a commercial fagade improvement program or potential streetscape improvements such as perimeter lighting on commercial buildings in Balboa Village and pedestrian landscaping and paving "links" from public parking areas to Balboa Village. Further details regarding the activities proposed for funding during FY 1999 -2000 are provided in Attachment 1. CONCLUSION Following the Council's determination of fup_dirg allocations, staff will submit the 1999 -2000 CDBG Application to HUD prior to the May 15, 1999 deadline. It is expected that HUD will release funds to the City during July or August. As required by HUD regulations, copies of the final CDBG application will be available for public review at the Planning Department. Submitted by: SHARON Z. WOOD Assista ity Manager Attachments 1: Summary of proposed allocations 2: Resolution 3: Mailing List 4: One Year Action Plan Prepared by: CHRISTY D. TEAGUE, AICP Senior Planner 5: Funding applications for which allocations were recommended 6: Funding applications for which allocations were not recommended 7: Certifications Required by HUD 8: Staff Report of December 14, 1998 FY 1999 -2000 CDBG Application March 22, 1999 Page 5 ATTACHMENT 1 SUMMARY OF PROPOSED FY 1999 -2000 CDBG ALLOCATIONS I. SOCIAL SERVICES: is Homeless Friends In Service to Humanity (FISH) - Homeless Emergency Assistance Newport Beach ($12,090) FISH is a Newport Beach based social service agency that assists the homeless and "at- risk" of becoming homeless. FISH assists clients with rent payments for those facing eviction, provides temporary lodging at motels and provides food, gasoline, utility payments, and bus tickets to those who are homeless and/or needy. The City has funded this agency with CDBG Funds for the past thirteen years. Last year approximately 3.9% of the clients were from Newport Beach. The recommended grant of $12,090 is based on a program budget of $310,000 and the Newport Beach client base of 3.9 %. Serving People In Need (SPIN) - Homeless Service Programs, Newport Beach ($19,106) This agency conducts three separate programs to provide services to the homeless. The Street Services Program prepares and delivers food, blankets, hygiene kits, ponchos and job listing referrals by van to various locations in Orange County. The Guaranteed Apartment Payment Program (G.A.P.P.) assists qualified participants by providing move -in costs for their transfer from shelter to permanent housing, including first month's rent and security deposit, emergency assistance for medical treatment, school supplies for the children and bus passes when funds are available. Applicants are required to participate in housing support services counseling which provides job counseling and individual counseling as a condition of receiving assistance. The Substance Abuse Rehabilitation Program (SARP) assists homeless alcoholics /drug abusers living on the streets, beaches, and in the parks and commercial areas of Orange County through counseling, Alcoholics Anonymous meetings, and "detox" programs. SPIN is a Newport Beach based organization and has received funding for 8 years. SPIN has asked the City to fund one of their three programs described above. Staff recommends that the City fund the Substance Abuse Rehabilitation Program (SARP). Last year approximately 4.3% of their clients were from Newport Beach. The recommended grant of $19,106 is based on a program budget of $444,320 and the Newport Beach client base of 4.3 %. Orange Coast Interfaith Shelter Costa Mesa ($7,713) The shelter provides temporary housing and financial counseling to homeless families, and helps families find permanent housing and employment. The City has funded this agency for the past twelve years. Of the total number of clients assisted last year, approximately 1.6% were from Newport Beach. The recommended grant of $7,713 is based on a program budget of $482,050 and the Newport Beach client base of 1.6 %. FY 1999 -2000 CDBG Application March 22, 1999 Page 6 So. Orange Co. YWCA Hotel for Homeless Women, Santa Ana ($5,000) The YWCA conducts a countywide program to provide shelter and employment training for homeless women. Staff feels that the employment program is essential to help the women become self - supporting. Newport Beach has funded this organization for the past twelve years. Approximately 1.4% of prior years clients were from Newport Beach. The recommended grant of $5,000 is based on a program budget of $321,253 and the Newport Beach client base of 1.4 %. Low Income Elderly South County Senior Services, Inc.. San Clemente ($15,171) Allocation of funds to this agency will provide a meal program to low - income senior citizens residing at Seaview Lutheran Plaza in Newport Beach. The City funded this program the last six years. Since 100% of the funds requested will be used for Newport Beach residents, the total requested and recommended funding amount of $15,171 is within the maximum funding guideline based on the level of service to Newport Beach residents. However, due to limited funding availability, staff is recommending that the remaining social service funds be equally divided between the two senior meal programs. Friends In Service to Humanity (FISH) - Mobile Meals Newport Beach ($15,170) This allocation will fund the making and delivery of meals to low - income senior citizens in Newport Beach. These clients are homebound residents of the City who are too elderly or frail to make their own meals. The City has assisted the agency to provide this service • for several years. The recommended grant of $15,170 is based on a general budget of $159,500, and 42% Newport Beach client base. However, due to limited funding availability, staff is recommending that the remaining social service funds be equally divided between the two senior meal programs. U. ADMINISTRATION: Fair Housing Counseling -Fair Housing Council of Orange County ($13,992) The Fair Housing Council of Orange County currently provides services to 11 of the 12 HUD entitlement cities in Orange County and to all the smaller cities through the County's contract. The Fair Housing Council has a well trained staff providing a wide variety of services to member cities. The recommended grant of $13,992 is based on the proportion of fair housing services provided to the City of Newport Beach. Administration ($85,008). Under the administrative category the City can fund administrative activities for planning and capacity building in addition to overall administration of the entitlement funds. The planning and capacity building must be directed at an activity that will accomplish one of the three national objectives. The recommended allocation would defray the City's staffing costs in administering the CDBG program. For the past several years, CDBG has been administered by a paid outside consultant. This year administration will be done by Planning staff as part of . FY 1999 -2000 CDBG Application March 22, 1999 Page 7 their regular duties. Staff has completed a HUD training course, and is working with the consultant to assure a smooth transition to staff administration of CDBG funds and requirements. A portion of two staff member salaries will be paid with CDBG funds, which will alleviate the Planning Department budget and City General Fund. . III. OTHER PROGRAMS ADA ($30,000) The City, in conjunction with the Federal Civil Rights Act and the State Title 24 Handicapped Requirements, is required to comply with ADA requirements to provide accessibility to public facilities, senior centers, public restrooms, public piers, parks, etc. to make them accessible to the handicapped population. The City was required to comply with the requirements during the 94 -95 fiscal year. The City allocated approximately $830,478 in CDBG Funds in prior years to comply with this requirement. An additional $30,000 is needed to comply with this unfunded mandate to cover the cost of unforeseen work omitted during the initial ADA improvements. Code Enforcement $25,000 Funds will be used to pay for Code Enforcement staff (1/2 salary) for the Balboa Peninsula as part of the continued Balboa Peninsula Revitalization efforts. Economic Development/Ealboa Peninsula Revitalization ($266,750) Utilities Undergrounding Project ($200,000) Funds will be used to finance design for Pacific Bell and Southern California Edison to place utilities underground. The current poles and wires crossing Balboa Boulevard and many side streets have been identified as components needing to be addressed by Balboa Revitalization efforts. The funds would be used as a loan to facilitate the City of Newport Beach establishment of an assessment district. Once the assessment district is formed and bonds to fund the project are sold, the funds will be repaid to the 1999 -2000 CDBG account for further use toward Balboa Peninsula Revitalization efforts. Streetscape Improvements, Entry Monuments and Signs, Commercial Facades ($66,750) Funds will be available for streetscape improvements as part of the continued Balboa Peninsula Revitalization efforts. Some of the projects being considered include facade lighting of the commercial district in Balboa Village to add interest, promote safety, and establish a "sense of place;" Balboa Village enhancement "links" such as lighting, landscaping, and sidewalk and street paving from public parking areas to village areas; and continued work on and construction of peninsula entry monuments and peninsula sign efforts. A Commercial Facade Improvement program will be developed to assist businesses with the rehabilitation of existing buildings located in the Balboa Village area with facade improvements as part of the continued Balboa Peninsula Revitalization efforts. R \ ... \SHARED \CDBG\FY99- 20 \COUNC B. \C C -R PT2. DOC FY 1999 -2000 CDBG Application March 22, 1999 Page 8 • RESOLUTION NO. 99- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING THE 1999 -2000 ONE YEAR ACTION PLAN AND BUDGET AND AUTHORIZING THE CITY MANAGER TO SUBMIT THE APPLICATION TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the City of Newport Beach is making a good faith effort to implement the policies and programs contained in the City's General Plan; and WHEREAS, it is the City's desire to benefit low and moderate income households; and WHEREAS, the City is eligible to receive $495,000 for FY 1999- 2000 Community Development Block Grant (CDBG) entitlement funds which may be used for a wide variety of activities as set forth in the Statement of Community Development Objectives; and WHEREAS, the City has published a notice announcing the availability of funds that requested proposals for projects; and WHEREAS, the City has published a notice of public hearing requesting comments on the development and approval of the One Year Action Plan to the Consolidated Plan Document (CPD) and made it available to the public; and WHEREAS, the Proposed One Year Action Plan to the CPD has been thoroughly reviewed; and WHEREAS, in the development and approval of the Proposed One Year Action Plan to the CPD the City has considered all public comments or . views which have been received either in writing or at the public hearing; and vl NOW, THEREFORE, BE IT RESOLVED by the City Council of the • City of Newport Beach that the 1999 -2000 One Year Action Plan and Budget is approved in order to provide for funding allocations; BE IT FURTHER RESOLVED that the City Manager is hereby identified as the official representative of the City of Newport Beach to submit the Approved One Year Action Plan to the CPD, the budget and application, all required understandings and assurances, and such additional information as may be required. BE IT FURTHER RESOLVED that the City Manager is hereby identified as the official representative of the City of Newport Beach to sign all appropriate subagent agreements for the use of funds approved in the One Year Action Plan to the CPD. ATTEST CITY CLERK Adopted this day of 1999. - 2 - MAYOR 0 • lb LLN7DA ANDERSON, DIR LYNNE APPEL. EXEC. DIR- MR ALEX BALDWIN HOTLINE OF SO CALIF SO. CA ALCOHOL & DRUG PROGRAM ORG CO COMMUNITY HSE ?O BOX 32 1 1500 PARAMOUNT BLVD. 1833 E 17TH ST STE 207 wAMITOS CA 90702 DOWNEY CA 90241 SANTA ANA CA 92701 BOB BLACK KATHY BOKA PAUL BRADY, JR, CTY MGR BALBOA VILLAGE BID CSP YOUTH SHELTER CITY OF IRVINE PO BOX 840 980 CATALINA PO BOX 19575 BALBOA ISLAND CA 92661 LACUNA BCH CA 92651 IRVINE CA 92713 DOUGLAS J BYSTRY, EXEC DIR FAIR HOUSING COUNCIL OF MS KATHLEEN DAVIS BOWMAN OC AFFORDABLE HSNG CLRNGHSE ORANGE COUNTY YWCA OF SO ORANGE CO 23861 EL TORO RD STE 207 1666 N MAIN ST STE 500 1411 N BROADWAY LAKE FOREST CA 92630 SANTA ANA CA 92701 SANTA ANA CA 92706 JENNIFER FELDSTEIN, PROG DIR KENNETH FRANK, CTY MGR DON GLASGOW WOMEN HELPING WOMEN CITY OF LAGUNA BEACH CORONA DEL MAR BID 425 E. 181° Street #14 505 FOREST AVE 2620 E COAST HWY COSTA MESA CA 92627 LACUNA BCH CA 92651 CORONA DEL MAR CA 92625 LYNNE GRAHAM, EXEC DIR DIANA GUADAGNINO MELINDA GUINALDO, EXEC DIR- YES PO BOX 18041 A.T.S.C. 114 E 19TH ST IRVINE CA 92713 1981 ORCHARD DR COSTA MESA CA 92627 NEWPORT BCH CA 92660 L7�QiY HANES, EXEC DIR ED SELICH CAROL HOFFMAN MERCY HOUSE ECONOMIC DEVELOPMENT THE IRVINE COMPANY PO BOX 1905 COMMITTEE PO BOX I SANTA ANA CA 92702 4621 CAMDEN DRIVE NEWPORT BCH CA 92658 CORONA DEL MAR, CA 92625 KAREN KOLSETH, PROG DIR RICHARD LUEHRS, PRES. LUTHERAN SOCIAL SERVICES NHAREA CHAMBER OF COMMERCE 704 N GLASSELL 1470 JAMBOREE RD ORANGE CA 92667 NEWPORT BCH CA 92660 PAMALA MCGOVERN JIM MILLER, EXEC DIR MARILYN MOALEDOUX OC COUNCIL ON AGING AMERICAN LODGING UNITED CEREBRAL PALSY 1971 E. 4te Street, Suite 200 15161 JACKSON ST 3020 W HARVARD Santa Ana, CA 92705 -3917 MIDWAY CITY CA 92655 -1432 SANTA ANA CA 92704 IRVINE ADULT DAY HEALTH SERVICES, INC. BEVERLY NESTANDE DEBORAH O'CONNOR 20 LAKE ROAD OLIVE CREST HOMES FISH IRVINE, CA 92604 2130 E 4TH ST 408 IRVINE AVE ATTN: PAULA WARREN SANTA ANA CA 92705 NEWPORT BCH CA 92663 EXECUTIVE DIRECTOR AWS W. OLSON, DIR- DAVID REAM, CTY MGR RITA REDAELLI IMF" COUNTY SENIOR SERVICES CITY OF SANTA ANA GIRLS INC 23400 EL TORO RD BLDG A STE 2000 20 CIVIC CENTER PLAZA 1815 ANAHEIM AVE LAGUNA HILLS CA 92653 SANTA ANA CA 92702 COSTA MESA CA 92627 JOHN ROBINSON, PRES ALLAN ROEDER, CTY MGR MARINE AVE BID CITY OF COSTA MESA PO BOX 64 PO BOX 1200 BALBOA ISLAND CA 92662 COSTA MESA CA 92628 -1200 DEANNE TATE, EXEC. DIR RAY SILVER, CITY MANAGER JIM SPRINGER VETERENS CHARITIES OF O.C. CITY OF HUNTINGTON BEACH NEWPORT -COSTA MESA YMCA 201 S. SULLIVAN ST. 2000 MAIN ST 2300 UNIVERSITY DR SANTA ANA, CA 92704 HUNTINGTON BCH CA 92648 NEWPORT BCH CA 92660 VICKI WALKER BOB WEBER COLLEEN WEEKS CTR CREATIVE ALTER 420 HELIOTROPE AVE 4312 SPINDRIFT 1700 Adams, Suite 201 CORONA DEL MAR CA 92625 NEWPORT BCH CA 92663 COSTA MESA CA 92626 JEAN WEGENER JIM WHITE HELEN WICK, PRES. STREET PEOPLE IN NEED 1447 GALAXY DR BALBOA IMPROVEMENT ASSN 2900 BRISTOL ST STE H -106 NEWPORT BCH CA 92660 PO BOX 64 COSTA MESA CA 92626 BALBOA ISLAND CA 92662 CAROL WILLIAMS ROSALIND WILLIAMS BOB WILSON, DIR INTERVAL HOUSE NB CONFERENCE & VISITORS HCD COUNTY OF ORANGE PO BOX 3356 BUREAU PO BOX 4048 SEAL BEACH CA 90740 3300 W COAST HWY SANTA ANA CA 927024048 NEWPORT BCH CA 92663 • JOHN WORTMAN CORONA DEL MAR MRS. YOUNG 104 VIA YELLA CHAMBER OF COMMERCE 1829 GLENWOOD LN NEWPORT BCH CA 92663 2843 E COAST HWY NEWPORT BCH CA 92660 CORONA DEL MAR CA 92625 INFO LINK ORANGE CO 2081 BUS CENTER DR STE 130 IRVINE CA 92715 NEWPORT MESA ASSN OF REALTORS 401 OLD NEWPORT BLVD NEWPORT BCH CA 92663 SEED INSTITUTE 31355 BROOK ST LAGUNA BCH CA 92677 SOMEONE CARES SOUP KITCHEN 720 W. 19' Street COSTA MESA CA 92627 LUTHERAN SOCIAL SERVICES 704 N GLASSELL ORANGE CA 92667 O.C. INTERFAITH SHELTER 1963 WALLACE ST APT A COSTA MESA CA 92627 SHARE OUR SELVES 1550 SUPERIOR AVE COSTA MESA CA 92626 Ms. Dayna Pettit BALBOA THEATER 1741 Plaza del Sur Balboa, CA 92661 NEWPORT CENTER ASSN 110 NEWPORT CENTER DR #140 -A NEWPORT BCH CA 92660 SEAVIEW LUTHERAN PLAZA 2800 PACIFIC VIEW DR CORONA DEL MAR CA 92625 SHEA DEVELOPMENT CO 3901 MACARTHUR STE 201 PO BOX 8169 NEWPORT BCH CA 92658 • 1� VI: ACTION PLAN: ONE YEAR USE OF FUNDS: • General: Resources Federal Programs The federal resources the City will use during the 1999 -2000 Fiscal Year are listed below. Community Development Block Grant Program - Economic Development: CDBG funds to stimulate economic growth in the Neighborhood Revitalization Area. Community Development Block Grant (CDBG) Program - Homeless Assistance Activities. Grants to non -profit homeless shelters and homeless assistance programs improve the quality of existing emergency shelters and increase the number of persons assisted through these shelters. Community Development Block Grant (CDBG) Program - Homeless Prevention. Grants to non -profit "at risk" homeless assistance program prevent homeless persons and families by providing temporary rental assistance. Community Development Block Grant (CDBG) Program - Elderly and Handicapped Assistance. Grants to non -profit organization to provide meals to elderly and homebound persons. Community Development Block Grant (CDBG) Program - Counseling for Persons with Alcohol and Drug Abuse. Grants to non -profit organization to provide counseling to persons with alcohol and drug dependency. Section 8 Rental Certificates Program and Rental Voucher Program. The Orange County Housing Authority (OCHA) administers this program which provides rental assistance payments to private owners who lease their units to eligible very-low income families. A tenant receives a certificate from OCHA and may rent any unit in the City that meets Section 8 housing quality and rent rate standards and meets that household's family size requirements. The tenant must pay 30% of their household income and OCHA pays the difference between the tenant's payment and the permitted rent, but not more than the Fair Market Rent (FMR) established by HUD, to the landlord. Once a household obtains this FY 1999 -2000 One -Year Action Plan Page 13 certificate assistance, they may continue to receive assistance providing they remain eligible based on income. This program has a waiting list • which exceeds the number of available Section 8 certificates. OCHA also administers the Section 8 Rental Voucher program which provides rental assistance payments to eligible very-low income families. The tenant must pay at least 30% of their household income and OCHA pays the portion of the rent above the 30% and the permitted Fair Market Rent. The tenant must pay any additional rent above that amount. The voucher, unlike the certificate, is tenant based meaning that it remains with the tenant and not within the jurisdiction which initially issued the voucher. Since the voucher is geographically portable, a tenant may move to a different city or State, the rental assistance remains with the tenant. Once a household obtains voucher assistance, they may continue to receive this assistance regardless of where they reside as long as they're eligible based on income. This program has a waiting list of potential applicants which exceeds the number of available Section 8 vouchers available. The City of Newport Beach currently has 90 households receiving Section 8 rental certificates and vouchers. Non - Federal Public Programs: Local Programs 0 The City has received $2,000,000 as a result of development of the Ford/Loral site for the provision of affordable housing in Newport Beach. The City is currently analyzing housing rehabilitation or new affordable housing opportunities to get the most leveraged benefit with these funds. Programs such as density bonuses, waiver of fees and relaxation of development standards are made available to developers of affordable housing. These supplemental City Programs enable the City and developers to leverage CDBG monies when developers seek private and commercial sources of capital. The City of Newport Beach shall maintain its policy to waive or reduce requirements and offer density bonuses as an incentive to produce low cost housing. These are the City's actions to remove the negative effects on the production of low cost housing. The City will look into the possibility of funding sources available to assist in the economic efforts of the Balboa Peninsula. FY 1999 -2000 One -Year Action Plan Page 2 ! Private Resources: For -Profit New Construction Activities: For -profit resource investment comes mostly through developers who agree to participate in the CDBG Program, and CDBG supplemental programs such as density bonuses, waiver of fees and relaxation of development standards which are made available to developers of affordable housing. This permits the developers to leverage CDBG monies to obtain private and commercial sources of capital. Non -Profit All Social Service Activities: Non -profit organizations receive tax deductible contributions. grants, and nominal user fees for their on -going affordable housing and supportive services activities. New Construction Activities: Non -profit resource investment comes mostly through non -profit developers who receive funding from other public and private sources. While the City has not identified utilization of certain resources, the City is willing to cooperate with other agencies, non -profit and for profit entities, should the opportunity arise to use other resources. Given the current circumstances and the City's understanding of those resources, the City does not anticipate that it will be possible at this time to participate in programs other than those identified for Fiscal Year 1999 -2000. However, the City may develop a plan for use of funds designated for affordable housing to rehabilitate or construct new affordable housing units during the fiscal year, with subsequent construction possible in the City's 2000 -2001 fiscal year. FY 1999 -2000 One -Year Action Plan Page 3 15 STRATEGY IMPLEMENTATION General Priorities The City's five year Consolidated Planning Document (CPD) identifies two general areas as high priorities for funding during 1999 -2000. 1. High Priority: Public Facility Improvements — Balboa Peninsula Revitalization L Investment Plan Activities and Program As stated in the Non - Housing and Community Development Needs portion of the Housing Market Analysis, it is the intent of the City to provide for the needs of "at risk" and homeless persons and low and moderate income persons and families in area of job creation and development. Correctly serving this population requires design modifications and improvements to existing commercial districts, improvements to arterial streets and improved circulation and access to commercial districts to promote the revitalization of the economy. These activities provide an opportunity to create jobs for L/M income, "at risk" homeless and homeless persons to make them self - sufficient and eliminate poverty within the Community. Program and Resources It is a City objective to allocate the major portion of its non - social service CDBG funds to modify commercial buildings, improve public streets and modify parking and circulation on the Balboa Peninsula. 2. High Priority: Homeless Persons and Other Persons with Special Needs 1. Investment Plan Activities and Programs As stated in the City's Housing Element, it is the intent of the City to provide for the needs of persons and families in need of emergency shelter and transitional housing. Further, as stated in the Housing Element, it is the intent of the City to provide for the development of a variety of housing types and products for all income levels of the Community. The City intends to provide for persons with special needs through social service providers funded with CDBG social service funds and continuing to contract with the Orange County Fair Housing Council. FY 1999 -2000 One -Year Action Plan Page 4 1(0 Program and Resources The City shall continue to determine the extent of homelessness in Newport Beach and promote the collection of data on homeless persons. The City shall continue to participate on the Orange County Homeless Issues Task Force. The City allocated a portion of its 1999 -2000 Community Development Block Grant (CDBG) funds to social service agencies that provide services to homeless persons and "at risk" of becoming homeless. These funds were allocated in conformance with the procedures prescribed by the CDBG Program. The following social service agencies were allocated a portion of the City's 1999 -2000 CDBG funds to provide emergency and temporary shelter, food and services and housing assistance to homeless and "at risk" of becoming homeless households and persons. FISH (Friends in Service to Humanity) is a Newport Beach based social service agency that assists clients by subsidizing rent payments for "at risk" households and persons facing eviction and prevents them from becoming homeless. FISH also provides payment for temporary shelter at motels for homeless households and persons. Based on past experience, an estimated 235 Newport Beach households and "at risk" households may receive subsidized rental assistance and/or emergency and temporary shelter. SPIN (Serving People in Need) is a Newport Beach based social service agency that assists clients by providing first and last months rent and security deposits for homeless households and persons to make the transition to permanent housing and independent living. SPIN also subsidizes rent payments for "at risk" homeless households and persons "at risk" homeless households. Based on past experience, it is estimated that an estimated 11 Newport Beach households may receive substance abuse recovery. ORANGE COAST INTERFAITH SHELTER is located in Costa Mesa near the City of Newport Beach boundary. Homeless households and persons from Newport Beach in need of temporary shelter (up to 2 months) are referred to this shelter which provides them temporary shelter. Based on past experience an estimated 35 homeless households from Newport Beach will receive temporary shelter in the new fiscal year. YWCA Hotel for Women is located in Santa Ana and has a countywide program which provides temporary shelter (up to 60 days) for Newport Beach battered and homeless women and children. Newport Beach women in need of shelter are referred to this agency for assistance. Based on past experience, it is estimated that approximately 2 homeless women and children households from Newport Beach will be assisted with temporary shelter during the new fiscal year. FY 1999 -2000 One -Year Action Plan Page 5 The following two social service agencies were allocated a portion of the City's 1999- 2000 CDBG funds to provide meals for seniors and one social service agency was • allocated a portion of the City's 1999 -2000 CDBG funds to provide fair housing. FISH (Friends in Service to Humanity) is a Newport Beach based social service agency that assists homebound seniors by providing nutritious meals. SAN CLEMENTE SENIORS is a Orange County based social service agency that assists homebound seniors by providing nutritious meals. FAIR HOUSING COUNCIL OF ORANGE COUNTY is an Orange County based organization that provides tenant and landlord counseling to provide fair housing opportunities for Newport Beach residents. Geographic distribution: In Newport Beach there is a limited supply of vacant land remaining for development and as identified in the Market Inventory of the CPD there is not a significant number of substandard housing units in the City. Therefore the City will utilize its resources to best assist housing development as opportunities are discovered throughout the City. Funds used to address the need for public improvements, job creation and retention will be utilized within the City's Balboa Peninsula Revitalization Area • Other Action: Reduction of Barriers to Affordable Housing The City of Newport beach shall maintain its policy to waive or reduce requirements and offer density bonuses and financial assistance as an incentive to produce low cost housing. These are the City's actions to encourage the production of low cost housing and to reduce the barriers to affordable housing. Lead Based Paint Hazard Reduction: The City of Newport Beach shall require the abatement of lead based paint hazards in all units assisted with federal funds. Anti- Poverty Strategy: As funding permits the City shall continue to use its CDBG social service money to fund agencies that provide housing for the homeless and elderly, counseling programs for FY 1999 -2000 One -Year Action Plan Page 6 drug and alcohol abusers, and provide shelter for homeless and abused women and • children. The City shall continue to use its CDBG social service money to fund agencies providing assistance to these families and individuals, especially those with incomes below the poverty line, and those "at risk" of becoming homeless. The City shall continue to participate in the Section 8 Rental Assistance program to provide Section 8 Rental Assistance Certificates and Vouchers to persons or households with incomes below the poverty line. The City shall utilize CDBG funds for public improvement for the creation and retention of jobs for L/M income persons to make them self - sufficient and eliminate poverty within the Community. Overcoming Gaps in the Institutional Structure: The institutional structure indentifed in the City's five year strategy includes coordinated efforts to provide consultation at all levels of the public and private sectors. More recently the City has implemented an extensive community outreach to local business owners, merchants, Business Improvement Districts (BIDs), local residents, Chamber of Commerce, Balboa Peninsula Planning Advisory Committee (BPPAC), Balboa Merchants and Owners Association, pubic officials, volunteers, financial institutions, community groups, and Bay Management Districts. These outreach efforts and community meetings continue to be a viable role in the success and implementation of meeting the City's housing and community needs. The City does not propose to take any remedial actions to improve the institutional structure over the coming year since there does not appear to be any significant gaps that could hinder program implementation. • Coordination Efforts: E The City will continue to fund organizations that assist persons with disabilities, the elderly, persons with AIDS and low- income families who could benefit from participation in an organized program to achieve economic independence and self - sufficiency. The City shall continue to participate with local business owners, merchants, Business Improvement Districts (BIDs), local residents, Chambers of Commerce, Balboa Peninsula Planning Advisory Committee (BPPAC), Balboa Merchants and Owners Association, public officials, volunteers, financial institutions, community groups, and Bay Management Districts. Continuum of Care: Orange County cities, non -profits organizations, County agencies and various interest groups have formed a county -wide task force called the the Orange County Steering Committee. The task force was established to provide active involvement to meet the needs of the homeless in our region. Sub -Groups were established to represent the various sub - populations (i.e. Mentally Ill, Disabled, Abused Women and Children, persons with AIDS, etc.) within the homeless Community. The goals of these sub -group meetings are: FY 1999 -2000 One -Year Action Plan Page 7 lq 1). Determine if there are any studies/surveys or data regarding the Homeless, or the • sub - populations and identify resources. 2) Determine what the homeless sub - population needs are within the region. 3) Determine what kinds of Services and Housing are needed most for these sub - population groups and prioritize those needs. Several needs were established during these meetings with regards to housing, counseling, financial assistance, support, etc.. Since the adoption of the 1995 -2000 CPD several social service agencies at the request of local jurisdictions have voluntarily formed a consortium. Together these agencies provide for the needs of homeless and "at risk" persons through a steps -to- independence program including food, shelter, job training, counseling, rental subsidy and assistance, etc. The City is planning to provide additional assistance this year in the area of job creation as part of a holistic approach to self sufficiency. Additionally, this year one of the social service agencies is expanding its operations to provide for the housing needs of persons who are HIV systematic. The City of Newport Beach will continue to participate in the Orange County Steering Committee Meetings and support the regional efforts to provide a Continuum of Care strategy for the homeless and sub - groups within :he County. Public Housing Residents Initiatives: Since the City of Newport Beach does not have any public housing units located within • the City, it does not propose to undertake any activities to increase the involvement of public housing residents to become more involved in the management of public housing, nor to develop other homeownership opportunities for these residents. Therefore, it is not possible to assist residents in purchasing public housing. Monitoring: Annual Monitoring will assure compliance within the CDBG Program. The City receives quarterly reports or annual performance reports from all CDBG subrecipients. The City reviews the performance reports and selects subrecipients for periodical detailed site visit monitoring. These monitoring visits are documented and placed in the City's files. Citizen Participation: The City follows a detailed citizen participation process that is in accordance with the Citizen Participation Plan approved by the City Council on December 12, 1994. The City held public hearings on December 14, 1998, and on March 22, 1999, to obtain the views and comments of citizens, non -profit organizations and other interested parties prior to • FY 1999 -2000 One -Year Action Plan Page 8 0 approval and implementation of the One Year Action Plan. The community outreach . process encouraged the involvement of all groups, including low, very low and extremely low income residents, members of minority groups, non - English speaking persons, persons with mobility, visual or hearing impairments, the elderly, the business community, religious organizations, public and private agencies and other local jurisdictions. In addition to the organizations commenting at the public hearing, the City consulted with the various social service agencies, including the Orange County Housing Authority, the Orange County Homeless Issues Task Force and the social service coalition that recently formed to address the needs of the homeless, "at risk" and special population subgroups, prior to the preparation of the One Year Action Plan. All comments received were considered and included in the City's 1999 -2000 One Year Action Plan. In addition to publishing notices in the local newspapers, separate notices were mailed to interested agencies, groups and persons inviting them to participate in both public hearings. A summary of the proposed One Year Action Plan and the final adopted One Year Action Plan was published in the local newspaper and the public was advised of the availability of the Plan for comment. • • FY 1999 -2000 One -Year Action Plan Page 9 Al 0 ATTACHMENT 5 Funding applications for which allocations were recommended. 1. FISH - Homeless 2. SPIN 3. Orange Coast Interfaith Shelter 4. YWCA 5. San Clemente Seniors . 6. FISH - Mobile Meals 7. Fair Housing Council of Orange County COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION peRFUNDING Note: Separate Applications Must Be Submitted for Each Program to be Considered for Funding. Applications Submitted After the February 5. L Application Summary Name ofOrganization FISH- HARBOR AREA, INC. Address: P.O. BOX15464 Newport Beach, CA 92659 -5464 Contact Person: Debby O'Connor Title Executive Director TelephoneO (949) 645 -An-,o (949) 642 -6060 Length of time agency has been in operation: '41 years This request is for a new xx existing program. (Check) Program for which funds are being requested Homeless Prevention and support Are the services for wliich fiinds are being requested provided at above Services address: N, If not, where will the services be provided: At participants' homes; place of employment or child care provider. -M Program Information a. If the program for which your agency is requesting funds is restricted to any of the following groups, please check Homeless : _XX_Abuse women/children_y. Elderly Assistance xx Handicapped xx Other xx b. Will the persons assisted above be in more than one group /category? If yes, please describe yes Romp of our rlients needing this prevention help and support are elderly or abused women with children or C. If your program does not assist any of the above, describe who will be assisted. handica d. How will the program/project meet the federal requirements of benefiting lower income persons? All of the clients have income below the federal low i cor quidelines, substantiated through tax forms and /or payrol_ check stubs. e. What type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? Rant- to PTa Vant: Evic-t-ion ; Pond.- rhi 1r]rara Subsidy; Utility Payments; Move —In Costs; Budgeting; and Casemanag f. Briefly describe your proposed program/project and objectives, and how the ment services described in "e" above benefit the persons to be assisted. See Additional Tnfnrmation on nclos d Sheet g. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? 6,000 NOTE: Estimated levels of service will be included in contract. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? 2 3 5 NOTE: Estimated levels of service will be included in contract. " i. If an existing program, what is the total number of documented persons assisted in previous years: Last Year_51971wo Years ag06,O4fi Three Years ago 64430 "j. If an existing program, what is the total number of documented Newport Beach residents assisted in previous years: Last Year 2 31 Two Years ago 3 3 9 Three Years ago 419 k. Approximately, what is the cost per service recipient for your service? Rental assistance $700; Childcare $2,400; Utility $100; Food $40 1. What is the cost of services to recipients? n a M. How are referrals made to this service? Churches; Social Services; Landlords; City Employees; Schools; Coalition members. (YES OR NO) * n. Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, sex, income levels, ethnic background and other specialized characteristics? yes " o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristics? yes " P. If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic per requirements of the federal government and the City of Newport Beach? y,.-, E ?q III. Staffin a. What is the total number of full-time paid stag? 5 What is the total number of part-time paid staff?_ What is the average number of hours worked per person for paid part-time stag? 10 hrs /week b. What is the total number of volunteers? 5 n n What is the total number of hours worked per person for volunteers? S a r, rs /yr. IV. Financial Information a. Has program/project received past CDBG funding from Newport Beach? yes Other Cities? Yes If yes, please identify the source, year, and amount: N_B -' AF -99 a? nnn -a�n 50(L, C M $5, OOn-3 'k2�ere any restrictions on other funding sources: Irvine $3,000 - $10,000 If yes, explain: b. List other sources from which you have received funding during the past three Years: Hoag Foundation, Disneyland, United Way, Pacific I.ifp Foundation - gtPP1A Faii y,roundia4i g, Pacificare Foundation, O.C. Community Foundation, other anon,fndns. C. Please complete Attachment A - Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer Debby O'Connor Title M Executive Director * If the number referenced is an estimate, please indicate. If no support documentation is kept - please state no documentation is kept. )5 J • U ATTACHMENT A Community Development Block Grant Program Application Proposed Budget Organization PTSH HARBnR AREA_ -Mr Date FPhrnaryY1999 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit program administration) $ 12,000 $ 12,000 $ 0 Supplies: $ 2,500 $ 2, 500 $ 0 Rent: $ 3,600 $ 3,600 Communication (telephone,postage,etc.): $ 11.,-,nn $ 11,500 Travel Expenses: (Mileage Reimbursement for Outreach $ 4,000 $ 4., 00n Insurance: & Accounting $ 11,000 $ 11,000 $ 0 Other (please specify): Direct Service & Program Salaries $ 269 400 $ 9301 400 — Subtotals: $310.000 $ 275, non $ -isnnn_ (A) TOTAL ESTIMATED EXPENDITURES: $310,000 E ESTIMATED REVENUE SOURCES 1. City of Newport Beach: $ 35,000 10,000 Irvine • 2. Other Cities (specify): 30, 000 Costa Mesa 3. County (specify): 16,600 Orange County (CDBG) 4. State Programs: d 5. Federal Programs: 14,000 6. Contributions: 7 a 104,400 Fund Raising: �) 5 n n n Program/Participant Fees: 9. Other (specify)Foundations 75,000 (B) TOTAL ESTIMATED REVENUES (should equal A): $ 310. 000 ADDITIONAL INFORMATION: Caa attached sheet Please . STANDARD DOCUMENTS TO BE SUBMITTED ALONG WTTH APPLICATION: 1. Articles of Incorporation/Bylaws 2. Documentation of non-profit determination 3. List of Board of Directors 4. Documentation of authorization to request funds 5. Documentation of authorized official 6. Organizational chart 7. Operating budget 8. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. 10. State and/or local license to solicit or operate • ,?1 • HOMELESS PREVENTION AND SUPPORT SERVICES RENT ASSISTANCE: Clients call FISH asking for Rent Assistance when they are at risk of being evicted. (They have received a "Pay or Quit Notice" or Eviction Notice.) A staff member does an in -depth intake over the telephone with the client asking questions and receiving information on their income, family demographics, what school the children attend and landlord information. If the information we receive from them shows that they need the assistance and it will truly help them on a long term basis, a trained staff member goes out to the client's residence. There we collect the documentation, conduct a more intense intake and go through a budget with the client to educate them on how to prioritize their expenditures. We also offer support services or referrals to appropriate agencies when it is suitable. When we decide to assist them with their rent we make the payment directly to the landlord. The client never receives the funds directly from FISH. • After the assistance is given, we keep in monthly contact for six months during which time another home visit is done. We do this to continue the case- management, to offer support services if needed, and to continue to monitor their budget. This year we have a new "Respect Program" for a selected number of these clients. We will put them on a limited term subsidized monthly assistance. Also, through our Coalition, we offer job development, employment opportunities, substance abuse placement, and shelter for domestic violence victims along with FISH's support services. These families will be closely monitored for their success rate on this program versus the "one time rental assistance program." CHILDCARE SUBSIDY: Many families face homelessness because they cannot afford to put their child in childcare while they work or go to school to learn a viable trade. We have a Childcare Subsidy program to assist these families on a graduating basis for a maximum of six months. During this time we monitor their earnings or school work. We also provide them with referrals to low income childcare facilities for them to put their names on the Wait List. In the two years we have had this program, we have seen a 95% success rate of the family becoming self - sufficient. • ,�S, FOOD AND UTILITY ASSISTANCE: Many times, clients will call and tell us they are unable to pay their full rent due to having to buy food or pay their utilities. We do an intake on these clients and will deliver food to them once a month and/or pay their utility • tum -off. MOVE -IN COSTS: For families who are homeless, we will assist with move -in costs for an apartment, if they have an income to enable them to stay in their apartments. These clients may also be eligible for the new "Respect Program ". u • 99 I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION • CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. social. ser \appli cat.99 • • ive Director 2(2(99 Date �n 4 •- , Note: COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION VOR FUNDING I. Application Summary Name of Organization Serving People In Need, Inc. (S.P.I.N. ) Address: 7m Flidnl 11-1o6 Costa Mesa, cA 92626 Contact Person: Jean H. weaener Title Executive Director Telephone (714) 7-'51'1101 Length of time agency has been in operation: 12_ This request is for a ____ new _ X — existing program. (Check) • Program for which funds are being requested SI)E a Abse Eki0b1 ;t3tim PLOgran (�'W� Are the services for which Rinds are being requested provided at above address: ?ar+ial ly. Initial intavies, carmlim, 7cb ref`nztG, etc., are p_anrh9 at the above a13ca�. If not, where will the services be provided: Ve rma;,,3Er of saviceS, roar and bid in FIR II. Program Information a. If the program for which your agency is requesting funds is restricted to any of the following groups, please check. Homeless: X* Abuse women/children Elderly Assistance Handicapped Other * Pcogran aL9D galifias ucrk tte - 4ecial. Nam" ppulat]al df]Int7al Of ®G. b. Will the persons assisted above be in more than one group /category? If yes, please describe ft a3m be-p�jx wed to fall int» the "cttfir" cab3imY, i.e. - Spe6al ME& PORgat iCe or Sit5i3n_- AW_q B. C. If your program does not assist any of the above, describe who will be assisted. d. How will the program/project meet the federal requirements of benefiting . lower income persons? Tie MW progom meets ae of the pmerY cb]ecUves of d� fir&.: " t0 proms dawt hasirs3...for pasars of lc6p_ir p" arl vs at eliqiH activitY uder Fr+;m 5'Di .271 a Smwjms, , witil ... ciug abrx3e. zr e. What type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? . See Attached f. Briefly describe your proposed program/project and objectives, and how the services described in "e" above benefit the persons to be assisted. Sao D tachM g. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? 342 NOTE: Estimated levels of service will be included in contract. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? 11 NOTE: Estimated levels of service will be included in contract. " i. If an existing program, what is the total number of documented persons assisted in previous years: Last Year 231 Two Years ago 1ffi Three Years ago 193 *j. If an existing program, what is the total number of documented Newport Beach residents assisted in previous years: Last Year lt) Two Years ago 4 Three Years ago 9 k. Approximately, what is • the cost per service recipient for your service? 51500 1. What is the cost of services to recipients? —0— M. How are referrals made to this service? refuels to this service cme frcm 8mg HspitalIs Chm al I)Tenarxcy. Bait, the Oarts, fel I maUticn >zerbas, otlr agariw, social wodams, etc. (YES OR NO) * n. Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, sex, income levels, ethnic background and other specialized characteristics? VFS_ " o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristics? WS " P. If allocated finds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic per requirements of the federal government and the City of Newport Beach? vFs • ..l z1) III. Staffin a. What is the total number of full-time paid staff? 3 What is the total number of part-time paid staff? • What is the average number of hours worked per person for paid part-time staff? 25 b. What is the total number of volunteers? 250 What is the total number of hours worked per person for volunteers? 30 IV. Financial information a. Has program/project received past CDBG funding from Newport Beach? yes Other Cities? yes If yes, please identify the source, year, and amount: AttarhF rd Are there any restrictions on other funding sources: No If yes, explain: b. List other sources from which you have received funding during the past three years: a�ag Faaily FarrItim, rnited my Pcicrity T-n Gart, aD 9vei±M, RX n. (f=erly Pacific MIURI Fhatn.), Chase tathattah Fhatn.,O.r— Cam r ty RxIn., OcmLr ty (pups C. Please complete Attachment A - Proposed Budget. 0 I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer Jean H_ ram er Title Signature * If the numb referenced is an estimate, please indicate. If no support documentation is kept - please state no documentation is kept. ED 0 ATTACFRAENT A Community Development Block Grant Program Application Proposed Budget Organization Serving People In Need, Inc. (S.P.I.N. ) Date 2/3/99 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit program administration) $ 70,620 $ 67,120 $ 3,500 Supplies: $ 4,500 $ 4,500 $ Rent $ 51000 $ 51000 Communication (telephone,postage etc.): $ 2.000 $ 2,000 Travel Expenses: $ 1,500 $ 1,500 Insurance: $ 4,300 Other (please specify): $ 356,400'* Subtotals: $ 444,320 $ 4,300 $ 339,900 $ 424,320 (A) TOTAL ESTIMATED EXPENDITURES: * Rent, food, counseling and bus passes F $ 16,500 $ 20,000 444,320 �i 0 ESTIMATED REVENUE SOURCES _i 1. City of Newport Beach: $20,000 2. Other Cities (specify): $10,000 (Costa Mesa) 3. County (specify): $57,400 CDBG, $34,900 SuperNofa 97/00 $225,000 SuperNofa 99/02 4. State Programs: N/A 5. Federal Programs: $10,000 6. Contributions: $12,020 7. Fund Raising: $10,000 8. Program/Participant Fees: 9. Other (specify): $25,000 Foundations, $40,000 United Way (B) TOTAL ESTIMATED REVENUES (should equal A): $4441320 ADDITIONAL INFORMATION: STANDARD DOCUMENTS TO BE SUBMITTED ALONG WITH APPLICATION: 1. Articles of Incorporation/Bylaws 2. Documentation of non- profit determination 3. List of Board of Directors 4. Documentation of authorization to request funds 5. Documentation of authorized official 6. Organizational chart 7. Operating budget S. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. 10. State and/or local license to solicit or operate 0 �5 I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT . MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. • • 46 City of Newport Beach Community Development Block Grant Program • Application for Funding ATTACHMENT II. e. What type of service will the funds be used for and what specific service will be offered to Newport Beach residents? Type of Service: Funds will be used to provide shelter for homeless and low- income substance abusers and access to substance abuse treatment who are residents of the City of Newport Beach. Specific Services offered to Newport Beach residents: " Room and board in a recovery home with which SPIN. works for up to one month while the client is seeking employment * Case management * Funds that have been awarded to SPIN from other funding sources will be used to supplement the funds received from the City and enable SPIN to offer the following additional services to clients enrolled in the SARP program: counseling with a licensed member of the professional community, job referrals and development, legal assistance, bus coupons to seek employment and crisis intervention. Briefly describe your proposed program /project and objectives, and how the services described in "e" above benefit the persons to be assisted. Proposed program: SPIN's Substance Abuse Rehabilitation Program (SARP) offers access to recovery and rehabilitation to those individuals least able to afford such a program. Potential clients are referred by Hoag Hospital, Newport Beach churches such as St. Andrews and Our Lady Queen of Angels, local hospitals including the Veteran's Administration Hospital, social services, A.A., local shelters, etc. Potential clients must complete a initial intake and telephone interview to assist staff in assessing who is serious about entering a recovery program. If the potential client appears to be serious, a complete application if filled out and information is verified. If accepted, clients are placed in a recovery home with which SPIN works and SPIN pays, to the recovery home, up to one month's room and board (upon receipt of an invoice). Clients are also assisted with bus coupons to assist in job search, job development counseling, tutors for those who return to school, counseling with a licensed professional, clothing, hygiene items and crisis intervention (medical, dental, etc.) Clients are required to report to the program director each week and are referred to a counselor and job referral/training program. Those clients who remain • ,�l 0 r1 LJ sober for 12 to 18 months, may apply to enter our housing program. Program Objectives: • To maintain a sobriety/recovery rate of 65% or better (1998 level was 83 %) • To increase the number of clients served • To offer access to recovery and rehabilitation to the segment of the population least able to afford such programs. IV. Financial Information a. If yes, please identify the source, year and amount: City of Newport Beach: 1998 -99 $10,000 1997 -98 $ 8,000 1996 -97 $ 1,500 1995 -96 $ 1,300 1994 -95 $ 970 1993 -94 $ 790 1992 -93 $ 1,420 City of Costa Mesa: 1998 -99 $ 8,700 1997 -98 $ 9,000 1996 -97 $ 7,311 1995 -96 $ 7,500 1994 -95 $ 5,000 Jly Note: COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 'APPLICATIONIIOR FUNDING Separate Applications Must Be Submitted for Each Program to be • Considered for Funding. Applications Submitted After the February 5, I. Application Summary Name of Organization Orange Coast Interfaith Shelter Address: 1963 Wallace Avenue Costa Mesa, CA 92627 Contact Person: Diane Ashe Title Fund Developer Telephone ( )(949) 6 31 7213 Length of time agency has been in operation: 18 years This request is for a new x existing program. (Check) Program for which funds are being requested Homeless Shelter Are the services for which funds are being requested provided at above . address: vp, If not, where will the services be provided: M Program Information a. If the progran for which your agency is requesting funds is restricted to any of the following groups, please check. Homeless: X Abuse women/children Elderly Assistance Handicapped Other b. Will the persons assisted above be in more than one group/category? If yes, please describe C. If your program does not assist any of the above, describe who will be assisted. d. How will the program/project meet the federal requirements of benefiting • lower income persons? All nlients mppt p r9pral lnw inrnmp requirements. 917 e. What type(s) of service(s) will the funds be used for and what specific service(s) will be gffaed to l�ewport BP8 residents? Client services inc u ing ood, s e ter, transportation vouchers, laundry facilities, case management, referrals, etc. . f. Briefly describe your proposed program/project and objectives, and. how the services described in "e" above benefit the persons to be assisted. Provide emergency and temporary housing for up to 130 individuals nightly. g. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? 1700 NOTE: Estimated levels of service will be included in contract h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding?_ NOTE: Estimated levels of service will be included in contract. " i. If an existing program, what is the total number of documented persons assisted in previous years: Last Yearn OTwo Years ago 17 5 0 Three Years ago-,, *j. If an existing program, what is the total number of documented Newport Beach residents assisted in previous years: Last Year_ Two Years ago _ Three Years ago 3_ k. Approximately, what is the cost per service recipient for your service? $17.50 per person, per night . 1. What is the cost of services to recipients? ,,, , t M. How are referrals made to this service? School districts, police depts., hospitals, churches, service agencies, Social Service, other individuals (YES OR NO) n. Has your organization kept records per requirements of the De,---r=ent of Housing and Urban Development regarding family characteristic, such as age, sex, income levels, ethnic background and other specialized characteristics? so. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristics? Yp, * P. If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family. characteristic per requirements of the federal government and the City of Newport Beach? yes �b M. Statiin� a. What is the total number of full-time paid stag? 9 What is the z= number of part-time paid staff? 7 What is the average number of hours worked per person for paid part-time . stag? i S b. What is the total number of volunteers? 95 What is the total number of hours worked per person for volunteers? 2 5 IV. Financial Information a. Has program/project received past CDBG funding from Newport Beach? Yes Other Cities? Yes If yes, please identify the source, year, and amount: City of Anaheim — 5, 000; Costa Mesa-20, 0,Q there any restrictions on other funding sources: Orange County - 35,000 If yes, explain: No b. List other sources from which you have received funding during the past three years: FEMA, Housing Support Program, Food for All, businesses, private foundations, churches, individuals C. Please complete Attachment A - Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer Sheri Barrios Title Executive Director Signature * If the number referenced is an estimate, please indicate. If no support documentation is kept - please state no documentation is kept. • • L-1 I ATTACIP ENT A Community Development Block Grant Program Application Proposed Budget Organization Orange Coast Interfaith Shelter Date E!Qh, , r„ 1 - 1999 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit program administration) Supplies: $ 10,400 $ ;0,409 $ is Rent: $ $ Communication (telephone,postage etc): Travel Expenses: Insurance: $ 101260 $ 10,260 $ Other (please specify): Direct client services $ 150,600 $ 150,600 $ Subtotals: $ 4a24s0 $ 862,050 $ 20.000 (A) TOTAL ESTIMATED EXPENDITURES: • ua I. 2. 3. 4. 5. 6. ESTIMATED REVENUE SOURCES City of Newport Beach: 20,000 Other Cities (specify): 39,0no ((hies of Costa Mesa, Anaheim, San *A County (specify): 35,000 State Programs: _ Federal Programs: Contributions: 7. Fund Raising. 38,500 249,550 100,000 8. Program/Participant Fees: -0- 9. Other (specify): (B) TOTAL ESTIMATED REVENUES (should equal A): 482,050 ADDITIONAL INFORMATION: There are only 397 family shelter beds available in W Orange County; of those beds, 70 are designated emergency beds. OCIS provides 48 of the 70 nightly. Of the remaining 327 beds. OCIS provides 70 in the temporary program. Last year OCIS provided 28,937 bed nights of shelter and served 71.073 meals to the homeless in Orange County. STANDARD DOCUMENTS TO BE SUBMITTED ALONG NVTTH APPLICATION: 1. /Articles of Incorporation/Bylaws 2. -) Documentation of non- profit determination 3. 'List of Board of Directors 4. Documentation of authorization to request funds 5. `Documentation of authorized official 6. J Organizational chart 7. Jbperating budget 8. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. 10. State and/or local license to solicit or operate 0 q� 0 0 1 I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. of Representative/Title social. ser \applicat.99 Date Uq COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION FOR FUNDING Note: Separate Applications Must Be Submitted for Each Program to be Considered for Funding. Applications Submitted After the February 5 1999 Deadline Shall Not be Considered For the Staff Recommendation of Funding to the City Council. I. Application Summary Name of Organization South Orange County YWCA Address: 1411 North Broadway Santa Ana, CA 92706 Contact Person: Kathleen Davis Bowman Title: Executive Director Telephone: (714) 542 -3577 Length of time agency has been in operation: Since 1924 This request is for a _new x existing program (Check) Program for which funds are being requested "Stens to Independence " / "Senior Step" Are the services for which funds are being requested provided at above address: If not, where will the services be provided: II. Program Information a. If the program for which your agency is requesting funds is restricted to any of the following groups, please check: Homeless: x Abuse women/children x Elderly Assistance 2L--Handicapped x Other b. Will the persons assisted above be in more than one group /category? If yes, please describe. The homeless population served includes women over 60 disabled and women who are escaping domestic violence and their children. C. If your program does not assist any of the above, describe who will be assisted. N/A d. How will the program/project meet the federal requirements of benefiting lower income persons Most of the program participants have no income when they enter the yroa-ram All meet the criteria for low income as snecified in the requirements. US e. What type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? Transitional housing and support services including shelter, food clothing, counseling services life skills training and especially employment assistance f. Briefly describe your proposed program/project and objectives, and how the services described in "e" above benefit the persons to be assisted. The ,goal is to transform women from homelessness to self - sufficient. contributing members of the community. It gives them the tools to find a job keep a job, and to find long -term housing solutions. g. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? NOTE: Estimated levels of service will be included in contract. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? 2 *i. If an existing program, what is the total number of documented persons assisted in previous years: Last Year: 350 Two Years Ago: 350 Three Years Ago 450 (total assisted in any way) *j. If an existing program, what is the total number of documented Newport Beach residents assisted in previous years: Last Year: 1 Two Years Ago: 5 Three Years Ago 11 (actually living in Hotel, no statistics on other assistance.) k. Approximately, what is the cost per service recipient for your service? $24.00 er diem What is the cost to the recipient? There is no charge until the woman finds employment, then she pays $65 per week. M. How are referrals made to this service? From public and private social service agencies, police departments, churches, and individuals. (YES OR NO) *n Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, sex income levels, ethnic background and other specialized characteristics? YES *o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristic? YES *p. If allocated funds by the City would your organization be capable and willing • to maintain financial record keeping and family characteristic per requirements of the federal government and the City of Newport Beach? YES 110 III. Staffln a. What is the total number of full -time paid staff? 2 What is the total numb--• - 70MM- time paid staff? 3 What is the average number of hours worked per person for paid part-time staff? 25 hours per week. - b. What is the total number of volunteers? 50 What is the total number of hours worked per person for volunteers? Average 25 hours per year IV. Financial Information a. Has program/project received past CDBG funding from Newport Beach? Yes Other Cities? Yes If yes, please identify the source, year, and amount: Citv 1996 1997 1998 Fountain Valley $3,000 $3,000 $4,000 Lake Forest 3,450 $3,500 $3,500 Newport Beach 10,000 $8,280 $5,000 Santa Ana 10,000 $10,000 $10,000 Are there any restrictions on other funding sources: If yes, explain: The recipients must be low- income b. List other sources from which you have received funding during the past three years: Foundations, service clubs, corporations. churches. individuals. and Board of • Directors fund raising activities. C. Please complete Attachment A — Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define our reporting provisions and federally required assurances. Name of Signer Kathleen Davis Bowman Title Sign Executive Director / ature Date • If the number referenced is an estimate, please indicate. If no support documentation is kept — please state no documentation is kept. 0 • ATTACHMENT A Community Development Block Grant Program Application Proposed Budget Organization South Orange County YWCA Date February 5 1999 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit program administration) $177,559 Supplies: $1,500 Rent (Mortgage Interest) $15,000 $176,559 $1,500 $14,000 Communication (telephone, postage, etc.): $6,160 $6,160 $1,000 $0 $1,000 $0 Travel Expenses: $1,500 $1,500 $0 Insurance: $13,701 $12,201 $1,500 Other (Utilities): $15,833 $14,333 $1,500 Other (All other): $90,000 $90,000 $0 Subtotals: $321,253 $316,253 $5,000 (A) TOTAL ESTIMATED EXPENDITURES: $321,253 uV ESTIMATED REVENUE SOURCES I. City of Newport Beach: $5,000 • 2. Other Cities (specify): Santa Ana, $80,000 Fountain Valley, Newport Beach 3. County (specify) County of Orange $20,000 4. State Programs: $0 5. Federal Programs: $0 6. Contributions $107,000 7. Fund Raising: $35,000 8. Program/Participant Fees: $54,253 9. Other (specify) Restricted Contributions $20,000 (B) TOTAL ESTIMATED REVENUES (should equal A): $321,253 ADDITIONAL INFORMATION: A major component of the "Steps to Independence Program" is the Employment Program which - provides job development support, resume writing, interview techniques, computer skills and other services to enable a women to secure and maintain viable employment. The "Senior Step" program, subset of the "Steps" program, specifically serves homeless women over 55 years old. STANDARD DOCUMENTS TO BE SUBMITTED ALONG WITH APPLICATION: 1. Articles of IncorporationBylaws 2. Documentation of non -profit determination 3. List of Board of Directors 4. Documentation of authorization to request funds 5. Documentation of authorized official 6. Organizational chart 7. Operating budget S. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. 10. State and/or local license to solicit or operate. U9 I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION • CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. social. ser \applicat.99 • ►� J 6 Note: COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION PoR FUNDING Separate Applications Must Be Submitted for Each Program to be • Considered for Funding. Applications Submitted After the February 5, L Application Summary Name of Organization— FISH - HARBOR AREA, INC. Address: P.O. Box 15464, Newport Beach CA 02659 -5464 408 Irvine Ave. Newport Beach, CA 92663 Contact Person: Debby O'connor Title Executive Director Telephone( ) (949) 645 -8050 Length of time agency has been in operation: 31 years This request is for a new xx existing program. (Check) Program for which funds are being requested MOBILE MEALS Are the services for which funds are being requested provided at above • address: No If not, where will the services be provided: Food is prepared at Hoag Hospital and our volunteers deliver to the client's home/ IL . Program Information a. If the program for which your agency is requesting funds is restricted to any of the following groups, please check Homeless: Abuse women/children Elderly Assistance-xx_Handicapped -xx- Other Low i nromp and ill. b. Will the persons assisted above be in more than one group/category? If yes, please describe Most of our clients are quite elderly, however some are ill or handicapped and have no caretaker. C. If your program does not assist any of the above, describe who will be assisted. d. How will the program/project meet the federal requirements of benefiting lower income persons? 90 - 95% of participants are low to extremely low fixed income seniors. ,-,I e. what type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? Home delivered meals to frail elderly or disabled. Case management • by bIobile Meal Coordinator who visits all the clients to do an assessmc Transportatfion Br�•descnbe your proposed program/project and objectives, and how the services described in "e" above benefit the persons to be assisted. Pleasp see attached sheet g. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? 1A9 unduplicated NOTE: Estimated levels of service will be included in contract. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding?__j_ unduplicated NOTE: Estimated levels of service will be included in contract. " i. If an existing program, what is the total number of documented persons assisted in previous years: Last Year-1-42 Two Years ago 17 2 Three Years ago 153 " j. If an existing program, what is the total number of documented Newport Beach residents assisted in previous years: Last Year 6 2 Two Years ago 9 2 Three Years ago 85 k. Approximately, what is the cost per service recipient for your 4Dservice? � A a 3 a 2 1. What is the cost of services to recipients? Based on abiliy to pay. Range from no cost to recipient to $6 /day. M. How are referrals made to this service? goaa Hospital, Home Health Care Providers, doctors, Adult Protection Services, Discharge planners, churches (YES OR NO) " n. Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, sex, income levels, ethnic background and other specialized characteristics? Yes " o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown oftheir family characteristics? Yes " P. If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic per requirements ofthe federal government and the City ofNewport Beach? vex 0 r IIL Staffln a. What is the total number of full-tune paid stab? 5 What is the r number of part-time paid staff? 1 What is the average number of hours worked per person for paid part-time staff? 10 hrs /wk b. What is the total number of volunteers? s n n What is the total number of hours worked per person for volunteers? r, 4 S yr. Mobile Meal volunteers 187 IV. Financial Information a. Has program/project received past CDBG funding from Newport Beach? yes Other Cities? ye... If yes, please identify the source, year, and amount: N.B. 1991 -99 SI51,4nn /$2-3,nnn C M 82,000 /AA4Prg any restrictions on other funding sources: If yes, explain: b. List other sources from which you have received funding during the past three years: O.C.Community Foundation, Pacific- T.ife Foundation, Pacificare... Hoag Hospital, United way, Fundraising. C. Please complete Attachment A - Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer Debby O'Connor Title �Executive Director Signature L(!/ /1 /inn s I Date 2/2/99 If the number referenced is an estimate, please indicate. If no support documentation is kept - please state no documentation is kept. 0 1�3 I. 11 E 0 ATTACHMENT A Community Development Block Grant Program Application Proposed Budget Organization FISH - HARBOR AREA, INC. Date February 2, 1999 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit program administration) $ 5T000 $ 5,000 $ 0 Supplies: $. 1,500 $ 1,500 $ 0 Rent: 400 $ 400 Communication (telephone,postage,etc.): S. 1,500 $ 1,non xTaaxelEKp=x= Conferences & Meetings S. 100 $ 100 Insurance: & Accounting $ 51000 $ 2,500 0 001 $ 0 $ 2,500 Other (please specify): Cost of Meals & Program Salary for Coordinator(caseManager $ 1 46y Ono $ 1910 ._ Onn $25,000 Subtotals: $ 159.500 $ 131,500 $28,000 (A) TOTAL ESTIMATED EXPENDITURES: $159,500 5q r 1. 2. 3. 4. 5. 6. 7. S. 9. ESTIMATED REVENUE SOURCES City of Newport Beach: $ 28,000 Other Cities (specify): County (specify): State Programs: Federal Programs: Contributions: Fund Raising: Program/Participant Fees: Other (specify): (B) TOTAL ESTIMATED REVENUES (should equal A): $ 159,500 10,000 Costa Mesa 0 0 0 6,000 5,000 70,000 10,000 United Way 500 Interest 30,000 Foundations ADDITIONAL INFORMATION: Please See Attached Sheet STANDARD DOCUMENTS TO BE SUBMITTED ALONG WITH APPLICATION: 1. Articles of Incorporation/Bylaws 2. Documentation of non - profit determination 3. List of Board of Directors 4. Documentation of authorization to request funds 5. Documentation of authorized oliicial 6. Organizational chart 7. Operating budget 8. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. 10. State and/or local license to solicit or operate 11 11 1< � I' I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT • MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. Executive Directors 2/2/99 FMnresentativefTitle Date social. ser\applicat.99 • • � MOBILE MEAL PROGRAM The Hoag Hospital Dietary Department prepares the Mobile Meals. The partnership with • Hoag Hospital enables us to provide specialized meals for those clients on restrictive diets or special needs. The Mobile Meal program assists elderly or ill shut -ins to remain at home rather than being placed in a Board and Care facility or convalescent hospital. Hospitals, doctors, social workers, home health care agencies and acquaintances refer potential clients to FISH - Mobile Meals. Once the referral is made, the Mobile Meals Coordinator determines which route the client is to be placed on, and sets up an appointment to meet with the client. The clients needs are assessed initially at this time. Vital statistics are collected including income. Dietary needs are discussed as well as the possible need for subsidy, (according to the clients' income and expenses.) This subsidy can range from $1.00 - $6.00 a day per client. The client is then placed on one of the present routes for delivery. At this time we have 9 routes with 9- clients /per route. Our corps of 187 volunteers delivers the meals to our present capacity of 81 clients a day. If the need increases, we will increase the number of routes in coordination with Hoag Hospital. The Mobile Meal Coordinator visits each client monthly to assess if the client has other needs and refers the clients to appropriate services. We are also working with Hoag Hospital to obtain "Life Alert" for the frail elderly. • u 51 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION FOR FUNDING ote: Separate Applications Must Be Submitted for Each Program to be Considered for Funding. Applications Submitted After the February 5, 1999, Deadline Shall Not -be Considered for the Staff Recommendation of Funding to the City Council, I. Application - Summary Name of Organization SOUTH COUNTY SENIOR SERVICES, INC. Address: 24300 EL TORO ROAD. BLDG.A, SUITE 2000 LAGUNA HILLS, CA 92653 Contact Person: MARILYN L. DITTY Title EXECUTIVE DIRECTOR Telephone (949) 493 -0400 Length of time agency has been in operation: 23 years This request is for a new X existing program. (Check) Program for which funds are being requested Senior Citizens Home - Delivered Meals Are the services for which funds are being requested provided at above address: NO • If not, where will the services be provided: Home - delivered meals are sent out from the Oasis Senior Center to homebound senior citizens in the City of Newport Beach R. Program Information a. if the program for which your agency is requesting funds is restricted to any of the following groups, please check. Homeless: Abuse women/children Elderly Assistance X Handicapped b. Will the persons assisted above be in more than one group /category? If yes, please describe c. If your program does not assist any of the above, describe who will be assisted. d. How will the program/project meet the federal requirements of benefiting lower income persons? Target group is homebound elderly persons whose income is below S23,450/vr. • Services are available to all residents of the Seaview Hod Housing Project. 5Z e. What type(s) of service(s) will the funds be used for and what specific ser%u.: will be offered to Newport Beach residents? Three meals per day (Mon. - Fri.) will be delivered to low- income senior citizens who are confined to their homes in Newport Beach. • f. Briefly describe your proposed program/project and objectives, and how the services described in "e" above benefit the persons to be assisted. By providing meals each day to the homebound elderly and handicapped. we enable them to remain in their homes and prevent malnutrition. g. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? 125 NOTE: Estimated levels of service will be included in contract. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? 125 NOTE: Estimated levels of service will be included in contract. *i. If an existing program, what is the total number of documented persons assisted in previous years: Last Year 125 Two Years ago 125 Three Years ago 125 *j. If an existing program, what is the total number of documented Newport Beach residents assisted in previous years: Last Year 125 Two Years ago 125 Three Years ago 125 k. Approximately, what is the cost per service recipient for your • service? approximately $1.000 /vear 1. What is the cost of services to recipients? Donation of $4.50 for three meals requested -- Average amount received is about $1.35 /meal. M. How are referrals made to this service? Physicians, hospital discharge planners, social workers. ministers. etc. (YES OR NO) * n. Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, sex, income levels, ethnic background and other specialized characteristics? YES o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristics ? YES P. If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic per requirements of the federal government and the City of Newport Beach? YES C-9 III Staffin . a, What is the total number of full -time paid staff? 1 What is the total number of part-time paid staff? 0 What is the average number of hours worked per person for paid part-time staff? 30 b, What is the total number of volunteers? 25 What is the total number of hours worked per person for volunteers? 50 hrs./yr. IV. Financial Information a, Has program /project received past CDBG funding from Newport Beach? YES Other Cities? NO If yes, please identify the source, year, and amount: CDBG FY `88 -'89 $4.000; `89 -'90 $5,000; `90291 $8,000; `91292 through `98299 $12,500. Are there any restrictions on other funding sources: YES if yes, explain: Older Americans Act & USDA fiords -- persons 60 years and older b. List other sources from which you have received funding during the past • three years: Orange County Area Agencv on Aging C. Please complete Attachment A - Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer Marilyn L. Ditty r * If the nurfiber referenced is an estimate, please indicate. If no documentation is kept - please state no documentation is kept. • 1, 6 ATTACHMENT A Community Development Block Grant Program Application • Proposed Budget Organization SOUTH COUNTY SENIOR SERVICES. INC. Date January 18, 1999 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit program administration) $ $ 17,000 $ Supplies: $ $ 1,500 $ Rent: $ $ 0 $ Communication (telephone, postage, etc.): . $ $ 125 Travel Expenses: $ 250 Insurance -: $ $ 2,000 $ Other (please specify) $ (Food) $ 25,000 $ 15,000 $ (Delivery) $ 5,715 $ 5,000 Subtotals: $ $ 51,590 $ 20,000 (A) TOTAL ESTIMATED EXPENDITURES: $ 71,590 (, I E ESTIMATED REVENUE SOURCES 1. City of Newport Beach: CDBG $20.000 2. Other Cities (specify): N/A 3. County (specify): Orange County AAA $15.340 4. State Programs: NONE 5. Federal Programs: U.S.D.A. $13,750 6. Contributions: From Participants $21,000 7. Fund Raising: Mailer for Meals Campaign $ 1,500 8. Program/Participant Fees: N/A 9. Other (specify): N/A (B) TOTAL ESTIMATED REVENUES (should equal A): $71,590 ADDITIONAL INFORMATION: For the FY 97 -98, South Countv Senior Services. Inc. provided 13,160 Home- Delivered Meals (MOW) and 9,585 Congregate Meals to the homebound and handicapped residents of Newport Beach. The maioritv of residents are low- to moderate - income persons with serious medical problems. The amount donated by the participants is less than budgeted due to income and expense factors. Without the additional community support that we are requesting, a waiting list policy will need to be instituted. For FY 98 -99, breakfast was added to the program based on the pilot study done the previous year. The overall cost of the program has gone up to meet this need. The additional funds from the City of Newport Beach will help subsidize the amount donated by the participants. STANDARD DOCUMENTS TO BE SUBMITTED ALONG WITH APPLICATION: 1. Articles of Incorpora tion/Bylaws 2. Documentation of non- profit determination 3. List of Board of Directors 4. Documentation of authorization to request funds 5. Documentation of authorized official 6. Organizational chart 7. Operating budget 8. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. 10. State and /or local license to solicit or operate I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. Sign re of Representatiy social. ser \applicat.99 ),2 Date E 41-3 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION FOR FUNDING Note: Separate Applications Must Be Submitted for Each Program to be Considered for Funding. Applications Submitted After the February 5, 1999, Deadline Shall Not be Considered for the Staff Recommendation of Funding to the City Council. I. Application Summary Name of Organization Fair Housing Council of Orange County Address 201 S. Broadway, Santa Ana CA 92701 Contact Person David T. Quezada Title Executive Director Telephone (714) 569 -0825 Length of time agency has been in operation 34 Years This Request if for a new X existing program. (Check one) Program for which funds are being requested Newport Beach Fair Housing is Education, Counseling, and Enforcement. Are the services for which funds are being requested provided at the above address? Yes If not, where will the service be provided: N/A H. Program Information a. If the program for which your agency is requesting funds is restricted to any of the following groups, please check Homeless: Abuse women /children: Elderly Assistance: Handicapped: Other. Program is not restricted, and we serve the above groups b. Will the persons assisted above be in more than one group /category? If yes, please describe _Persons are only counted once. C. If your program does not assist any of the above, describe who will be assisted. Services are available to all Newport Beach residents & home seekers d. How will the program /project meet the federal requirements of benefiting lower income persons? 87% of those served are low -to- moderate income. t q e. What type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? Fair housing education, counseling and enforcement services plus housing dispute resolution services will be offered to City residents Briefly describe your proposed program /project and objectives, and how the services described in "e" above benefit the persons to be assisted. Unlawful housing discrimination occurs within the City of Newport Beach in violation of the Federal Civil Rights Act of 1866, Title VIII of the Civil Rights Act of 1968 as amended in 1988, the California Fair Employment and Housing Act, Unruh Civil Rights Act, and Civil Code Section 54.1. Other housing disputes and housing law violations also arise in Newport Beach, including some that relate to substandard housing conditions in CDBG target areas. Agency services will directly influence needed housing improvements in those areas. The Fair Housing Council will help resolve about 80% of the housing disputes presented. In order to qualify for federal CDBG funding, the City of Newport Beach certifies annually that it will "Affirmatively furthering fair housing" per HUD regulations. As such, HUD expects this entitlement jurisdiction to have fair housing program models tthat "pro- actively counteract" unlawful housing discrimination and i other impediments to fair housing choice within the City. The Fair Housing Council of Orange County's very purpose is to deliver such fair housing services. As the hub of a coalition comprised of all local governments in the County, we do so for a fraction of what it would, otherwise, cost the City. As a result, this agency's fair services have become a vital part of our local system of justice and equality for all those who want and can afford to live in the beautiful City of Newport Beach. Based on last fiscal year's actual service levels, we project the following: 1.) FAIR HOUSING COMPLIANCE SERVICE UNIT -- Respond to about 9 households presenting about 16 housing discrimination disputes within Newport Beach. When appropriate, we attempt to first resolve conflicts about alleged discrimination before resorting to litigation remedies. If additional action is warranted, however, we have standing to prosecute and may involve expert legal counsel. Clients benefit from tens of thousands in advance legal costs. Legal advice extends to meritorious cases involving housing discrimination, to • certain evictions, and to unique areas of housing law. Nonetheless, efforts are mainly directed toward resolving these problems through education, counseling, negotiation, and settlements, rather than through costly litigation. If resolution efforts may be futile, then we make referrals to qualified private attorneys and provide evidentiary support. 2.) COMMUNITY EDUCATION SERVICE UNIT-- Provide up to 5 presentations and distribute or mail about 400 information packets, plus coordinate in cooperation with HUD a fair housing poster /essay contest with cooperating schools. We inform Newport Beach housing providers and consumers about their housing rights and responsibilities. We conduct presentations concerning landlord- tenant and fair housing practices. This agency's staff members conduct and/or participate in HUD, Fair Housing Equal Opportunity training seminars. We are able to conduct presentations and provide technical assistance in English, Spanish and Vietnamese. This agency publishes booklets on housing laws and publishes • the "Fair Housing Forum' newsletter. We provide press releases to newspapers concerning housing issues. 3.) LANDLORD/TENANT SERVICE UNIT -- Respond to about 524 households presenting about 822 landlord /tenant disputes pertaining to Newport Beach. Because most discrimination occurs within the landlord/tenant relationship, this service unit is most important. We assist Newport Beach residents in resolving questions and avoiding disputes over evictions, deposit returns, substandard conditions, and other landlord/tenant matters. About 20% of the discrimination case load stems from this service unit. 4.) FAIR HOUSING ADMINISTRATIVE UNIT - -This unit undertakes data collection, analysis and reporting to city CDBG administrators as well as HUD auditors as required. This unit evaluates service needs and performance, maintains cost accounting, and substantiates compliance. g. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? Estimates included in item f. above. NOTE: Estimated levels of service will be included in contract. I /. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? Estimates • included in item f. above. NOTE: Estimated levels of service will be included in contract. 'i. If an existing program. what is the total number of documented persons assisted in previous years: Last Year 16.046 2 -Years Ago 7.384 + Community 3 -Years Ago Records in Storage. 'j. if an existing program. what is total number of documented Newport Beach residents assisted in previous years: Last Year 592 Two Years Ago 560 Three Years Ago 512 k. Approximately. what is the cost per service recipient for your service? $25.05 L What is the cost of service to recipients? No fees, but donations sought. M. How are referrals made to this service? 34% government: 25% word of mouth: 39% Community Outreach /Service Orgs.. and: 2% Pvt. Corps. (YES OR NO) 'n. Has your organization kept records per requirements of the Department • of Housing and Urban Development regarding family characteristic. such as age. sex. income levels. ethnic background and other specialized characteristics? Yes. 'o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristics? Yes. 'p. If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic per requirements of HUD and the City of Newport Beach? Yes. M. Staffing a. What is the total number of full-time paid staff? 12 What is the number of part-time paid staff? 5 -7 What is the average number of hours worked per person for paid part- time staff? 20 hrs. b. What is the total number of volunteers? 50 What is the total number of hours worked per person for volunteers? 12 hrs. /mo. . 0 i i i IV. Financial Information a. Has program /project received past CDBG funding from Newport Beach? Yes. Other cities? Yes. If yes, please identify source, year, and amount: See Attachment 'B." Are there any restrictions on other funding sources: Yes. If yes, explain: Each local government participating in this fair housing coalition covers their proportionate share of costs for services rendered to its iurisdiction. b. List other sources from which you have received funding during the past three years: Please see Appendix for details. C. Please complete Attachment "A" - Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer David T. Quezada Title Executive Director Signature °{ Date February 4. 1999 ' If the number referenced is an estimate, please indicate. If no support documentation is kept - please state - -no documentation is kept. (, k ATTACHMENT A • Community Development Block Grant Program Application Proposed Budget Organization Fair Housing Council of Orange County Date February 4, 1999 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other Sources From the City Salaries & Benefits (overall organizational administration other than direct benefit program administration): $ 12,948 $ 1,728 $ 11,220 Supplies: $ 204 $ 24 $ 180 • Rent: $ 1,104 $ 120 $ 984 Communication (telephone, postage, etc.): $ 1,296 $ 144 $ 1,152 Travel Expenses: $ 192 $ 24 $ 168 Insurance: $ 168 $ 36 $ 132 Other (Please specify): Staff Development /In- service Training $ 180 $ 24 $ 156 Subtotals: $ 16,092 $ 2,100 $ 13,992 (A) TOTAL ESTIMATED EXPENDITURE: $16.092 • /. q • ESTIMATED REVENUE SOURCES 1. City of Newport Beach: $13.992 2. Other Cities: 3. County: 4. State Programs: 0 5. Federal Programs: 0 6. Contributions: 2.100 7. Fund Raising: Included in 46 above. 8. Program /Participant Fees: 0 9. Other (specify): See Appendix . . (B) TOTAL ESTIMATED REVENUES (should equal A): $ 16.092 ADDITIONAL INFORMATION: STANDARD DOCUMENTS TO BE SUBMITTED ALONG WITH APPLICATION: 1. Articles of Incorporation /Bylaws 2. Documentation of non -profit determination 3. List of Board of Directors 4. Documentation of authorization to request funds 5. Documentation of authorized official 6. Organizational chart 7. Operating budget S. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. 10. State and /or local license to solicit or operate. L J 7a I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. A �4 Signature of Repr David T. Quezada, Executive Director February 5, 1999 Date • PI / FAIR HOUSING SERVICES & ACTIVITIES COUNTY -WIDE LOCAL GOVT COLLABORATIVE COMPARATIVE SUMMARY OF CDBG REVENUE LOCAL GOV T ACTUAL CURRENT REQUEST *SERVICE CDBG SOURCE FY 97/98 FY 98/99 FY 99100 DEMAND % Anaheim $70,584 $70,584 $69,960 15.3550% Buena Park 17,652 17,642 17,700 3.88489, Costa Mesa 34,980 35,103 35,100 7.7038% Fountain Valley 6,876 7,186 7,176 1.5750% Fullerton 26,976 27,192 27,180 5.9655% Garden Grove 29,724 29,654 29,640 6.505496 Huntington Bch 36,636 35,988 35,940 7.8882% Irvine 19,800 19,314 19,440 4.266704 La Habra 6,756 6,756 10,416 2.2861% Lake Forest 1,600 3,400 3,396 0.7454 Newport Bch. 12,504 14,029 13,992 3.0710% Orange 19,980 19,801 19,740 4.3326% Santa Ana 47,220 47,928 47,688 10.4667% Tustin 5,000 11,137 10,980 2.4099°, Westminster 16,764 16,788 16,740 3.6741% OC & sub - cities 70,000 78,000 90,530 19.869796 CDBG Total 5423.052 44 5455.68 100.000% Each local government's grant amount is based on its respective percentage of services actually used by that CDBG jurisdiction in the prior fiscal year. Thus, it's critical for this agency to be funded at the requested level because fair housing service and activity expenses, in fact, exceed the revenue being requested. The agency strives to cover the projected expense excess of about $25,000 with private fund raising. Please refer to FHCOC's annual audi to verify this fact. [Pilot Program: Laguna Niguel @ $5,000] APPENDIX "A" i !) E 0 ATTACHMENT 6 Funding applications for which allocations were not recommended. 1, Shelter for the Homeless 2, Lutheran Social Services of S.C. 3. CSP Youth Shelter 4. Someone Cares Soup Kitchen 5. Youth Employment Service (YES) 4e Note: COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION FOR FUNDING I. Application Summary Name of Organization Shelter For The Homeless Address: 15161 Jackson Street, Midway City, CA 92655 Contact Person: Judy Kampmann Title Executive Director Telephone () 714 897 -3221 Length of time agency has been in operation: 15 years This request is fora new X existing program. (Check) Program for which funds are being requested Emergency Cold weather Armory Program Are the services for which funds are being requested provided at above address: No if not, where will the services be provided: National Guard Armories in Santa Ana and Fullerton II. Program Information a. If the program for which your agency is requesting finds is restricted to any of the following groups, please check. Homeless:__Z Abuse women/children Elderly Assistance Handicapped Other b. Will the persons assisted above be in more than one group /category? If yes, please describe Yes. Any low income homeless person is eligible 0 0 C. if your program does not assist any of the above, describe who will be assisted. d. How will the program/project meet the federal requirements of benefiting lower income persons? is Low income status is a requirement of program participation. 14 e. What type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? Please see attached. . f. Briefly describe your proposed program/project and objectives, and how the services described in "e" above benefit the persons to be assisted. Please see attached. 9. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? 350+ NOTE: Estimated levels of service will be included in contract. IL How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? 63 (18 %) NOTE: Estimated levels of service will be included in contract. ' i. If an existing program, what is the total number of documented persons assisted in previous years: Last Year 0 Two Years ago 0 Three Years ago 1878 *j, If an existing program, what is the total number of documented Newport Beach residents assisted m previous years: Last Year 0 Two Years ago 0 Three Years ago Not Available k. Approximately, what is the cost per service recipient for your service? $19.85 • 1. What is the cost of services to recipients? $0.00 M. How are referrals made to this service? Please see attached. (YES OR NO) * n. Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, sex, income levels, ethnic background and other specialized characteristics? Yes -0. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their fan-ffly characteristics? Yes * p If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic per requirements of the federal government and the City of Newport Beach? Yes El �5 III. Staffm a. What is the total number of full -time paid staff? 10 What is the total number of part -time paid staff? 8 • What is the average number of hours worked per person for paid part-time staff? 4Iday b. What is the total number of volunteers? 300 What is the total number of hours worked per person for volunteers ?3hrs /day IV. Financial Information a. Has programlproject received past CDBG funding from Newport Beach? No Other Cities? No If yes, please identify the source, year, and amount: Are there any restrictions on other funding sources: If yes, explain: b. List other sources from which you have received funding during the past three years: FEMA, County of Orange C. Please complete Attachment A - Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer Judy Kampmann Title Sign. I Executive Director documentation is kept - please state no documentation is kept. If no support • • 1b ATTACHMENT A Community Development Block Grant Program Application • Proposed Budget Organization Shelter For The Homeless Date 1999/2000 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources city Salaries & Benefits: (overall organizational administration other than direct benefit program administration) $ 105,696 $ 90,696 $ 15,000 Supplies: $ 45,111 $ 45,111 $ • Rent: $ 58,500 $ 58,500 Communication (telephone,postage,etc.): $ 700 S 700 Travel Expenses: $ 50,542 Insurance: S 1,800 Other (please specify) $ 50,542 :0 $Security 57,464 $ 60.264 $ Sanit'n, repair & maint 2,800 Subtotals: $ 322,613 $ 307,613 $ 15,000 (A) TOTAL ESTIMATED EXPENDITURES: 322,613 • X11 ESTIMATED REVENUE SOURCES City of Newport Beach: 2. Other Cities (specify): 3. County (specify): 4. State Programs: 5. Federal Programs: 6. Contributions: 7. Fund Raising: 8. Program/Participant Fees: 9. Other (specify): 15,000 105 80,000 120.000 11.508 (B) TOTAL ESTIMATED REVENUES (should equal A): 322.613 • ADDITIONAL INFORMATION: • STANDARD DOCUMENTS TO BE SUBMITTED ALONG WITH APPLICATION: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Articles of Incorporation /Bylaws Documentation of non - profit determination List of Board of Directors Documentation of authorization to request funds Documentation of authorized official Organizational chart Operating budget Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. Certificate of proof of liability and workers compensation insurance. State and /or local license to solicit or operate I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION • CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. we—av / -j2 �7- ? F social. ser \applicat.99 1] • 19 Shelter For The Homeless 199912000 CDBG Proposal Attachments E What types of services will funds be used for and what specific services will be offered to Newport Beach residents? The armory will provide shelter during the cold and rainy winter nights and will serve everyone who seeks shelter, space permitting. The primary focus of the emergency shelter will be to address the immediate survival needs of the homeless: a hot nutritious meal, a shower, and rest in a clean, safe, and drug & alcohol free environment. This environment ensures that clients can sleep undisturbed, free from the threat of bodily harm and out of the inclement weather. All clients will receive two meals: a hot evening meal, provided by a vendor contracted through the Orange County Sheriffs Department, and a continental breakfast provided by SFTH. Meals for late comers will be provided. In addition, SFTH will provide optional flu shots, and testing for Tuberculosis and HIV. Cots, blankets and hygiene kits will be provided by SFTH. Shelter For The Homeless will also provide bus service to and from the armories, making access to the shelter easier for people throughout the county. SFTH staff will make job and housing referral sheets available to clients. Shelter For The Homeless staff and volunteers may be able to make referrals for clients with certain medical needs. Clients will also have the opportunity for referrals to services offered by SFTH and other agencies. F Briefly describe your proposed program/project and objectives, and how the services described in `E" above benefit the persons to be assisted. City of Newport Beach funds will be used to operate an Emergency Cold Weather Armory Shelter Program. Two National Guard Armories, one located in Fullerton at 400 South Brookhurst, and another in Santa Ana at 612 East Warner, will be opened to an estimated daily average of 250 homeless individuals during the cold weather months. The armories will be open each weekday from December 1999 through March 2000, for a total of 65 days. The objectives and benefits of the Emergency Cold Weather Armory Shelter Program are simple: to provide immediate protection from the elements, a hot meal, and an opportunity to attend to personal hygiene. 0 is M How are referrals made to this service? . The Emergency Cold Weather Armory Shelter Program is open to any low- income homeless person. Clients do not need a referral in order to make use of the shelter services. SFTH will make the availability of emergency services known to potential clients by distributing and posting flyers in areas known to be frequented by homeless persons. Contacts through established referral channels, as well as those generated by "word on the street" will make availability of services known. Shelter For The Homeless utilizes an extensive network of collaborative relationships with local service providers. SFTH refers, and receives referrals from a variety of other agencies including local government agencies, churches, and non - profit service providers including: ➢ Goodwill (job training and clothing vouchers) ➢ Rancho Santiago College (education program) ➢ Lutheran Social Services (group, individual, and child counseling) ➢ Westminster Collaborative (family resource center) ➢ Mercy House (referrals for housing) ➢ Sheepfold (referrals for single moms /abuse) 9 Thomas House (referrals for hard to place families) 9 Interval House (domestic violence referrals) ➢ County Community Housing (housing co -op) • ➢ Diocese of Orange(housing co -op) ➢ Interfaith Shelter (referrals) ➢ Project Self- Sufficiency (service referrals and funding) ➢ Community Development Council (food resources) ➢ Traveler's Aid (bus & travel expenses) ➢ Bridge Learning Center (child tutoring) ➢ Food Distribution Center (food resources) ➢ Special Children's Connections (child care services). PH RECEIVED BY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT APPLICATION �OR FUNDING CITY OF NEWPORT BEACH rm 05 19N Note: Separate Applications Must Be Submitted for Each PrograrnAft be Considered for Funding. Applications Submitted After the FebrD9SA111�1211i2131�151 Funding to the Citv Council, L Application Summary Lutheran Social Services of Southern California Name of Organization Orange County Operations 704 North Glassell, Orange CA 92867 Vice President, Orange Contact Person: Burton N. Winer, MA, MFCC Title C6unty.Operations Telephone ( ) (714) 771 -2969 Length of time agency has been in operation: 53 Years, Est. April 4, 1946 This request is for a new X existing program. (Check) Program for which funds are being requested Caring Neighbors Shared Housing Program Are the services for which funds are being requested provided at above address: Yes. The program serves all of Orange County. If not, where will the services be provided: IL Program Information a. If the program for which your agency is requesting funds is restricted to any of the following groups, please check. Homeless: Abuse women/children X Elderly Assistance X Handicapped X Other Single Parent Families b. Will the persons assisted above be in more than one group /category? If yes, please describe Abused women /children, single parent families, elderly C. If your program does not assist any of the above, describe who will be assisted. d. How will the program/project meet the federal requirements of benefiting lower income persons? All persons served by the nroornm are At nr h 1 w 125 % -of the Federal poverty income level. G,9 e. What type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? Shared housing registry, transportation-& escort services, minor home repairs — Please see attached program description. f. Briefly describe your proposed program/project and objectives, and_ how the services described in "e" above benefit the persons to be assisted. Help low- income residents find and /or maintain affordable housing, assist elderly to maintain independent living, referrals to - service g. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? 1,888 (total persons, 379 households /families) NOTE: Estimated levels of service will be included in contract. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? 40 NOTE: Estimated levels of service will be included in contract. " i. If an existing program, what is the total number of documented persons assisted in previous years: Last Year 1.430 Two Years ago 1, 287 Three Years ago 1,128. " j. If an existing program, what is the total number of documented Newport Beach residents assisted in previous years: Last Year 25 Two Years ago 22 Three Years ago _L9 k. Approximately, what is the cost per service recipient for your service? $L nn � p-er household /family 1. What is the cost of services to recipients? 0 M. How are referrals made to this service? Salvation Army, Catholic Charities, City & County Social Services agencies, hospital discharge staff, churches and other nonprofits. (YES OR NO) " n. Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, see income levels, ethnic background and other specialized characteristics? Yes " o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristics? Yes " P. If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic per requirements of the federal government and the City of Newport Beach? Yes 0 S�3 III. Statiin a. What is the total number of full-time paid staff? I What is the total number of part-time paid staff?_ 2 (Caring Neighbors Shared Housi r What is the average number of hours worked per person for paid part-time staff? 20 hours per week each. b. What is the total number of volunteers? 32 avert is the total number of hours worked per person for volunteers? 41.5 annually each IV. Financial Information a. Has program/project received past CDBG funding from Newport Beach? No Z Other Cities? Yes If yes, please identify the source, year, and amount: Please see attachment C. Santa Ana. Mission Viejo, Lake Forest Are there any restrictions on other funding sources: No If yes, explain: b. List other sources from which you have received funding during the past three years: United Way. grant-s- contributions/donations, LSS /So. CA. C. Please complete Attachment A - Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City Will define other reporting provisions and federally required assurances. Name of Signer Burton N. Winer, MA, MFCC Title Signs * If the number referenced is an estimate, please indicate. If no support documentation is kept - please state no documentation is kept. E 0 e'-/ Y I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION • CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. social. ser \applicat.99 0 �-5 Organization ATTACHMENT A Community Development Block Grant Program Application Proposed Budget Lutheran Social Services of Southern California Date February 5, 1999 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit program administration) ao- $ 59,403 $ 54,839 <:' $ 4.564 Supplies: $ 1,800 $ 1 686 $ 114 Rent: $ 3.300 $ 3.300 Communication (telephone,postage,etc.): $ 5,400 $ 5,400 Travel Expenses: $ 0u Insurance: $ 1,960 Other (please specify) $ 1.920 $ 1 490 Fundraising, training, dues & restricted fees Subtotals: $ 74,583 $ 69,583 (A) TOTAL ESTIMATED EXPENDITURES: $74,583 $ 0 $ 0 $ 322 R $ 5,000 • Pi Salaries for Caring Neighbors Shared Housing include in —kind contribution for . part —time program assistants ($26,832), G �, ESTIMATED REVENUE SOURCES 1. City of Newport Beach: $ 5,000 10,700 Santa Ana $5,000 2. Other Cities (specify): Lake Forest: $1,000_ Mission Viejo: $2,300 3. County (specify): 2,400 (CDBG) Orange: $2,400 4. State Programs: 0 5. Federal Programs: 0 6. Contributions: 25,000 7. Fund Raising: 12,000 8. Program/Participant Fees: 0 s ec 9,000 Lutheran Social Services Allocation to OC Ops. 9. Other (specify): 13,200 United Way (B) TOTAL ESTIMATED REVENUES (should equal A): $74,900 ADDITIONAL INFORMATION. Caring Neighbors Shared Housing can provide much more service • to the community, what is needed is additional staff. We hope to be able to pay salaries to our Program Assistants (now donated to the program) and thereby expand volunteer,outreach, program marketing to needy individuals, additional transportation services and shared housing opportunities for elderly and single parent families. STANDARD DOCUMENTS TO BE SUBMPITED ALONG WITH APPLICATION: 1. Articles of Incorporation/Bylaws 2. Documentation of non - profit determination 3. List of Board of Directors 4. Documentation of authorization to request funds 5. Documentation of authorized official 6. Organizational chart 7. Operating budget S. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. • 10. State and/or local license to solicit or operate 0 City of Newport Beach Lutheran Social Services of Southern California 199912000 CDBCApplication Caring Neighbors Shared Housing Attachment B Needs Statement. - Among the more serious problems facing low and very low income single heads of • households, seniors, the disabled and singles whose lives have become severely limited by their own actions or the actions of others is how to find and/or maintain safe, decent and affordable housing an d avoid becoming homeless or institutionalized . Those threatened with homelessness or institutionalization are single parents trying to raise children on their own, older persons who need companionship and individuals with disabilities that make living alone difficult. Others, such as singles who may have just separated from an abusive spouse, are also in need. Regardless of their circumstances, an opportunity exists for these individuals to find safe affordable housing through participation in the LSS /OC Caring Neighbors Shared Housing program. In cooperation with other service LSS /OC activities, this program assists low- income single parent families, seniors and other disadvantaged individuals avoid homelessness and institutionalization by helping them to pool their resources with others in need. Program Description. - The LSS /OC Caring Neighbors Shared Housing Program addresses the issues of loneliness, security, safety, limited/fixed incomes, homelessness and the critical shortage of affordable low- income housing in by matching those seeking housing with others willing to share their homes. The program helps to prevent homelessness and institutionalization by helping low and very low- income people with their housing and welfare needs. It offers services that promote independent living situations for seniors, singles and single - parent families and helps-them obtain interdependent living situations with others. Shared Housing creates opportunities for low income single parent families, seniors and other disadvantaged individuals to avoid homelessness and institutionalization by offering an innovative approach to securing and/or maintaining safe, decent and affordable housing. Program objectives are to: (1) enroll 25 homeseekers each quarter, (2) provide homeshareres with 5 matches per quarter, (3) to promote the program through 75 contacts per quarter with senior centers, shelters and churches, (4) to distribute a minimum of 3,000 Spanish language program brochures by the second quarter, and (5) to establish and provide access to bilingual (Spanish/English) Shared Housing counseling services. Organizational Qualifications. - Since April 4, 1946, LSS /OC has been dedicated to meeting the basic needs of low - income and homeless families and individuals whose lives have been severely limited by their own actions and/or the actions of others. LSS /OC operates 17 programs serving disadvantaged individuals through over 100 locations in Southern California. Included within these are 5 emergency assistance centers, homeless shelters, and 70 counseling offices and child abuse prevention and treatment services and developmental care centers for children and adults. The LSS /OC staff has a combined record of more than 56 years experience in the social services field. Several have received recognition by their peers for outstanding service to the community. In addition, LSS staff serves on advisory boards and committees of such networking organizations as the local FEMA board, the Food Distribution Center and the Orange County Hunger Coalition. The Program Director for the Caring Neighbors Shared Housing Program has served the program for three years. Her prior experience includes over thirteen years in senior level positions within social services organizations in Orange County. The Program Director oversees program administration, performs outreach activities and coordinates the efforts of staff and volunteers. Currently, 25% of her time is spent on assisting residents of South Orange County in securing or maintaining affordable housing. The Caring Neighbors Program has been in existence for more than fifteen years. LSS/OC also supports other programs designed to help low- income, near homeless individuals and at -risk families. These programs help individuals and families invest in their oNvn recovery, achieve self - sufficiency and regain their dignity. The programs are collaborative efforts with local agencies and churches whose members have collectively decided to help needful families. All are committed to doing whatever is necessary to encourage, persuade and support a family's well being and self - sufficiency. • / 0 • • • City of Newport Beach Lutheran Social Services ojSouthern California 199912000 CDBCApplication Carine Neiehhors Shared Housing Attachment C Lake Forest FY Year Amount Received 1994 -95 $2,000 1995 -96 $1,915 1996 -97 $1,000 1997 -98 $1,000 1998 -99 $1,000 Santa Ana FY Year Amount Received 1996 -97 $5,000 1997 -98 $5,000 1998 -99 $5,000 Mission Viejo FY Year Amount Received 1996 -97 $2,300 1997 -98 $2,300 1998 -99 $2,300 Orange (requested $5,000) Anticipated for 1999 -2000 $2,400 IS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION FOR FUNDING Note: Separate Applications Must Be Submitted for Each Program to be Considered for Funding. Applications Submitted After the February 5, 1999, Deadline ghall=ii • Considered for the Staff Recommendation of Funding to the City CouftiANNING DEPARTMENT CITY OF NEWPORT BEACH Aid Fc� 0 51999 PM I. Application Summary 71819110111112111213141516 Name of Organization: CSP Youth Shelter Address: 980 Catalina, Laguna Beach, CA 92651 Contact Person: Linda Hunter Na, MFT Title: Shelter Director Telephone (949) 494 -4311 Length of time agency has been in operation: 18 years This request is for a new _X xisting program. (Check) Program for which funds are being requested Youth Shelter Program Are the services for which funds are being requested provided at above Address Yes If not, where will the services be provided? II. Program Information a. If the program for which your agency is requesting funds is restricted to any of the following groups, please check. Homeless: Elderly Assistance _ Other Abuse women/children Handicapped b. Will the persons assisted above be in more than one group /category? If yes, please describe c. If your program does not assist any of the above, describe who will be assisted. Runaway, abused, and troubled teens (11 — 17 years) in crisis. u d. How will the program/project meet the federal requirements of benefiting lower income persons? Through use of a sliding fee scale & scholarships • R e. What type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? See Attachment B . f. Briefly describe your proposed program/project and objectives, and how the services described in "e" above benefit the persons to be assisted. See Attachment B g. How many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? 115 teens and 475 family members NOTE: Estimated levels of service will be included in contract. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? d -6 *PPS& -"d 16 — 24 family NOTE: Estimated levels of service will be included in contract. If an existing program, what is the total number of documented persons assisted in previous years: Last Year 110 teens /461 family members Two Years ago 115/425 Three Years ago j. If an existing program, what is the total number of documented Newport Beach residents assisted in previous years: Last Year 2 teem /7Pamily members . Two Years ago 2 teens /8 family Three Years ago k. Approximately, what is the cost per service recipient for your service? $2,380 per teen 1. What is the cost of services to recipients? Sliding scale range: [0 — 2,380] m. How are referrals made to this service? See attachment B (YES OR NO) n. Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, sex, income levels, ethnic background or other specialized characteristics? Yes o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristics? _Yes — p. If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic per requirements of the federal government and the City of Newport Beach? Yes • Q1 III. Staffing a. What is the total number of full -time paid staff? 5 What is the total number of part-time paid staff? 8 What is the average number of hours worked per person for paid part -time staff? 25 hours b. What is the total number of volunteers? 72 What is the total number of hours worked per person for volunteers? Range per week: [1 -161 IV. Financial Information a. Has program/project received past CDBG funding from Newport Beach? No Other Cities? Yes If yes, please identify these sources, year and amount: San Clemente, Mission Viejo, Dana Pt, Laguna Niguel, Laguna Beach, Lake Forest, Irvine total: $22,000 Are there any restrictions on other funding sources: If yes, please explain: We have funding from Federal, County and United Way which are restricted b. List other sources from which you have received funding during the past three years: grants, donations, fees and fundraising events • c. Please complete Attachment A — Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer: Margot Carlson MITT Title: Executive Director - Community Services Program CSP Signature: �� Date: 0j10 119111 • If the number referenced is an estimate, please indicate. If no support documentation is kept — please state no documentation is kept. V0 ATTACHMENT A Community Development Block Grant Program Application Proposed Budget Organization: CSP Youth Shelter Date: 01/30/99 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit program administration) S 308,560.00 $ 308,560.00 $ Supplies: S 13,800.00 $ 10,800.00 $ 3,000.00 Rent $ 3,600.00 $ 3,600.00 $ Communication (telephone, postage, etc.) $4,900.00 $ 4,900.00 $ Travel Expenses: $ 2,800.00 $ 2,800.00 $ Insurance: $ 2,900.00 $ 2,900.00 $ Other (please specify): $ Food/Household 3,000.00 $ Food/Household 3,000.00 $ General Audit 1,500.00 Subtotals: $ 341,060.00 $ $ 341,060.00 $ (A) TOTAL ESTIMATED EXPENDITURES: $ 350,060.00 ESTIMATED REVENUE SOURCES 1. City of Newport Beach: $3,000 2. Other Cities (specify): (San Clemente, Mission Viejo, Irvine, Dana Point, $28,000.000 0 Laguna Niguel, Lagunii—Beach, Newport Beachj U 3. County (specify): $10,000.000 4. State Programs: $0.00 5. Federal Programs: $124,060.00 6. Contributions: $16,000.00 7. Fund Raising: $47,000.00 8. Program/Participant Fees: $15,000.00 9. Other (specify): (United Way — $65,000.00) (Foundations/Trusts — $42,000.00) (B) TOTAL ESTIMATED REVENUES (Should equal A): $ 350,060.00 ADDITIONAL INFORMATION: STANDARD DOCUMENTS TO BE SUBMITTED ALONG WITH APPLICATION: 1. Articles of IncorporationBylaws 2. Documentation of non - profit determination 3. List of Board of Directors 4. Documentation of authorization to request funds 5. Documentation of authorized official 6. Organizational chart 7. Operating budget 8. Audit (if audit is not in accordance with the Office Management and Budget Circulars A- 133, A -128 and A -110, the scope of the audit must be modifies to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance 10. State and /or license to solicit or operate I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. Signature of Representative/Title Date: igb A-MY 9 � ATTACHMENT B II.e and II.f and II.m The CSP Youth Shelter is the ONLY shelter for abused, runaway and troubled teens in all of . South Orange County. The 6 bed program serves as a 24 hour a day, seven days per week, family crisis resource center to parents and youth residing in the City of Newport Beach. The Shelter provides a safe refuge for those teens (ages 11 — 17 years) that might otherwise be subject to surviving on the streets. The intent of the Shelter program is to provide immediate emergency services to teens and their families who are in crisis. These crises include incidents of physical, sexual or emotional abuse, domestic violence and the most acute and severe parent -child conflict situations. With trained professionals on staff, the Shelter program provides in -depth counseling for both teens and families The average stay in the Shelter program is from 2 to 4 weeks. The vast majority of the teens who come to our Shelter, (approximately 80 %) are reunified with their families upon leaving. During their time in our program, these families work very hard to establish new and more productive ways to communicate with one another. Teens establish new ways to deal with their feelings and behaviors. Unfortunately, an increasingly large number of the teens who find their way to the Shelter, have no viable, safe family to which to return. For these teens, the Shelter clinicians locate alternative arrangements. Some of the younger teens may need to enter the social services system in order to be eligible for foster care or extended family placement. Some of the older teens may go into group homes, job Corp. or may live with other stable family members. Referrals come from the S.V.U.S. schools, the Orange County Sheriff, Probation, community agencies, churches, youth services, concerned friends and family members and from the young people themselves. The goals of the Shelter program are family preservation and diversion of at- risk youths from the juvenile justice system. In order to provide the highest quality emergency crisis intervention services available to troubled youth, the Youth Shelter continues to add and enhance the program without excessive spending. It costs just $170 per day to provide shelter and related services, including intensive counseling and educational support at the CSP Youth Shelter. A comparable stay in a local psychiatric hospital costs a minimum of $500 per day for adolescent residential mental health care. Of the 110 families (571 family members) served during FY 97 -93, over 71% were of very low to moderate income, according to the latest HUD guidelines and 5% were homeless. Over 53% of the families were headed by a single female head of household. In this past year, 75% of the youth who received Shelter services were Caucasian, 12% Hispanic, 5% African - American, 5% Asian - American and 3% of other racial origins. 53% of the residents were female and 47% were male. Thanks in part to the continued community support, this past year we were able to establish a weekly "Graduate Group" for teens after they have left our program. This vital group provides ongoing support for youth as they transition back into their families and, as a weekly drop -in support group, continues to be available during times of future difficulties. The Grad Group has enabled the Shelter to intervene in the lives of graduates before problems become crises. It is definitely a much - needed support for our troubled teens who are struggling with difficult family and life situations. In addition, we provide an in -house academic support program coordinated by a Shelter tuts This was developed, to address the residents' educational needs during their stay in the Shelf — Our "school" runs 9 —12 daily and it enables teens to stay on top of credits needed for successful graduation. Our very essential computer lab is continually being updated, thanks to . contributions and volunteer commitment. Residents also participate in independent living skills workshops which address employment, housing, economic and health issues. Substance abuse issues are dealt with directly and many residents attend a weekly 12 step meeting. The Shelter has begun a linkage with Brandy's Friends in Laguna Beach, as a source of ongoing substance abuse treatment for any resident identified as having a problem with chemical dependency. Assessment and referral are a vital part of the crisis intervention services that we provide to families. In the 13 years that the CSP Youth Shelter has been serving all of Orange County, and beyond, we are proud to report that we have helped well over 3,000 troubled teens. In addition to these direct program services, the Shelter also operates a 24 hour helpline to the community. Newport Beach residents in need of social services regularly call us and receive assistance through appropriate referrals or direct telephone crisis intervention from our trained staff. Altltou0 the Shelter is located in Laguna Beach, it is a vital resource intended to, and in fact continually does serve, all of the communities in South Orange County, including the City of Newport Beach. Staff at the Shelter are well qualified, experienced and dedicated. The Program Director is a Licensed MFCC with a background in substance abuse counseling and extensive experience in program administration and development. The Shelter program has two licensed clinicians. The therapists have Masters Degrees in Marriage, Family and Child Counseling. The youth counselors are recent graduates with Bachelors degrees in Psychology or the social sciences. The CSP Youth Shelter has a budget of approximately $350,000 with the cost of care to each child at approximately 51,100 to provide one weeks' board, lodging, and intensive individual, family and group counseling. The $3,000 that we are requesting from the City of Newport Beach is the equivalent to the cost of care for only 2 -3 of the Newport Beach teens who will utilize the services of the Shelter this year. We are requesting these funds for program related expenses including: salary for direct service providers and operating expenses to include: telephone, house maintenance, utilities, food and therapeutic materials. During 1999 The CSP Youth Shelter will apply to other cities of South Orange County for moneys from their Community Development Funds, we will continue to solicit grants and donations from the private sector and to hold fundraising events such as our 16`h Annual Golf Tournament. The CSP Youth Shelter is not just a place to go for temporary safety and shelter - -- it can be a new beginning for teens and their families. 1, • • EA Note: COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION%GR FUNDING I. Application Summary Name of Organization PLANNING DEPARTMENT C' OF NPIA /POp 7 R=ACF AM FCO 0 51999 718 1 1 to be ,9110,11,1212 M 131gi p P SOMEONE CARES SOUP KITCHEN 720 West 19th St., Costa Mesa, Ca. 92627 Contact Person: George Neureuther Title Manager Telephone( ) ( 949) 548 -8861 Length of time agency has been in operation: 12 This request is for a new x existing program. (Check) Feeding the working poor, Program for which funds are being requeste&-�]=eless and handicapped Are the services for which funds are being requested provided at above address: Yes If not, where will the services be provided: IL Program Information a. If the program for which your agency is requesting funds is restricted to any of the following groups, piease check. Homeless: x Abuse women/children Elderly Assistance Handicapped_ Other Working Poor b. Will the persons assisted above be in more than one group /category? If yes, please describe No C. If your program does not assist any of the above, describe who will be assisted. NIA d. How will the program/project meet the federal requirements of benefiting lower income persons? By serving hot nutritious meals 5 days a week to the working poor, homeless and the handicapped q1 e What type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? Nutritious meals (includes vegetable soup, salad, bead and fruit. Care packages of food are given out each wee} f. briefly describe your proposed program/project and objectives, and how the • services described in "e" above benefit the persons to be assisted. s The benefits of the persons assisted is that they are 'served a nutritious meal in a friendly environment 5 dayy g. fler week Ca a ac a s e iv Frida fort he week - ow many pbrsons dro you es u�a e w be s`�rveed liy its prograrn clung the end. 1999 -2000 Fiscal Yeah 6 4 , 1 1 5 NOTE: Estimated levels of service will be included in contract. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? 2 7 6 0 NOTE: Estimated levels of service will be included in contract. " i. If an existing program, what is the total number of documented persons assisted in previous years: Last Year57974rwo Years ago55927 Three Years ago 42574 *j. If an existing program, what is the total number o��l��umented Newport each residents assisted in previous years: Last Year Two Years ago Three Years ago 3 2 6 7 k. Approximately, what is the cost per service recipient for your service? $1 . 7 0 1. What is the cost of services to recipients? No n e M. How are referrals made to this service? Charities, Churches, social services throughout Orange county, word ot mouth and the locai police. (YES OR NO) * n. Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, see, income levels, ethnic background and other'specialized characteristics? Yes *. o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristics? Yes " P. If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic„pec requirements of the federal government and the City of Newport Beach? Yes u �D I L St. fnE a. What is the total number of full-time paid stag? 1 What is the total number of part -time paid stag? 2 • What is the average number of hours worked per person for paid part -time t • b. What is the total number of volunteers? 7 s What is the total number of hours worked per person for volunteers? 138 hours per year IV. Financial Information a. Has program/project received past CDBG funding from Newport Beach? Yes Other Cities? Yes If yes, please identify the source, year, and amount: Costa Mesa: 98/99 — $50( 97/98 - $10,000 Huntington Bch - 96/97 Are there any restrictions on other funding sources: No $10,000 If yes, explain: b. List other sources from which you have received funding during the past three years: Hoag Hospital, Scholle Foundation, Pacific Care & Disney- land C. Please complete Attachment A - Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer Merle Hatleberg Title Founder /Director SignatureL/ /� c c. /Y &Z i_��..FDate * If the number referenced is an estimate please indicate. If no support documentation is kept - please state no documentation is kept q7 Y ESTIMATED REVENUE SOURCES 1. City of Newport Beach: $10, 0 0 0 2. Other Cities (specify): 3. 4. 5. 6. County (specify): State Programs: Costa Mese - $15,000 & Huntington Beach - $10000 None None Federal Programs: None. Contributions: $86,500 7. Fund Raising: $45,000 8. Program/Participant Fees: None 9. Other(specify): Interest Income - $63300 (B) TOTAL ESTIMATED REVENUES (should equal A): $177,800 ADDITIONAL Our main goal at the Soup Kitchen is to provide a nutritiou INFORMATION.. meal 5 days a week, 52 weeks a year to every person that walks through the doors of the Soup Kitchen. The Soup Kitchen als _provides special dinners at Thanksgiving, Christmas and Easter. At each of these special dinners fresh frui is given o he a u ts, special dAreepackages given to families and at Christmas, toys are givei to all the children. This past Christmas we had over c ildren. Other goals of the Soup Kitchen is to provide care packages of food, c o ,ng an personal hygiene items to those in neea. A referral syster for shelter, employment and miscellaneous assistance. STANDARD DOCUMENTS TO BE SUBMITTED ALONG WITH APPLICATION: 1. Articles of Incorporation/Bylaws 2. Documentation of non - profit determination 3. List of Board of Directors Y. 4. Documentation of authorization to request funds 5. Documentation of authorized official 6. Organizational chart 7. Operating budget. 8. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. 10. State and/or local license to solicit or operate 0 166 I I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. social. ser\applicat.99 W. /M ATTACHMENT A Community Development Block Grant Program Application Proposed Budget Organization Someone Cares Soup Kitchbnn Date February 4'-,.:1999 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit prog�rram administration) $ 73,800 $ 58,800 $ 5,000 Supplies: $ 18,200 $ T7,200 $ 1,000 Rent: $ 29,236 $ 25,236 Communication (telephone,postage,etc): $ ?, ,inn $ 2,300 Travel Expenses: S — Insurance: $. 5,050 Other (please specify): $* See helnw $46,129 Subtotals: $174,715 $ 5,050 $ 46,129 $ 16,4,715 (A) TOTAL ESTIMATED EXPENDITURES: $1 74 , 71 5 1 Professional Services — 18,379 Vehicle Expenses - 6,950 Utilities - 11,000 Miscellaneous Expenses- 9,800 $ 4"000 Y. $ 10 000 40 0 0. Z U W LQ Co � m 0 a< > W d w�3 U0W X Z Z Z LL Z O av 0 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION )FOR FUNDING Note: Separate Applications Must Be Submitted for Each Program to be Considered for Funding. Applications Submitted After the February 5 "3= C.D a v� w rn C\? u� C\Z 0 L _o of � I. Application Summary Name of Organization YOUTH EMPLOYMENT SERVICE OF THE HARBOR AREA, INC. 114 E. 19th Street, Costa Mesa CA 92627 Contact Person: Lynne C. Graham Title Executive Director Telephone( ) 949 642 -0474 Fax 949 642 -6311 Length of time agency has been in operation: Incorporated in 1970 This request is for a new X existing program. (Check) To expand outreach activities to Newport Beach youth ages 14 to 22. Program for which funds are being requested Employment Services for Walk -in Are the services for which funds are being requested provided at above Population address: YES If not, where will the services be 11 Program Information a. If the program for which your agency is requesting funds is restricted to any of the following groups, please check Homeless: Abuse women/children Elderly Assistance Handicapped Other x b. Will the persons assisted above be in more than one group/category9 If yes, please describe NO C. If your program does not assist any of the above, describe who will be assisted. Youth ages 14 to 22 attedning school or residing in the Newport Mesa Unified School District d. How will the program/project meet the federal requirements of benefiting lower income persons? 74% of the youth using YES services are identified by HUD as low or moderately low income 2 e. What type(s) of service(s) will the funds be used for and what specific service(s) will be offered to Newport Beach residents? Pre - employment skills training, development of jobs, & job referral to an expanded Newport Beach youth population f. Briefly describe your proposed program/project and objectives, and_ how the services described in "e" above benefit the persons to be assisted. Teach the skills to get a job either on their own or as a result of a YES job referral to n expanded NQwport Bach youth population• Re ular contacts ill ge ps exuded with t e City high schools, etc. g. HP'ow many persons do you estimate will be served by this program during the 1999 -2000 Fiscal Year? 1,400 NOTE: Estimated levels of service will be included in contract. h. How many Newport Beach residents do you estimate will be served by this program during the 1999 -2000 Fiscal Year funding? 200 NOTE: Estimated levels of service will be included in contract. * i. If an existing program, what is the total number of documented persons assisted in previous years: Last Year 1, 356Two Years ago 1, 275 Three Years ago 1.430 *j. If an existing program, what is the total number of documented Newport Beach residents assisted in previous years: Last Year 108 Two Years ago 175 Three Years ago 183 k. Approximately, what is the cost per service recipient for your service? $85 What is the cost of services to recipients? No Charge 0 M. How are referrals made to this service? High schools, community agencies, parents, peers (YES OR NO) * n. Has your organization kept records per requirements of the Department of Housing and Urban Development regarding family characteristic, such as age, sex, income levels, ethnic background and other specialized characteristics? YES * o. Has your organization kept records regarding the number of Newport Beach residents assisted and a breakdown of their family characteristics? YES * P. If allocated funds by the City would your organization be capable and willing to maintain financial record keeping and family characteristic per requirements of the federal government and the City of Newport Beach? YES 0 16 `I III. Staffing a. What is the total number of full-time paid staff? 4 What is the total number of part -time paid staff? 1.5 What is the average number of hours worked per person for paid part-time staff? 30 b. What is the total number of volunteers? 27 What is the total number of hours worked per person for volunteers? 1, 296* IV. Financial Information a. Has program/project received past CDBG funding from Newport Beach? NO Other Cities? YES If yes, please identify the source, year, and amount: 1ll 1998 -Costa Mesa /$100,000: 1991 -97 -Costa Mesa Are there any restrictions on other funding sources: $6,500-$10,000 If yes, explain: #1 Purchase of YES Resource Center #2 Costa Mesa youth b. List other sources from which you have received funding during the past three years: Orange County Probation Devartment, United Way— Federal Job Training Partnership Act (J.T.P.A.), Pacific Life Foundation C. Please complete Attachment A - Proposed Budget. I hereby certify that if funds are granted to our organization they will be used to benefit lower income residents of the City of Newport Beach. We understand that liability insurance will be required for our group and that our formal agreement with the City will define other reporting provisions and federally required assurances. Name of Signer Lynne C. Graham Title Executive Director Signature Date February 4, 1999 * If the number referenced is an estimate, please indicate. If no support documentation is kept - please state no documentation is kept i In S s ATTACI �Ii ENT A Community Development Block Grant Program Application Proposed Budget Organization YOUTH EMPLOYMENT SERVICE OF THE HARBOR AREA, INC. Date February 3, 1999 ESTIMATED EXPENDITURES Note: These costs are limited to the specific program for which your organization is applying. CATEGORIES: Total From Other From Sources City Salaries & Benefits: (overall organizational administration other than direct benefit program administration) $ 58,060 $ 40,060 $ 18,000 Supplies: $ 2,200 $ 2,200 $ .0 Rent: • $ 14,144 $ 14,144 $ 0 Communication (telephone,postage,etc.): $ 945 $ 945 Travel Expenses: $ 325 $. Insurance: $ 1,006 $ 1,006 $ 0 Other (please specify): $ 8,300 $ 8,300 $ 0 Audit, Financial Services Subtotals: $ 84,980 $ 66,980 $ 18,000 (A) TOTAL ESTIMATED EXPENDITURES: $84,980 • Jb�6 LJ 1. 2. 3. 4. ESTIMATED REVENUE SOURCES City of Newport Beach: Other Cities (specify): County (specify): State Programs: 5. Federal Programs: $18,000 0 0 0 11.25 6. Contributions: 12.000 7. Fund Raising: 8. Program/Participant Fees: 40 0 9. Other(specify): United Way 11,090 Rental Income 11,100 (B) TOTAL ESTIMATED REVENUES (should equal A): $84,980 ADDITIONAL INFORMATION. in May 1998, YES received a $100,000 CDBG from the City of Costa Mesa to be applied towards the purchase of the YES Resource Center, 114 E.19th Street Costa Mesa. YES is restricted from applying for Costa Mesa CDBG funds as a condition of this grant for a five year period. YES is allowed to rent a portion of the building: 76. Service Station (back annex), Job Corp, and tium tions for group counseling. STANDARD DOCUMENTS TO BE SUBMITTED ALONG WTM APPLICATION: 1. Articles of Incorporation/Bylaws 2. Documentation of non - profit determination 3. List of Board of Directors 4. Documentation of authorization to request funds 5. Documentation of authorized official 6. Organizational chart 7. Operating budget 8. Audit (if audit is not in accordance with the Office of Management and Budget Circulars A -133, A -128 and A -110, the scope of the audit must be modified to incorporate CDBG audit requirements. 9. Certificate of proof of liability and workers compensation insurance. 10. State and/or local license to solicit or operate )0 I CERTIFY THAT ALL FACTS AND FIGURES PRESENTED IN THE ABOVE APPLICATION ARE TRUE AND CORRECT AND UNDERSTAND THAT MISREPRESENTATION OF ANY OF THE ABOVE INFORMATION CONTAINED IN THE APPLICATION SHALL RESULT IN DISALLOCATION OF FUNDS. 4~/4wje'LJnxecutive Director February 4, 1999 of Representative(Title Date social. s e r\app licat. 99 E l.J Ih,5' CERTIFICATIONS • In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Huusiuig — Tlic jurisdiction will affuutatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti - displacement and Relocation Plan — It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential amidisplacenteau and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace — It will or will continue to provide a drug -free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution. dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug -free awareness program to inform employees about - . (a) The dangers of drug abuse in the workplace: (b) The grantee's policy of maintaining a drug -free workplace: (c) Anv available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace: Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1: 4. Notifying the employee in the statement required by paragraph 1 that. as a condition of employment under the grant. the employee will - (a) Abide by the terns of the statement, and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in die woikplare no later than five calendar days after such conviction: 5. Notifying the agency in writing, within ten calendar days after receiving nolicc under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees inust provide. notice, including posiinni title, io every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a ccniral point for the receipt of such notices Notice shall • include the idenliGcation number(s) of each affected grant; 169 �, 6. Taking one of the following actions. within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - tai t aktng appropnate personnel action against such an employee. up to and including • termination. consistent with the requirements of the Rehabilitation Act of 1973. as amended: or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation prngram approved for such purposes by a Federal. State. or local health. law cnforccmcnt. or other appropriate agency: Making a good faith effort to continue to maintain a drug -free workplace through implcmcutatiun of paragraphs 1. 2. 3. 4, 5 and 6. Anti- Lobbying -- To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it. to any person for influencing or attempting to influence an officer or employee of any agency. a Member of Congress. an officer or employee of Congress. or an employee of a Member of C'nngress in connection with the awarding of any Federal contract. the making of any Federal grant. the making of any Federal loan, the entering into of any cooperative agreement, and the extension. continuation. renewal. amendment. or modification of any Federal contract. grant. loan. or cooperative agreement: If any fiends other than Federal appropriated funds have been paid or will he paid to any person for influencing or attempting to influence an officer or employee of any agency. a Member of Congress. an officer or employee of Congress. or an employee of a Member of Congress in • connection with this Federal contract. grant. loan. or cooperative agreement. it will complete and submit Standard Form -LLL. "Disclosure Forth to Report Lobbying," in accordance with its instructions: and 3. It will require that the language of paragraph 1 and 2 of this anti - lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts. subgrants. and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding. in accordance with applicable IiUD regulations. Consistency with plan -- The housing activities to be undertaken with CDRG. HOME. ESG. and HOPWA funds are consistent with the strategic plan. Section 3 — It will comply with section 3 of the Housing and Urban Development Act of 1968. and implementing regulatiuns at 24 CPR Part 135. Signature /Authorized Official . Date Title City Manager • ) /6 Specific CDBG Certifications The Entitlement Community certifies that•. Citizen Participation -- It is in full compliance and following a detailed citizen panicipation plan [hat satisfies the requirements of 24 CPR 91.105. Comtnunity Development Plan — Its consolidated housing and community development plan ldendflas community development and housing needs and specifies both short -terut and lung term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Follotting a Plan — It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has beet) approved by HUD. Use of Funds -- It has complied with the following criteria: Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certitics that it has developed its Action Plan so as to give maxituwn (casible priority to activities which benefit low and moderate incouic fandlics or aid in the prevention or climtnation of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs ltaviug a particular urgency because existing conditions pose a serious and immediate threat to the hcaldi of welfare of the community, and other financial resources are not available): 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 199, _ . (a period specified by the grantee consisting of ot[c, two, or three specific consecutive program years). shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period: 3. Special Assessments. It will not aacmpt to recover any capital costs of public improvements assisted with CDBG funds including Seciiou 108 luau guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds arc used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part wide CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source outer titan CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Sectlmt 108. unless CDBG funds arc used to pay the proportion of fcc or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, hi slit case of properties owned and occupied by moderate- income (not low - income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if die jurisdiction certifies that it lacks CDBG funds to cover the assessment. 0 Excessive Force — It has adopted and is enforcing: A policy prohibiting the use of excaasive fm'm by law enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non - violent civil rights . demonstrations within its jurisdiction; Compliance With Anti - discrimination laws — The grant will be conducted and administered in conformity with title V1 of the Civil Rights Act of 1964 (42 USC 20004), the Fair Housing Act (42 USC 3601- 3619), and implementing regulations. Lead -Based Paint -- Its notification, inspection, testing and abatement procedures concerning lead - based paint will comply with the requirements of 24 CFR §570.608; Compliance with Laws — It will comply with applicable laws. Signature /Authorized Official Date Title City Manager • 0 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG -FREE WORKPLACF. REQUIREMENTS: 0 A. Lobbying Certification This certification is a material represcntamion of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or cnicring into this transaction imposed by section 1352, title 31, U.S, Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more titan $100,000 for cat:h such failure. By signing and /or submining this application or grant agreement, the grantee is providing the certification. 2. The certification is a material rcpresemamion of fact upon which reliance is placed when the agency awards the grant. If it is lamer determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -%roc Workplace Act, HUD, in addition to any other remedies available to the Fedcral Government, may take action authorized under the Drug -Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the ccrtificamion. If known, they may be idendfled in die grant application. If the grantcc does not idcniify the workplaces at the tune of application, or upon award, if there is no application, the grantcc must keep the identity of the workplacc(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug -free workplace requirements. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operamion, State employees in each local unemployment office, performers in concert halls or radio stations). S. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the changc(s), if it previously identified the workplaces in question (see paragraph three). The grantee may insert in the space provided below the siic(s) for the performance of work done in connection with the specific gram: 0 ) 0 Place of Performance (Street address, city, county, state, zip code) Planning Department City of Newport Beach 3300 Newport Boulevard Newport beach, UA Check _ if there are workplaces on file that are not identified here. The certification with regard to the drug -free workplace is required by 24 CFR part 24, subpart F. 7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo comendere) or imposition of sentence. or both, by any judicial body charged with the responsibility to determine violations of die Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non - Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; 'Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their Impact or involvement is insi nilficant to the performance of the grant; and (iii) temporary personnel and consultants who arc directly engaged in the performance of work under the grant and who arc on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or indcpcndcnn contractors not on the grantee's payroll; or employees of subrccipients or subcontractors in covered workplaces). '�4 �EwPO4 Hearing Date: December 14, 1998 CITY OF NEWPORT BEACH J w- COMMUNITY AND ECONOMIC Agenda Item No.: • DEVELOPMENT PLANNING DEPARTMENT Staff Person: Christy Teague 3300 NEWPORT BOULEVARD (949) 644 -3207 NEWPORT BEACH, CA 92658 (949) 644-3200; FAX (949) 644 -3250 REPORT TO THE MAYOR AND CITY COUNCIL FILE SUBJECT: FY 1999 -2000 Community Development Block Grant Application and Review of FY 1997 -98 Annual Performance Report. SUNINIARY: As part of the annual Community Development Block Grant application process, the City must hold a public hearing to review the 1997 -98 Annual Performance Report. This public hearing also provides the opportunity for the City Council to receive public comment on the needs of the community and to give direction to staff for preparation of the 1999 -2000 One • Year Action Plan. SUGGESTED ACTION: 1. Hold public hearing to receive comments on the 1997 -98 Annual Performance Report and 1999 -2000 One Year Action Plan; and 2. Provide direction on the 1999 -2000 CDBG One Year Action Plan, and direct staff to prepare the draft FY 1999- 2000 CDBG application for City Council review and approval at a public hearing tentatively scheduled for March 22, 1999. Background Federal regulations establish the application process for grant funds administered by the Department of Housing and Urban Development (HUD). This public hearing is to review the prior year (1997 -98) performance and comment on the needs for next fiscal year's (1999 -2000) allocation. During Fiscal Year 1998 -99 the City received $492,000 in funding. HUD has not yet established the City's entitlement amount for FY 1999 -2000, but it is anticipated that it will be similar to this year's grant. • 116 On April 10, 1995, the City Council approved a 1995 -2000 Consolidated Plan Document (CPD) and a One Year Action Plan. A One Year Action Plan is required for each new fiscal year within the Five Year 1995 -2000 CPD. The CPD is a planning document that contains an assessment of the housing and community development needs of the community and a five -year strategy with a one year action plan to address identified needs. The One Year Action Plan contains a list of activities the City will assist with CDBG funds during the coming fiscal year and is a key component of the City's grant application. Public Notice and Review Through the process described in the City's adopted Citizen Participation (CP) Plan, the public is given the ppportunity to be involved in the development of the CPD and the One Year Action Plan,Individual notices of this public hearing were mailed to all social service agencies that have previously requested funds, as well as local governments, business community representatives and other known interested organizations. Additionally, the City's required public hearing notice was published once in the newspaper. Interested parties also will have an opportunity to comment on the draft 1999 -2000 One Year Action Plan at a second public hearing, tentatively scheduled for March 22, 1999. Overview of Federal Elieibility Requirements and Criteria There are a wide variety of eligible activities under the CDBG program. The following • activities were approved in the City's Five Year CPD: land acquisition, clearance, and disposition; the acquisition, development or improvement of public services and facilities in low- income areas; removal of architectural barriers; public /social services; relocation assistance; commercial property rehabilitation; job creation and economic development. CDBG program statutes establish three basic goals: 1) Provide decent housing; 2) Provide a suitable living environment; and 3) Expand economic opportunities. Activities assisted with CDBG funds must also accomplish at least one of the three national objectives of the program: 1) Benefiting low- and moderate- income persons; 2) Preventing slums and blight; or 3) Responding to urgent health and safety needs. HUD regulations also require that cities spend at least 70% of their program funds to principally benefit low- and moderate- (L/M) income persons. If an activity does not benefit L/M income persons it must meet specific HUD standards to qualify under one of the other national objectives. Further details regarding program criteria and eligible activities are provided in Attachment 1. FY 1999 -2000 CDBG Application and Review of • FY 1997 -98 Annual Performance Report December 14, 1998 Page 2 I I l� 0 E Annual Performance Report. 1997 -1998 HUD regulations also require that citizens have an opportunity to review the Annual Performance Report (APR - Attachment 2), which measures the City's performance in relation to anticipated goals as set forth in the previous One Year Action Plan. The City must make the APR available to the public for review prior to receiving citizen comment on next year's application, which is tentatively scheduled for public hearing on March 22, 1999. The APR shows that FY 97 -98 funds were spent in accordance with the allocations made in the approved CPD, as summarized below. Work on Balboa Peninsula Revitalization activities began in FY 1997 -98, and additional funds are being utilized during the 1998 -99 Fiscal Year. Cateeory Budget Expenditures to date Public Service Activities 15% 15% Balboa Peninsula Revitalization 65% 5% Program Administration 20% 20% Total 1 100% 35% Newport Beach Priorities For the 1997 -98 and 1998 -99 program years, Newport Beach has focused its CDBG program on economic revitalization of the Balboa Peninsula. Revitalization efforts funded by 1998 -99 CDBG funds include a Newport/Balboa Boulevard "Mixmaster" feasibility study, acquisition of the Balboa Theater, new sign regulations and additional code enforcement. For the 1999 -2000 fiscal year, staff expects a continuation of economic development projects on the Balboa Peninsula, including a facade improvement program and additional public improvements. It is anticipated these efforts will assist in tenant recruitment which will provide jobs as required by HUD. In addition to economic development activities, 1997 -98 and 1998 -99 funds supported public service activities with the maximum 15% permitted by HUD. This component of Newport Beach's CDBG program is expected to continue at the same level. Conclusion This public hearing is intended to satisfy HUD regulations by providing interested parties an opportunity to review the City's 1997 -98 Annual Performance Report and submit FY 1999 -2000 CDBG Application and Review of FY 1997 -98 Annual Performance Report December 14, 1998 Pagge 3 ll� testimony regarding community needs for consideration in the preparation of the 1999- 2000 CDBG application. This is also an opportunity for the Council to provide staff with general guidance on program areas it feels should be addressed. The application package will include community and Council input when it is presented for a second public hearing. It is suggested that a second public hearing be tentatively scheduled for March 22, 1999 for review and approval of the City's CDBG application package for the 1999- 2000 fiscal year. Submitted by: SHARON Z. WOOD Assistant City Manager Prepared by: CHRISTY D. TEAGUE, AICP Senior Planner Attachment 1: Sum ry of CDBG Program Criteria and Eligible Activities Attachment 2: Annual Performance Report (APR) FA ... \ SHARED\ CDBG \FY99- 20 \CORRESP\COUNCIL \CC -RPT I.DOC FY 1999 -2000 CDBG Application and Review of FY 1997 -98 Annual Performance Report December 14, 1998 Page 4 • l J l J )'8 Attachment 1 • Summary of CDBG Program Criteria and Eligible Activities A. NATIONAL OBJECTIVES: Summarized below are the CDBG program criteria under the three national objectives of benefiting low- and moderate- income persons, preventing shims and blight, and responding to urgent health and safety needs. Benefiting Low- and Moderate - Income Persons Low- and moderate- (L /M) income persons are defined as persons, households or families earning less than 80% of the HUD area median income adjusted by the number of persons. The current income thresholds, which became effective January 7, 1998, are as follows: I Person: $ 31,700 3 Persons: $ 40,750 5 Persons: $ 48,900 7 Persons: $ 56,150 2 Persons: $ 36,250 4 Persons: $ 45,300 6 Persons: $ 52,550 8 Persons: $ 59,800 These figures are expected to be adjusted in January, 1999. • Activities that benefit L/M income persons are grouped into four categories: 1) Area benefit activities; 2) Limited clientele activities; 3) Housing activities; and 4) Job creation or retention activities. Area Benefit Activities: A qualifying area benefit activity meets the identified needs of L/M income persons residing in an area where at least 51% of the residents are L/M income persons. For cities such as Newport Beach with fewer than 25% of its populated census block groups containing 51% L/M income persons, the regulations allow "exception criteria" to be used. HUD defines an "exception criteria area" as any residential area where the proportion of L/M income persons falls within the top 25% of all residential areas of the City. For Newport Beach, there are 20 block groups containing 29% or more L/M income persons that qualify under the exception criteria. These 20 L/M income block groups are located in 8 of the City's 23 census tracts. Even though an activity occurs within an exception criteria area the activity may not necessarily qualify as benefiting L/M income persons. In order to qualify as benefiting L/M income persons, the activity must be located in a L/M income area that is predominately residential and the City must demonstrate the benefit to L/M income persons. Improvements to structures or public facilities that do not principally benefit L/M income persons will not qualify, even though the improvement occurs in an FY 1999 -2000 CD6G Application and Review of FY 1997 -98 Annual Performance Report December 14, 1998 Pagge 5 0 exception criteria area. For cities that are entirely or predominately comprised of L/NI income census tracts and/or block groups, it is assumed that activities occurring within • those areas benefit L/M income persons. For commercial districts located within eligible residential areas, activities to improve commercial properties must show a benefit to L/M income persons. Limited Clientele Activities: A limited clientele activity benefits a specific group of people, at least 51% of who are L/M income persons. Generally, it is a "presumed" L/M income benefit if the activity assists groups known to be more than 51 % L/M income persons. HUD defines these groups as the handicapped, elderly persons, battered spouses, abused women, homeless, illiterate persons, and migrant farm workers. If the clientele is not from a "presumed" L/M income group, documentation must be provided on family size and income to establish that at least 51% are L/M income persons. Recent regulatory changes have added microenterprises (businesses employing 5 or fewer persons) and job training and placement to the eligible list of limited clientele activities when it is demonstrated that the activity benefits L/M income persons and meets other conditions. Housing Activities: Housing activities that create new housing or improve existing residential structures that will be occupied by L/M income persons, households and families are in this category. Job Creation or Retention Activities: A job creation or retention activity creates or • retains permanent jobs, at least 51% of which are either taken by-L/M income persons or considered available to L/M income persons. Only permanent jobs are eligible for assistance. The business must use a hiring practice to assure over 51% of the persons hired meet L/M income criteria. Funds can be used to assist a business in establishing or expanding its operation. To conduct a job retention activity, the City must document that the jobs will actually be lost without the CDBG assistance and that 51 % of the jobs are held by L/M income persons. However, any job creation or retention effort undertaken pursuant to a Neighborhood Revitalization Strategy is considered to meet the standard CDBG L/M income area benefit requirements and businesses that receive assistance are not required to track the specific income of applicants they hire or interview, only account for the overall number of persons. 2. Preventine Slums and Blieht An activity that prevents slums and blight may be done on an area or spot basis. If it is done on an area basis the activity must occur in an area that meets an adopted definition of a slum, blighted, deteriorated or deteriorating area under state or local law. If an activity is done on a spot basis, rather than in a defined area, the activity is limited to FY 1999 -2000 CDBG Application and Review of . FY 1997 -98 Annual Performance Report December 14, 1998 Page 6 ��X 0 elimination of conditions detrimental to public health and safety. A redevelopment area is considered to meet the definition of slum and blight. Since the City does not have a redevelopment agency, areas must be designated using a definition of slum, blight, deteriorated or deteriorating that is adopted in state or local law. 3. Ureent Health and Safety Need An urgent health and safety activity responds to a condition posing a serious and immediate threat to the health and welfare of the community. The condition must be of recent origin or recently become urgent. The City must be unable to finance the activity on its own and other resources must not be available. B. ELIGIBLE ACTIVITIES: The following is a brief discussion of the activities eligible under CDBG regulations and included in the City's five -year strategy. Land Acquisition Funds can be used to assist with the acquisition of land providing the activity ultimately benefits L/M income persons or meets another national objective. The City has used CDBG funds in previous years to "write down" the cost of land for development or redevelopment of properties with new housing units. Since 1985, the City has assisted developers of five housing developments using CDBG funds, resulting in over 180 new housing units. 2. Public Facilities and Improvements Funds can be used to assist with the acquisition, construction, reconstruction or rehabilitation of public improvements or facilities such as street improvements provided the activity meets a national objective such as benefiting L/M income persons. The City has used its CDBG funds in previous years to acquire a community center, remove architectural barriers and assist public service organizations. In the next few years funds are budgeted for improvements on Balboa Peninsula such as design of an entry statement, the Balboa Boulevard beautification feasibility study, and the Newport/Balboa Boulevard "Mixmaster" feasibility study. All these activities meet the national objective of benefiting L/M income persons based on "area benefit'. 3. Public /Social Services Up to 15% of the City's entitlement funds can be used to assist public and social service agencies. These activities must address the national objective of benefiting L/M income FY 1999 -2000 CDBG Application and Review of FY 1997 -98 Annual Performance Report December 14, 1998 Pale 7 lal Humanity (FISH), Street People In Need (SPIN), Young Women's Christian Association (YWCA), Orange Coast Interfaith Shelter (OCIS), South County Seniors (SCS) meet the • national objective of benefiting LM income persons based on "limited clientele ". 4. Microenterprises Funds may be used to assist LM income owners to develop, establish, stabilize, expand or generally support microenterprises. A " microenterprise" is a business employing 5 or fewer persons. Microenterprise was recently added as an eligible activity. The City has not funded any microenterprisesin prior years. 5. Commercial Rehabilitation Funds can be offered in the form of grants, loans, and loan guarantees for facade improvements to commercial buildings provided the activity benefits LM income persons; the project is within a neighborhood revitalization area; or the area meets the criteria for slum and blight. Buildings that contain businesses offering goods and services that are not priced or accessible to LM income persons are not eligible. The business community has expressed interest in Commercial Rehabilitation activities such as a facade improvement program and sidewalk enhancement as part of the Balboa Peninsula Revitalization efforts. 6. Special Economic Development Funds may be used to create or retain jobs for LM income persons as part of an • economic development project. Only permanent jobs are eligible, and new jobs must be taken by or considered available to LM income persons. When creating jobs the business must use a hiring practice that will ensure that over 51 % of the new positions are filled by LM income persons. Funds can be used to assist a business in establishing or expanding its operation. To conduct a job retention activity, the City must document that the jobs will actually be lost without the CDBG assistance and that 51 %a of the jobs are held by LM income persons. The amount of assistance to a business must be proportionate to the number of jobs being created or retained, up to a maximum of $35,000 per job. The City has not specifically funded this activity but activities being funded under the category of Public Facilities and Improvements will result in the creation or retention of jobs available to LM income persons. 7. Activities by Community Based Development Organizations A CBDO can be either a for - profit or non - profit association or corporation that has been in operation for at least a year and is organized under state or local law to engage in community development activities within an identified geographic area of operation within the City. At least 51 % of its governing body's membership must be LM income residents or other individuals representative of its geographic area of operation; it may not FY 1999 -2000 CDBG Application and Review of FY 1997 -98 Annual Performance Report December 14, 1998 Page 8 NO be an agency or instrumentality of the City, and no more than one -third of the membership of its governing body may be appointed by, or consist of, elected or other public officials or employees. Funds may be used to carry out neighborhood revitalization, community economic development, or energy conservation programs. Activities must also meet one of the national objectives. The City is not aware of any organization within the community that qualifies or could qualify under this category. f.\ user \planning\shared \cdbg \99 - 2000 \corresp \cc -rpt I 0 FY 1999 -2000 CDBG Application and Review of FY 1997 -98 Annual Performance Report December 14, 1998 Page 9 a3