HomeMy WebLinkAbout14 - C-3206 - 1998-99 Newport Pier RepairsApril 12, 1999
CITY COUNCIL AGENDA
ITEM NO. 14
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: 1998 -99 NEWPORT PIER REPAIRS —AWARD OF CONTRACT NO. 3206
RECOMMENDATIONS:
1. Approve the Plans and Specifications.
2. Award Contract No. 3206 to John S. Meek Company, Inc. for the Total Bid Price of
$189,975, and authorize the Mayor and the City Clerk to execute the contract and
establish an amount of $18,681 to cover the cost of unforeseen work.
3. Authorize a budget amendment to transfer funds in the amount of $114,000 from
three Tide and Submerged Land General Fund accounts to Newport/Balboa Pier
Inspect/Repairs Fund Account No. 7231- C5100153.
DISCUSSION:
At 11 a.m. on 31" of March, 1999, the City Clerk opened and read the following bid for
this project:
TOTAL BID AMOUNT
Low John S. Meek, Inc. $189,975
The low total bid amount is 36% above the Engineer's Estimate of $140,200. The sole
bidder, short period to complete the work and the specialized nature of the work
contributed to the high bid amount. John S. Meek, Inc. has satisfactorily completed
similar pier repair projects for the City.
This project provides for repairs to the Newport Pier as recommended by the City's
Consultant, Don Hellmers Engineering, in their 1998 -99 Pier Inspection Report. The
Newport Pier repair will be followed by a similar project in the next fiscal year for the
Balboa Pier.
The contract specifications provide for completion of the work by May 28, 1999. The
City has contacted managers of the pier restaurant and will work with them to minimize
any impact on their business.
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SUBJECT: Newport Pier Repairs — Award of Contract No. 3206
April 12, 1999
Page: 2
The current budget provided $170,000 for pier inspection and repairs. The inspection,
emergency replacement of piles on the Balboa Pier and purchasing of piles for this
project has utilized a little over $75,000. To provide the additional funding for this
project, it is recommended that funds be transferred from the following Tide and
Submerged Land Fund accounts into Newport/Balboa Pier Inspect/Repairs Fund
Account No. 7231- C5100153.
Beach Replenishment Program 7231- C5100282 $ 26,500
Balboa Island Bayfront Repairs 7231- C5100314 $ 47,941
Upper Bay Sediment TMDL Compliance 7232- C5100455 39,559
$114,000
The funds in the Beach Replenishment Program were provided for ocean front sand
replenishment, if needed. None was needed this year. A little over $50,000 has been
spent this year on Balboa Island Bayfront repairs. Additional repairs are still needed,
but a project cannot be completed before June. The proposed CIP budget provides
$100,000 for Balboa Island Bayfront repairs. This amount will cover the continued
repair program. The Upper Bay Sediment TMDL Compliance Program will not require
funds until next fiscal year.
Respectfully submi d,
PUBLIC KS DEPARTMENT
Don Webb, Director
By: _J'Zt;T "7 4
StepheK J. LU , P.E.
Associate Civil Engineer
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City of Newport Beach
BUDGET AMENDMENT
1998 -99
CT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Budget Appropriations AND
X Transfer Budget Appropriations X
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 056
AMOUNT: $iia,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer unused capital project funds to provide for Newport Pier repairs.
There was a prior budget amendment to the pier repair capital project in the amount of $48,000 in May 1997.
This budget amendment has no effect on fund balance.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Debit
Fund Account Description
010 3605 Fund Balance Control
�NUEAPPROPRIATIONS (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Amount
Division
Number
7231
Tidelands - Capital
Account
Number
C5100282
Beach Replenishment Program
$26,500.00
Division
Number
7231
Tidelands - Capital
Account
Number
C5100314
Balboa Island Bayfront Repair
$47,941.00
Division
Number
7232
Tidelands -Upper Bay
Account
Number
C5100455
Upper Npt Bay Sediment TMDL Compliance
$39,559.00
Division
Number
7231
Tidelands - Capital
Account
Number
C5100153
Newport/Balboa Pier Inspection /Repairs
Division
Number
Account
Number
Signed:
Signed: 4za::gJ� (✓
A(dministrativeApproval: CitkManager
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City Council Approval: City Clerk
Credit
$114,000.00
Date
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